ATT 2 - Deliverables_final.pdf

Attachment #2– Deliverables | Solicitation No. 75N91022Q00180 Page 1 of 3

DELIVERABLES

Patterns of Care Study: Diagnosis Year 2020 (Breast Cancer and Colorectal Cancer)

The following deliverables and/or reports will be due in the manner stated below and per the schedule in the Statement of Work. All reports shall be submitted electronically in PDF format via the “NCI Branch B Invoices” email address (ncibranchbinvoices@mail.nih.gov).

1. NCI Centralized Abstractor Training Report will be due following the Abstractor Training and shall include the following:

a. Include name and position of personnel who attended training

b. Include the plan to implement training to conduct the Statement of Work.

2. Quarterly Progress Reports will be due quarterly and shall include the following:

a. Briefly discuss the activities and tasks completed.

b. Briefly discuss any barriers or challenges and plans to overcome them or indicate N/A if none.

c. Briefly discuss plans for the next reporting period.

d. Complete and submit the following chart for each of the cancer sites (breast cancer and colorectal cancer):

aUnified records include the patient’s inpatient and the outpatient medical records in a single file (if all cancer care was received at a single facility or healthcare system). Complete medical records include the patient’s inpatient and the outpatient medical records from multiple facilities or healthcare systems (if cancer care was received at multiple facilities or healthcare systems).

# of hospital records abstracted by cancer site

# of physician verification forms sent by cancer site

# of physician verification forms completed by cancer site *

# of unified/complete record a verifications completed by cancer site *

# of hospital only b verifications completed by cancer site *

# of abstracts with no verification*

# of abstracts completed by cancer site completed during this reporting period cumulative completed through end of this

Attachment #2– Deliverables | Solicitation No. 75N91022Q00180 Page 2 of 3 bHospital only verifications are those in which data are abstracted from the hospital record alone and the record does not contain all of the inpatient and outpatient records.

*These are mutually exclusive categories. At the completion of the study, these four (4) categories will add to the number of abstracts submitted for the study (100%).

3. Electronic Database Files of Abstract submissions will be due on or before the contract completion date. These two (2) electronic data files- breast cancer and colorectal cancer - shall be due to the Biomedical Computing Support Services contractor no later than the contract completion date. Confirmation of submission shall be submitted electronically to the “NCI Branch B Invoices” email address (ncibranchbinvoices@mail.nih.gov).

4. Final Progress Report will be due on or before the contract completion date. The report shall include the following:

a. Include Technical Progress Report for 4th Quarter period with the same level of detail as provided in Technical Progress Reports #1 - #3.

I. Objectives of the study II. Progress

A. Work completed B. List any work not completed that was proposed

III. Describe problems and resolution of the problems IV. Describe sampling process for the initial sample and for the subsequently identified patients.

V. Results

A. Data by cancer site

1. Number of cases to be sampled

2. Percent of patients having the data verified by physicians/unified or complete record, hospital only, or not verified in the following table:

# of hospital records abstracted by cancer site

# of physician verification forms sent by cancer site

# of physician verification forms completed by cancer site*

# of unified/comp lete recordsa verifications completed by cancer site*

# of hospital onlyb verifications completed by cancer site*

# of abstracts with no verification*

# of abstracts completed by cancer site

# completed during this cumulative # completed through end of this

Attachment #2– Deliverables | Solicitation No. 75N91022Q00180 Page 3 of 3 a Unified records include the patient’s inpatient and the outpatient medical records in a single file (if all cancer care was received at a single facility or healthcare system). Complete medical records include the patient’s inpatient and the outpatient medical records from multiple facilities or healthcare systems (if cancer care was received at multiple facilities or healthcare systems).

bHospital only verifications are those in which data are abstracted from the hospital record alone and the record does not contain all of the inpatient and outpatient records.

*These are mutually exclusive categories. At the completion of the study, these 4 categories will add to the number of abstracts submitted for the study (100%).

3. Number of cases completed

4. Number missing substantial (25% or more) data

5. Abstract Submission specifying number of abstracts submitted - Shall be submitted electronically to the “NCI Branch B Invoices” email address (ncibranchbinvoices@mail.nih.gov), with the Final Progress Report, on or before the completion date of the contract.