Att 11 - SOFAs.pdf

Contractors authorized to accompany the Force (CAAF)

STATUS OF FORCE AGREEMENT (SOFA)

The United Kingdom (Includes: England, Northern Ireland, Scotland and Wales) Regarding The United Kingdom SOFA with the United States of America

SOFA Status Under U.S. – United Kingdom

I. IDENTIFICATION CREDENTIALS FOR OFFICIAL TRAVEL - DoD-sponsored contractors:

a. Passport required.

b. Visa not required for stays of less than six (6) months.

c. Visa required for stays longer than six (6) months.

(1) Visas are required BEFORE PCSing to the UK. Failure to obtain a UK visa before arriving in the UK can result in denied entry or deportation. DO NOT PCS to the UK without a US passport and a UK visa.

(2) The UK visa, sometimes referred to as “entry stamp”, “entry visa”, “entry clearance”, “entry clearance stamp”, or “entry clearance visa” (which is separate from Country, Theater, or Special Area Clearance) MUST be obtained from the UK and is required for DoD-sponsored contractors and eligible family members PCSing or remaining longer than six (6) months.

d. To apply for a UK visa use the procedures below. Depending on the application location, processing can take three (3) to six (6) weeks.

(1) Visit https://www.gov.uk/apply-uk-visa and click the "Start Now" link.

(2) To fill out the online application, click "Register an Account". On the following page, provide the necessary information and choose a password. An e-mail will be sent to the address provided to complete the application. It is best to use a personal e-mail as .mil firewalls block the e-mail. Additionally, this will increase the ability to be contacted during time in transit. If an e-mail is not received within a few minutes, check the "junk" box.

(3) Once logged onto the site, select either “Apply For Myself” or “Apply For Someone Else” from the “My Applications” page.

(a) The UK Website has been experiencing technical difficulties recently and is making every effort to correct the site as quickly as possible. If travelers receive an error message when creating an application for a minor, change the birth year to a year that makes the minor over the age of 18. Once the account is accepted and created, travelers MUST change the birthday in the application to the correct birthday.

(4) Provide information as required.

(5) For “Reason for Visit” choose “Work".

(6) For "Visa Type" choose "Non Points-Based Working visas”.

(7) For "Visa Sub Type" choose “Dependents of Current Work Permit Holders” and then click "Create Application".

(a) **This category prompts Biometrics and the correct fees. Once form is printed, in BIG and BOLD lettering handwrite one of the following categories at the top of the front page: “DOD CONTRACTOR” or “DOD

CONTRACTOR DEPENDENT".**

(8) Click on “Go to Application” and provide required information for the next few pages.

(9) For “How long do travelers intend to stay in the UK?” enter length of tour.

(10) If asked for “Date of Departure” enter RNLTD + length of tour (ex. 31 Jul 2014 + 36 months = 31 Jul 2017).

(11) A separate online application and fee payment must be made for each eligible family member regardless of age. Pay the application fee for each application using a credit card (Visa or MasterCard only). It must be paid online.

(12) Schedule a biometrics appointment using the link on “My Applications” page.

(13) Submit the application(s) online, then print the application(s) for mailing or submitting in person. Whether mailing or submitting the application in person will depend on the country where applying from. Ensure a hard copy of the application is kept for travelers records.

(14) Complete biometrics on the scheduled appointment date and time.

(15) When mailing or submitting in person, provide the following items with the application(s). Failure to submit the required items will result in extensive delays in the processing of UK visa applications.

(a) Printed application form(s). Cross out the “Visa Sub Type” then write-in one of the following categories as it applies to the applicant: “DOD CONTRACTOR” or “DOD CONTRACTOR DEPENDENT". Remember to also write this on the top of the front page.

(b) A valid US passport is required for each application. The UK can only issue one (1) visa per individual, so applicants should only submit one (1) type of passport with each application.

(c) One (1) passport sized photograph per applicant, taken against a light background and printed on professional photographic paper. Do not use homemade printouts.

(d) Biometrics appointment confirmation receipt.

(e) Cover letter that includes a point of contact (with phone number and email address), member’s name, relationship of dependents travelling, arrival date, duration of stay in UK, UK assignment location, and address indicating where the passport/visa will be mailed.

(f) Orders naming traveler(s) as dependent(s).

(i) Highlight assignment location, arrival date, tour length, dependent names, and dependent birthdates.

(g) For dependents, include legible copies of Birth Certificate(s) for dependent children and Marriage/Civil Partnership Certificate for spouses/partners. (Some Visa Application Centers require originals).

(h) If children are from a separate relationship, include a NOTARIZED letter from the other biological parent granting permission to travel to the UK. It must demonstrate that the non-custodial parent is aware the child will be in the UK for the duration of the assignment. Submit a court order if parent has sole custody. Where no father is listed on the birth certificate, the mother of the child is assumed to have sole custody and no further documents are necessary.

(i) If the children are over 18, include a letter explaining why the children are still part of the family unit and what they will do in the UK. This should include student status, employment status, who is financially responsible for the dependent, any special needs or disabilities that exist, and activities to be undertaken in the UK. In depth evidence of current personal circumstances is required and applicants can expect to be interviewed by phone by the assessing officer. These applications can take an additional six (6) or more weeks to process.

(j) DO NOT send copies of US passport applications.

(16) If travel date is within three (3) weeks, a priority visa service is available via VFS Global. This is an optional service that allows the traveler to pay an additional fee to expedite processing of the application. There is a fee per application.

Priority receipts must be printed and mailed with the applications. The outer most shipping envelope should be marked in large print as “Priority Service”.

(17) If applying from WITHIN the United States (e.g. CONUS, Alaska, Hawaii, US Territories such as Guam and Puerto Rico), select “By Mail” as the submission method. A fully pre-paid return shipping envelope (UPS only) MUST be provided for the US passport and other documents to be returned. Obtaining a tracking number is highly recommended.

The British Consulate will ship to US addresses only. If an APO address is used, ensure the carrier can deliver to APO addresses. Submit hardcopies to the British Consulate in New York using the following address:

UK Visas and Immigration British Consulate-General 845 Third Avenue New York, NY 10022

(18) If applying from OUTSIDE the United States, it is best to visit the local military passport office for further instructions as the applications are the same, but the submission procedures may be different depending on the country from which PCSing. DO NOT mail applications to the British Consulate in New York as they will be returned without processing.

(a) For further information about the application process from overseas countries, visit https://www.gov.uk/find-a-visa-application-centre.

e. UK Biometric Data Requirements: DoD sponsored contractors and their eligible family members are required to provide biometric data as part of the UK visa application.

(1) WITHIN the United States, biometric data collection is accomplished at any of the United States Citizenship and Immigration Services (USCIS) Application Support Center (ASC) locations throughout the United States. During the online visa application process, applicants are directed to a biometric scheduling website. Once an appointment is scheduled, applicants must visit the USCIS ASC where fingerscans and digital photographs will be taken.

(2) OUTSIDE the United States, biometric data collection is accomplished at various locations based on the country applying from. For further information about the application process from overseas countries, visit https://www.gov.uk/find-a-visa-application-centre.

(3) Fingerscans will be collected from each applicant with an electronic scanner. No ink, liquid or chemical will be used.

Ensure fingertips are free from decorations (e.g. henna tattoos), cuts, abrasions, or other markings.

(4) Photographs will be taken with a digital camera. Ensure facial cuts and bruises have healed or disappeared prior to the appointment, and understand photographs will not be taken if the applicant’s face is concealed in any way (e.g. head coverings that cover part of the face, dark glasses, or face or neck coverings).

f. DoD civilians and eligible family members will be issued a limited duration visa vignette in their passport. The visa will be valid for 30 days commencing on the date indicated for travel to the UK. If travel is delayed beyond 30 days, a new visa application is required. During the visa application, travelers must provide a UK post code in order to designate the nearest Royal Mail post office to collect the BRP. This will normally be the UK post code for the traveler's base. Upon arrival in the UK, the BRP must be collected within ten (10) days at the designated UK Royal Mail post office. The UK will send the traveler a letter telling them where to collect the BRP. For ease of reference for UK post codes, see the following lists:

(1) US military installations in the UK:

(a) RAF Alconbury: PE28 4DE

(b) RAF Croughton: NN13 5NQ

(c) RAF Fairford: GL7 4HE

(d) RAF Lakenheath: IP27 9PN

(e) RAF Menwith Hill: HG3 2RF

(f) RAF Mildenhall: IP28 8NF

(g) RAF Molesworth: PE28 0QB

(2) Select UK military installations:

(a) RAF College Cranwell: NG34 8HB

(b) RAF Coningsby: LN4 4SY

(c) RAF Digby: NG32 2DQ

(d) RAF Fylingdales: YO18 7NT

(e) RAF High Wycombe: HP14 4UE

(f) RAF Marham: PE33 9NP

(g) RAF Waddington: LN5 9NB

(h) RAF Welford: RG20 7EX

(i) RAF Wyton: PE28 2EA

(3) UK Ministry of Defense HQ

(4) MOD HQ Main Building (London): SW1A 2HB

(5) NATO International Military HQ in the UK

(6) NATO Allied Maritime Command (MARCOM), Northwood HQ: HP18 9AF NATO Allied Rapid Reaction

Corps(ARRC), Imijn Barracks: GL3 1HW

EUCOM REQUIRES ALL DOD MILITARY, DOD CIVILIANS, DOD FAMILY MEMBERS AND DOD-SPONSORED CONTRACTORS TO ENROLL IN THE DOS'S SMART TRAVELER PROGRAM (HTTPS://STEP.STATE.GOV) PRIOR

TO ENTERING OR TRAVELING WITHIN THE EUCOM AOR, REGARDLESS IF THEATER

CLEARANCE/COUNTRY CLEARANCE IS REQUIRED. MEASLES EPIDEMIC IN EUROPE.

SEE SECTION below, FOR IMMUNIZATIONS RECOMMENDATIONS.

IMMUNIZATIONS AND OTHER MEDICAL REQUIREMENTS

1. There is an ongoing and spreading Measles epidemic in Europe. Measles is an extremely contagious virus, with essentially 100 percent of exposed susceptible individuals becoming infected. Measles can be a very serious, even fatal, illness and is especially severe in babies and elderly persons. The Measles, Mumps, and Rubella vaccine (MMR) is a very safe and effective means to prevent this disease. The US Centers for Disease Control and Prevention (CDC) are recommending that six (6)-12 month old children should be immunized with the Measles, Mumps and Rubella vaccine (MMR) prior to travel. This dose is in addition to the two (2) doses children normally receive, starting after their first birthday. The second dose of MMR, which is normally given at four (4)-six (6) years of age, should be given prior to travel to Europe as long as it is given at least four (4) weeks after the first dose. Family members who may not have received two (2) doses of measles vaccine (for example dependents not raised in the United States) should have their immunization record reviewed to ensure they have received two (2) doses of a measles-containing vaccine prior to travel.

Service members should have received two (2) documented life time doses of measles vaccine or show proof of immunity through titers blood test in their official immunization records. DoD Civilians and Contractors should follow CDC guidance for traveling overseas to an endemic area. For more information, visit https://www.cdc.gov/measles/travelers.html and https://health.mil/Military-Health-Topics/Health- Readiness/Immunization-Healthcare/Vaccine-Preventable-Diseases/MMR.

2. For current information on DoD immunizations requirements and recommendations, visit the Defense Health Agency website, http://www.health.mil/Military-Health-Topics/Health-Readiness/Immunization-Healthcare/Vaccine- Recommendations/Vaccine-Recommendations-by-AOR.

3. The US Department of State is unaware of any HIV/AIDS entry restrictions for visitors to or foreign residents of the UK.

Anyone who does not appear to be in good health may be required to undergo a medical exam (including an HIV test) prior to being granted or denied entry into the United Kingdom.

II. CLEARANCE REQUIREMENTS- DoD-Sponsored Contractor:

(a) Country Clearance is required.

(b) Request Country Clearance via APACS. For information on APACS, see “CONTENT OF CLEARANCE REQUEST” below.

(c) For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact USDAO London, “Personnel Clearance Approver,” with the APACS request ID number.

III. THEATER CLEARANCE- DoD-Sponsored Contractor:

(a) Theater Clearance is required.

(b) Request Theater Clearance via APACS. For information on APACS, see “CONTENT OF CLEARANCE REQUEST” below.

(c) For questions concerning Theater Clearance requirements or the status of the Theater Clearance for a submitted APACS request, contact “THEATER: Personnel Clearance Approver” with the APACS request ID number.

https://step.state.gov/

(d) Non US Army sponsored personnel may assume Theater Clearance five (5) days after submitting their APACS request if not informed otherwise.

(e) US Army Sponsored Personnel:

(i) All US Army and US Army sponsored personnel, without exception, planning to travel into/within the EUCOM

Theater must submit an APACS request for Theater Clearance and receive Theater Clearance approval from “THEATER: Personnel Clearance Approver” before travel may commence.

(ii) A Theater Clearance "Approved" entry in APACS from “THEATER: Personnel Clearance Approver” is required before travel may commence. An APACS issued “AUTO APPROVED” status under the Theater Clearance status section does not constitute granted theater clearance from “THEATER: Personnel Clearance Approver”.

(f) US Marine Sponsored Personnel:

(i) All US Marines and US Marine-sponsored personnel, without exception, planning to travel into/within the EUCOM

Theater must submit an APACS request for Theater Clearance and receive Theater Clearance approval before travel may commence.

(ii) All US Marines and US Marine-sponsored personnel, without exception, see the “Additional Information” Section III.A.2.b, below for further guidance.

IV. CONTENT OF CLEARANCE REQUEST:

NOTE 1: All personnel travel clearance requests should be submitted via the NIPRnet APACS. In those rare instances when SIPRnet APACS must be used, the APACS requestor must contact the USDAO London, “Personnel Clearance Approver” below, with the SIPRnet APACS request ID number for processing.

1. Prepare and submit the clearance request using APACS at https://apacs.milcloud.mil/apacs, or if classified, https://apacs.milcloud.smil.mil/apacs. Complete the APACS request using the following guidance.

2. MAIN

a. Subject:

(1) In the subject line specify the highest ranked traveler, number of additional travelers, operation and/or exercise name.

b. Purpose of Travel:

(1) Give the 5W’s. (Who, What, Where, When, Why). Be detailed with reasonable specificity; and avoid acronyms.

This should be a stand-alone headline version statement that conveys the gist of the event. Do NOT just use wording such as "TDY/TAD" or "Official".

(a) Example 1: 2 ea AF Communication personnel for scheduled rotation ISO Network Ops Office, Camp

Swampy;

(b) Example 2: 2 ea Army Civil Affairs personnel for 2 iterations of 3 day mil to mil event, Buddy First Aid

Principles (TCSMIS Event: BWA ###);

(c) Example 3: 1 ea Navy logistician for Staff Augmentation to embassy OSC for a ship visit.

c. Sponsoring Agency:

(1) Select from the drop down menu which agency is paying for this travel.

d. Notes:

(1) If the APACS request is classified, include paragraph markings and downgrade instructions to ensure timely

3. ITINERARY

a. Approving Organization:

(1) USDAO London, “Personnel Clearance Approver” below, processes all Country Clearance requests.

(2) USAREUR Personnel Travel Clearance Office, “THEATER: Personnel Clearance Approver” below, processes all Theater Clearance requests.

b. Country Required Information:

(1) All Travelers

(a) State one of the following:

(i) If RFV form not used: “Country Clearance will not be assumed". (USDAO London will reply to the request on APACS.)

(ii) If RFV form used: ”Country Clearance will not be assumed".

c. Theater Required Information:

(1) All Travelers

(a) State whether the Chief of Mission or CDR EUCOM has FP responsibility for the travelers, and if CDR EUCOM, which component command will exercise that responsibility. Refer to III.B, above for determination of FP responsibility.

d. Location:

(1) Town/city/base the traveler will be in when in-country, be specific.

e. Organization:

(1) Organization/Conference/Lodging Name:

(a) Provide in country POC with complete contact information.

(2) Organization/Lodging Address:

(a) Provide physical address information.

f. Logistical Support:

(1) List any requirements of logistical support expected from US Embassy personnel.

(a) Example, hotel reservations, ground transportation, etc.

g. Itinerary Notes:

(1) Include lodging information.

4. TRAVELER

a. Mission Training Requirements:

(1) Relevant required training prior to travel, if not already addressed in the traveler section.

(a) Example: Information pertaining to the approval of the FP Plan, required statements, etc.

5. HOME STATION POC

a. Local representative at traveler’s home station/unit who can be reached on their behalf while on travel.

V. Personnel Clearance Approver:

a. Organization/Unit: USDAO London

(1) Phone:

(a) Primary:

(i) COMM: 011-44-207-891-3774 / 3322

(b) STE/SVoIP:

(i) 011-44-207-891-3796

(c) After Duty Hours/Emergency:

(i) Call 011-44-20-7499-9000 and ask for the USDAO duty officer

(2) Email:

(a) Unclassified: DAOLondon@state.gov

VI. THEATER: Personnel Clearance Approver

a. Organization/Unit: USAREUR Personnel Travel Clearance Office (For US Army Personnel Only)

(1) Phone:

(a) Primary:

(i) COMM: 011-49-6111-43-537-3191

(ii) DSN: 314-537-3191

(2) Email:

(a) Unclassified: usarmy.badenwur.usareur.mbx.usareur-g3-per-travel-clear@mail.mil

b. Organization/Unit: USAREUR G3 Mobilization and Reserve Affairs

(1) Phone:

(a) Primary:

(i) COMM: 011-49-6111-43-537-3759 (For USAR travel)

(ii) DSN: 314-537-0802 / 3735 (For USAR travel)

(iii) COMM: 011-49-6111-43-537-3722 (For ARNG travel)

(iv) DSN: 314-537-3721 (For ARNG travel)

c. Organization/Unit: MARFOREUR/AF G3 (For US Marines and US Marine-sponsored personnel)

(1) Phone:

(2) Email:

(a) Unclassified: MARFOREUR/AFCOMMANDCENTER@usmc.mil mailto:MARFOREUR/AFCOMMANDCENTER@usmc.mil

VII. MANDATORY PRE-TRAVEL TRAINING AND DOCUMENTATION

NOTE 1: Service components may have more restrictive requirements that their military members, civilian employees, and DoD-sponsored travelers must meet prior to submitting a clearance request.

NOTE 2: FAILURE TO COMPLY WILL CAUSE DELAY AND/OR DISAPPROVAL OF TRAVEL REQUEST.

1. AT Level 1 Training: Antiterrorism Level 1 Training.

a. Applicability:

(1) Required by all US military, DoD civilians and DoD-sponsored contractors on official travel.

b. Validity:

(1) Must be completed within 12 months (one (1) year) prior to entry into the AOR.

c. Instructions:

(1) https://jkodirect.jten.mil. Enroll in Course # JS-US007. JKO Help Desk, Monday - Friday 0700-1900 EST, E-mail: jkohelpdesk@jten.mil or COMM: 757-203-5654 or DSN: 668-5654..

2. ISOPREP: Isolated Personnel Report.

a. Applicability:

(1) Required by all US military, DoD civilians and DoD-sponsored contractors on official travel.

b. Validity:

(1) Must be completed within 12 months (one (1) year) prior to entry into the EUCOM AOR.

c. Instructions:

(1) Complete ISOPREP - https://prmsglobal.prms.af.mil/prmsconv/Profile/Survey/start.aspx

(2) Fingerprints are not required on the ISOPREP form to enter the EUCOM AOR.

3. SERE Training: Survival, Evasion, Resistance and Escape training.

a. Applicability:

(1) Required by all US military, DoD civilians and DoD-sponsored contractors on official travel.

b. Validity:

(1) Must be current and completed within 36 months (3 years) prior to entry into the AOR.

(2) Re-currency training is required every 36 months.

c. Instructions:

(1) Email for SERE 100.2 Completion Instructions eucom.stuttgart.epoc.list.jprcc@mail.mil and eucom.stuttgart.ecj3.list.personnel-recovery@mail.smil.mil.

4. TT/IATP Entry #: Travel Tracker/Individual Antiterrorism Plan entry number.

a. Applicability:

(1) Required only for US Navy military and US Navy civilian personnel.

(2) TT/IATP is required for all USN personnel traveling while on TAD, TDY, PCS or any other USN authorized status, while not on liberty.

b. Validity:

(1) Must be completed prior to entry into the AOR.

c. Instructions:

(1) Complete TT/IATP before submitting APACS and enter TT/IATP Entry # in the APACS request.

(2) See attached instructions for Travel_Tracker_Individual_AT_Plan-Navy.

5. SCI Brief: Sensitive Compartmented Information briefing.

(1) All travelers with SCI clearance.

b. Validity:

(1) None reported.

c. Instructions:

(1) Travelers need to contact their local Security Manager and SSO office for requirements and information.

6. Other:

a. Consult Joint Risk Assessment Management Program (JRAMP) https://jramp.smil.mil for standardized processes and reporting formats supporting Antiterrorism/Force Protection (AT/FP) risk management. JRAMP is engineered mailto:eucom.stuttgart.epoc.list.jprcc@mail.mil https://iatp.pacom.mil/ to assist Commanders and Force Protection officers in meeting AT/FP requirements and its use is currently directed in EUCOM OPORD 16-03. In addition, JRAMP provides the primary location for all in-transit AF/FP information, including local information, references, POCs, and links.

VIII. LEAD-TIME

1. 10 days.

2. If lead time requirement is not met, provide justification why the visit cannot be postponed and must occur on requested dates of travel.

3. Request for Visit (when transferring or discussing classified information): 35 days.

The Italian Replubic Regarding The Italian Republic SOFA with the United States of America

SOFA Status Under U.S. – Italy

DoD contractors (Technical Representative); employees of US Government departments other than the DoD who are closely affiliated with the US Armed Forces and under their authority; and essential personnel of organizations such as USO, Credit Unions, and the Red Cross (Essential Personnel).

a. Passport Requirements: Personnel in this category require tourist passports. Passport must be valid for at least three (3) months beyond travelers planned departure from the Schengen area.

b. Visa Requirements.

(1) For assignments longer than 90 days personnel must receive a missione visa. Personnel anticipating assignment to Italy for periods longer than 90 days should consult the USSSO website, https://it.usembassy.gov/shortcode/ussso-index/, for further information on missione visas and accreditation requirements.

(2) Personnel on assignments less than 90 days may not be entitled to logistical support or privileges and immunities extended under the NATO SOFA. Personnel in this status should check with their employer or servicing personnel office to determine if further requirements apply.

c. The following persons may not acquire Technical Representative or Essential Personnel status: a person who is an Italian national, a person ordinarily resident in the Republic of Italy, a national of any state (country) not party to the North Atlantic Treaty, or a stateless person.

EUCOM REQUIRES ALL DOD MILITARY, DOD CIVILIANS, DOD FAMILY MEMBERS AND DOD-SPONSORED CONTRACTORS TO ENROLL IN THE DOS'S SMART TRAVELER PROGRAM (HTTPS://STEP.STATE.GOV) PRIOR

TO ENTERING OR TRAVELING WITHIN THE EUCOM AOR, REGARDLESS IF THEATER

CLEARANCE/COUNTRY CLEARANCE IS REQUIRED. MEASLES EPIDEMIC IN EUROPE.

SEE SECTION below, FOR IMMUNIZATIONS RECOMMENDATIONS.

IMMUNIZATIONS AND OTHER MEDICAL REQUIREMENTS

1. There is an ongoing and spreading Measles epidemic in Europe. Measles is an extremely contagious virus, with essentially 100 percent of exposed susceptible individuals becoming infected. Measles can be a very serious, even fatal, illness and is especially severe in babies and elderly persons. The Measles, Mumps, and Rubella vaccine (MMR) is a very safe and effective means to prevent this disease. The US Centers for Disease Control and Prevention (CDC) are recommending that six (6)-12 month old children should be immunized with the Measles, Mumps and Rubella vaccine (MMR) prior to travel. This dose is in addition to the two (2) doses children normally receive, starting after their first birthday. The second dose of MMR, which is normally given at four (4)-six (6) years of age, should be given prior to travel to Europe as long as it is given at least four (4) weeks after the first dose. Family members who may not have received two (2) doses of measles vaccine (for example dependents not raised in the United States) should have their immunization record reviewed to ensure they have received two (2) doses of a measles-containing vaccine prior to travel.

Service members should have received two (2) documented life time doses of measles vaccine or show proof of immunity through titers blood test in their official immunization records. DoD Civilians and Contractors should follow CDC guidance for traveling overseas to an endemic area. For more information, visit https://www.cdc.gov/measles/travelers.html and https://health.mil/Military-Health-Topics/Health- Readiness/Immunization-Healthcare/Vaccine-Preventable-Diseases/MMR.

2. For current information on DoD immunizations requirements and recommendations, visit the Defense Health Agency website, http://www.health.mil/Military-Health-Topics/Health-Readiness/Immunization-Healthcare/Vaccine- Recommendations/Vaccine-Recommendations-by-AOR.

II. CLEARANCE REQUIREMENTS- DoD-Sponsored Contractor:

(a) Country Clearance is required.

(b) Request Country Clearance via APACS. For information on APACS, see “CONTENT OF CLEARANCE REQUEST” below.

(c) For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact ODC Rome, see “Personnel Clearance Approver,” with the APACS request ID number.

III. THEATER CLEARANCE- DoD-Sponsored Contractor:

https://it.usembassy.gov/shortcode/ussso-index/ https://it.usembassy.gov/shortcode/ussso-index/ https://step.state.gov/

(a) Theater Clearance is required.

(b) Request Theater Clearance via APACS. For information on APACS, see “CONTENT OF CLEARANCE REQUEST” below.

(c) For questions concerning Theater Clearance requirements or the status of the Theater Clearance for a submitted APACS request, contact USAREUR Personnel Travel Clearance Office, see “THEATER: Personnel Clearance Approver” below, with the APACS request ID number.

(d) Non US Army sponsored personnel may assume Theater Clearance five (5) days after submitting their APACS request if not informed otherwise.

(e) US Army Sponsored Personnel:

(i) All US Army and US Army sponsored personnel, without exception, planning to travel into/within the EUCOM

Theater must submit an APACS request for Theater Clearance and receive Theater Clearance approval from USAREUR Personnel Travel Clearance Office, see “THEATER: Personnel Clearance Approver” below, before travel may commence.

(ii) A Theater Clearance "Approved" entry in APACS from USAREUR Personnel Travel Clearance Office, see “THEATER: Personnel Clearance Approver” below, is required before travel may commence. An APACS issued “AUTO APPROVED” status under the Theater Clearance status section does not constitute granted theater clearance from USAREUR Personnel Travel Clearance Office, see “THEATER: Personnel Clearance Approver” below.

(f) US Marine Sponsored Personnel:

(i) All US Marines and US Marine-sponsored personnel, without exception, planning to travel into/within the EUCOM

Theater must submit an APACS request for Theater Clearance and receive Theater Clearance approval before travel may commence.

(ii) All US Marines and US Marine-sponsored personnel, without exception, see the “Additional Information” Section below for further guidance.

Additional Information:

(1) US Army and Army affiliated personnel:

(a) Theater Clearance is required for Intra-Theater travel.

(b) RESERVE COMPONENT DV/HRP Travel:

(i) Contact USAREUR G3 Mobilization and Reserve Affairs, see “THEATER: Personnel Clearance Approver,” to inform of and/or coordinate for any EUCOM Theater inbound US Army Reserve (USAR), USAR sponsored, US Army National Guard (ARNG), and/or ARNG sponsored Distinguished Visitor (DV) traveler, in the rank of O-6(P) (promotable) or higher).

(ii) Does not apply to personnel assigned to USAREUR or EUCOM.

(c) USAREUR THEATER CLEARANCE POC: For questions regarding the status of an APACS request or assistance to expedite securing Country, Theater, and/or Special Area Clearance decision of US Army and/or US Army sponsored travel into/within the EUCOM Theater, contact the USAREUR Personnel Travel Clearance Office, see “THEATER: Personnel Clearance Approver,” by phone (have the APACS ID number ready) or by e-mail (include the APACS ID number in the subject line).

(d) Travelers under USAREUR TACON for Force Protection (FP) responsibility must refer to the policy located at https://intelshare.intelink.gov/sites/usareur/travel/

(2) US Marine Personnel:

(a) For all US Marine and US Marine-sponsored personnel the following will be submitted to Marine Forces Europe and Africa prior to departure:

(i) APACS request will be submitted NLT 30 days (unless requirement from country is greater).

(ii) ISOPREPS must be updated within one (1) year prior to entry into the AOR.

(iii) Provide a Concept of Operation (CONOPS) brief for each Bilateral/Multilateral event that will take place in the

EUCOM or AFRICOM AOR NLT 30 days before execution to MARFOREUR/AF G3, see “THEATER:

Personnel Clearance Approver,”. The CONOPS brief will contain the following information:

(aa) Map chip of event location.

(bb) Mission.

(cc) Commander's Intent (Purpose, Method, End State).

(dd) Scheme of Maneuver (with associated phases).

(ee) Coordinating Instructions.

(ff) Total number of participants.

(gg) Total costs to conduct event.

(iv) Present the confirmation brief to MARFOREUR/AF G3, see “THEATER: Personnel Clearance Approver,” NLT 15 days before execution.

(v) Anti-Terrorism/Force Protection (AT/FP) CONOPS slide approved by the traveler's trained Level II Anti- Terrorism Officer(ATO) and send to MARFOREUR/AF AT/FP POC NLT 30 days prior to execution.

(vi) Personnel Recovery (PR) plan by the traveler's command and received by MARFOREUR/AF Anti-Terrorism Force Protection (AT/FP) POC NLT 30 days prior to execution.

(vii) Ensure that units larger than 50 person have a LEVEL II trained ATO appointed in writing for each location.

(vii) While in theatre:

(aa) Submit Regular operational situation reports on a daily basis to MARFOREUR/AF G3, see “THEATER:

Personnel Clearance Approver,” Command Center via e-mail.

(bb) All Operations Event/ Incident Reports (OPREP 3) send courtesy copy via e-mail to MARFOREUR/AF G3, see “THEATER: Personnel Clearance Approver,” IOT allow critical situational awareness, but send to headquarters Marine Corps as primary.

(cc) Coordinate with MARFOREUR/AF Command Center and G4 any movement plans in the AOR.

(dd) Ensure the traveler has an updated copy of MARFOR Europe/Africa Commander’s Critical Information

Requirements (CCIRs) and report all occurrences to MARFOREUR/AF G3, see “THEATER: Personnel Clearance Approver,” Command Center via e-mail.

(ee) At the conclusion of the event provide MARFOREUR/AF an After Action Report within seven (7) days of completion.

(ff) Contact the MARFOREUR/AF G3, see “THEATER: Personnel Clearance Approver,” Command Center via e-mail for a copy of required templates for: CONOPS slide/brief, SITREP, and AAR.

1. Prepare and submit the clearance request using APACS at https://apacs.milcloud.mil/apacs, or if classified, https://apacs.milcloud.smil.mil/apacs. Complete the APACS request using the following guidance.

2. MAIN

a. Subject:

(1) In the subject line specify the highest ranked traveler, number of additional travelers, operation and/or exercise name.

b. Purpose of Travel:

(1) Give the 5W’s. (Who, What, Where, When, Why). Be detailed with reasonable specificity; and avoid acronyms.

This should be a stand-alone headline version statement that conveys the gist of the event. Do NOT just use wording such as "TDY/TAD" or "Official".

(a) Example 1: 2 ea AF Communication personnel for scheduled rotation ISO Network Ops Office, Camp

Swampy;

(b) Example 2: 2 ea Army Civil Affairs personnel for 2 iterations of 3 day mil to mil event, Buddy First Aid

Principles (TCSMIS Event: BWA ###);

(c) Example 3: 1 ea Navy logistician for Staff Augmentation to embassy OSC for a ship visit.

(2) Purpose of travel must be clear and detailed.

c. Sponsoring Agency:

(1) Select from the drop down menu which agency is paying for this travel.

d. Notes:

(1) If the APACS request is classified, include paragraph markings and downgrade instructions to ensure timely

a. Approving Organization:

(1) ODC Rome processes all Country Clearance requests.

(2) USAREUR Personnel Travel Clearance Office processes all Theater Clearance requests.

b. Country Required Information:

(1) All Travelers

(a) None reported. State N/A in this block of the APACS request.

c. Theater Required Information:

(1) All Travelers

(a) State whether the Chief of Mission or CDR EUCOM has FP responsibility for the travelers, and if CDR EUCOM, which component command will exercise that responsibility. Refer to III.B, above for determination of FP responsibility.

d. Location:

(1) Town/city/base the traveler will be in when in-country, be specific.

(2) Planned points of crossing of national borders.

e. Organization:

(1) Organization/Conference/Lodging Name:

(a) Provide in country POC with complete contact information.

(2) Organization/Lodging Address:

(a) Provide physical address information.

f. Logistical Support:

(1) List any requirements of logistical support expected from US Embassy personnel.

(a) Example, hotel reservations, ground transportation, etc.

(1) Relevant required training prior to travel, if not already addressed in the traveler section.

(a) Example: Information pertaining to the approval of the FP Plan, required statements, etc.

b. Traveler Notes:

(1) Provide each traveler's passport number or DoD ID number, if passport number is not available.

(2) Date of birth.

(3) Country of birth.

5. HOME STATION POC

a. Local representative at traveler’s home station/unit who can be reached on their behalf while on travel.

V. Personnel Clearance Approver:

a. Organization/Unit: ODC Rome

(1) Phone:

(a) Primary:

(i) COMM: 011-39-06- 4674-2685 / 2915 / 2361

(ii) DSN: 314- 626-3322

(b) After Duty Hours/Emergency:

(i) Call the USDAO Duty Officer at 011-39-334-115-2700.

(2) Email:

(a) Unclassified: RomeODCClearances@state.gov

(3) Fax:

(a) Unclassified: 011-39-06- 4674-2360

(1) Phone:

(a) Primary:

(i) COMM: 011-49-6111-43-537-3191

(ii) DSN: 314-537-3191

(2) Email:

(a) Unclassified: usarmy.badenwur.usareur.mbx.usareur-g3-per-travel-clear@mail.mil

b. Organization/Unit: USAREUR G3 Mobilization and Reserve Affairs

(1) Phone:

(a) Primary:

(i) COMM: 011-49-6111-43-537-0802 / 3735 (For USAR travel)

(ii) DSN: 314-537-0802 / 3735 (For USAR travel)

(iii) COMM: 011-49-6111-43-537-3721 (For ARNG travel)

(iv) DSN: 314-537-3721 (For ARNG travel)

c. Organization/Unit: MARFOREUR/AF G3 (For US Marines and US Marine-sponsored personnel)

(1) Phone:

NOTE 1: Service components may have more restrictive requirements that their military members, civilian employees, and DoD-sponsored travelers must meet prior to submitting a clearance request.

NOTE 2: FAILURE TO COMPLY WILL CAUSE DELAY AND/OR DISAPPROVAL OF TRAVEL REQUEST.

1. AT Level 1 Training: Antiterrorism Level 1 Training.

a. Applicability:

(1) Required by all US military, DoD civilians and DoD-sponsored contractors on official travel.

b. Validity:

(1) Must be completed within 12 months (one (1) year) prior to entry into the AOR.

c. Instructions:

(1) https://jkodirect.jten.mil. Enroll in Course # JS-US007. JKO Help Desk, Monday - Friday 0700-1900 EST, E-mail: jkohelpdesk@jten.mil or COMM: 757-203-5654 or DSN: 668-5654..

2. ISOPREP: Isolated Personnel Report.

a. Applicability:

(1) Required by all US military, DoD civilians and DoD-sponsored contractors on official travel.

b. Validity:

(1) Must be completed within 12 months (one (1) year) prior to entry into the EUCOM AOR.

c. Instructions:

(1) Required by all US military, DoD civilians and DoD-sponsored contractors on official travel.

b. Validity:

(1) Must be current and completed within 36 months (3 years) prior to entry into the AOR.

(2) Re-currency training is required every 36 months.

c. Instructions:

(1) Email for SERE 100.2 Completion Instructions eucom.stuttgart.epoc.list.jprcc@mail.mil and eucom.stuttgart.ecj3.list.personnel-recovery@mail.smil.mil.

4. TT/IATP Entry #: Travel Tracker/Individual Antiterrorism Plan entry number.

a. Applicability:

(1) Required only for US Navy military and US Navy civilian personnel.

(2) TT/IATP is required for all USN personnel traveling while on TAD, TDY, PCS or any other USN authorized status, while not on liberty.

b. Validity:

(1) Must be completed prior to entry into the AOR.

c. Instructions:

(1) All travelers with SCI clearance.

b. Validity:

(1) None reported.

(1) Travelers need to contact their local Security Manager and SSO office for requirements and information.

mailto:eucom.stuttgart.epoc.list.jprcc@mail.mil https://iatp.pacom.mil/

a. ODC Rome prefers that customers utilize the unclassified website also for classified scope visit requests, in which case the submitter must include a statement in the notes field of the APACS request, stating the level of discussions "Discussions will be held at the [ insert classification] level". NOTE: If visitors will be conducting classified visits US to US only, there is no need to specify that in the APACS request. Versus if visitors will be conducting classified visits with Italian Military/Civilian/Government/Defense Industry personnel, refer to the information below.

ATTENTION: Prior to extending invitations to Military/Civilian representatives of NON-NATO member countries to visit US Forces permanently stationed in Italy, an APACS request must be submitted with a 30-calendar day lead-time, in order to gain required Italian MOD approval (Note: Detailed information required; Rank/Full Name/Position Held/POB/DOB/PPN/SC/Nationality). Send requests to ODC Rome by e-mail. Click here to download the NON-NATO country representative invitation sample format.

b. DoD-sponsored contractors needing to conduct “Classified” scope visits under a bi-lateral Defense Industry Program, must fax a Request For Visit (RFV) form , properly filled-in, to the Defense Security Service (DSS). IAW the Foreign Clearance Manual, either the traveler(s) or his/their Sponsoring Agency are responsible for submitting the APACS request. Ensure the related APACS Visit ID Number has been annotated on the RFV form prior to faxing it to DSS and that the following statement has been included inside the Notes field of the main frame of the APACS request: “The RFV form has been faxed to DSS”. Fax or e-mail RFV forms directly to the Defense Security Service (DSS), Fax number: 571-305-6010, e-mail: rfv@dss.mil.

c. DoD Military/DoD Civilians involved in “Classified” scope visits will have their Security Managers validate their security clearances on theRFV form and forward the form to ODC Rome. Send the RFV form via e-mail. Inside the related APACS request, submitters will include the following statement: “Discussions will be held at the [insert classification] level and RFV form has been faxed/e-mailed to ODC Rome". ATTENTION: This rule applies also to visitors needing access authorization to the F-35 FACO Assembly Line in Cameri Air base which is a Classified Access Area. This type of visit requires a 40-day lead-time.

d. The RFV form must list the following information for each traveler: Passport number or the last four (4) digits of Social Security Number, Place and Date of Birth. This is a mandatory Italian National Security Agency requirement and without this information a “Classified” scope visit request will not be processed.

e. ATTENTION: “Unclassified” scope visits to Ghedi Air Base (704 MUNSS) and Montelibretti are treated by the Italian MOD as “Classified” due to the sensitivity of these sites and therefore require a 30-day lead-time, but don’t require submittal of the RFV form.

f. ATTENTION: "Unclassified" visits to Italian Defense Industry “PRODUCTION LINE” are treated by the Italian NSA as if these were “Classified” due to the sensitivity of the visit site and therefore require a 40-day lead-time and submittal of the RFV form. NOTE: This includes the F-35 FACO Assembly Line in the CAMERI Airport which has been designated Classified Area.

g. Recurring "Classified" scope visits in conjunction with consolidated Defense Cooperative Armaments programs, may be submitted as a “Blanket” APACS request for a period up to one (1) calendar year. Gaining a “Blanket” approval through the Italian NSA will provide customers a one (1)-time approval for same purpose/multiple visits.

h. APACS requests are routed to the appropriate DoD approving official assigned to the US Embassy or other designated US organizations located in the foreign country. The approver's organization receiving the APACS request appears at the bottom of the APACS request when it is submitted. NOTE: If the clearance requestor needs to send a copy of the original APACS request to additional organizations outside the required APACS approvers, they may do so by exporting the request to a file and saving it as plain text, html, or xml format. The request may then be sent to additional organizations not listed in the DoD FCG. Note that the APACS request may contain Privacy Act information and should be handled accordingly.

i. Consult Joint Risk Assessment Management Program (JRAMP) https://jramp.smil.mil for standardized processes and reporting formats supporting Antiterrorism/Force Protection (AT/FP) risk management. JRAMP is engineered to assist Commanders and Force Protection officers in meeting AT/FP requirements and its use is currently directed in EUCOM OPORD 16-03. In addition, JRAMP provides the primary location for all in-transit AF/FP information,

1. 14 days.

2. If lead time requirement is not met, provide justification why the visit cannot be postponed and must occur on requested dates of travel.

3. The below listed lead-times are required by the Italian NSA/MOD and are mandatory in order to allow adequate staffing time. Submitters processing APACS requests for visit requests inside these windows will be advised to reschedule traveler(s) visit dates.

https://www.fcg.pentagon.mil/static/Italy_Non_NATO_Invitations.docx http://www2.dss.mil/isp/international/visits.html http://www2.dss.mil/isp/international/visits.html

(a) Unclassified Visits: 14 calendar days (Note: Exception is made for US to US Military and Flag-level/Civilian equivalent visits which require five (5) calendar days).

(b) Military Classified Visits: 30 calendar days (Note: Includes “Unclassified” visits to Ghedi Air base [704 MUNSS] and Montelibretti).

(c) Industry Classified Visits: 40 calendar days.

(d) NON-NATO personnel invitations: 30 calendar days (Note: Detailed information required; Rank/Full

Name/Position Held/POB/DOB/PPN/SC/Nationality).

The Federal Republic of Germany Regarding The Federal Republic of Germany SOFA with the United States of America

SOFA Status Under U.S. – Germany

a. Passport required. Passport must be valid for at least three (3) months beyond travelers planned departure from the

Schengen area.

b. Visa not required for US passport holders for stays of less than 90 days

EUCOM REQUIRES ALL DOD MILITARY, DOD CIVILIANS, DOD FAMILY MEMBERS AND DOD-SPONSORED CONTRACTORS TO ENROLL IN THE DOS'S SMART TRAVELER PROGRAM (HTTPS://STEP.STATE.GOV) PRIOR

TO ENTERING OR TRAVELING WITHIN THE EUCOM AOR, REGARDLESS IF THEATER

CLEARANCE/COUNTRY CLEARANCE IS REQUIRED. MEASLES EPIDEMIC IN EUROPE.

SEE SECTION below, FOR IMMUNIZATIONS RECOMMENDATIONS.

IMMUNIZATIONS AND OTHER MEDICAL REQUIREMENTS

1. There is an ongoing and spreading Measles epidemic in Europe. Measles is an extremely contagious virus, with essentially 100 percent of exposed susceptible individuals becoming infected. Measles can be a very serious, even fatal, illness and is especially severe in babies and elderly persons. The Measles, Mumps, and Rubella vaccine (MMR) is a very safe and effective means to prevent this disease. The US Centers for Disease Control and Prevention (CDC) are recommending that six (6)-12 month old children should be immunized with the Measles, Mumps and Rubella vaccine (MMR) prior to travel. This dose is in addition to the two (2) doses children normally receive, starting after their first birthday. The second dose of MMR, which is normally given at four (4)-six (6) years of age, should be given prior to travel to Europe as long as it is given at least four (4) weeks after the first dose. Family members who may not have received two (2) doses of measles vaccine (for example dependents not raised in the United States) should have their immunization record reviewed to ensure they have received two (2) doses of a measles-containing vaccine prior to travel.

Service members should have received two (2) documented life time doses of measles vaccine or show proof of immunity through titers blood test in their official immunization records. DoD Civilians and Contractors should follow CDC guidance for traveling overseas to an endemic area. For more information, visit https://www.cdc.gov/measles/travelers.html and https://health.mil/Military-Health-Topics/Health- Readiness/Immunization-Healthcare/Vaccine-Preventable-Diseases/MMR.

2. For current information on DoD immunizations requirements and recommendations, visit the Defense Health Agency website, http://www.health.mil/Military-Health-Topics/Health-Readiness/Immunization-Healthcare/Vaccine- Recommendations/Vaccine-Recommendations-by-AOR.

3. Applicants for residence permits to remain in Bavaria more than 180 days require HIV tests administered locally.

II. CLEARANCE REQUIREMENTS- DoD-Sponsored Contractor:

(a) For ODC-related visits relating to German military facilities/bases/installations or Foreign Military Sales, German defense industry, or defense articles and services.

(i) Country Clearance is required.

(ii) Request Country Clearance via APACS. For information on APACS, see “CONTENT OF CLEARANCE

REQUEST” below.

(iii) For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted

APACS request, contact ODC Germany with the APACS request ID number. See “Personnel Clearance Approver.”

(b) For USAREUR-related visits such as Special Country Clearance: 2+4 Treaty Clearance.

(i) Country Clearance is required.

https://step.state.gov/ http://www.health.mil/Military-Health-Topics/Health-Readiness/Immunization-Healthcare/Vaccine-Recommendations/Vaccine-Recommendations-by-AOR http://www.health.mil/Military-Health-Topics/Health-Readiness/Immunization-Healthcare/Vaccine-Recommendations/Vaccine-Recommendations-by-AOR

(ii) Request Country Clearance via APACS. For information on APACS, see “CONTENT OF CLEARANCE REQUEST” below.

(iii) For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact CGUSAREUR/7A Liaison Office with the APACS request ID number. See “Personnel Clearance Approver.”

(c) For USDAO-related visits.

(i) Country Clearance is required.

(ii) Request Country Clearance via APACS. For information on APACS, see “CONTENT OF CLEARANCE

REQUEST” below.

(iii) For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted

APACS request, contact USDAO Berlin with the APACS request ID number. See “Personnel Clearance Approver.”

(d) Country Clearance is required for:

-Visits to the US Embassy in Berlin, any other DOS Consulates (in Düsseldorf, Frankfurt, Hamburg, Leipzig, Munich), and any other DOS constituent posts; or any visits requiring US Embassy or DOS support;

-Visits to any German military facilities;

-Visits to any private industries or facilities where classified information will be discussed.

III. THEATER CLEARANCE- DoD-Sponsored Contractor:

(a) Theater Clearance is required.

(b) Request Theater Clearance via APACS. For information on APACS, see “CONTENT OF CLEARANCE REQUEST” below.

(c) For questions concerning Theater Clearance requirements or the status of the Theater Clearance for a submitted APACS request, contact USAREUR Personnel Travel Clearance Office with the APACS request ID number. See “THEATER:

Personnel Clearance Approver.”

(d) Non US Army sponsored personnel may assume Theater Clearance five (5) days after submitting their APACS request if not informed otherwise.

(e) US Army Sponsored Personnel:

(i) All US Army and US Army sponsored personnel, without exception, planning to travel…