Att A_Project Overview and General Specs~1.doc

Attachment A PROJECT OVERVIEW and GENERAL SPECIFICATIONS 7/27/26 Oregon Department of Transportation McKenzie Bridge Maintenance Station Roof Replacement

Location:

McKenzie Bridge Maintenance Station 56377 N Bank Rd, Mckenzie Bridge, OR ODOT Contact:

The ODOT Construction Project Manager (CPM/Owner’s Authorized Representative) for this project is Austin Vannette.

· E-mail: Austin.van_nette@odot.oregon.gov

· Cell: 503-507-1394 The CPM may designate, in writing, an additional ODOT contact person or engineer to support with inspections or questions in the field.

Project Background

The roof at the ODOT Bridge Maintenance Station is well beyond its usable life expectancy and is beginning to fail and is causing leaks and damage to the building. The new roof is critical to maintain building envelope protection and prevent future damage to the facility.

Project Description:

Remove existing metal roof, skylights, insulation barrier, and gutters. Bid includes installation of insulated metal panels and gutters.

Detailed Project Specifications:

See attached drawings and specifications for details.

1. Outline of work:

· Demolish and remove existing metal roof, skylights, insulation, and gutters.

· Install metal insulated roof panels and metal roof accessories.

· Install gutters.

· Obtain permit, schedule and coordinate roof inspection.

General Construction Notes:

· The Contractor shall make a site visit and examine existing conditions prior to providing a bid. Any discrepancies shall be brought to the attention of ODOT through a request for clarification as set forth in the bid documents.

· Clarifications shall be requested in writing prior to any installation. Incorrect installations shall be corrected at no additional cost to ODOT.

· All work shown is to be by the Contractor unless specifically noted as being by ODOT or by others. All materials shown are to be provided by the Contractor unless specifically noted as existing or provided by ODOT.

· Drawings are schematic in nature; major components and equipment are shown on the drawings. The Contractor shall supply and install all minor components and materials necessary to provide a complete and functional project whether all such components are noted in the drawings and specifications.

· Plans and specifications may call out specific manufacturers, makes, and models of equipment in some locations. Substitution requests shall be made during the bid process (see ITB sections C.2.7 and C.3.1 for additional information and instructions). ODOT shall at its sole discretion determine the acceptability of substitutions. No substitutions shall be installed without prior written approval from the CPM.

· All equipment and materials shall be installed in accordance with the manufacturer’s published installation instructions and recommendations.

· Clean the entire work area at the conclusion of the project to the satisfaction of the CPM.

Submittals

The Contractor shall provide the following submittals at a minimum to the CPM. Submittals shall be approved by the CPM prior to the start of on-site construction.

· As detailed in specifications and plans

Scheduling of Contract:

· Substantial completion of the Work shall be no later than 3/26/2027. Final completion shall be no later than 4/2/2027.

· After award of contract, the Contractor shall contact the CPM to schedule the Work at least ten (10) business days prior to the start of any work/demolition.

· The Work shall be accomplished on weekdays between the hours of 7 a.m. and 5 p.m. Work hours shall exclude weekends and State holidays, unless specifically requested by the Contractor and approved by the CPM.

· Any permits required for the Work are the responsibility of the Contractor. The Contractor shall provide copies of permits to the CPM prior to the start of work. The Contractor shall be responsible for posting all permits on site in accordance with local jurisdiction requirements.

· The Contractor shall submit to the CPM a list of the contact information for the Contractor’s project manager and site superintendent, as well as a list of all Subcontractors and their key representatives.

· The Contractor shall coordinate the efforts of all suppliers and Subcontractors and shall maintain orderly progress of the Work, prevent duplication of effort, and ensure proper sequence of operations.

Clean-Up/Conditions of Site:

· The Contractor shall be responsible for keeping the CPM informed of all activity throughout the Work.

· The Contractor shall clean up all worksite debris resulting from construction and remove all excess construction materials and scraps from the premises. The Contractor shall broom-clean their work area at the end of each workday and neatly stack materials and debris in an approved location. The Contractor shall clean the entire work area at the conclusion of the project to the satisfaction of the CPM.

· The Contractor shall protect materials subject to damage by temperature or other weather conditions.

· The location for storage of materials, debris, or dumpster on the premises must be approved in advance by the CPM. Disposal facilities, bins, or dumpsters will not be provided by ODOT.

· The Contractor shall notify the CPM at least five (5) days in advance of any major deliveries.

· Contractor shall immediately notify the CPM of any damage done by the Contractor to the premises, grounds, or adjacent State properties. Damage done by the Contractor to the premises or surrounding area shall be repaired to existing conditions as found prior to the commencement of the Work.

· ODOT shall not be responsible for the security of the Contractor’s materials, tools, personal belongings, or equipment on the premises.

· It is the responsibility of the Contractor to ensure the Work is performed in accordance with Oregon OSHA rules and regulations.

· The Contractor shall immediately bring to the attention of the CPM any conflicts or issues between existing utilities and the Work.

BOLI:

· BOLI Prevailing Wage Rates apply to this project. Provide weekly Certified Payroll Reports for Contractor and all subcontractors as a prerequisite for progress payment approval.

Close Out:

· All special inspections must be complete prior to Substantial Completion.

· Inspection of the work by the CPM for establishment of Substantial Completion will be made within five (5) business days after receipt of the Contractor’s email request. At this time, the CPM and the Contractor shall develop a punch list document of any incomplete or deficient work.

· Prior to Final Completion, the Contractor shall complete all items on the punch list.

· The Contractor shall provide final inspection reports for all permits applicable to this Contract signed by authorities having jurisdiction

· The Contractor shall maintain one set of the approved drawings for recording as-built conditions. The Contractor shall mark (in red) the actual location of all underground utilities and any changes. At the time of Final Completion, the Contractor shall turn over the one marked-up set of record drawings to the CPM.

· Prior to Final Completion, the Contractor shall provide one (1) digital copy via email of all operations, maintenance, and warranty information to the CPM.

· Prior to Final Completion, the Contractor shall provide CPM with information for all equipment provided by the project, including but not limited to: manufacturer, model, serial number, consumables, installation date, purchase date.

· Prior to Final Completion, and as prerequisite for final payment, the Contractor shall provide CPM with signed certification that all subcontractors and suppliers have been paid or will be paid in full and in compliance with all prompt payment requirements, all disputes with property owners have been resolved, all obligations on the project have been satisfied, all monetary claims and indebtedness have been paid, and, to the best of the Contractor's knowledge, there are no claims of any kind outstanding against the project.

· Prior to Final Completion, the Contractor shall fully instruct ODOT’s operating and maintenance personnel in the operation, adjustment, and maintenance of products, equipment, and systems.

· Inspection of the work by the CPM for establishment of Final Completion will be made within five (5) business days after receipt of the Contractor’s email request.

Warranty:

· Contractor shall provide a 1 year Installation warranty on all workmanship.

· Contractor shall provide all warranties for equipment applicable to this Contract Revision: 5/7/24