ATT 2 COMPLETE RFP. BRIDGE AE IDIQ 127EAW23R0014.pdf

RFP no. 127EAW23R0014 A-E IDIQ. Bridge Engineering

Region 5

REQUEST FOR PROPOSAL

Architect-Engineer Services. Bridge Engineering.

Indefinite-Delivery Indefinite-Quantity [IDIQ] multiple-award contracts

USDA Forest Service Pacific Southwest Region 5

TABLE OF CONTENTS

SECTION RFP PAGE

A. General Information

IDIQ Contracts

Proposal Submission

B. Schedule of Items

(List of Services/Discipline)

C. Statement of Work

D. Packaging and Marking

E. Inspection and Acceptance

F. Performance Period

G. Administrative Information

H. Special Contract Requirements

I. Contract Clauses

J. Attachments

K. Representations and Certifications

Section L. Instructions for the Preparation of

Technical and Business Proposals

A. Technical Proposal B. Price Information

Section M.

Evaluation Criteria and Selection Procedures

Region 5

SECTION A – GENERAL

A-E IDIQ CONTRACT AND REQUEST FOR PROPOSAL INFORMATION

A. Anticipated Base IDIQ Contracts

The Government intends to make multiple awards of Indefinite Delivery Indefinite Quantity [IDIQ] Contracts for Bridge-related Architect-Engineer services. The Government estimates up to THREE (3) contractors/firms will be awarded an IDIQ.

Each of the resulting IDIQ contracts shall be for a base year and four (4) one-year option years. Total performance period shall be for five (5) years from the date of the award if all option exercised by the Government.

B. Price Range, Capacity, Minimum Guarantee

Price ranges will be established on individual projects and associated task order awards.

The Minimum and Maximum values for a single individual task order are as follows:

Minimum $2500.00 Maximum $750K

Task orders values typically do not exceed $500,000.

Capacity. The maximum value of all task orders awarded will not exceed $5 million over the life of each IDIQ contract.

Capacity will be managed on a cumulative total of all task orders awarded to each IDIQ.

No task orders may be awarded after the cumulative total contract amount has reached the maximum award amount.

Minimum Guarantee. $50,000. The minimum guaranteed order for each contract is one (1) task order valued at $50,000.

During the period specified in FAR clause 52.216-18, Ordering, the Government shall guarantee placement of orders totaling a minimum of $50,000 per awarded IDIQ contract over the life of the contract.

Minimum guarantee payment may be made by as follows:

1. By issuing a single order or multiple awards equaling or exceeding $50K.

2. Issuing direct order valued at $50K in cases where the contractor has not received an order over the life of the contract.

*Note. Payment by method of no. 2 shall only be accepted by the Government if the awarded contractor consistently expresses interest and submits fee proposals when requested but is not awarded a task order throughout the entire contract performance period.*

IAW

AGAR 452.216-73 Minimum and Maximum Contract Amounts (FEB 1988) FAR 52.216-18 Ordering (AUG 2020) FAR 52.216-19 Ordering Limitations (OCT 1995)

C. General Proposal Submission Requirements

1. Contractors shall include the following information with their technical proposal submission:

Company Name:

Unique Entity ID [UEI] Number:

SAM Registered: YES / NO POC Name & Title:

Phone Number:

Email:

1. Proposal Expenses and Pre-Contract Costs. This RFP does not commit the Government to pay costs incurred in preparation and submission of initial and subsequent proposals or for other costs incurred prior to award of a formal contract.

2. Exceptions. If the offeror takes exception to any of the requirements specified in this solicitation, the offeror’s proposal shall be determined non-responsive/unacceptable and ineligible for award.

3. Questions, Clarifications, and Requests for Information [RFIs].

All questions shall be submitted to the Contracting Officer, Jeremy Bedner, via email @ jeremy.bedner@usda.gov NLT ten

(10) calendar days of the proposal due date – original or if extended via RFP amendment.

Questions submitted after this due date will not be considered by the Government for review and answer. Answers to RFIs submitted timely shall be posted as an amendment to the solicitation/RFP announcement on Contract Opportunities.

Explanations or instructions given in a form other than an amendment to the solicitation shall not be binding.

4. Section L.1 A-B provides the complete submission instructions and requirements for the technical and business proposal and price information submission.

Note: No hardcopy proposals shall be accepted.

(END OF SECTION)

PART I – THE SCHEDULE

SECTION B – SCHEDULE OF SUPPLIES AND SERVICES

PRICE INFORMATION SUBMISSION

1. Provide the price information as displayed in Section B.1 when requested by the Contracting Officer* *Refer to Section L.1, B. PRICE INFORMATION (PROPOSAL)

2. Provide as many other positions and their pricing as you deem necessary for work envisioned for this contract.

Please use additional sheets if required.

3. Rates for all Items are to be fully loaded hourly rates. Fully loaded rates shall include wages, overhead, general, administrative expenses, and profit.

B.1 SCHEDULE OF ITEMS

1 TITLE/DISCIPLINE

*Add additional lines as necessary

BASE PERIOD

*one year from date of award

OPTION YEAR

[OY1]

end of BASE

OY2

end of OY1

OY3

end of OY2

OY4

end of OY3

A. Civil Engineering Services Principal Engineer $ $ $ $ $ Supervising Engineer $ $ $ $ $ Senior Engineer $ $ $ $ $ Associate Engineer $ $ $ $ $ Assistant Engineer $ $ $ $ $ Junior Engineer $ $ $ $ $ Engineering Technician $ $ $ $ $

B. Structural Engineering Services Principal Engineer $ $ $ $ $ Supervising Engineer $ $ $ $ $ Senior Engineer $ $ $ $ $ Associate Engineer $ $ $ $ $ Assistant Engineer $ $ $ $ $ Junior Engineer $ $ $ $ $ Engineering Technician $ $ $ $ $

C. Construction Management

Services

Manager/Resident Engineer $ $ $ $ $ Inspector $ $ $ $ $

Other Personnel Senior Architect $ $ $ $ $

SUBCONTRACTOR SERVICES

E-H E. Geotechnical

Principal Engineer $ $ $ $ $ Senior Engineer/Geologist $ $ $ $ $ Senior GIS Analyst $ $ $ $ $ Associate Engineer/Geologist $ $ $ $ $ Assistant Engineer/Geologist $ $ $ $ $ Junior Engineer/Geologist $ $ $ $ $ GIS Analyst $ $ $ $ $ Senior Technician $ $ $ $ $ Technician $ $ $ $ $ Administrative Assistant $ $ $ $ $

F. Hydrology/Hydraulics

Principal Engineer $ $ $ $ $ Senior Engineer $ $ $ $ $ Associate Engineer $ $ $ $ $ Technician $ $ $ $ $ Administrative/Clerical $ $ $ $ $

G. Material Sampling & Testing

Principal Engineer/Project Manager

Senior Engineer $ $ $ $ $ Senior Technician/Inspector $ $ $ $ $ Technician/Inspector $ $ $ $ $ Administrative/Clerical $ $ $ $ $

H. Land Surveying, Mapping, and

Staking *Hourly rate includes equipment.

Actual hourly rate is subject to prevailing wage and is location dependent.

Principal Land Surveyor $ $ $ $ $ Professional Land Surveyor $ $ $ $ $ Survey Party Chief (PLS) $ $ $ $ $

Drafter/CAD $ $ $ $ $ Estimator $ $ $ $ $ Spec Writer $ $ $ $ $ Administrative Assistant $ $ $ $ $

D. Overhead and Profit Rate used in above Hourly Rates

Overhead Rate % % % % % Profit Rate % % % % %

Region 5

Survey Technician $ $ $ $ $ One Person Crew* $ $ $ $ $ Two Person Crew* $ $ $ $ $ Three Person Crew* $ $ $ $ $ Administrative/Clerical $ $ $ $ $

NOTES FOR IDIQ CONTRACT ONLY

A. Additional labor categories, equipment, and services may be proposed as required specific to each individual project Task Order issued.

B. Per Diem for meals and lodging are not to exceed maximums allowed by Federal Travel Regulations (FTR), at the time the Task Order is negotiated and as applicable. Without advance approval in accordance with FAR 31.205-46, all costs exceeding the FTR will not be paid.

C. Other Direct Costs (Incidentals). Printing and Copying, and other incidental direct cost items specific to each individual project Task Order issued as applicable. Other incidental costs shall be determined using the current fair market price or other appropriate cost and pricing methods.

SECTION C – STATEMENT OF WORK

C.1 Background

Title: Architect-Engineer [A-E] services for Bridges. Multiple-award Indefinite Delivery-Indefinite Quantity [IDIQ] contracts. USDA Forest Service. Region 5, California.

This solicitation and resulting award(s) is for multiple-award Indefinite-Delivery Indefinite-Quantity [IDIQ] contract(s) Professional Architect and Engineering [A-E] services for specifically for Bridges.

The planned A-E IDIQ contract(s) are intended to provide Bridge-related professional structural, civil, and geotechnical engineering services.

Requirements will vary for each project task order issued under the IDIQ contract.

C.2 SCOPE

C.2.1 General Bridge-related services include but are not limited to: the design of vehicular and pedestrian bridges; design for repair, rehabilitation, or maintenance of existing bridges; load rating and extra-legal load analysis of existing vehicle bridges;

design of other related transportation structures including retaining walls, and scenic overlook platforms; and inspections of road and trail bridges. Work may include:

• Performing site surveys, LIDAR mapping, geotechnical investigation, retaining structures, hydrology, hydraulic engineering, structural and civil engineering design, aquatic organism stream restoration design.

• Preparation of construction drawings, construction specifications, cost estimates, independent design checking (peer review), constructability, statements of work, shop drawing review, construction monitoring, construction materials testing and inspections submittal review, construction inspection, and related services

• Engineering drafting for Forest Service designed projects

• Geotechnical services which require geotechnical and materials analysis and reporting.

• Construction material testing and construction inspection in support of the Government’s quality assurance program

• Bridge Inspections including initial, routine, damage, in-depth, fracture critical, scour, underwater, and special.

C.2.2 Bridge Design Projects Road Bridge design projects generally include new and replacement bridges with spans from 20 to 150 feet, but may include longer span bridges. Road bridges are generally designed for one lane of traffic. Bridge structure types include but are not limited to simple span, continuous span, truss, and suspension. Materials include cast in place concrete, prestressed or post tensioned concrete, steel, and timber. Typical project construction costs are less than $1M.

Trail bridge design projects generally include new, replacement, and rehabilitated trail bridges with spans from 20 to 100 feet, but may include longer span bridges. Trail bridges are generally designed for one lane of traffic and typically do not include vehicle loads but may include them. Trail bridge structure types include but are not limited to simple span, continuous span, truss, and suspension. Typical project construction costs are less than $500,000.

Bridge load rating typically involves road bridges with the types of materials stated above. However, there are times where a load rating for a trail bridge may be requested.

C.2.3 Bridge Inspections Bridge Inspections including initial, routine, damage, in-depth, fracture critical, scour, underwater, and special as described in the AASHTO publication The Manual for Bridge Evaluation (MBE), current edition. Bridge Inspections are to be performed using the USDA Forest Service Bridge Inspection Guide (BIG), current edition, along with Forest Service inspection report templates. Various bridge inspections, which include bridge load ratings, are required by 23 CFR Part 650, Subpart C. Other required work is covered under FS Directives.

Road bridge inspections are primarily for routine and fracture critical inspections. However, initial, damage, in-depth, scour, underwater, and special inspections as described in the MBE may be requested. Fracture critical inspections will require A-E procurement of an under bridge inspection truck (UBIT) or rope access climb team, depending on the bridge conditions.

Inspections other than fracture critical typically do not require a UBIT or specialized equipment; however, A-E procurement of a UBIT, rope access climb team, dive team, or unmanned aerial vehicle (UAV) may be requested in certain circumstances.

Trail bridge inspections include routine, initial, damage, in-depth, scour, underwater, and special inspections. Inspections typically do not require specialized equipment; however, A-E procurement of a rope access climb team, dive team, or UAV may be requested in certain circumstances, especially for complex trail bridges.

C.2.4 Site Surveys Topographical and Other Information.

Work may require the A-E to obtain site surveys, hydrologic and hydraulic design information, subsurface geotechnical investigation, or other required services. The A-E is responsible for arranging and overseeing the performance of topographic surveys, test surveys, test borings, soil tests, subsurface exploration, and other such investigations they determine are required for the design of the project – with agreement from the Government. It may also be requested for the A-E to contribute to or compile Project Engineering Reports (Basis of Design Reports).

C.2.5 Construction Services May consist of the following:

• Preparation of additional explanatory drawings

• Review of shop drawings

• Site visits

• Monitoring of construction

Monitoring of construction shall be performed by a qualified employee of the firm acceptable to the CO and may include, but not limited to, the following:

• Attendance at pre-construction conference

• Review of construction for compliance with contract documents

• Review of foundation conditions

• Review of concrete forms for dimension, alignment rigidity, and placement of steel, and safety.

• Maintenance of a bound project diary on all reviews made, and furnishing weekly reports to the Contracting

Officers Representative.

• Preparation of “as-built" drawings from Construction Contractor furnished plans and information noting any approved deviations from the originals during construction.

• Assisting with conducting final inspection.

C.2.6 List of work activities that may be included in a project task order (not all-inclusive)

• Condition Inspection. Performance of inspections to evaluate the condition of the facility identifying corrective actions.

• Site Visit. The A-E Contractor may need to visit an installation or facility to obtain specific information pertaining to a project.

• Topographic Site Surveys. Site survey and mapping.

• Report Preparation: Engineering reports and studies may be required.

• Work Plan: The A-E Contractor shall prepare a document outlining the scope, schedule, costs, codes, standards, etc. in order to perform a Task Order. The work plan’s level of detail will be commensurate with the complexity of the project. Ultimately, the approved work plan represents the final scope of work for the project.

• Design Calculations: The A-E Contractor shall perform the design analysis and calculations needed to prepare construction documents.

• Plans and Specifications: The A-E Contractor shall prepare construction drawings, as-built plans, and specifications to complete the construction action. Drawings shall be prepared using USDA Forest Service Standard Title Block in a straightforward, logical, clear, manner, be clearly detailed, and have adequate schedules, notes, etc. Supplemental specifications shall be written in short, concise style following the FHWA Standard Specification for Construction of Roads, Bridges on Federal Highway Projects (FP-14).

• Historic Bridge and Site Evaluations: Conduct field surveys and make recommendations to individual forest Heritage Program Managers on the eligibility of potentially historic bridges and districts/sites to the National Register of Historic Places (NRHP). Work involving either historic or potentially historic properties, all work will comply with the Secretary of the Interior’s Standards and Guidelines for the Treatment of Historic Properties and must be accomplished by qualified professionals.

• Structural Project Data and Calculations: The A-E Contractor shall provide for the design of the project structural system and selection of its components by submitting the following information:

• List of all applicable codes used to design the structure.

• A clear and complete set of structural drawings providing all information necessary for an experienced contractor to construct the structure per the structural design.

• Structural calculations showing that the structural design meets or exceeds current referenced codes.

Calculations shall include gravity and lateral loads.

• Required minimum depth of footings taking into account local frost depth and soil conditions.

• Geotechnical Services: The A-E Contractor shall perform services related to the following typical areas (this list is not all inclusive): Routine laboratory materials testing; mix design testing; field construction inspection, reporting, and field testing like nuclear density tests, pavement investigations, testing, analysis, and design. The A-E Contractor shall have access to a laboratories nationally accredited for the specific code(s) and specific material being tested. The A-E Contractor shall submit their associated laboratory standard price list on a yearly basis.

Other instructions to be included in specific Task Orders.

• Construction Services: The A/E Contractor shall have the ability to provide the following construction services based upon the individual tasks identified in the task order:

• Prepare additional explanatory drawings

• Review and approve shop drawings

• Monitor construction.

• During construction, visit and inspect site including code required observations.

• Attend pre-construction conference

• Review construction for compliance with contract documents

• Maintain a bound project diary on all reviews made and furnish weekly reports to the Contracting Officers

Representative.

• Prepare record drawings based on the “as-built" drawings from the Construction Contractor, noting any approved deviations from the originals during construction.

Region 5

• Submittals/Certifications: The A-E Contractor shall submit documents to support or record the actions being taken under the Task Order requirements. Each Task Order will specify what submittals are required. Examples are: site investigation/survey reports; work plans; site safety and health plan; quality control program; work schedules; as-built/progress, intermediate and final drawings; design calculations, detailed cost estimates, preliminary design reports, and correspondence records.

• Presentations and Meetings: The A-E Contractor shall conduct presentations and meetings as identified in each Task Order. These may include informational/project related presentations or meetings to the forest supervisors, forest engineers and various specialists, as well as public meetings to answer project related questions.

• Expert Testimony for Litigation: As identified on individual Task Orders, the A-E Contractor shall provide expert testimony as needed; however this is not a typical activity. This will be outlined in specific Task Orders.

C.2.7 A-E Requirements

• The Design Professional A-E Contractor shall be responsible overall for all design unless otherwise indicated in the Task Order or as directed by the Contracting Officer.

• Sub-Consultants: The primary A-E Contractor (design professional) may use a number of Sub-consultants

(subcontractors) to complete various Task Orders. Sub-consultants for a specific task shall be identified with qualifications in the work plan to be accepted by the Contracting Officer.

• Brand Name or Equal Descriptions: When the A-E Contractor specifies end products using a brand name or equal description, the description must include, in addition to the brand name, a description of those salient physical, functional, or performance characteristics of the brand name item that an “equal” item must meet to be acceptable. The A-E Contractor may use brand name or equal descriptions when the salient characteristics are firm requirements. IAW FAR 11.104

• Buy American Act: The Buy American Act requires that U.S. manufactured end products be used as long as the domestic items are of satisfactory quality and are available in sufficient quantity. This federal law shall be considered in all design decisions. When the A-E Contractor uses a brand name or equal description, the A-E Contractor shall specify a U.S. manufactured end product. Any exception to this Act must have prior approval from the Contracting Officer.

FAR 52.225-9 Buy American-Construction Materials applies to any resulting construction solicitation and contract award.

• Green Purchasing: Construction designs shall use the maximum practicable amount of recovered materials consistent with the performance requirements, availability, price reasonableness, and cost-effectiveness. The A-E Contractor shall consider energy conservation, pollution prevention, and waste reduction to the maximum extent practicable.

• Laboratory Testing: The A-E Contractor shall perform testing and related activities as described and tailored in the

Task Order. The A-E Contractor’s associated laboratory shall be nationally accredited for the services they provide.

C.2.8 Codes and Standards The A-E Contractor shall provide design in accordance with the specifications designated for each Task Order or outlined in the approved work plan. The Forest Service recognizes many national model building codes and standards. While it is impractical to cite all of the required codes, specific major codes and standards are identified herein for technical uniformity.

Region 5

Codes and standards are typically required to be their latest edition.

In general for facilities owned and operated by the Forest Service, the following shall apply:

• Forest Service Health and Safety Code Handbook. (FSH 6709.11)

• Forest Service Directives: Forest Service Manuals and Handbooks relevant to the specific Task Order.

• Occupational Safety and Health Standards for Construction: Title 29, Code of Federal Regulations, Part 26

(29 CFR Part 1926).

• Occupational Safety and Health Standards for General Industry. (29 CFR Part 1910).

• AASHTO LRFD Bridge Design Specifications, current edition.

• AASHTO Guide Specifications for Design of Pedestrian Bridges, current edition.

• American Society for Testing and Materials (ASTM)

• Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects, (FP-14)

• AASHTO The Manual for Bridge Evaluation, current edition.

The above design and operating codes and standards apply. The more stringent requirement shall apply when conflicting direction occurs. Conflicts in code requirements should be resolved by the Contracting Officer and Contracting Officer’s Representative [COR].

Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects. FP-14 U.S. Department of Transportation, “Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects: FP-14 U.S. Customary Units,” hereafter referred to as FP-14, are included by reference and are applicable to this project and are hereby made a part of this solicitation and any resultant contract. The specifications are included by reference and the full specifications are available at the following website:

https://highways.dot.gov/federal-lands/specs

Other required codes, standards, and FS policies will be provided in the individual project Task Orders.

Bridge Load Ratings Bridge Load Ratings shall be within the following requirements, including any revisions or additions included in the individual task order. Bridge ratings shall be in accordance with the current edition of the AASHTO publication The Manual for Bridge Evaluation, Load and Resistance Factor Rating:

• All bridge ratings shall be calculated in U.S. Customary Units.

• Load ratings are typically required for the bridge superstructure only. Although not common, foundation analysis may be requested under certain circumstances.

• When computer programs are used, the program (and version) shall be identified with the input and output included in the report and clearly labeled.

• Rating Vehicles - Bridge members shall be rated in accordance with the latest edition (including interims) of The Manual for Bridge Evaluation. Bridge members shall be rated for the HL-93 loading at the Inventory and Operating Levels (first level evaluation), and for Type 3, Type 3S2, Type 3-3, Type EV2, and Type EV3 vehicles at the Legal Load (second level evaluation). All checks are to be in accordance with the MBE and shall include optional Checks. For all steel and concrete bridges, a rating shall be calculated with impact load applied. The impact load shall not be considered for wood bridges.

• Movement and shear checks will be performed at all critical locations along the span.

Bridge Inspections Shall be conducted in accordance with the specific requirements of the Task Order and the bridge inspection requirements

Region 5 as specified in the National Bridge Inspection Standards (NBIS) Title 23, Code of Federal Regulations, Part 650, Subpart C.

Bridge Inspections are to be performed using the USDA Forest Service Bridge Inspection Guide, current edition, along with Forest Service inspection templates.

C.2.9 General A-E Responsibilities

The Contractor shall:

• Provide adequate professional supervision and quality control to assure the accuracy, quality, completeness and progress of the work.

• Closely coordinate the work performed with the related work of the Government staff personnel

• Promptly report to the CO any ambiguities or discrepancies found in the project requirement, criteria, or documents involving the work

• When necessary, visit the project sites or contract Government location representative at the project sites; hold conferences and discussions with the Government; and take such other action as may be required to obtain the data necessary for the design development, coordination and completion of each work order.

• Submit to the CO for approval any changes that will result in a modification to each Task Order, prior to implementation

• Furnish progress reports of the work.

• Prepay shipping and/or mailing charges on all material sent to the Contracting Officer [CO] and/or Forest Service

• Provide access to all work and all of the A-E facilities and equipment engaged in the work for inspection by the

Contracting Officer during normal business hours.

• Perform and complete all activities and testing under this contract in accordance with applicable codes, standards, and FS policy. Samples may be required to be shipped to and from Forest Service offices within the Region on occasion.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, testing, non-personal services, and all incidental items necessary to perform the project as described in this Statement of Work.

C.3 Project Locations

Projects are located with the USDA Forest Service, Region 5, which is generally within State of California, but may include projects located in Western Nevada and Hawaii. Projects are located on National Forest land and are generally located in remote or rural areas. Access to road bridge projects are generally by low standard road. Access to pedestrian bridge project sites may be by hiking trail.

Region 5 National Forests

• Angeles National Forest

• Cleveland National Forest

• Eldorado National Forest

• Inyo National Forest

• Klamath National Grasslands

• Lassen National Forest

• Los Padres National Forest

• Mendocino National Forest

• Modoc National Forest

• Six-Rivers National Forest

• Plumas National Forest

• San Bernardino National Forest

• Sequoia National Forest

• Shasta-Trinity National Forest

• Sierra National Forest

• Stanislaus National Forest

• Tahoe National Forest

• Lake Tahoe Basin Management Unit

Other USDA unit with facilities located within the Forest Service in California, Western Nevada and Hawaii

• Regional Office Facilities o Mare Island, Vallejo, CA

• Pacific Southwest Research Station (PSW) o Arcata, CA o Redding, CA o Placerville, CA o Davis, CA o Albany, CA o Fresno, CA o Riverside, CA o Hilo, HI

• Technology and Development Center o San Dimas, CA

Access requirements may require the use of specialized equipment including under bridge inspection truck (UBIT), rope access climbing, underwater dive team, or unmanned aerial vehicle (drone). Pedestrian bridges are located on trails and may be several miles from the nearest vehicle access point, and may be located in federally designated wilderness areas.

C.4 Period of Performance

Base year and four (4) one-year option years. Total performance period shall be for five (5) years from the date of the award if all option exercised by the Government.

*The effective performance dates will be established at the time of the IDIQ contract(s) award.*

C.6 Deliverables / Submittals

Specific deliverables and reporting requirements shall be provided in the individual Task Order. In general drawings shall be prepared in a straightforward, logical, clear, manner, and be clearly detailed using AutoCAD. Similarly, calculations and reports shall be prepared in a straightforward, logical, clear, manner using Region 5 templates if required.

The A-E shall submit all drawings, specifications, reports estimate and calculations to the Contracting Officer’s Representative [COR]. The quantity of submittals shall be indicated in the Statement of Work for each task order.

The frequency of submittals shall be defined in the Statement of Work for each task order. Electronic drawings shall be submitted in AutoCAD Format (.dwg), or as specific in the individual task order Statement of Work.

Cost Estimates shall be submitted in Microsoft Excel format (.xls or .xlsx)

Specifications, reports, and studies shall be submitted in Microsoft Word format (.doc or .docx)

Final stamped and signed deliverables to be per each Task Order but are typically in pdf and/or hardcopy format.

The Buy American Act requires that U.S. manufactured end product be used so long as the domestic items are of satisfactory quality and are available in sufficient quantity. This Act must be considered in all design decisions. Any exception to this Act must have prior approval from the Contracting Officer.

The use of proprietary trade names is generally not permitted.

C.7 Contractor’s Key Personnel All Civil or Structural Engineering design work under this contract shall be performed under the supervision of a Professional Civil or Structural Engineer, licensed by the State of California. All Geotechnical Engineering work under this contract shall be performed under the supervision of a Professional Geotechnical Engineer, licensed by the State of California. Any work outside of the State of California may require engineer licensure in the state the work is being done and will be specifically requested in the work task order. Engineering positions require a baccalaureate degree in engineering from an accredited institution with the state licensing board. A minimum of 5 years’ experience in carrying engineering design through all stages of development and implementation including attention to budget and schedule is required.

Bridge Load Rating All bridge load ratings and extra-legal load analysis shall be performed by a Registered Professional Civil or Structural Engineer, licensed by the State of California, or by an engineer who is under the direct supervision of a California Registered Engineer. The engineer shall be experienced in load rating or design of road bridges. All load ratings shall be stamped and signed by the responsible registered civil or structural engineer. Engineering positions require a baccalaureate degree in engineering from an accredited institution with the state licensing board. A minimum of 5 years’ experience in carrying

Region 5 engineering design through all stages of development and implementation including attention to budget and schedule is required.

Bridge Inspections All bridge inspections require an on-site inspection team composed of a minimum of a Bridge Inspection Team Leader and an additional person.

Bridge Inspection Team Leader: The team leader shall be qualified under the requirements of National Bridge Inspection Standards (NBIS) CFR Title 23 section 650 subpart C. The NBIS qualifying bridge inspection experience shall include inspection of concrete, steel and timber bridges. A bridge inspection team leader shall be on site during all inspection work.

All reports shall be stamped and signed by the supervising Professional Civil, Structural Engineer, or Geotechnical engineer as appropriate.

Site Surveying Site surveying and mapping is to be performed by a Professional Land Surveyor (PLS) licensed in the State of California. Work outside of the State of California may require PLS licensure in the state that the work will be performed in.

Work performed by unlicensed personnel such as drafting, technician, construction administration, etc., is to be performed under the close supervision of the Professional Engineer most related to the type of work being performed.

C.8 Government-furnished material/information

The A-E may, as appropriate, receive the following as Government-furnished material/information or as specifically indicated in the Statement of Work for each individual project task order:

• CAD standards with electronic drawing file format in AutoCAD with title blocks, borders, and layer definition.

• Design criteria and information relative to existing conditions.

• Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects (FP- 14)

• Forest Service Supplemental Specifications for the Standard Specifications for Construction of Roads and Bridges of Federal Highway Projects (FP-14).

• Standard Specifications for the Design and Construction of Trails and Trail Bridges on Forest Service Projects,

• 2014 with Region 5 updates.

• Forest Service Directives, Policies, and Guidelines.

• Forest Service report and inspection forms templates.

C.9 Data Rights and Security

The Government shall have unlimited rights, for the benefit of the Government, in all drawings, designs, specifications, notes and other work developed in the performance of this contract, including the right to use same on any other Government work without additional cost to the Government; and with respect thereto, the Architect-Engineer agrees to and does hereby grant the Government, a royalty-free license to all such data which he may cover by copyright and to all designs as to which he may assert any right or establish any claim under the design patent or copyright laws. The Architect-Engineer for a period of 3 years after completion of the project agrees to furnish and to provide access to originals or copies of all such materials on the request of the Contracting Officer.

The A-E agrees not to divulge or release any information developed or obtained in connection with the performance of this

Region 5 contract or any possible construction based on the results thereof (including, but not limited to, plans, specifications, location, time or estimated cost of construction) except to authorized Government personnel or upon prior written approval of the CO.

It is expected that the highest form of document designation for work documents for this contract will be For Official Use Only (FOUO).

C.10 Travel

The Government may reimburse the Contractor for actual cost of such travel and expenses if approved in the individual Task Orders. The contractor will arrange for travel, accommodation and/or other related expenses, and pay the costs thereof.

(Other related travel expenses shall be those directly involved in the furnishing of these services and approved by the Contracting Officer prior to any costs being incurred.)

Expenses incurred will be considered reasonable and payable only to the extent they do not exceed on a daily basis, the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulation [FTR] prescribed by the General Service Administration for travel in the contiguous 48 states. Per Diem for meals and lodging are not to exceed maximums allowed by FTR at the time the Task Order is negotiated and awarded. In accordance with FAR 31.205-46 without advance approval all costs exceeding the FTR will not be paid.

Region 5’s bridges are spread out throughout California and it can take significant time to travel to some of them. Some roads are low level and can require 4-wheel drive to access. Individual Forest offices can assist in best travel routes and typically provide help in accessing bridges, however; that cannot always be guaranteed.

SECTION D – PACKAGING AND MARKING

D.1 Marking and Labeling

(a) Each package, report, or other deliverable product shall be accompanied by a transmittal letter or other document that:

(1) Identifies the Contract and Task Order by number for which the item is being delivered.

(2) Identifies the deliverable Item Number or Report Requirement, which requires the delivered item(s), IF stated in the Task Order.

(3) Indicates whether the Contractor considers the delivered item to be a partial or full satisfaction of the requirement.

(b) For any package, report or other deliverable being delivered to a party other than the Contracting Officer (CO), a copy of the transmittal letter for the document required above shall be simultaneously provided to the Contracting Officer issuing the Task Order.

D.2 Formats

(a) Specifications shall be provided in Microsoft Word and delivered either by email, CD, or other electronic format as stated in the Task Order.

(b) Drawings shall be provided in electronic format (AutoCad) as stated on the Task Order. In addition to the electronic format, at least one set drawings, signed and stamped by the A-E shall be provided. If additional hardcopies are required, it will be stated on the Task Order.

(c) Cost Estimates and Fee Proposals shall be provided in Microsoft Excel spreadsheets or other similar products approved by the Contracting Officer.

(d) If the Task Order requires and/or the contractor prepares a site plan created with the existing features, utilities, and improvements, the Government will be provided a copy.

SECTION E – INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) See Section I.1

52.246-4 Inspection of Services-Fixed-Price (AUG 1996)

SECTION F – DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) See Section I.1

52.242-14 Suspension of Work (APR 1984)

52.242-15 Stop Work Order (AUG 1989)

52.242-17 Government Delay of Work (APR 1984)

F.3 AGAR 452.211-74 Period of Performance (FEB 1988)

Base year and four (4) one-year option years. Total performance period shall be for five (5) years from the date of the award if all option exercised by the Government.

*The effective performance dates will be established at the time of the IDIQ contract(s) award.*

F.4 Contract Time and Required Rate of Progress

The start work date and the contract time for each Task Order will be negotiated prior to issuance of each Task Order.

The Contractor shall maintain progress at a rate that will assure completion of work within the contract time specified in the Task Order. Contract time on Task Orders issued by the Government may overlap and/or run concurrently.

SECTION G – CONTRACT ADMINISTRATION

G.1 Contracting Officer (CO) for this IDIQ contract

Jeremy Bedner Procurement and Property Services [PPS], Field Procurement Operations, Southwest Zone Contract Service Area [CSA] 6 – Construction and A&E

530-796-7473 Jeremy.bedner@usda.gov

***Only a U.S. Forest Service warranted Contracting Officer may change or modify the terms of this contract. All such actions must be formalized by a proper contractual document executed by the Contracting Officer***

G.2 Contracting Officer’s Representative (COR) for this IDIQ contract

Darrell Pereira Supervisory Civil (Structural) Engineer Region 5 Regional Office Engineering

707-562-2048 Darrell.Pereira@usda.gov

G.2.A Task Order COR

The Contracting Officer will designate a Contracting Officer's Representative (COR) for each Task Order at the time the TO is awarded.

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract. The COR will act as a liaison between the U.S. Forest Service and the Contractor, and, when necessary, will provide technical direction to the Contractor. The COR, however, is not authorized to change any of the terms and conditions of the contract, issue new assignments of work, make decisions concerning disputes arising under the contract, or resolve differing site condition matters. Neither the presence nor absence of a government representative shall relieve the Contractor of its responsibilities under the contract. The performance of the work required herein shall be subject to the technical direction and surveillance of the COR. As used herein, "technical direction" is direction to the Contractor which requires pursuit of certain lines of inquiry, filling in details or otherwise serving to accomplish the contract specifications. The technical direction, to be valid:(a) Must be issued in writing consistent with the general scope of the work set forth in the contract;(b) May not constitute a new assignment of work or changes to the expressed terms, conditions, or specifications incorporated into this contract; (c) Shall not constitute a basis for extension of the contract delivery schedule. Nothing contained in this part authorizes the Contractor to incur costs in excess of the contract price or other limitation of funds set forth in the contract due to extra work performed in response to informal directions, suggestions, or instructions (oral or written) given by representatives of the CO, unless prior to commencing such work, the Contractor: 1) directly notifies the CO; 2) requests a formal contract modification; and 3) receives written authorization to proceed from the CO.

Region 5

G.3 Key Personnel

IAW AGAR 452.237-74 (FEB 1988)

a) The Contractor shall assign to this Contract the following key personnel:

Primary project manager and/or company point of contract:

(fill-in required)

Additional Key Personnel may also be identified in individual Task Orders.

b) During the first ninety (90) days of contract award, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer.

Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The Contract/Task Order will be modified to reflect any approved changes of key personnel.

G.4 Electronic Invoicing and Payment Requirements

*Applies to Individual Project Task Orders*

G.4.1 INVOICE PROCESSING PLATFORM [IPP]

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform (IPP) System. “Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract.

The IPP website address is: https://www.ipp.gov.The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via e-mail ippgroup@bos.frb.org or phone (866) 973-3131.

G.4.2 Final Payment and Contract Release of Claims

Contract Release of Claims is required for final payment:

When submitting final payment, Contractor shall provide a signed and dated contract release that includes the following information: "In consideration of receipt of final payment in the amount of $ ,Contractor hereby releases the United States of America from any and all obligations arising under this contract and any modifications thereof except as reserved herein.

Reservations: "

Template may be provided with each individual task order award https://www.ipp.gov/

G.4 TASK ORDERS PROCESS

IAW FAR 16.505 Ordering

A. Individual Project Requests (from Forest Service customers)

Projects and services required under this IDIQ contract will be solicited and awarded on a task order basis. Task Orders shall be initiated by submitting the following to the unit’s servicing Contracting Office, which includes but is not limited to:

• IAS Requisition

• USDA Forest Service Requisition Checklist

• A-E Firm Selection Report

• Independent Government Cost Estimate

• Task Order Form (as applicable)

• Statement of Work and Specifications, Plans, Drawings, etc.

• COR Nomination (signed by Supervisor) and active COR Certification via FAI CSOD

B. Task Order Request for Proposal and Negotiation

When the Government has a project and requires work/services appropriate to the solicited IDIQ, a Task Order Request for Proposal [TO RFP] shall be issued. TO RFP projects will be of varying size and complexity. Some projects may contain detailed project specifications, drawings, and exhibits. Other projects may include limited information.

Each TO RFP shall contain specified response date and time. Any questions related to the project shall be submitted to the issuing Contracting Officer.

The Contracting Officer shall the procedures described in FAR Part 36.6 as follows:

i. For task orders excepted to exceed the SAT of $250K, the general A-E selection process will be followed. IAW FAR Part 36.602.

ii. For tasks orders not expected to exceed the Simplified Acquisition Threshold (SAT) - $250K – the short selection process will be followed. IAW FAR Part 36.602-5

iii. Fair Opportunity IAW FAR 16.505(b)(1)(i), each contractor awarded the base IDIQ under this solicitation will be given a fair opportunity to be considered for each order issued over $2,500 unless the following statutory exception(s) apply:

• The agency need for services is so urgent that providing a fair opportunity would result in unacceptable delays.

• Only one awardee is capable of providing the supplies or services required at the level of quality required because the services ordered are unique or highly specialized.

• The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

• It is necessary to place an order to satisfy a minimum guarantee.

• Following the A-E Selection Procedures short selection process IAW FAR Part 36.602-5

Region 5

Following receipt by the CO of the authorization to commence negotiations with the most preferred firm, the CO will initiate a Task Order by issuing a Task Order Request for Proposal [TORFP]. TORFP will include the Statement of Work that describes the Government’s project requirements.

SOW will include: Description of project, Project location, Scope of work, Report and record keeping requirements, Time constraints or schedules, Submittal requirements, Technical contacts for coordinating work, & Government furnished items.

Contracting Officers are authorized to include additional clauses in individual Task Orders as determined necessary.

The A-E contractor shall submit a detailed proposal in response to the TO RFP indicating hours of each skill and other costs needed to complete the project, along with any narrative supporting the level of work and total cost of the proposal. To support the proposed Task Order price, the Contractor’s proposal shall include detailed cost details such as Subcontractor price quotations, Proposed materials and supplies and price quotations, Equipment costs, Travel and related management costs.

Site visits for individual Task Orders may be required by the Government to familiarize the Contractor with site conditions, issues, project scope of work, or for project information exchange. Site visits may be required prior to submission of a price proposal and/or after the submission of a price proposal. If necessary, the Contractor and the Government will meet to clarify the project. Meetings will be held by phone, or at a location the CO determines is advantageous for the specific project. The Contractor will not be reimbursed for meetings necessary for proposal preparation or negotiations.

If the A-E price/fee proposal is initially not considered “fair and reasonable” and/or determined unacceptable, negotiations will be conducted in accordance with FAR Part 36.606. With the assistance of technical personnel (typical the COR), the CO shall negotiate with the A-E to achieve a fair and reasonable price for the work.

C. Task Order Issuance/Award

Upon agreement of the work and…