Athletic Field Sod Replacement

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REQUEST FOR PROPOSALS

FOR

BOBBY GRUHN FIELD SOD REPLACEMENT

FOR

GAINESVILLE CITY SCHOOLS

The Gainesville City School System will receive proposals for Sod Replacement at Bobby Gruhn Field.

Proposals will be accepted from 2/4/2022 and no later than 3/4/2022 at 1:00 p.m.

Late proposals will not be accepted.

Copies of the RFP are available on our website www.gcssk12.net under current RFP.

The Gainesville City Board of Education reserves the right to reject any and all proposals and to waive technicalities.

Gainesville City School System Request for Proposals

Bobby Gruhn Field Sod Replacement

Basic Information - Gainesville City School System is a small school system located at the foothills of the Blue Ridge Mountains and we are 60 miles north of Atlanta.

Purpose - Gainesville City School System is soliciting Proposals from interested and qualified Proposers to provide Total Cost for Bobby Gruhn Sod Replacement.

Schedule RFP Release…………………………………………………………………………… 02/04/22 Mandatory pre-bid meeting and walk thru…………………………………..……..... 02/10/22 Deadline for Receipt of Written Email Questions Only – david.presnell@gcssk12.net.... .02/18/22 Deadline for Receipt of Proposals at 1:00pm………………………………………….. 03/04/22 Proposal Opening in a Closed Session………………………..……………………….. 03/07/22 Board approval……………………………………………….………………………. 03/21/22

Proposer Requirements - Should the Gainesville City School System Board of Education (GCSSBOE) elect to proceed with this project, the successful Proposer will be required to enter into an Agreement with GCSSBOE for implementation and operation of the Proposed System offered in the successful Proposer’s submittal in response to this RFP. All proposers must be E- Verified and must submit a contractor’s affidavit with their proposal. You can find a copy of the affidavit that is required on our website gcssk12.net.

Terms of Agreement - Any Agreement developed as a result of this RFP will commence and take effect on a date mutually agreed upon by the successful Proposer and the GCSSBOE and will be set forth in the Agreement. During the contract period, the Board or the successful Proposer may terminate the agreement if a breach occurs which is not resolved within ninety days after written notice. The Board may terminate the Agreement for convenience with 7 days written notice.

The requirements of this RFP and responses to the RFP, as agreed to by the Board, shall be incorporated into the Agreement.

Respondents agree to waive any claims they have or may have against the Owner, its employees, agents, members, representatives and legal counsel, arising out of or in connection with the: (1) administration, evaluation, recommendation or selection of any proposal or qualifications; (2) waiver of any representations under the proposal or documents; (3) approval or rejection of any proposal or qualifications; and (4) award of a contract.

Payment- Payment will be made upon completion and inspection of delivery of contract expectations.

Location and Description of Facilities Bobby Gruhn Field at City Park Stadium 719 Memorial Dr Football Field – 2 acres

Note: 100% Payment & Performance Bond required for this package pursuant to O.C.G.A.

§ 36-91-50 et seq.!

Contractor Qualifications:

Must be a Certified Field Builder (CFB) as recognized by American Sports Builders Association

(ASBA).

Must be a Certified Sports Field Manager.

Experience in Sports Field Construction. References to include at least 5 USGA sand based fields in last 5 years.

Specifications for Bobby Gruhn Field Sod Replacement:

Must mobilize on Saturday May 21, 2022. Completion date is June 30, 2022 at the latest.

Lower or remove all irrigation heads.

Strip field of sod and spoils to clean sand. Approximately 3 inches.

Haul all spoils off site.

Till remaining sand.

Add 200 tons USGA sand and till in. USGA sand to be tested by 3rd Party and approved by GCSS.

Laser grade to a .75% crown. (1/4” tolerance) Roll sand in two directions.

Reset all irrigation heads and valve boxes to soil level of sod.

Sod entire field with 419 sod.

Roll in two directions.

Proposal Delivery Instructions - Proposals shall consist of one original and three copies. Submit proposals to:

Gainesville City School System – Maintenance & Operations Bobby Gruhn Field Sod Replacement Attention: Mr. David Presnell, Field Services Manager 508 Oak Street Gainesville, Georgia 30501

Proposals will be received until March 4, 2022 at 1:00 PM. (No Proposals will be accepted after this time). To be accepted, all proposals are to be submitted, in sealed packages marked “Bobby Gruhn Field Sod Replacement RFP”. Proposals must be sent by U.S. Mail, courier service such as Federal Express or United Parcel Service or hand delivered. NO proposals will be accepted via fax transmission regardless of time of delivery.

Contracts and Obligations - Contracts and obligations are contingent upon the Gainesville City School System Board of Education having sufficient local funding at the time the contract is secured. Contracts and obligations will commence upon approval by the Gainesville City School System Board of Education.

Data Access - Any data (Data defined as any information, associated with data and databases.)

provided to vendors is intellectual property of Gainesville City School System Board of Education and as such must be provided to Gainesville City School System Board of Education upon request.

Insurance -

To adequately protect the interests of the Owner, the successful respondent shall procure, and maintain in effect during the life of the agreement, the following insurance coverage:

1. Workers Compensation:

a. State: Statutory

b. Employers Liability:

i. $1,000,000.00 Each Accident

ii. $1,000,000.00 Disease Policy Limit

iii. $1,000,000.00 Disease Each Employee

2. Comprehensive General Liability (including Premises-Operations; Independent

Contractors Protective; Products and Completed Operations; Broad Form Property Damage; X-C/U Explosion, Collapse and Underground Coverage):

a. General Aggregate: $2,000,000.00

b. Products/Completed & Operations Aggregate: $2,000,000.00

c. Each Occurrence: $1,000,000.00

d. Personal & Advertising Injury: $1,000,000.00

e. Fire Damage – Any One Fire: $100,000.00

3. Comprehensive Automobile Liability:

a. Combined Single Limits: $1,000,000.00

4. Umbrella Excess Liability:

a. General Aggregate: $1,000,000.00

b. Products/Completed & Operations Aggregate: $1,000,000.00

c. Each Occurrence: $1,000,000.00

d. Personal & Advertising Injury: $1,000,000,00

e. Completed Value/Builders Risk including interests of the Owner, Contractor, Subcontractors and Sub-subcontractors and covering the entire project including materials stored off site and materials in transit.

Evidence of required bonds and insurance shall be presented prior to the execution of a contract.

Insurance policies to be carried under the agreement shall not be changed, canceled, or allowed to expire without thirty (30) days prior written notification by the insurer to the school system via registered mail, return receipt requested.

Assignment - Any attempt by supplier to assign or otherwise transfer any interest in this Agreement without prior written consent of Gainesville City School System Board of Education shall be void.

Attorney’s Fees - The parties agree that in the event of dispute, each party will bear its own costs of litigation and attorney’s fees.

Compliance with Law - The vendor shall comply with all applicable federal, state and local statutes, regulations, ordinances or other legal requirements that apply to it or Gainesville City School System Board of Education.

Inconsistencies in Conditions - In the event there are inconsistencies between the specifications, scope of work and the proposal terms or conditions, contained herein, the proposal terms and conditions will take precedence.

Indemnity - Proposer shall indemnify, defend and hold harmless Gainesville City School System Board of Education from and against any claims, losses, suits, charges, demands and expenses, including attorneys’ feels, arising out of or related to (i) Proposer providing the services, (ii) any breach of any duty, representation, warranty or covenant, contractual or otherwise, by or attributable to Proposer and (iii) any act or omission attributable to Proposer.

Selection Evaluation – The services being sought under the RFP are considered professional in nature. Consequently, the evaluation of the proposals will be based upon consideration of the demonstrated qualifications and capabilities of the proposers which will result in an award that is in the best interest of Gainesville City School System Board of Education. Factors for evaluation will be weighted and a grading scale of 1-5 shall be used to grade certain factors.

1. The capability of the proposer to deliver the services in an efficient and timely manner (50%);

2. Responses from at least three (3) references for which the proposer has performed services (10%);

3. Composition and qualifications of the persons designated to form the proposer’s staff for the services required under the RFP (15%);

4. Previous record of the proposer while performing in the role of a GC, providing services with a GMP and GDD (25%)

Sequence of Events

02/04/2022 Advertise on GCSS web site

03/04/2022 Receipt of Proposals by GAINESVILLE CITY SCHOOLS

03/07/2022 Evaluation of Proposals by GAINESVILLE CITY SCHOOLS

03/21/2022 Recommendation to Gainesville City Board of Education

Proposal Sheet

Contract Price Quotation for Bobby Gruhn Field Sod Replacement

Proposal Deadline is March 4, 2022 at 1:00pm

Total Contract Bid $ ____________________________________________

Company Name and Address _____________________________________________

Telephone/Fax numbers _____________________________________________

Email address _____________________________________________

Company website _____________________________________________

Authorized Company Representative _____________________________________________

(Please Print Name)

Authorized Company Representative _____________________________________________ (Signature)