ATT 2 SOW.pdf

Columbus AFB, MS Design-Build Statement of Work OP 110-6078 REPAIR GUARD SHACK BALLISTIC GLASS at MAIN & SOUTH GATES – Bldg 110, 1130 & 95

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STATEMENT OF WORK (SOW)

FOR

Project Number: OP 110-6078

REPAIR GUARD SHACK BALLISTIC GLASS at MAIN & SOUTH GATES – Bldg 110, 1130 & 95

Columbus Air Force Base, MS

---19 May 2021---

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T A B L E O F C O N T E N T S

C H A P T E R PAGE

1. N O M E N C L A T U R E 3

ACRONYMS BASIC TERMS

2. P R O J E C T D E S C R I P T I O N 5

SCOPE SUMMARY SUBMITTAL PHASES

DESIGN STANDARDS & REFERENCES

DOCUMENTS GOV’T FURN. EQUIP. & MATERIALS.

3. C O N S T R U C T I O N P L A N 7

GENERAL DEMOLITION PLUMBING DEMOLITION

GENERAL NEW WORK PLUMBING NEW WORK

KITCHEN DEMOLITION MECHANICAL ROOM SCOPE & DESIGN

KITCHEN NEW WORK MECHANICAL ROOM DEMOLITION

BATHROOM DEMOLITION MECHANICAL ROOM NEW WORK

BATHROOM NEW WORK INSTALLATION WORK PLAN

LIVE-SLEEP DEMO & NEW WORK

4. D E S I G N R E Q U I R E M E N T S 12

DOCUMENT FORMATS DESIGN REVIEW PHASES

DESIGN REVIEWS LIABILITY FOR DESIGN

5. C O N S T R U C T I O N A D M I N I S T R A T I O N 14

PERFORMANCE CAPABILITIES CONTRACTOR OFFICE

COMMENCEMENT, PROSECUTION & COMPLETION CONSTRUCTION SITES

SCHEDULING CONSTRUCTION EQUIPMENT

MANAGING UTILITIES AVAILABILITY AT JOB SITE

MATERIAL & SHOP DWG SUBMITTALS TEMPORARY UTILITIES

WORK BY GOVERNMENT CONSTRUCTION SECURITY

PRE-FINAL & FINAL INSPECTION CONTRACTOR RESTRICTIONS

WARRANTY OTHER

6. Q U A L I T Y R E Q U I R E M E N T S 24

QUALITY CONTROL PLAN PRODUCT REQUIREMENTS

MANUFACTURERS FIELD SERVICES CLOSEOUT PROCEDURES

7. S A F E T Y H E A L T H & E N V I R O N M E N T A L P R O T E C T I O N 27

SAFETY & HEALTH ASBESTOS & LEAD-BASED PAINT

GENERAL DRINKING WATER

HAZARDOUS MATERIAL HISTORICAL & CULTURAL ARTIFACTS

PROJECT EXECUTION NOISE

DISPOSAL & RECYCLING PESTICIDES & FERTILIZERS

HAZARDOUS WASTE GENERATION & DISPOSAL STORM WATER PROTECTION

PROHIBITED MATERIALS & ACTIONS REQUEST FOR CE SERVICE, ACTION, ETC.

SPILLS TANKS

AIR PERMIT LIMITS & EXCEPTIONS

AFFIRMATIVE GREEN PROCUREMENT LEGAL AUTHORITY

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1 . N O M E N C L A T U R E

1) ACRONYMS & ABBREVIATIONS

AF Air Force FOD Foreign Object Debris AFF Above Finished Floor f/s feet per second AFI Air Force Instruction ft foot or feet AFM Air Force Manual GFCI Government Furnished Contractor Installed AHU Air Handling Unit gpm gallons per minute ATFP Anti-Terrorism / Force Protection Hazmat Hazardous Materials BCE Base Civil Engineer HMW Hazardous Material or Waste BCE-CM BCE Construction Manager ICW In Conformance With CAD Computer Assisted (or Aided) Design NTP Notice to Proceed CAFB Columbus Air Force Base O&M Operations and Maintenance CDs Construction Documents OSP Originally Specified Product CD-ROM Compact Disk Read Only Memory PDF Portable Document Format CEPM Civil Engineering Project Manager PE Professional Engineer CES Civil Engineering Squadron PM Project Manager CFR Code of Federal Regulations psi pounds per square inch CO Contracting Officer QCP Quality Control Plan COR Contracting Officer Representative RFP Request for Proposal COMM Communications SOW Statement of Work CPM Contractor’s Project Manager TI Technical Instruction CSS Contractor’s Site Superintendent TL Technical Letter DOAU Dedicated Outdoor Air Unit TM Technical Manual DP Design Professional UFC Unified Facilities Criteria EMCS Energy Management & Control System UOQ Unaccompanied Officers Quarters EMI Electromagnetic Interference EPA Environmental Protection Agency ETL Engineering Technical Letter FAR Federal Acquisition Regulation FM Factory Mutual

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2) BASIC TERMS

The following table provides many of the meanings of words or phrases commonly used in this document.

All directives, informative, etc. statements are directed to the Contractor even if the term “Contractor” or the Contractor name is not included (e.g. “Provide a nail.” is equivalent to “The Contractor must provide a nail.” And “remove” is equivalent to “The Contractor must remove”). Also, the Contractor must ably and competently execute all directives including all directly or indirectly related tasks required to safely and legally perform the directive (e.g. “remove debris from CAFB” includes “safe and legal removal, disposal and obtaining all necessary permits, etc.)

A device, equipment or system referred to in the singular (e.g. “the pump”, or “the power system”) includes all related devices, elements and components required to Provide that device, equipment, or system.

The Term Shall Mean (*=Shall in Addition Mean) Approved (by CAFB) *without waiving or suspending the full force of Contractor obligation to fulfill the CDs CAFB Government contracting Authority on Columbus Air Force Base

Construction Documents

Drawings, specifications and their references including all Design Criteria and Design & Construction Requirements for this Project.

Contractor The Design-Build entity holding a current Government contract including all personnel in direct or indirect employ of same entity servicing same contract including partners, consultants, subcontractors, suppliers, and manufacturers.

Contractor Personnel All personnel included in the definition of ‘Contractor’.

Design Professional (Abbreviated: DP) Professionals including Architects, Engineers and Landscape

Architects licensed to practice in one or more states of the U.S.

Day Calendar day unless noted otherwise.

element Some physical part (subset) or component of the work (set).

For example (e.g.) One among many possible examples Government Employees of the Government at CAFB

If referring to the legal entity contracted by the Contractor works Including [Includes] Including, but not limited to [Includes, but not limited to] may may [if preceded by the name of a legal entity] means “has the sole discretion to” [take or require some action] must Imposes a legal obligation that something is mandatory provide Design, submit drawing(s), and furnish and install complete, functional, and ready for use without added Government action or expense

Work The whole or any part, product, system or subsystem of the Project.

Remove [Contractor must] Remove from CAFB and acquire ownership of designated items.

Replace As designated, remove elements and provide new elements of equal or greater value.

Review Review and, if and when acceptable to the Government, approval Shall If discovered in this document is an error and must immediately be reported to the CO who is the sole interpreter of its meaning.

Subcontractor Subcontractor and its Project subcontractors including suppliers and manufacturers.

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2 . P R O J E C T D E S C R I P T I O N

1) SCOPE SUMMARY

Replace all ballistic storefronts to include both UL 752 Level 3 glass and frames in 2 ECP offices, 4 ECP guard shacks, and 1 vehicle inspection office. Repair water damaged drywall and repaint all walls in both Vehicle Inspection Office, and East ECP Office. Replace HVAC in East ECP Office and Vehicle Inspection Office with equivalent units..

At Bldg 1130. 110, and 95 the glass on the gate shacks arc very hard to see out of because the film on the glass has deteriorated over time, as well as being able to sec inside the gate shack which causes a security concern. The Contractor must provide replacement windows and door glazing be done to ensure all windows and doors are adequate for ballistic resistance against Underwriters Laboratories (UL) 752 Level lll at a minimum.

Provide translucent or figured glazing per UFC 4-023-07. Glazing must limit viewing into the facility to the extent possible without restricting views out of the facility during day and night operations. The intent is to reduce the visible signature of security personnel, as seen from the outside of the gatehouse, without reducing the ability of security personnel to see out. The Illuminating Engineering Society of North America (lESNA) Handbook- IO suggests specular-reflecting, low transmission glazing at a tilted angle can be used in the windows to limit view into the guard facilities from the exterior.

Contractor must deliver a complete, fully functional facility with existing construction and replaced glazing constructed together like new

2) DESIGN

Record drawings provided to the Contractor are a courtesy. Neither their completeness nor their accuracy are guaranteed by the Government.

3) The Contractor must verify each and every dimension, calculation, material, code requirement, etc. for each and every component of the Work. The GFD are not more than 15% complete. The Contractor must provide the remaining design effort, submittals and a Government-acceptable final product in conformance with (ICW) the letter and intent of the SOW and GFD drawings. The Contractor must make Design Presentations including those in the list below. The Government will review or review and approve each submittal. The Government may require the Contractor to revise and resubmit each Design Presentation lacking the required completion percentage. The Contractor (and Design Professionals including personnel specifically requested) must attend in person (not tele or video conferenced) Government requested meetings. DOCUMENTS

0 1 C o n s t r u c t i o n D o c u m e n t s ( C D s ) :

These must be developed by Design Professionals and must comply with the letter and intent of this SOW and GFD and must ensure constructability and code compliance. CD Drawings must include those on the Preliminary Table of Drawings. The Government or Design Professionals may require more drawings. English (Imperial) units must be used on drawings, specifications and supplementary documents. The specifications must be included on the drawings with each specification section located as close as possible to its corresponding drawing item.

0 2 P r e l i m i n a r y T a b l e o f D r a w i n g s :

The CD drawing set must include the sheets in this table:

T1 Title; Project Locations; Drawing Index Locations of Main and South Gates A1 Overall Building Plans: AD1 Rubbish haul routes A2 Enlarged Architectural New Work Plan, and

Elevations.

AD2 Enlarged Architectural Demolition: Floor

Plan, Reflected Ceiling Plan and Elevations

A3 Enlarged Architectural New Work: Sections and Details

Note:

This table E.g. only. Drawings may be arranged according to Design Professional’s best judgement. A4 A5 More Architectural Drawings as required.

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0 3 D r a w i n g s M u s t I n c l u d e :

a. Wall Section: Show and detail STC-54 (or greater) walls between back-to-back kitchens and side-to-side bathrooms including elimination of flanking sounds at wall perimeter and penetrations.

b. Details: Bathroom porcelain tile cove base; existing bathroom bed-coat; and new cement board.

c. Mechanical: See Boiler Schematics for Concept Design. Provide existing and new work drawings of all mechanical room equipment and all related piping including boiler.

d. Electrical: Show locations of all new receptacles, switches, lights, fans, etc. Each and every receptacle in kitchens and bathrooms must be the Ground-Fault Interrupt type.

e. Phase Labels: Label each and every drawing in each submittal: “35% REVIEW SET”, “65% REVIEW SET”, or “95% REVIEW SET”, etc. Date each and every drawing sheet. DPs must affix and sign their professional seal or registration certificate, including number and state of issuance, onto each and every original drawing and onto the first page of each and every other supplementary document.

f. Signed Stamps: Stamped professional drawings are required for this Project.

g. As-Builts: Provide As-Built drawings of all construction on this Project.

4) SUBMITTAL PHASES

Contractor Design Progress Presentations and Government Reviews

01 Required design phases, based on percent completion, and completion times for each phase:

Design Phase

(Start Day) Contractor Days to Complete

Government Review Days

Day Complete

- 35% - NTP 21 7* 28

- 65% - 28 21 7* 56

- 95% - 56 21 7* 84

- 100% - 84 7 2* 93

*The Government may increase its review time.

02 The Government may require one or more meetings with the Contractor. Normally, there are not more than one per week within the Performance Period. The Government may designate the Contractor personnel that must attend a meeting. The schedule of progress meetings will be set by mutual assent between the Government and Contractor. . The Contractor must record meeting minutes and forward one copy to each attendant and to the CO within 7-days. Needed corrections discovered by an attendant and forwarded to the Contractor must be incorporated and the revised minutes distributed to each attendant and to the CO.

03 Meetings On-Base: Each and every Contractor - Government meeting must be held in person at CAFB.

Unless a Contractor hardship letter is approved by the CO, meetings must not be via tele or video, etc.

04 Site Visits: The Government must not perform site investigations for the Contractor. The Contractor must do its own site investigations. The Contractor must identify and incorporate into the design each and every reasonably possible pre-construction condition.

5) STANDARDS & REFERENCES

The Contractor must ensure constructability and code compliance. Design and engineering must conform to each and every applicable Air Force code and criteria including: Air Force Instructions (AFI), Air Force Manuals (AFM), Engineering Technical Letters (ETL), Construction Technical Letters (CTL), and Uniform Facilities Codes (UFC). These document types may be obtained from the Whole Building Design Guide (wbdg.org). The Contractor must obtain copies of reference documents and other related documents (even if not from wbdg.org) including:

a. UFC 3-600-01 Design: Fire Protection Engineering For Facilities, Use and Occupancy Classification

b. UFC 32-1068; UFC 3-520-01; UFC 3-530-01; UFC 3-410-01; and UFC 3-420-01.

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The Contractor must submit a written request to and receive written approval from the CO for any deviation from Government standards..

6) GOVERNMENT FURNISHED EQUIPMENT & MATERIALS

No Government Furnished Equipment or Materials will be provided.

3 . C O N S T R U C T I O N P L A N

1) GENERAL DEMOLITION

01 For Main Gate and South Gate Inspection Offices, and for Main Gate and South Gate Inspection Stations, and for the Vehicle Inspection Office, remove existing ballistic glass.

02 Main Gate Inspection Office: Windows Type B and Type A (2each); Door Type 1, Type 2 and Type 5.

03 South Gate Inspection Office: Windows Type B and Type A (2each); Door Type 1, Type 2 and Type 5

04 Vehicle Inspection Office: Window Type G (4each); and Door Types 6, 7, and 8.

05 Inspection Stations (Main (3each) and South (1each) Gates): Window Types: C, D, E, E, and F..

2) GENERAL NEW WORK

01 New Ballistic Glass: Provide new Ballistic Glass and frames for each window and door in Main Gate and South Gate Inspection Offices, in Main Gate and South Gate Inspection Stations, and in the Vehicle Inspection Office. These include:

02 Main Gate Inspection Office: Windows Type B and Type A (2each); Door Type 1, Type 2 and Type 5.

03 South Gate Inspection Office: Windows Type B and Type A (2each); Door Type 1, Type 2 and Type 5.

04 Vehicle Inspection Office: Window Type G (4each); and Door Types 6, 7, and 8.

05 Inspection Stations (Main (3each) and South (1each) Gates): Window Types: C, D, E, E, and F.

4 . D E S I G N R E Q U I R E M E N T S

1) DOCUMENT FORMATS:

Design documents must be in conformance with (ICW) professional best-practices and must include the following:

01 Document Transmittal: Deliver All Design Submittals, including 35%, 65%, 95%, 100% and As-Built, on paper (Hard Copy) and in both *.dwg and *.pdf formats on CD-ROM or DVD-RW (here a.k.a. CD- ROM).

Only these are acceptable electronic file media. Provide the following for each progress presentation:

02 Submittals: Three bound Hard Copy sets of drawings on D size (24”x36”) heavyweight white bond paper and two each CD-ROM copies of drawings, etc. Provide more sets (and sizes) if CO requests.

03 CD-ROM: Before copying *.DWG files, Bind all X-refs to *.DWG files so each drawing is independent.

Unlock all viewports. Delete unused blocks, invisible blocks, layers, text styles, and dimension styles.

04 CD-ROM: Copy drawings in both *.DWG and *PDF formats and ensure the files are compatible with CAFB software. Make *.PDF drawings full-size (24”x36”) highest resolution using the latest version of Adobe Acrobat. Each “.PDF sheet must plot identical to its corresponding hard-copy.

05 Legibility: Plot drawings that legibly differentiate line weights including: line types, hatching, shading, arrows, dimensioning, and lettering. Plots must make visible all required construction information. Text and dimension lettering must be large enough so half-size reductions are legible

06 Simplicity: Use only Ariel or standard AutoCAD™ fonts. Maintain a consistent drawing numbering scheme. Keep the number of layers to a minimum. Use only Imperial (English) units of measure.

07 Drawings: Match drawing sequence in the *.DWG and *.PDF folders to the hard copy drawing index.

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08 Delivery to the Government: The hard copies and CD-ROM (along with an AF Form 3000) must be concurrently delivered to the CO at:

14th Contracting Squadron 495 Harpe Blvd, Suite 293 Columbus, MS 39710

09 Drawing Cover Sheet: Contractor must show and annotate Location, Haul Routes, Main Gate, South Gate, BCE-Bldg 385, and other items as directed by the CEPM.

10 Non-Drawing Files: Make two copies each of other documents including specs, tables, charts, schedules, and graphs in both: *.PDF and originating software file formats (e.g. MS Excel or Word): Copy one of each file in each format onto each CD-ROM.

11 Complete Accessibility: Files or portions of files must not be locked or password protected.

12 As-Built Drawings: Provide Hard Copy sets ICW this Section; two CD-ROM disks each containing 1 set of PDF files conforming to this Section and 1 set of *.dwg files conforming to this Section; Add a folder to each CD-ROM containing one AutoCAD™*.dwg file for each CD Drawing. Arrange the files to match the sequence in the Hard Copy drawing index. Pre-set all *.dwg drawing plot viewport(s), layers, and line-types to exactly plot the corresponding Hard Copy sheet.

2) DESIGN REVIEWS:

01 One week before the start of design work, the Contractor must submit to the CO in writing the names and credentials (signed professional seals) of the Contractors Design Professionals (DPs) including: Architect, Civil, Structural, and MPE engineers. The CO will review or review and approve the proposed DPs.

02 The Government may deem a Design Submittal incomplete and return it to the Contractor without review. If the 95% Submittal is disapproved, the Contractor must resubmit one or more times, each labeled: 95%-A, 95%-B, etc. Documents are only 100% after Government approval. Partial submittals are unacceptable.

03 Review Comments: The Government may make comments on each Design Phase submittal. For each and every comment, the design must either be modified ICW the comment (before submitting the next Design Phase) or the Contractor must explain why the comment was precluded.

3) DESIGN REVIEW PHASES:

Submit Designs at various (%) completion Phases as follows:

01 35%: CD drawings must include Demolition and New Work Floor Plans and enlarged Plans (each and every Professional Discipline) incorporating the entire SOW and GFD. Annotate each and every element of geometry, material, or equipment.

02 65%: CD drawings must include each and every Section and Detail required for constructability. Sections and Details must be referenced to the Plans and to each other.

03 95%: CD drawings must be substantially complete and require only a few minor Government comments.

04 100%: The Government will review or review and approve the 100% submittal. Only upon approval of the 100% CDs, the CO will issue the Notice to Proceed (NTP) with construction (not before).

4) LIABILITY FOR DESIGN:

The Contractor is exclusively liable for the design. The Contractor, by delivery of a Design Submittal for Government review, certifies that the Design meets:

01 Professional Best Practice and Special Diligence of its Architects and Engineers and their work to date;

02 The Government requirements set forth in the GFD and SOW; and

03 Design criteria, requirements, etc. in the S&R. Government review and approval of design documents neither warrants, nor exempts nor diminishes Contractor liability for, their completeness or accuracy.

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E n d o f D e s i g n R e q u i r e m e n t s

5 . C O N S T R U C T I O N A D M I N I S T R A T I O N

1) PERFORMANCE CAPABILITIES

01 Contractor must keep exclusive management and technical support personnel on the project throughout construction. One week before the start of work, the Contractor must submit to the CO in writing the names and credentials of the Contractor’s Project Superintendent, Project Manager, and Quality Control Manager.

The CO will review or review and approve the proposed personnel. The Contractor must submit to the CO in writing the names and credentials of proposed replacements of the Superintendent, Project Manager, or Quality Control Manager. The Contractor must demonstrate to the Government’s satisfaction that the proposed replacement personnel meet or exceed the education, technical knowledge, and experience present in the original personnel. The CO must review or review and approve replacement personnel before they work on the project. Following are minimum performance requirements:

02 Contractor Project Manager (CPM) - Provides management of the project contract including subcontract purchasing and administration and review of material submittals and shop drawings. CPM must render immediate decisions and actions in support of the project schedule including design and cost proposals, negotiation with Government and subcontractors, signing awards and modifications, supervision of project superintendents, attending weekly CO/CE/PM Contractor status meetings, as well as pre-performance site visits, pre-final and final inspections. Prior CPM experience must include not less than 5 years responsibility in each and every one of these tasks.

03 Contractor Site Superintendent (CSS) - Provide an on-site construction superintendent to oversee all work.

Site supervision must be constant throughout each day and includes submission of detailed weekly progress reports, scheduling and coordination of subcontractors and material suppliers, and attendance at all construction progress meetings, CO site visits, and pre-final and final inspections. The CSS must have not less than 5 years prior experience as a project superintendent for a contracting firm overseeing commercial construction projects. The CSS must during normal work hours, and if CO summons, be available within 15 minutes. The superintendent must be responsible for the quality workmanship of all trades and timeliness of project completion; therefore, an absent CSS without a designated substitute must be considered as damaging to the Government.

04 Quality Control Manager (QCM) - Provide quality control for the project. QCM must ensure compliance with all safety requirements, verify that work and materials in place and stored on site conform to the construction documents, shop drawings and material submittals. QCM must submit daily status reports recording activities at each project site, prepare and coordinate material submittal sheets and shop drawing submittals, schedule and coordinate testing procedures, prepare quality control reports for construction progress and other required meetings, and attend all pre-final and final inspections. Prior QCM experience must include not less than five years responsibility in each and every one of these tasks.

05 If employees vacate the project, the Contractor must have replacement personnel available (including management, technical, labor) to keep the project on schedule and completed within the performance period. Either the CPM, the CSS, or both must not be replaced more than two (2) times during construction.

06 The Government may deny access to Columbus Air Force Base to anyone identified as a threat to the health, safety, security, well-being, or operational mission of CAFB and its population.

07 The Contractor must be available by phone 24-hours/day, 7-days/week: upon 15min notice amid normal duty hours and 30min notice amid non-duty hours to meet with the CO (at a CO selected time and place).

2) COMMENCEMENT, PROSECUTION & COMPLETION

01 Contractor must: start each and every design and construction phase at a time specified by a CO issued NTP; prosecute the work; and complete the entire work within the Period of Performance.

02 Contractor must provide a Submittal Log (Schedule of Material Submittals), Progress Schedules, Progress reports, Status Reports and other reports and schedules designated herein or by the CO.

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03 Submittal Log: See MATERIAL SUBMITTALS & SHOP DRAWINGS below.

04 Progress Schedule: (AF Form 3064) Submit concurrent with Progress Reports. Subdivide total schedule into individual work items. Show completed work percentages at the end of each reporting period. Submit first progress schedule to the CO within 7 days after Notice to Proceed (NTP).

05 Progress Reports: (AF Form 3065) Submit Project Progress reports to the CO twice a month: deliver the first report on the first working day of each month and the second report two weeks later. Describe the percentage of work completed during the report period. If behind schedule, the Contractor must report in writing what actions it will take to regain the schedule. If the CO agrees to add days to the contract performance period, Contractor must provide an amended schedule.

06 Status Reports: Submit to the COR daily reports of the work status. In each report, list the tasks accomplished, deliveries received, equipment on-site, weather conditions, and number of personnel working listed by trade. Photos may be included.

07 Real Property Report: The Contractor must submit a completed DD Form 1354, Transfer and Acceptance of Military Real Property to the CO before final punch-walk.

08 Period of Performance: This is the time beginning with the NTP and ending when construction, including all punch list items, is complete and final inspection is approved by the Government. CAFB may require more than one construction performance period e.g., separation of design from construction.

09 Contract Completion: Upon project completion, Contractor must vacate all work areas, including:

Contractor offices, storage and staging areas, and individual work sites. Restore these areas to their condition prior to Contractor occupancy; and complete this restoration within 14 days from the earlier of:

approved final inspection or CO notification.

10 Coordination and Project Conditions: Schedule and manage submittals, materials, products, equipment, manpower, etc. to control all parts of the work efficiently and orderly. Verify compatibility of existing building utilities with new operating equipment. Coordinate required space, supports, and mechanical and electrical work shown (even if via diagrams) on Drawing Submittals. Follow routing shown for pipes, ducts, and conduit; place runs parallel with building lines. Use space efficiently to maximize accessibility for maintenance and repair for each and every system. Conceal wiring behind finish surfaces and locate fixtures and outlets with finish elements. Coordinate pre-Substantial Completion clean-up in separate building areas.

11 Cutting and Patching: Only employ skilled and experienced workers to cut and patch. Report in writing to the CO wherever cutting and patching might degrade: safety; appearance, structure, weatherproofing, O&M, or separate Contractor or Government construction. Prevent damage to existing and new construction and prepare surfaces to receive patching and finishing. Match new finishes to existing adjacent surfaces unless noted otherwise. Maintain integrity of existing walls, ceilings, or floors; completely seal voids. Refinish entire assemblies and continuous surfaces to nearest intersection. Cut, fit, and patch where required e.g.: mechanical and electrical penetrations; integration of new components with one another or with existing construction;

removal and replacement of defective and non-conforming elements; remove samples for testing.

12 Special Procedures: Employ skilled and experienced tradespersons. Remove debris from open work areas and concealed spaces. Remove, cut, and patch to minimize damage and provide means of restoring products and finishes to original or specified condition. If a change of plane of 1/4 inch or more is discovered, recommend to the CO how to make a smooth transition. Patch or replace existing surfaces damaged during construction.

13 Welding Permits: The Contractor must not cut or weld without first obtaining a welding permit from the Base Fire Department. All fire and safety regulations must be stringently followed. Failure to obtain a welding permit must not cause the extension of the contract performance period.

3) SCHEDULING

01 Develop and Maintain: The Contractor, by mutual assent with the CO, must develop work schedules before NTP issuance. Work progress will be evaluated with the CO, BCE-CM, CEPM, and Contractor in weekly meetings. At one or more of these meetings, the Government may require specific representation (in person, not telecom or video) of Contractor Personnel including Design Professionals or corporate management.

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02 Adhere to Schedule: The Contractor must develop and enforce a practicable work schedule. Project milestones must not be extended to accommodate inadequate personnel. Removal of personnel from the Project must not impede the scheduled work progress.

03 Basic Logistics: Before construction begins, the Contractor, by mutual assent with the CO, must agree to a sequence of procedures including: how to access premises and buildings; location of materials and equipment storage space; delivery of materials and use of delivery routes, approaches, corridors, and stairways. The Government may require the Contractor to revise previous work-phasing schedules.

04 Work Phases: The Government may require work, so far as practicable, be done in separate phases. Phased work areas must be delineated and annotated in the Contractor’s drawings.

05 Work Hours: Normal work hours are Monday through Friday from 7:30am to 4:15pm excepting days observed as Federal Holidays as listed below:

New Year’s Day 1 January Martin Luther King Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Fourth Thursday in November Christmas Day 25 December

Observe Saturday holidays the preceding Friday and Sunday holidays the succeeding Monday.

06 Extraordinary Events: include unscheduled holidays for base personnel, base-wide training exercises, etc.

The Government may prohibit construction work during these events. The Period of Performance will be extended for each event, but the Contract Sum will not.

07 Government Reviews: The following time claims govern each and every Design Review and Material & Shop Drawing Review: For each Holiday or Extraordinary Event during a Government Review period, increase the number of Government Review days by one. Deliver no submittals from one week before through one week after Thanksgiving and from 10 December through 10 January.

08 Requested Time: The Contractor may propose to work extra-normal hours, e.g. weekends, evenings, or holidays, by submitting a written request to the CO 72 hours in advance, describing dates, locations and types of work. The CO may approve or deny the request however, Modification to contract sum or period of performance will not be allowed.

09 Time in Base Occupied Areas: Interference and inconvenience to Government operations and personnel caused by project work, including use and delivery of materials, tools and equipment, etc. must be minimal.

Work in base occupied areas during extra-normal work hours requires AF escorts.

10 Required Time: The Government may direct the Contractor to work other-than-normal business hours, like evening or weekend or evening and weekend, to meet Project schedules. This work includes work negatively affecting base mission, base personnel, or base traffic. Examples include: utility outages, short-term closure of roads or gates, hazardous material abatement in occupied facilities, etc.

11 Construction Schedule: Submit preliminary schedule to the CO at the Preconstruction Meeting, but not later than fourteen (14) days after issuance of Notice to Proceed. After CAFB review and comment, revise and resubmit schedule within seven (7) days. Upon approval by the CO, the schedule becomes the official Construction Progress Schedule. Keep a copy available at Contractor (field) Office. Each and every schedule change must have prior CO approval via contract Modification.

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12 Construction Progress Schedule: Submit and maintain accurate, current Gantt charts to track construction progress. Separate major work activity of subcontractors, manufacturers, and suppliers with a horizontal line. Vertical lines must identify the first work day of each week. Show complete construction sequence by activity, identifying separate stages of work and logically grouped activities. Indicate early and late start, early and late finish, float dates, and duration of each activity. Revise chart weekly to identify progress made, percentage completion, and projected completion date for each activity. Show activities modified and scope changes. Submit written report to identify problems, anticipated delays, corrective actions, and affected completion dates. Provide additional progress schedule information as requested by the BCE-CM.

Construction progress schedule update forms will be provided at the preconstruction conference.

4) MANAGING

01 Preconstruction Conference: at CAFB will be scheduled by the CO after issuing the NTP. Required attendees include the Contractor, Contractor Project Manager (CPM), and Contractor Site Superintendent (CSS). Contractor must record meeting minutes and within two days after the meeting distribute two (2) copies to all participants and to all others affected by decisions made at the meeting. Before the meeting the CO will issue its Agenda to include one or more of the following:

a. Execution of Government-Contractor Agreement.

b. Submission of executed bonds and insurance certificates.

c. Distribution of Contract Documents.

d. Submission of Subcontractors list, products list, schedule of values, and progress schedule.

e. Designation of personnel representing the parties in Contract.

f. Procedures for processing field orders, submittals, substitutions, payment applications, proposal requests, Change Orders, and Contract closeout.

g. Construction Schedule

02 Site Mobilization Meeting: Prior to Contractor project site(s) occupancy, the CO may schedule a meeting at which required attendants include the CO, Contractor, Contractor’s Project Manager (CPM), Contractor’s Site Superintendent (CSS), and major Subcontractors. Contractor must record meeting minutes and within two days after the meeting distribute two copies to participants, and all others affected by decisions made at the meeting. The Agenda for this meeting may include one or more of the following:

a. Government and Contractor Use of Premises.

b. Government Requirements.

c. Construction facilities and controls provided by Government.

d. Temporary utilities provided by Government.

e. Security and Housekeeping Procedures.

f. Construction Schedules.

g. Application for Payment Procedures.

h. Testing Procedures.

i. Record Documents Maintenance Procedures.

03 Weekly Progress Meetings: with the BCE-CM will occur throughout construction duration. Required attendants include the CO, Contractor, the CPM, and the CSS. Contractor must record meeting minutes and within two days after the meeting distribute two (2) copies to all attendants, and to all others affected by decisions made at the meeting. The agenda for these meetings will include one or more of the following:

Review previous week’s work progress. Review minutes of previous meetings.

Evaluate work quality and safety. Review field observations, problems, and decisions.

Construction Schedule update. Corrective measures planned to regain projected schedules.

Evaluate construction progress. Identification of problems which impede planned progress.

Work progress planned for the next week. Effect of proposed changes on construction schedule

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Submittals: review status and schedule. Review of off-site fabrication and delivery schedules.

Other business

5) MATERIAL & SHOP DRAWING SUBMITTALS

01 Definitions: A submittal is a package of project information, samples, drawings, schedules, certifications, product data, etc., delivered to the Contracting Officer (CO) for Government review or review and approval. A deviation is a submittal with an item not requested in the project documents. The Contractor may only submit a deviation if the item is in agreement with the intent of the project documents, but does not precisely conform to those documents and Contractor requests either substitution or change for the purpose of increasing the quality of the final product. A Submittal or Deviation of a system must be considered as an integrated collection of component parts.

02 Purpose: Submittals allow Government review of Contractor choices ICW the CDs and providing Minimum Installer Qualifications (Section 4.8.1). They also present Contractor’s proposed Deviations, color choices, shop drawings, etc. early enough to have less impact on ordering of materials and products.

03 Accountability: The Contractor is fully responsible for the contents of a submittal. The Contractor by act of submittal certifies that each and every item listed or implied, meets the intent, materiality and requirements of the design, quality, and functionality of the CDs. Neither Contractor furnishing nor Government approval of a submittal either suspends or waives Contractor responsibility for conformance to the CDs.

04 Basic Compliance: Conform to all “Material & Shop Drawing Submittals (M&SD)” requirements of the SOW. Each and every M&SD submittal must be delivered to the CO within 21-days after issuance of NTP- Construction. Each and every tardy submittal must be listed, with its tardiness explained, in writing to the CO. To get Contractor consent, the CO may refuse Progress Payment(s).

05 Submittals must be accurate, easily legible, and detailed for a thorough review. Each and every copy of Product data must clearly identify proposed models, options, and relevant design data including physical, functional, and utility connection requirements. Render manufacturer data specific to this Project.

06 The Contractor must review, approval stamp and sign each and every submittal before delivery to the CO.

Each and every submittal package or shop drawing sheet must bear respective Design Professional (DP) [Designer of Record] license stamps and approval signatures before delivery to the CO. Each and every submittal must be attached to an AF Form 3000. Upon Government review, one copy of each submittal will be returned with its MAS form marked to indicate approval or disapproval.

07 Government Review: Contractor must deliver 4-hard-copies of each submittal and one copy of an electronic submittal in Adobe PDF format that allows Government notes and signature. The Contractor must allow at least 14-days (from date of Govt. receipt) for Government review or review and approval.

08 Submittal Log: During the project design phases, the Contractor must log all required construction submittals by completing a “Schedule of Material Submittals” (AF Form 66). The form must include all submittals necessary to insure the project is built to the satisfaction of CAFB including: shop drawings, manufacturer's literature, product data, certificates of compliance, material samples, finish samples, extensions to the design, guarantees, test results, etc. The CO will provide the Contractor with an AF form 66 template in MS-Excel format. The Contractor must fill-out the template and submit in both electronic and hard-copy format to the CO for review or review and approval by the CEPM within 21 days after issuance of NTP-Construction.

Form 66 will be the first submittal item and must be attached to its own (MAS) form. Delete blank template sheets before submitting Form 66.

09 Proposed Products & Qualified Installers List: Within 28 days after the NTP is issued, submit a list of proposed major products, with manufacturer name, trade name, model or catalog number, and reference standards of each product.

10 Material Approval Submittal (MAS): The CO will provide Contractor with a MAS form template. The MAS “Submission Number” must be the same as its corresponding “Item No.” in the Submittal Log. Each submittal must reference the specifications paragraph or the drawing sheet number where the submittal is required. Clearly mark an MAS form “DEVIATION” for any system or any part thereof to which the Deviation applies. Deviations must be reviewed by the CEPM.

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11 Re-Submittals: Resubmitted MAS forms must bear the original “submission number” with an alphabetic suffix (sequenced for multiple re-submittals). Identify all changes made since the previous submission.

Allow fourteen (14) days for Government review excluding delivery time from and to Contractor.

12 Color & Finish Selections: Submit samples of each and every exterior and interior finish (visible surfaces) including: surfaces, materials, textures, patterns, paint, fixtures, doors and frames, windows, glass and frames, and hardware before ordering or installation. The Contractor must submit to the CEPM samples of each and every available manufacturer color and finish to be used in the project. Submit EACH AND EVERY Color and Finish sample at the same time. Attach to each sample an AF Form 3000 with Project Number, Project Name and Submittal Number. Samples must be the actual material, or actual material coatings bonded to the actual backup material to be installed. Submittals with false or approximate material or color renderings may be rejected. Sample sizes must be sufficient for the CEPM to perceive true colors and patterns. If a submitted material does not meet the design objectives CAFB may reject the product and require a new submittal. Each and every CEPM decision is final. The CEPM keeps one sample of each approved color and finish. Non-compliance with part or whole of this paragraph voids each and every selection, which must be re-submitted, irrespective of prior CEPM approval.

13 Certifications: Submit all Contractor, subcontractor, fabricator, and manufacturer certifications for review or review and approval by the Government. Denote the requirements met or exceeded by the certified element whether material, construction system, portion of work, product, equipment, etc. Include supporting references, data, affidavits, certificates, etc. Certifications may be recent or previous test results on the same provided element, but must be acceptable to Government.

14 Manufacturers Information: For each manufactured product provided in this Project, submit three copies of all manufacturers’ printed instructions for delivery, storage, assembly, installation, adjusting, finishing, and usage to the Government. Submit three copies to the CO of any manufacturer’s field report within 30 days of manufacturer’s field visit and observations.

6) WORK BY GOVERNMENT

The Government may accomplish work using Government or Contractor forces other than those contracted for the Project, and so doing does not breach or violate the Project contract. The Contractor may be required to coordinate work with one or more other Contractors in order to complete the Project

Contractor must bear responsibility for any existing Government material or equipment to be removed and reinstalled. Contractor must protect against damage or loss any government equipment remaining at construction sites. Government equipment damaged or lost while stored or moved by Contractor must be replaced by Contractor with equal or better equipment.

7) PRE-FINAL AND FINAL INSPECTION

01 The Contractor may request a pre-final inspection purposed to obtain Government assistance in identifying potential problems before final inspection. However, discrepancies identified at the pre-final inspection must be completed before the final inspection, unless waived by the CO. Contractor may request separate pre-final inspections for each phase of the work.

02 Contractor must schedule final inspection NOT LATER than the contract completion date unless precluded by government scheduling problems. Before requesting final inspection, Contractor must submit to the CO project close-out documents including: hard-copy and CD-ROM As-Built Drawings, all test and recycling reports, O&M manuals, DD1354 package, and a quality control (QC) report signed by his Quality Control Manager (QCM) listing any discrepancies. Contractor must submit a written request for final inspection to the CO not less than 36 hours before the requested date. The request must also certify the Work is complete according to the CDs and ready for CO review. If the CO approves the request, Submit final Payment Application identifying total adjusted Contract Sum, previous payments and payment remaining due.

03 The QCM, Contractor’s superintendent, and CO will conduct the final inspection. The Contractor must correct discrepancies and punch-list items within the time limit specified by the CO. In undertaking a final inspection, if the Government determines the project unsuitable for final inspection, the CO will end the inspection, and not less than 24-hours must pass before the final is rescheduled. If, due to one or more such terminations, the actual final inspection date is later than the contract completion date, Liquidated

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Damages (LDs) may be assessed before the rescheduled “final” inspection. Contractor must submit each request for rescheduled final inspection in writing to the CO.

04 The BCE-CM and CEPM are the CO Representatives (COR) for technical surveillance of workmanship and inspection of materials for work performed under this contract. This designation in no way authorizes anyone other than the CO to obligate the Government to changes in the terms of the contract. All field changes must be approved by the CO prior to accomplishment. Government inspections or related comments neither constitute QC nor in any way either substitute or supplement Contractor’s QCM responsibility. BCE-CM will conduct inspections, but only the CO may authorize final acceptance.

8) WARRANTY

01 Minimum Installer Qualifications: Each and every warranty item must be provided ICW demonstrated Minimum Installer Qualifications including: manufacturer certification (as required by manufacturer warranty) so the installer is qualified to perform the work.

02 Standard Warranty: Provide a materials and workmanship warranty for all work for not less than one year from time of total project acceptance by the Government.

03 Exceptions to Standard Warranty: When a greater (than Standard) Warranty is required, available, or offered, the Contractor must pass the greater Warranty in full to the Government. A Warranty must not provide less coverage than the Standard Warranty.

04 Contractor and Subcontractors must perform any warranty related work according to all manufacturer specifications and recommendations so as not to reduce or void any warranty. Contractor must transfer all manufacturer warranties to the Government with AF Form 3000 prior to project closeout.

05 Emergency Repair: Failure of any mission essential work under warranty constitutes an emergency, and Contractor must complete corrective repair(s) not later than the date set by the CO. If not timely responsive, the Contractor may be charged for Government to complete repairs.

06 Non-Emergency Repair: Contractor must respond within 48-hours and effect timely corrective action to minimize down-time and mediate inconvenience to CAFB employees. CO’s determination of appropriate time to complete repair(s) governs.

07 Contractor Non-Responsiveness: If Contractor fails to respond to notifications, the CO will find repair methods and seek restitution through legal means, including through Contractor bonding agents.

9) CONTRACTOR OFFICE

01 The Contractor may provide a temporary office near one of the project sites. At the Pre- Construction Conference, the CO will designate a site for this office (not less than 30’ from existing structures). Power must be provided from portable generators. The Contractor must bear liability and defray expenses for the office. Before final inspection, remove the office and restore to its original condition each and every element affected by the office.

02 The Contractor’s office must be a weather tight standard manufactured structure, having color and aesthetics approved by the CEPM, with no patches, broken windows, dirt, rust, etc. It must be secured to a foundation and have a complete skirt. The offices appearance must be clean with steps and landings at each and every entry door.

03 The CO must be able to contact the Contractor (Site Supervisor) any time during normal duty hours.

Contractor must provide CO with an emergency phone number. On-base connections must be approved in advance and may be monitored by the CO.

04 Contractor must constantly maintain the clean and orderly exterior appearance of the office. Trees and shrubs must be kept trimmed and regular mowing must keep grass and other ground cover to not more than 4” height. Clippings or mowing debris must not accumulate.

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