Att. 2 Statement of Work 240507.pdf

US Department of Agriculture (USDA)

Statement of Work

Refurbish Walk-in Cooler

Contents

Project

General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards

Attachment

Project

Walk-In Cooler controls, Cooling system and Lighting Needs to be replaced and upgraded.

General Information

1.0 Scope of Work

Walk-In Cooler cooling System needs to be upgraded with EPA friendly Freon new cooling system, new controls, and new LED lighting. Old cooling system needs to be removed and disposed of.

2.0 Background

Existing Walk-In Cooler cooling system needs to be removed and replaced with new cooling unit to keep refrigerated specimens used in studies from spoiling. System should be replaced with environmentally friendly refrigerant. System controls need to be replaced for monitoring cooler temperatures and alarm when out of tolerances. Interior of coolers electrical 110-volt outlets need to be removed and capped. The circuit is currently in locked out/tagged out because of shorts created due to moister. Lighting in cooler unit needs replaced with LED lighting. Contractor will have to provide temporary cooler/refrigerated trailer for research studies while work is in progress.

Contractor Requirements

3.0 Technical Requirements / Tasks

The Contractor shall manage the total work effort associated with the maintenance services required herein to ensure fully adequate and timely completion of these services. Such management includes, but is not limited to, planning, scheduling, report preparation, warranty enforcement, and quality control. The

Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the required work.

1. Work Control: The Contractor shall implement all necessary work control procedures to ensure fully adequate and timely completion of work requirements, as well as to permit tracking of work in progress.

The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and status reports shall be provided when requested by the COR. The status of any item of work must be provided within four (4) hours of the inquiry during regular working hours, and within eight (8) hours after regular working hours.

2. Allowable Work Hours: Except as may otherwise be specified, all work shall be performed from 7:00 am to 4:30 pm Monday through Friday. If the Contractor desires to carry on work on Saturday, Sunday, holidays, or outside regular working hours, he/she must obtain the written approval of the Contracting

Officer.

3. Work Schedule: The Contractor shall schedule and arrange work to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference is unavoidable, the Contractor shall make every effort to minimize the impact of the interference and its effects.

Equipment under Manufacturer's or Installer's Warranty: Equipment, components, and parts, other than that installed under this contract, shall not be removed, or replaced or deficiencies corrected while still under warranty of the manufacturer or the installer without prior approval of the Contracting Officer or the

COR. All defects in material or workmanship, defective parts, or improper installation and adjustments found by the Contractor shall be reported to the Contracting Officer or the COR so that necessary action may be taken.

4.0 Government Furnished

GOVERNMENT FURNISHED UTILITIES

• The Government will allow Contractor to use existing electrical outlets so long as the Contractor uses these efficiently and economically.

• The use of the Government telephone and fax machine shall not be permitted. Incoming calls will not be accepted on Government phones.

5.0 Deliverables / Schedule

Contractor will work with the COR on delivers. Contractor shall provide make and model, materials, and specifications, of equipment to be installed prior to demolition. Contractor shall provide a timeline schedule and all lead times for specific equipment to be installed prior to demolition.

6.0 Travel

None

7.0 Contractor’s Key Personnel

1. Standards: All work shall meet the standards specified herein and shall be accomplished in conformance with approved and accepted standards of the industry; equipment manufacturers; all applicable activity, local, state, and federal standards; and all applicable building and safety codes. All work shall comply with ASHRAE (American Society of Heating, Refrigerating and Air-Conditioning

Engineers, NEC (National Electrical Compliance) in accordance to manufacturer’s recommendations, OSHA and other applicable laws, federal & state regulations, and agency directives and guidance.

a. When the Contractor completes an inspection on a system or piece of equipment, that system or equipment shall be free of missing components or defects which would prevent it from functioning as originally intended and/or designed. Maintenance work shall be carried to completion including operational checks and cleanup of the job site. Except where otherwise noted, replacements shall match existing in dimensions, finish, color, and design.

b. During and at completion of inspection, debris shall not be allowed to spread unnecessarily into adjacent areas nor accumulate in the work area itself. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and/or at the end of each day work is in progress.

8.0 Security Requirements

N/A

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards

Attachment

None