Att_01_N61340-21-R-0048_Draft_Docs_QA.xls

XLS spreadsheet 864 KB Posted Sep 8, 2021

Attached to: Engineering Contractor Instructor Services (ECIS) - Questions and Answers to Draft Documents Federal contract opportunity
Solicitation number: N6134021R0048
Issued by: Department of the Navy Naval Air Systems Command

About this file

Written by GovTribe AI · Dec 27, 2023

This document contains questions and answers regarding a draft Performance Work Statement and draft RFP for Engineering Contractor Instructor Services. The opportunity will provide contractor support for instructor services across multiple Navy sites, including Great Lakes, Norfolk, San Diego, and New London. Services will include instruction of courses in damage control, firefighting, hull maintenance, and non-destructive testing. The questions and answers provide clarification on requirements for personnel qualifications, instructional hours and units, travel, hazardous materials handling, and performance standards. No incumbent is identified, and the final RFP documents are still forthcoming.

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Q&A

KTR	Document	TEMP SORT	Question Reference (PWS, L&M, Page #s, etc.)	Subject	Question	Government Response
1	PWS	3.1	3.11, pg. 32	Protective Clothing	In addition to coveralls, will the Government provide a list of all clothing and equipment that is required to be supplied by the contractor with historical quantities?	The Government does not maintain records of PPE used during the course of training; thus, the Government will not be providing any additional information as it relates to the referenced paragraphs.
1	PWS	3.12	3.12f, pg. 33	HAZMAT	PWS 3.12 f. states that the contractor is responsible for HAZMAT disposal. Will the Government provide a list of all types and quantities of HAZMAT historically generated in the conduct of the PWS requirements? Is the contractor responsible for providing transportation to/from HAZMAT disposal locations? Is the contractor responsible for providing HAZMAT containers for transport?	1. Will the Government provide a list of all types and quantities of HAZMAT historically generated in the conduct of the PWS requirements? No

2. Is the contractor responsible for providing transportation to/from HAZMAT disposal locations? No

3. Is the contractor responsible for providing HAZMAT containers for transport? No

Please see 'FY21 Great Lakes Courses' and 'FY21 East Coast Courses' attachments for reference information regarding the HAZMAT status of classes currently taught at those sites.

1 PWS 3.16 3.16, pg. 34 Travel While the PWS states that approved contractor travel will be reimbursed per the JTR, is the labor associated with this travel time to be included in the contractors' FFP contract? If so, will the Government provide estimates and/or historical travel days required in performance of this PWS? 1. While the PWS states that approved contractor travel will be reimbursed per the JTR, is the labor associated with this travel time to be included in the contractors' FFP contract? Yes, labor for travel should be included in the FFP rate. Travel time is not considered as an instructional unit to be direct charged.

2. If so, will the Government provide estimates and/or historical travel days required in performance of this PWS? Due to fluctuating travel requirements from to year, the Government is unable to provide this information.

		1	PWS	3.6	3.6, pp 24-29	CI Qualification	Are there any recency requirements for CI experience and/or certifications. For example, does the HTCI need to have taken Advanced Welding within the last 3 years or another time duration?	There are no time requirements for CI experience and/or certifications.
		3	PWS	4.2	4.2 / pg. 38	CIS Schedules	Referring to PWS 4.2, do the contracted hours per site have any direct relationship to the HPY schedule requirements in the site-specific Appendices?	The contracted hours per site will have a direct relationship to the HPY schedule requirements in the site-specific appendices.
		3	PWS	4.2	4.2 / pg. 38	CIS Schedules	Referring to PWS 4.2, does the requirement to report the expenditure of contracted hours indicate this will be a Time and Materials contract?	The requirement to report the expenditure of contracted hours does not indicate that this will be a Time and Materials contract.
		2	PWS	4.6	4.6 / pg. 40	Make-Up of Lost Instruction.
Make-up of lost training may be accomplished at the discretion of the scheduling authority. If make-up training is not provided by the Contractor, a report of negative performance shall be documented in CPARS.	If the contractor is prepared to provide make-up of lost instruction and the scheduling authority does not accept that opportunity, why would the contractor's CPAR then be negatively impacted?	Instruction hours scheduled but not completed by the contractor at the scheduled time due to reasons attributable to the contractor's failure to fulfull CIS requirements are considered deficient; for this reason the Government does not bear obligation to reschedule hours to facilitiate make-up of Lost Instruction. Additional clarification has been added to PWS para. 4.6 and will be provided with RFP.
		1	PWS	4.7	4.7/4.8, pg. 39	Additional Instruction/Surge	Do the provided Hours Per Year (HPY) include anticipate additional hours and surge hours required to be performed by the instructors?	Surge hours and Additional Instruction hours are not included in the HPY, but are in addition to the HPY. Please refer to Section B of the RFP for more information.
		3	PWS	5.2	5.2 / pg. 40	Instruction Factors IF	Referring to PWS 5.2, does an instruction hour used to define an instruction unit have any direct relationship to the HPY schedule requirements? Does an instruction hour have any direct relationship to CI primary responsibilities specified in PWS 3.3.1?	The HPY schedule requirements are stated in Instructional Units; Instructional Units may be determined on either an instruction hour or training event. The definition of Instructional Unit in Section 7 of the PWS has been updated to provided additional clarification.
		2	PWS	3.7.3	3.7.3 / pg. 30	The Government reserves the right upon reason of belief to request a new urinalysis screening on Instructor(s) to determine “fitness for duty”. All urinalysis will be provided by the Contractor at no additional cost to the Government.	We recommend the Government provide a cost reimbursable CLIN for costs of these type. It would be very difficult to account for these costs without such a CLIN.	Acknowledged.
		1	PWS	2.1.1	2.1.1 pg. 9	Resumes	The PWS states that resumes are required 14 days prior to CSD, but also states that resumes are required for "proposed employees." Please confirm whether resumes are required at time of proposal submission. Will the bidder be required to submit key person names, if not resumes with the proposal submission?	Resumes are required 14 days prior to CSD as stated in the PWS. Contractor personnel are considered "proposed employees" until approved by the Procurement Contracting Officer (PCO). Please refer to RFP Section L for information regarding required proposal content.
		1	PWS	3.1.2	3.1.2, 3.1.4.1, 3.1.4.3, pg. 11	Office Equipment	Will the Government provide historical estimates for quantities and types office supplies that are normally consumed in performance of the PWS? Also, applies to PWS 3.1.4.1 and 3.1.4.3	The Government will not be providing historical estimates as it relates to the referenced paragraphs.
		2	PWS	3.1.7	3.1.7.13 pg. 16	c. All files transferred via DoD SAFE shall be ENCRYPTED	Since this is a Government controlled portal, why do all files require encryption? Is there a specific encryption required by the Government?	Encryption is an option on https://safe.apps.mil/. The contractor is required to select "Encrypt every file (REQUIRED FOR FOUO, PII, AND PHI)"
		2	PWS	3.20.1	3.20.1 / pg. 36	Performance Monitoring and Evaluation.
The degree of success for this effort will be measured primarily in terms of schedule and performance, to include strict compliance with the course curriculum, personnel qualification requirements, and the 95% student pass rate.	While the contractor has the ability to monitor student performance and remediate them for area they do not perform to standard, however is does not seem reasonable for the Government to have a requirement for 95% student pass rate.	Acknowledged.
		1	PWS	3.3.1	3.3.1, pg. 17	Required TTE	PWS states that CI personnel must be capable of effectively operating Government furnished simulators, TTE and other computer-based training systems as training tools. Will the Government provide a list of all TTE and other training equipment to ensure CI's are properly trained/qualified?	Due to the transitory nature of the equipment covered under the TTE requirement, the Government will not be providing an exhaustive list of TTE as a part of this solicitation.
		3	PWS	3.3.1	3.3.1 /pg. 17	CI Primary Responsibilities	Do the HPY schedule requirements specified in the site-specific Appendices correspond to time spent performing tasks in PWS 3.3.1 or do they also include time spent performing tasks in PWS 3.3.2, 3.3.3 and other potential tasks associated with other PWS sections such as 3.4.9, 3.16, 3.18, and 3.21.1?	The HPY listed in the appendices are to cover Instructional Units for that specific site; please see Section 7 of the PWS for the definition of Instructional Units when the RFP is released.
		2	PWS	3.3.1	3.3.1.b / pg. 17	Perform operational checks of all classroom / workstations / lab training equipment, devices, and aids. Note deficiencies / discrepancies in training equipment, devices and instructional aids including preventative and corrective maintenance deficiencies and submit written recommendations to the TA and the COR.	What operations and maintenance responsivities does the Government expect for the instructors?	Operational checks are course specific. Equipment maintenance is not the responsibility of the Contractor Instructor.
		1	PWS	3.3.1	3.3.1 CI Primary Responsibilities subparagph c. (Page 17 of 47)	Define adequate inventory of written instructional material	Can the government provide an estimated printed page count per course per year or per course cycle accompanied by the number of courses ran per year?	The Government will not be providing estimates as it relates to the referenced paragraphs.
		2	PWS	3.3.3	3.3.3 / pg. 19	3.3.3 CI Collateral Responsibilities.
Contractor responsibilities that are not included in PWS paragraphs 3.3.1 and 3.3.2 are responsibilities the Contractor shall meet and accomplish as part of doing business and are not chargeable to the contract. CI Collateral Responsibilities include, but are not limited to, the following:	It appears these duties are associated with the overall administration efforts of the training program. Would the Government provide their estimate of the percentage of total effort this would amount to based on the hours reflected in Appendices 1 - 7?	The Government will not be providing estimates as it relates to the referenced paragraphs.
		2	PWS	3.3.3	3.3.3.l / pg. 19	CIs shall be responsible for the general cleanliness and normal housekeeping services of assigned spaces and their immediate work areas.	Request the Government provide additional details of what this duty includes. Are the training area included in the facilities janitorial services?	Facility janitorial services may vary from site to site. Additional clarification has been provided in PWS paraghrapth 3.3.3.l of the updated PWS.
		2	PWS	3.4.9	3.4.9 pg. 23	In-Service Training.
The OIC shall determine the personnel required to attend. Any such training will occur without interrupting the class schedule and without additional expense to the Government.	What is the Government's expectation on how the contractor will account for these cost? Would they be included in a project specific overhead? Will the Government identify the courses required and duration of each course and which Cis will be required to attend?	In-Service Training may vary from site to site. Please see 'Current In Service Training Requirements' attachment for a reference of current general annual training requirements; these requirements are subject to change.
		1	Appendix 3 / PWS	3.6.1	Appendix 3
PWS 3.6.1-3.6.15, pg. 24-29	Non-Destructive Testing CI Qualifications	No differentiating qualifications for the Non-Destructive Testing CI are listed in the PWS. The courses the CI is required to instruct are the same as a Hull Technician (A-701-0033, A-701-0058). Is there different rating from HT with shipboard experience required for the non-destructive testing CI or are they the same as the Hull Technician?	Non-Destructive Testing CI qualification are the same as Hull Technician requirements.
		1	PWS	3.6.9	3.6.9.4, page 27	Top Snipe CI Qualifications	No differentiating qualifications for the Top Snipe CI are listed in the PWS. Should the qualifications listed for the PEAD SME be applied to the ZTF Top Snipe CI position(s)?	The qualifications listed for the PEAD SME is the ZTF Top Snipe CI position.
		2	Appendix 1	Appendix 1	3.0 / pg. 2	HOURS PER YEAR (HPY) SCHEDULING REQUIREMENTS AND NORMAL OPERATING HOURS.	In the manning table for Damage Control Fire Fighter High Risk CI, there are 5 lines associated with HPY, Max number of Contract Personnel scheduled at the same time, and minimum number of Contract personnel scheduled at the same time, please explain the difference in each of those lines. Also, what is the Government using as a full time equivalent for productive work hours per year? 1880 hours per year?	Each line is a different level of support. The middle line is the base support. The hours are generally increased/decreased by 10%/20%. If more support is required the contract will be modified to the next level of support; conversely, if less support is required the contracted level of support will be decreased. The Government is evaluating proposals based on requested Instructional Units, not FTEs; please see Section M of the RFP for more information.
		3	Appendix 1 - 7	Appendix 1 - 7			Regarding the HPY schedule requirements specified in the site-specific Appendices, do the five lines of data for each CI Type correspond with the five periods of performance?	The five lines of data for each CI Type do not correspond with the five periods of performance.
		2	Appendix 2	Appendix 2	2.0 / pg. 1	LOCATION
*NOTE: This course is High Risk.	No coursed are marked with an asterisk, is it correct there are no coursed taught at Naval Station Norfolk, VA that are high risk?	No courses taught at Naval Station Norfolk, VA are high risk.
		2	Appendix 6	Appendix 6	4.1 / pg. 3	LIST OF COURSES ZTF, San Diego, CA. ZTF, San Diego, CA supported courses, include but are not limited to, the following course identification number and course titles.	Is it correct there are no coursed taught at ZFT, San Diego, CA are high risk?	No courses taught at ZTF, San Diego, CA are high risk.
		2	Appendix 7	Appendix 7	4.1 / pg. 2	LIST OF COURSES for SLC NAVAL SUBMARINE BASE, NEW LONDON, CT. SLC supported courses, include but are not limited to, the following course identification number and course titles.	Is it correct there are no coursed taught at Naval Submarine Base, New London, CT are high risk?	No courses taught at Naval Submarine Base, New London, CT are high risk.
		2	General	General	N/A	Labor Categories	Are all the labor categories subject to the Service Contract Act (SCA)? Are all CI's subject to SCA?	All proposed contractor personnel subject to this contract action are subject to the Service Contract Act. Please refer to FAR Clause 52.222-41, Service Contract Labor Standards, for the definition of service employee and applicability.
		2	RFP	RFP	N/A	Section M	Will subcontractor past performance be evaluated?	The Government will not be answering this question at this time. Please see Section M of the RFP for more information.
		1 - Cape Henry

2 - Hatalom 3 - Prevailance

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&C&"Arial,Bold"&14SOURCE SELECTION INFORMATION - SEE FAR 2.101 and 3.104&12 &RAttachment L-2 Solicitation Question Form &P

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