Att_2_140R3021Q0075_SOW_Oil_Testing.pdf

Five Year Blanket Purchase Agreement Generator Oil Testing and Reporting RFQ No. 140R3021Q0075

GENERATOR OIL TESTING AND REPORTING

PART 1 GENERAL

1.01 OVERVIEW

A. Regular analysis of the Phillips 66 ISO 68 turbine oil used to lubricate and control the turbine-generators installed at Hoover Dam is critical to the plant’s maintenance program.

The services of a qualified vendor are required to perform routine and nonroutine analysis of oil samples taken from the turbine-generators in support of the maintenance program.

1.02 SCHEDULE

A. The vendor shall complete sample analysis and deliver analysis reports to the Contracting Officer’s Representative (COR) not later than the third business day following the delivery of samples to the vendor’s place of business.

1.03 CONFORMANCE WITH SPECIFICATIONS

A. Nothing in the specification shall relieve the vendor of the responsibility for performing, in addition to the requirements of the specification, such tests, inspections, design checks, and other activities that the vendor considers necessary to ensure the quality of the job.

B. Any unapproved nonconformity with the specification shall be changed to complete conformity at the vendor’s expense.

1.04 REFERENCE STANDARDS

The most current versions of the following standards apply to work under this Blanket Purchase Agreement:

A. American Society for Testing and Materials (ASTM)

1. ASTM D1500 – Standard Test Method for ASTM Color of Petroleum Products

(ASTM Color Scale)

2. ASTM D6304 – Standard Test Method for Determination of Water in Petroleum

Products, Lubricating Oils, and Additives by Coulometric Karl Fischer Titration

3. ASTM D445 – Standard Test Method for Kinematic Viscosity of Transparent and

Opaque Liquids (and Calculation of Dynamic Viscosity)

4. ASTM D974 – Standard Test Method for Acid and Base Number by Color-

Indicator Titration

5. ASTM D5185 – Standard Test Method for Multielement Determination of Used and Unused Lubricating Oils and Base Oils by Inductively Coupled Plasma Atomic Emission Spectrometry (ICP-AES)

6. ASTM D7843 – Standard Test Method for Measurement of Lubricant Generated Insoluble Color Bodies in In-Service Turbine Oils using Membrane Patch Colorimetry

7. ASTM D6971 – Standard Test Method for Measurement of Hindered Phenolic and Aromatic Amine Antioxidant Content in Non-zinc Turbine Oils by Linear Sweep Voltammetry

8. ASTM D665 – Standard Test Method for Rust-Preventing Characteristics of Inhibited Mineral Oil in the Presence of Water

B. International Organization for Standardization (ISO)

1. ISO 4406 – Hydraulic fluid power — Fluids — Method for coding the level of contamination by solid particles

1.05 SUBMITTALS

A. General:

1. Prepare in English.

2. Submit via email to the COR.

3. Units: US customary

4. All submittals will become the property of the Government at the time they are submitted to the TPOC.

B. RSN 001, Oil Analysis Report

1. The vendor shall supply an analytical report for each sample.

2. All reports shall show the results of current tests.

3. Particle counts shall be noted in compliance with ISO 4406.

4. All reports shall show historical trends of all measured parameters from the same sample point.

1.06 QUALIFICATIONS

A. Laboratory:

1. The vendor’s laboratory shall be accredited in accordance with ISO/IEC 17025 for all tests performed under this Blanket Purchase Agreement.

2. The vendor’s laboratory shall possess all equipment required to perform the analysis which is contemplated under this contract.

3. The vendor’s laboratory shall currently participate in an ASTM oil proficiency testing program and shall have achieved not less than 90% conformance with the applicable standards in the last year.

PART 2 EXECUTION

2.01 GENERAL

A. Ordering

1. The COR or his designee may place an order for analysis by sending used oil samples, complete with analysis letter to the vendor’s place of business or other location to which the vendor may request samples sent.

2. If used oil samples are delivered to the vendor without an analysis letter, the vendor shall request direction, in the form of an analysis letter, from the COR.

2.02 GOVERNMENT FURNISHED EQUIPMENT, MATERIAL, AND UTILITIES

A. Used oil samples

1. The COR will ship used oil samples to the vendor for analysis.

2. All used oil samples will become the property of the vendor when the samples are delivered to the vendor.

2.03 WORK SCOPE

A. The COR will specify performance of Test Slate A or B on the sample analysis letter which will accompany each shipment of oil samples to the vendor.

B. The vendor shall provide the following supplies:

1. Sample containers and labels.

a. Containers shall be ISO super clean

b. Labels may be supplied separately from the containers.

C. The vendor shall self-perform one of the following services:

1. Perform Test Slate A which consists of the tests below:

a. Color test per ASTM D1500

b. Karl Fischer water content per ASTM D6304

c. Viscosity in centistokes at 40 degrees Celsius per ASTM D445

d. Total Acid Number per ASTM D974

e. Particle count by laser or optical count

f. Elemental analysis per ASTM D5185

2. Perform Test Slate B which consists of the tests below:

a. Test Slate A

b. Varnish potential

c. Membrane Patch Colorimetry per ASTM D7843

d. Measurement of oxidation stability according to ASTM D6971 for hindered Phenolic and aromatic amine antioxidant content

e. Rust preventative characteristics per ASTM D665

D. The vendor shall provide the COR access to a secure web site which permits trending of all data in addition to access, download, and printing of all analytical reports produced under this contract. The web site must be capable of organizing sample reports by sample location.

E. Other customary services normally afforded to clients by the lab.

END OF SECTION

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