Att.1._SOW_Potable_Toilet_Shower_v.1.4.pdf

PDF 400 KB Posted Jun 24, 2024

Attached to: San Diego Sector Portable Toilets and Maintenance Requirement
Solicitation number: 70B03C24Q00000191
Issued by: Department of Homeland Security Customs and Border Protection

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Written by GovTribe AI · Jun 24, 2024

This document is a Statement of Work (SOW) for a federal contract opportunity involving the provision of portable toilet and shower trailer rental, cleaning, and maintenance services for the U.S. Customs and Border Protection (CBP), U.S. Border Patrol (USBP) San Diego Sector.

The SOW specifies the detailed requirements for the contractor to furnish all labor, equipment, and transportation to provide portable toilet and shower trailer services at various USBP locations in San Diego, Riverside, and Los Angeles counties. Key requirements include routine cleaning and maintenance, septic tank pumping, supply replenishment, and emergency services. The contract period of performance is for a 12-month base period with four 1-year option periods. The government will provide the shower trailers, but the contractor must furnish the portable toilets. Quotes are due by July 23, 2024, and the government anticipates awarding a single Indefinite Delivery, Indefinite Quantity (IDIQ) contract within 30 days. This is a total small business set-aside.

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Other files

File	Type	Posted
2.2.1_Att.1._SOW_Potable_Toilet_Shower_v.1.5.pdf	PDF	Jul 18, 2024
2.2.2 Questions and Answers 70B03C24Q000000191.pdf	PDF	Jul 12, 2024
Att.2_Pricing_Sheet_v.1.6.xlsx	XLSX spreadsheet	Jul 12, 2024
2.2.1_Att.2_Pricing_Sheet_v.1.5.xlsx	XLSX spreadsheet	Jul 11, 2024
Att.2_Pricing_Sheet_v.1.4.xlsx	XLSX spreadsheet	Jun 28, 2024
Att.3._Solicitation_and_Provisions_v.1.3.pdf	PDF	Jun 24, 2024
Att.2._Pricing_Sheet_v.1.3.xlsx	XLSX spreadsheet	Jun 24, 2024

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STATEMENT OF WORK

US CUSTOMS BORDER PROTECTION

U.S. BORDER PATROL

SAN DIEGO SECTOR PORTABLE TOILETS AND MAINTENANCE

1. BACKGROUND

The U.S. Customs and Border Protection (CBP), U.S. Border Patrol (USBP), San Diego Sector, Ports of Los Angeles and Long Beach, have a requirement for portable toilet and hand washing units to include maintenance service for various Border Patrol locations toilet facilities are not readily available to support sanitary requirements. Wastewater disposal Services are also required for Government-owned shower trailers.

2. SCOPE

The Contractor is to provide all labor, supervision, tools, materials, equipment, transportation, and vehicles to provide Portable Toilet Rental, Cleaning, and Septic Tank Pumping required herein throughout selected locations of San Diego Sector Border Patrol Stations in San Diego County, Riverside County and Los Angeles County as indicated in Appendix One. In accordance with the overall scope of work of this SOW, the Contractor shall also include services for three (3) Government-owned shower trailers at the locations indicated in Appendix Two. The Portable Toilet services will include removal, exchange, and delivery of all materials, waste removal, and cleaning services. The Shower Trailer services shall include waste removal services only. All work is to be performed on weekdays during daylight hours between the hours of 07:00 AM Pacific Time (PT) and 04:00 PM PT, in all weather conditions, if required and approved by the Contracting Officer (CO) or Contracting Officer’s Representative (COR), on occasion during weekends and holidays. Some of the services required may be in rugged off-road conditions and may require all-terrain vehicles.

3. APPLICABLE DOCUMENTS

None anticipated.

4. SPECIFIC TASKS

The Contractor shall provide all labor, supervision, tools, materials, vehicles, equipment, transportation, and other items necessary to provide the services required herein.

The Contractor shall perform the following tasks at each site located throughout all locations.

4.1 Hours of Operation

ROUTINE SERVICES are to be conducted between the hours of 07:00 AM PT and 04:00PM PT, Monday through Friday, per schedule, excluding the Federal Holidays listed below.

New Year's Day January 1st Martin Luther King Jr's Birthday 3rd Monday in January President's Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11th

Thanksgiving Day 4th Thursday in November Christmas Day December 25th

4.2 Specifications for Toilets:

4.2.1 Toilets are to be in serviceable condition without holes or chemical leaks, are of a material having a nonabsorbent finish, doors, hinges and latches shall operate as intended. Collapsible and wood toilets are not acceptable. Toilets shall be of modern high-quality construction and a toilet seat with lid, a urinal, a toilet paper holder designed for that purpose, screened ventilation, an outside door handle, and an inside locking door latch. In the event the toilet is ordered with sink option, the urinal can be deleted.

4.2.2 Toilets are to be of a high-density polyethylene construction (or equal), are impervious to moisture, have urinals securely fastened to the tank or structure (except those ordered with a sink in section 4.2.1), have adequate drain flow, and present a pleasing appearance and color.

4.2.3 Units are to be secured against high winds and “tip-over” vandalism.

4.2.4 The contractor shall provide American Disabilities Act (ADA) compliant handicapped approved, portable chemical toilets when ordered by the Government.

4.2.5 Due to operational necessity, it may be necessary to increase or decrease the amount of equipment and service at the discretion of the Government. The vendor will be given at least five (5) days’ notice regarding increase, decrease or cancellation of equipment.

4.3 Cleaning Service – Toilets Only:

4.3.1 Cleaning services will include cleaning and inspecting the portable toilets and hand wash stations.

This will include the floors, ceilings, walls, toilets, and seats. All units will be free of waste odors and must smell clean and fresh upon inspection.

4.3.2 Cleaning the toilet shall consist of removal of all existing waste and liquid solutions from the waste container.

4.3.3 Services will also include keeping materials stocked, i.e... the soap dispenser full, toilet paper on dispenser with 2 rolls available for back up, hand drying towel dispenser full with 1 package for back up.

4.3.4 The price for routine cleaning shall be included within the firm-fixed price for the rental. Routine cleaning services are to be performed per schedule in the Place of Performance table for all toilets and hand wash stations.

4.3.5 The initial placement of a toilet does not constitute the first cleaning of the week. The Contractor will be responsible for clean-up of all debris/trash generated as a result of the cleaning service. All debris/trash will be removed and lawfully disposed of in a proper facility. Any hazardous or toxic materials created from this project will be removed and disposed of in a legal manner so as not to harm the environment.

4.4 Septic Service – Toilets Only:

4.4.1 Septic Service on a Government-owned bathroom trailer. Trailer contains 375-gallon tank that needs pumping service twice a month. Price shall include full evacuation of the septic tank into a contractor furnished vehicle for disposal at an approved disposal site. A visual inspection, site-clean up and any spill response necessary are included in the price. The price for septic service shall be included within the firm-fixed price for rental and service for the toilets. Routine cleaning/pumping service are to be performed per schedule in Appendix One, for the septic tank located in the GOV owned trailer.

4.5 Supplies – Toilets Only:

4.5.1 Resupply toilets whenever serviced with a sufficient amount of good quality toilet paper to maintain all portable chemical toilets between servicing, hand washing soap, hand dry paper towels, disposable toilet seat covers and items applicable to functioning hand washing and portable toilet usage.

4.5.2 Provide an odorless disinfectant and maintain a pumping fluid of between 5 to 7 gallons.

4.5.3 Provide and utilize chemicals in accordance with previously submitted Occupational Safety and Health Administration (OSHA) material safety data sheet (s), as well as Federal, State, and local laws.

4.6 Maintenance – Toilets Only

4.6.1 Maintain and repair toilets as necessary to keep them in good working order and with a good appearance. All dirt, mud, dust, markings, and graffiti shall be removed from the interior and exterior of the toilets. Maintenance is to be included in the rental price.

4.6.2 The Contractor shall be required to provide the Government a maintenance-cleaning schedule at start of the contract and with (3) working day’s notice to the COR prior to any changes taking place. The COR has final approval on the schedule and any changes.

4.6.3 Service stickers are to be located on the inside of the portable toilet door. Upon placement of toilets, the contractor shall annotate the date and sign the sticker each time toilets have been serviced.

4.6.4 When damages to a unit are due to deliberate and extensive abuse by the Government, the

Contractor is to contact the COR and point of contact to arrange a joint inspection. Excessive amounts of graffiti and abuse of toilets shall be immediately reported to the COR and the Contracting Officer. A written estimate of damage shall be forwarded to the Contracting Officer.

The Contractor shall not make any repairs due to deliberate and extensive abuse by the Government to the toilet(s) until the Contracting Officer and COR give approval and a modification has been completed. Any additional cost(s) will be processed as determined by the Contracting Officer.

4.7 Tasks and Services – Shower Trailers:

4.7.1 Prices shall include a full evacuation of the waste-water tank into a contractor furnished vehicle for disposal at an approved disposal site. A visual inspection, site cleanup and any spill response necessary shall be included in the price.

4.7.2 Government-Owned shower trailers contain a waste tank holding approximately 275 gallons with grey water diversion valve.

4.7.3 Ensure that the waste tank is emptied once a week in-order-to prevent an overflow or other unsanitary conditions at the site.

4.8 Additional Services

4.8.1 The Government may require the contractor to provide additional cleaning and maintenance services within a 1-day notice by the Government during regular working hours. Additional services shall be priced separately as negotiated in the contract.

4.9 Emergency Services

4.9.1 The Government may require the Contractor to provide emergency cleaning/maintenance services on either the Toilets or the Shower Trailers, with four (4) hour’s advance notice by the Government when directed by the COR or order officer. Emergency services need to be available 24/7, 365 days per week. On-call service shall be priced separately as negotiated in the contract.

4.10 Septic Maintenance (all units)

4.10.1 Provide service stickers that are to be located within a suitable area designated by a Government

Site manager. Upon cleaning of the septic system, the Contractor shall annotate the date and sign the sticker each time the septic tank has been serviced.

4.10.2 The Contractor shall be required to provide the Government a septic cleaning schedule at the start of the contract and within three working day’s notice to the technical POC and the site point of contact prior to any changes taking place.

4.11 Delivery Requirements

4.11.1 The Government may require the Contractor to deliver, locate, and maintain portable toilets in rough terrain or unpaved areas, therefore delivery to and servicing at these areas may require the Contractor to use 4-wheel drive vehicles.

4.11.2 Deliver within 72 hours on routine requests, additional toilets meeting the government’s specifications. Additional charges will be by modification.

4.11.3 Quality Control The Contractor shall establish and maintain a complete Quality Control Plan

(QCP) to ensure the requirements of the contract are provided. This inspection system shall cover the services listed in the Performance Requirement Summary (PRS) herein and provide for some form of positive validation of all services performed. The Contractor shall be responsible for establishing methods for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable. The Contractor shall maintain on-site records of all inspections conducted and corrective action taken. Changes or updates to the QCP shall be submitted to the COR and CO for approval.

4.11.4 Transportation Costs. The Contractor shall be responsible for all transportation costs to bring units, and move or relocate toilets during initial placement or discontinuance of services.

Transportation costs shall not be separately priced but shall be included in the standard monthly charges. Transportation Costs are not included for toilets replaced due to negligence on the part of the government.

4.11.5 Delivery and Relocation Costs. Delivery and Relocation Costs include delivery costs to replace portable toilets due to negligence on the part of the Government. Relocation costs include moving existing toilets to another area after initial placement of the toilets.

4.11.6 Storage Requirements. Storage of chemical toilets in areas other than those designated for the performance of this contract is not permitted. The contractor shall remove all units from the site, which are no longer being rented within three working days after notification by the Government.

4.11.7 Transition Plan. In accordance with FAR 52.237-3 herein, the successful offeror shall meet with the Point of contacts in paragraph 8, prior to the start date of this contract to arrange the coordinated, replacement of chemical toilets and hand wash stations to prevent a lapse in service.

The successful offeror agrees to cooperate in a like transition plan at the termination or expiration of the resulting contract.

4.11.8 Safety and Fire Protection. The Contractor shall comply with the current editions of Operation

Safety and Health Administration (OSHA) Standards (https://www.osha.gov/laws-regs), National Fire Protection Association (NFPA) (https://www.nfpa.org/for-professionals/codes-and-standards), and any Government published safety related requirements and regulations not mentioned above. It is the Contractor’s responsibility in obeying these guidelines.

5. GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION

5.1 The Government will not furnish any portable toilets.

5.2 The shower trailers, and the one (1) bathroom trailer located at Dairy Mart Road shall be provided as government-owned property.

5.3 Coordination for delivery and installation of contractor-owned portable toilets shall be arranged 72 hours in advance with the point of contacts listed in paragraph 8.

6. CONTRACTOR FURNISHED PROPERTY, SUPPLIES AND SERVICES

6.1 THE CONTRACTOR SHALL FURNISH:

6.1.1 All labor, tools, equipment, supervision, materials, vehicles, transportation, and other items necessary to provide the services described herein.

6.1.2 A Quality Control Plan (QCP).

6.1.3 A service sticker showing dates of placement, the date of cleaning services, and the individual performing those services.

6.1.4 A communications method capable of receiving orders and other communications from the government at any time. The contractor's method of communication should also provide for timely filing of all reports required.

6.1.5 The contractor shall furnish a sewage pumping truck and it shall have the pumping equipment capable of pumping sludge and liquid. This truck shall have fully functional gauging system to measure volume of materials pumped.

https://www.nfpa.org/for-professionals/codes-and-standards https://www.nfpa.org/for-professionals/codes-and-standards

7. PERIOD OF PERFORMANCE

To include a 12-month base period and 4 option year periods.

Base: September 1, 2024 – August 31, 2025 Option Year 1: September 1, 2025 – August 31, 2026 Option Year 2: September 1, 2026 – August 31, 2027 Option Year 3: September 1, 2027 – August 31, 2028 Option Year 4: September 1, 2028 – August 31, 2029

8. POINTS OF CONTACT

To be provided at Contract Award.

mailto:Mariaelena.Marquez@cbp.dhs.gov

APPENDIX ONE

LOCATIONS – PORTABLE TOILETS

Location # of Units Servic e

Type of Unit

Hand wash Statio ns

POC Information

I-905 Pogo Row, Otay Mesa, CA 92154

2 Once a week

Standard and deluxe

Joe Garcia

(619) 557-7015 Jose.R.Garcia@cbp.dhs.gov

Boulevard Station - Surge 2463 Ribbonwood Road Boulevard, CA 91905

2 2x a week

ADA 2 Jacob Trautmann

(619) 766-3051 Jacob.F.Trautmann@cbp.dhs.gov

Boulevard Station - Surge 2463 Ribbonwood Road Boulevard, CA 91905

12 2x a week

Standard 5 Jacob Trautmann

(619) 766-3051 Jacob.F.Trautmann@cbp.dhs.gov

I-8 Eastbound Checkpoint I-8 Eastbound Checkpoint Jacumba, CA 91934

1 2x a week

Deluxe Jacob Trautmann

(619) 766-3051 Jacob.F.Trautmann@cbp.dhs.gov

94 Checkpoint 15430 Campo Road Jamul, CA 91935

2 2x a week

Deluxe 1 Mario Castillo

(619) 671-1875 Mario.D.Castillo@cbp.dhs.gov

I-8 Westbound Checkpoint

- Surge I-8 Westbound Checkpoint, Jacumba, CA 91934

1 2x a week

ADA 1 Keith Ricthason