ATOH_AoI.pdf

DEPARTMENT OF THE AIR FORCE

3RD WING (PACAF)

JOINT BASE ELMENDORF-RICHARDSON, ALASKA

AREAS OF INTEREST (AOI): Arctic Thunder Open House (ATOH)/Virtual Airshow

1. General Information

1.1 AoI Background

In light of the recent Covid-19 pandemic, Joint Base Elmendorf-Richardson, Alaska is attempting to host a live-broadcasted, virtual Airshow with little or no in person audience. The dream of this Airshow (Arctic Thunder) is to broadcast the event live (with a delay), over the internet or possibly even local TV.

We envision a broadcast team capable of providing highly engaging and interactive virtual services similar to a professional sporting event like Reno Air Races, MLB, etc. or national parades. Since a mass audience cannot be present, we need a broadcast team able to capture the event in an entertaining way so people can feel like they are a part of the show.

Dates: Friday, 10 Jul 2020 (Rehearsal); Saturday, 11 Jul (Live Show); Sunday, 12 Jul (Weather backup) Military demonstrations currently booked: F-22, F-35, C-17, and Thunderbirds

Since many military aircraft contain sensitive information, a live stream from the cockpit is not always possible. However, we need a broadcast team capable of taking pre-recorded footage and splice into the live event real time. For example: if the F-22 rehearsal flight is on Friday, a pre-approved, Air Force-owned camera would be mounted inside the cockpit to record the entire rehearsal flight/routine. Upon landing, the tape would be reviewed by Air Force officials and if approved, the recording would be given to the broadcast team for them to splice the footage into the live event on Saturday, timed so it matched.

This is an example of the level of sophistication requested.

In addition to the aircraft listed above, Arctic Thunder conducts a Joint Forces Demonstration which is a 40-50 minute air/ground battle scenario with pyrotechnics and at least 8 different types of aircraft airborne at the same time, working in concert. In addition to aircraft, ground forces (Army Airborne soldiers, tactical vehicles, and howitzers), participate in this event. It is fast paced and is usually a fan favorite that we desire captured from all angles.

Below is a consolidated list of capabilities to meet our vision:

Produce and broadcast live sports-style content from military flight line

Multi-camera production with professional transitions

Camera operators skilled in following fast moving aircraft

Integration of in aircraft and air boss audio

Onscreen graphics package with performer information and sequence of events

Ability to add in commercials

Ability to edit onboard video and b-roll files with less than a 24 hour turn time

Ability to broadcast across multiple social media platforms

High definition video distribution via YouTube, Facebook Live, and event website

Live commentator “Macy’s Thanksgiving Day Parade” style show on the flight line

Interviews with performer and base leadership

Hosted by professional and entertaining on air personalities

Knowledge of Air Force aviation and military demo teams

Nationwide social content push

Live chat interaction on Facebook Live, Livestream and YouTube during event

Sharable highlight video of each individual aircraft performance

Legally able to broadcast and stream copyrighted music and unique soundtracks provided by the demo teams

Solution Briefs must demonstrate a tailored approach to successfully perform the above capabilities.

Solutions meeting Spiral 1 selection criteria may be invited to Spiral 2 to provide a Pitch. Solutions meeting Spiral 2 selection criteria may receive an invitation to Spiral 3 and receive a Request for Prototype Proposal

(RPP).

NOTE: The Government reserves the right to forgo Spiral 2 and go directly to Spiral 3. Upon completion of the contract, the solution will be provided a final performance evaluation based on technical/performance merits. The Government reserves the right to contract production of the selected solution and will be made based on the availability of Government funds.

2. AoI Constraints

1. The solution shall describe the proposed approach to completing the project.

a. Air Force subject matter experts will be available for consulting during development.

b. Simulated non-classified Air Force data will be available.

c. Visualization, distribution, and support of solution should be explained.

2. Pricing Strategy

a. Contractor will be issued a firm-fixed price award for the solution.

b. Government will provide APIs for existing mentioned systems.

3. Other

a. Target date for contract award is on or before 5 June 2020.

3. SPIRAL 1 – Solution Brief Submission Requirements

3.1 Submission Requirements

A Statement of Interest must be sent via e-mail submission by 12:00 P.M. (AKST) on 20 May 2020 with subject line stating “Arctic Thunder Open House” or “ATOH Virtual Airshow” to shannon.simmons.4@us.af.mil and 673CONS.CCQ.Innovation@us.af.mil. The Statement of Interest will confirm that a company intends to provide a Virtual Solution Brief Presentation at a later date, in accordance with Section 3.2.2 of this Area of Interest. Statements of Interest received after the specified due date and time will not be considered by the Government.

3.2 Written Solution Brief Requirements

3.2.1 Content of Solution Brief

The Solution Brief will be presented in the form of a virtual presentation using Zoom, and should not exceed five (5) minutes of content, excluding introductions. The Solution Brief shall include and/or address the following:

3.2.1.1 Introductions (does not count against time limit)

At a minimum, please include company name, solution name, point of contact name, email address, phone number, and company address o This information can be submitted with the Statement of Interest or presented along with the Solution Brief as preferred by the company.

3.2.1.3. Executive Summary/Company Description

● Describe your commercial customer base and provide some examples of past contracts or sales of this service/solution from within the last two years.

● Examples of prior performance in line with desired solution are preferred.

3.2.1.2. Solution/Technology Concept

● Describe the unique aspects of your technology/solution and the proposed work as it relates to this published AoI. Identify whether the effort includes the pilot or demonstration of existing commercial technology (identified as commercially ready and viable technology), or the development of a new technology or process to training/learning.

3.2.2 Virtual Presentation Format

Zoom will be used for the virtual presentation Presentations will begin at 8:00 A.M. with each company being assigned a time window of ten (10) minutes to perform introductions and present the Virtual Solution Brief individually o After a Statement of Interest is received, the company will receive a reply with the scheduled time for their presentation

The Virtual Solution Briefs will be recorded for Government records and will be treated as For Official Use Only (FOUO) material and only authorized individuals will have access to these presentations

No questions will be asked during the Virtual Solution Briefs

4. Evaluation of Spiral 1 – Solution Briefs

4.1 General

The Solution Brief shall be evaluated against the published Arctic CSO evaluation criteria.

The general Arctic CSO https://beta.sam.gov/opp/e42b77718d9e460eaaf39612e2a8d7c3/view?keywords=Arctic%20Commercial %20Solutions%20Opening&sort=-relevance&index=opp&is_active=true&page=1 evaluation criteria shall be used to evaluate and rate the proposed solution brief. The Arctic CSO evaluation criteria are listed below in order of importance from top to bottom. If a solution brief does not meet the first or second evaluation criterion, the solution brief will not be further considered for Spiral 2- Pitch Presentation. Upon conclusion of this round of Solution Brief evaluations, the Government will down-select offeror to further develop and submit a detailed pitch presentation.

5. Evaluation of Spiral 2 - Pitch

5.1 General

The Pitch presentation shall be evaluated against the published Arctic CSO evaluation criteria.

The general Arctic CSO Spiral 2 evaluation criteria shall be used to evaluate and rate the proposed pitch presentation. The ARCTIC CSO https://beta.sam.gov/opp/e42b77718d9e460eaaf39612e2a8d7c3/view?keywords=Arctic%20Commercial %20Solutions%20Opening&sort=-relevance&index=opp&is_active=true&page=1 evaluation criteria are listed in order of importance from top to bottom. If a pitch does not meet the first or second evaluation criterion, the solution brief will not be further considered for Spiral 3- Request for Prototype Proposal

(RPP).

NOTE: The Government reserves the right to forgo Spiral 2 and go directly to Spiral 3.

6. Evaluation of Spiral 3 – RPP

6.1 General

Upon conclusion of evaluation of the pitch presentations, the Government will select and invite those AoI participants meeting the Spiral II criteria to further develop and submit a detailed technical and price proposals. The proposal shall consist of a title page and two parts:

● Volume 1: Technical Proposal

● Volume 2: Price Volume

The submitted proposal shall be evaluated against the published Arctic CSO evaluation criteria.

The general Arctic CSO https://beta.sam.gov/opp/e42b77718d9e460eaaf39612e2a8d7c3/view?keywords=Arctic%20Commercial %20Solutions%20Opening&sort=-relevance&index=opp&is_active=true&page=1 Spiral 3 evaluation criteria shall be used to evaluate and rate the Spiral 3 proposal submittal. The Arctic CSO evaluation criteria are listed in order of importance from top to bottom. If a proposal does not meet any of the first 3 proposal adequacy items in Arctic CSO Section 3.4.2 Basis of Evaluation, the proposal will be disqualified from a Spiral 3 award.

6.1.1. In addition to the Arctic CSO Spiral 3 Basis of Evaluation, the following factor will also be used to evaluate and rate Spiral 3 Basis of Evaluation (item 1).

a. Application digital design quality, innovative methodologies to accomplish set goal, ease of consumer use, capstone approach and management plan, and company’s past performance and credentials.

6.2 Technical Proposal Solution (Volume One)

Each selected AoI participant invited to Spiral 3 must submit a technical proposal solution as part of their final proposal that identifies the work to be performed and the deliverables. Provide a detailed project schedule that outlines the various phases of required learning objectives within the stipulated period of performance. The AoI participant must provide a technical volume that includes a Statement of Proposed Work (SOPW) with the following tabbed sections:

● Section 1 - Background

● Section 2 – Planned objectives, timelines, and milestone schedule

● Section 3 - Approach to solution completion

● Section 4 - Tools and software applicable to develop and provide desired solution

● Section 5 - Period and place of performance

● Section 6 - Proposed direct and ancillary hardware/software required for execution

● Section 7 – Application, implementation, recommendation, and post implementation support plan

NOTE: The proposals must identify any proprietary information or associated intellectual property.

6.3 Price Volume (Part Two)

6.3.1.

In addition to the instructions found in Arctic CSO Section 3.4.1.2, Price Proposal, this AoI requires the following:

a. Basic Period: The offeror shall submit Price Volume with a firm-fixed price proposal roll-up to successfully implement and complete the proposed solution. Breakdown of labor, materials and other than direct costs (ODC) shall be submitted. Within the price volume include price per operating platform (YouTube, Facebook, Livestream etc… if applicable), and price breakdown for each major feature for this contract. Price per operating system and features shall be inclusive of all required labor, equipment, material and software for the solution.

7. AoI Open Period – Statements of Interest must be received by 12:00 P.M. (AKST) 20 May 2020

Companies must be ready to provide their Virtual Solution Brief by 8:00 A.M.

(AKST) 21 May 2020

8. Point of contact AoI questions can be sent to: 673CONS.CCQ.Innovation@us.af.mil and

Innovation Team: SSgt Shannon Simmons shannon.simmons.4@us.af.mil SSgt Jared Terrill jared.terrill@us.af.mil Mr. James Oh james.oh@us.af.mil

**Companies are advised that any Prototype Other Transaction Agreement (OTA) awarded in response to this Area of Interest may result in the award of a follow-on production contract or transaction without the use of competitive procedures. The follow-on production contact or transaction will be available for use by one or more organizations in the Department of Defense and, as a result, the magnitude of the follow-on production contract or agreement could be significantly larger than that of the prototype OTA. As such, any Prototype Other Transaction Agreement will include the following statement relative to the potential for follow-on production: "In accordance with 10 U.S.C. 2371b(f), and upon a determination that the prototype project for this transaction has been successfully completed, this competitively awarded prototype OTA may result in the award of a follow-on production contract or transaction without the use of competitive procedures.