Athletic_Concrete_Pad_installation_FY25_MSD_SPFC560002.pdf

Solicitation From the

State of Maryland Maryland School for the Deaf

Section I: Cover Sheet

Date: June 11, 2024

Dear Vendor:

The Maryland School for the Deaf is soliciting vendors to Prepare and Pour a new concrete pad at the Athletic Field at the The Maryland School for the Deaf Frederick Campus:

A. Solicitation Identification: MSD SP FC 560002

B. Solicitation Title: Athletic Concrete Pad Installation FY24

C. Procurement Officer: Tony Middleton Maryland School for the Deaf 101 Clarke Pl.

P.O. Box 250 Frederick, Maryland 21705

Mailing Address: P.O. Box 250 Frederick, Maryland 21705

Telephone (301) 360-2012 Email: tony.middleton@msd.edu

D. Quote Due Date:

Quotes must be emailed to the Procurement Officer’s email address at tony.middleton@msd.edu by June 25, 2024 at 10:00 AM.

mailto:tony.middleton@msd.edu

E. Pre-Bid Conference:

There will be no pre-bid conference for this solicitation however if you would like to schedule a site visit please email Joe Fritsch at Joe.Fritsch@msd.edu or Shawn Harrington at Shawn.Harrington@msd.edu

F. Minority Business Enterprises:

Minority Business Enterprises are encouraged and invited to respond to the solicitation notice. The Maryland School for the Deaf actively supports the statewide MBE program and invites the participation of minority businesses in this business opportunity.

G. Solicitation Source:

An offeror who has received this solicitation from a source other than the Procurement Officer should immediately notify the Procurement Officer’s to add its name, address and telephone number to the Procurement officer’s Contractor list. If such an offeror fails to notify the Procurement Officer, the offeror accepts full responsibility for any failure to notify it of any communications, such as Addenda, issued by the Procurement Officer.

End Section I mailto:Joe.Fritsch@msd.edu mailto:Shawn.Harrington@msd.edu

SECTION II: GENERAL SOLICITATION INFORMATION

A. PUBLIC INFORMATION ACT NOTICE

Offerors should give specific attention to the identification of those portions of their bids that they deem to be confidential, proprietary information or trade secrets and provide any justification of why such materials, upon request, should not be disclosed by the State under the Access to Public Records Act, State Government Article, Title 10, Subtitle 6, Annotated Code of Maryland.

B. ARREARAGES

By submitting a response to this solicitation, a vendor shall be deemed to represent that it is not in arrears in the payment of any obligation due and owing the State of Maryland, including the payment of taxes and employee benefits, and that it shall not become so in arrears during the term of the contract if selected for contract award.

C. CANCELLATION OF SOLICITATION

The Agency reserves the right to cancel this solicitation in whole or in part at any time as provided for in COMAR 21.06.02.02.

D. REJECTION OF INDIVIDUAL PROPOSALS

The Agency reserves the right to reject in whole or in part any proposal as provided for in

COMAR 21.06.02.03.

E. AMENDMENT ACKNOWLEDGMENT

The offeror must acknowledge receipt of all amendments, addenda, or changes in this solicitation.

F. PROPOSAL DURATION

A vendor's proposal is irrevocable for 90 days following the closing date for submissions.

G. QUESTIONS AND COMMUNICATIONS

1. Authority

All communications regarding this solicitation are to be made solely through the Procurement Officer. Only information communicated by the Procurement Officer shall be the official position of the Agency.

2. Submission

Questions regarding this solicitation may be directed electronically to the Procurement Officer.

3. Timeliness

All questions should be submitted in a timely manner, i.e. early enough to be received by the Procurement Officer at least one week before the bid due date.

The Procurement Officer shall, based on the availability of his time to research and communicate an answer, decide whether he can answer an untimely submitted question before the bid due date.

4. Distribution

In the event that written questions are submitted, the questions and the answers, as well as any amendments to the solicitation, will be sent to all of the firms on the Procurement Officer's vendor list. If, therefore, a firm receives a copy of this solicitation from a source other than the Procurement Officer, it should notify the Procurement Officer to add its name to the Procurement Officer's vendor list.

H. BID SUBMISSION

1 All documents submitted by the Bidder must be typewritten or written legibly in ink.

2. All erasures or alterations on any documents submitted by the offeror must be initiated in ink by the offeror.

3. All signatures of the offeror must be in ink.

4. Bids must be submitted via email to the Procurement Officer’s email address (tony.middleton@msd.edu). It is recommended to write the Solicitation number and Solicitation Title on the subject line of the email.

5. The following items must be submitted to the Procurement Officer via email:

a. Bid Form

b. Conflict of Interest Affidavit of Disclosure

c. Certificate of Insurance

PROTESTS

Any protest regarding this solicitation must be filed in writing with the Procurement Officer only. If the reason for the protest is apparent before the proposal opening, the protest must be filed before the proposal opening. In all other cases, the protest must be filed within 7 calendar days after the reason for the protest is known or should have been known.

The term "filed" means receipt by the Procurement Officer who has issued this solicitation.

The protest must be in writing and must contain (1) the name and address of the protester;

(2) the appropriate identification of the solicitation and, if a contract has been awarded, the contract number if it is known; (3) a statement of the reasons for the protest; and (4) any supporting exhibits, evidence, or documents to substantiate any claims unless the documents are not available within the filing time, in which case the date by which the supporting documents are expected to be available is to be noted.

mailto:tony.middleton@msd.edu

The Procurement Officer will respond to the protest in writing as expeditiously as possible. If the protester wishes to appeal the Procurement Officer's decision, the appeal shall be made to the Maryland Board of Contract Appeals only. The Board of Public Works will not consider a protest or an appeal of a protest.

I. MULTIPLE OR ALTERNATE PROPOSALS

Unless otherwise stated in SECTION III: SPECIFIC SOLICITATION INFORMATION of this solicitation, multiple or alternate proposals will not be accepted.

J. BID OPENING

Bids will be reviewed and tabulated at the date and time when the bids are due. The bid opening will occur at the address of the Procurement Officer. This is not a public Bid Opening.

K. BID FORM

Offerors must complete the Bid Form and sign. The Bid form must be emailed to the Procurement Officer by the deadline identified above.

L. LOW NOISE SUPPLIES

Material, supplies, equipment, or services shall comply in all respects with the Federal Noise Control Act of 1972, where applicable.

M. PROHIBITION AGAINST SHIFTING MARYLAND INCOME TO OUT OF STATE

AFFILIATES.

The Contractor may not for any period during the contract term, seek to reduce the amount of the Contractor’s income subject to Maryland income tax by payments made to an affiliated entity or an affiliate’s agent for the right to use trademarks, trade names or other tangible property associated with the Contractor. The Contractor agrees that during the course of this contract it shall not make any such royalty or similar payments to any affiliated company; and if not such royalty or similar payments are made, the Contractor and the affiliated company shall file separate Maryland income tax returns and pay their respective Maryland income taxes in such a manner that the Contractor does not claim a deduction against Maryland income tax for such payments, and the affiliated company receiving the royalty or similar payment files Maryland income tax returns and pays Maryland tax, under a formula that reasonably apportions the income of the affiliated company among the states, including Maryland, in which Contractor does business. The Contractor agrees that it is authorized to bind affiliated entities of the terms hereof.

N. CONFLICT OF INTEREST

Potential Offerors should be aware that the State Ethics Law, State Government Article, § 15-508, might limit the selected Contractor’s ability to participate in future related procurements, depending upon specific circumstances.

The successful Offeror will provide services to the State and must do so impartially and without any conflicts of interest. The Contractor will be required to complete a Conflict of Interest Affidavit. A copy of this Affidavit is included as ATTACHMENT 1 of this RFP. If the Procurement Officer makes a determination that facts or circumstances exist that give rise to or could in the future give rise to a conflict of interest within the meaning of COMAR 21.05.08.08A, the Procurement Officer may reject an Offeror under COMAR 21.06.02.03B.

END SECTION II.

SECTION III - DETAILED SPECIFICATIONS

A. Background:

The Maryland School for the Deaf is soliciting vendors to prepare and install a 14’ x 26’ concrete pad.

B. Scope of the Work:

The project is expected to begin at a mutually convenient time agreed-upon by both the Awardee and Maintenance Supervisor and/or Athletics Dept. All work should be completed as expeditiously as possible with the highest quality workmanship.

C. Contract Award:

The contract will be awarded to the responsive bidder with the most favorable offer.

D. Specifications:

All work should be completed during normal business hours from 7am to 3pm. If the contractor needs to work beyond the 3pm hour, he can get approval from the Maintenance Supervisor.

The following Specifications:

1. The contractor will remove the needed grass and dirt area of 14’ x 26’. The contractor will also remove a depth of 2”.

2. The contractor will tamp the dirt area to create a smooth source for installation of stone

3. Contractor will install 2” inch of CR-6 stone or equivalent to create a concrete base

4. The contractor will tamp the 2” of CR-6 stone to create a smooth surface for pouring concrete.

5. Contractor will pour 6” inches of 4000 PSI concrete with steel reinforced mesh.

6. The final concrete area should be 14’ x 26’ ft

7. Once the contractor has completed the concrete pad, there will be a final walk through with Athletics or Procurement to sign off on the project.

E. Site Visit(s):

If you would like to set up a site visit please contact Joe Fritsch at Joe.Fritsch@msd.edu or Shawn Harrington at Shawn.Harrington@msd.edu

No allowances will be made for errors on the Contractor’s part for failure to take into account any conditions or circumstances existing at the site which might affect the specified work.

mailto:Joe.Fritsch@msd.edu mailto:Shawn.harrington@msd.edu

F. Locations:

The Maryland School for the Deaf Frederick Campus 101 Clarke Place Frederick, Maryland 21705

G. Method of Work:

1. The contractor shall coordinate all work with the various trades and suppliers in order to complete the project expeditiously and within the time limits of the contract.

2. All work shall be performed in the most professional manner by skilled laborers in their respective trades.

3. Throughout the entire project, the Contractor shall maintain a neat, orderly and safe work environment.

4. All work shall be performed to minimize disruption of facility operations.

5. The Contractor shall adhere to OSHA-MOSHA regulations throughout the project to ensure the safety of its employees, MSD faculty and students, and the general public.

H. General Requirements:

1. All work shall be coordinated with the Maintenance Supervisor and/or the Procurement Officer.

2. There is no smoking on school grounds.

3. The Contractor shall repair any and all damages during the course of this project to the reasonable satisfaction of Maryland School for the Deaf.

4. Appropriate, non-offensive clothing (preferably a company shirt or jacket with logo) is to be worn by any and all contractors, subcontractors, and their representatives.

5. All contractors must sign in/out and wear ID badges.

I. Insurance Requirements:

By request of the Procurement Officer or his designee, prior to commencing work on this contract, the Contractor shall provide Maryland School for the Deaf with a certificate of Insurance, with an insurer acceptable to the Procurement Officer, which provides at a minimum:

1. Broad Form Comprehensive General Liability Insurance with a minimum bodily injury limit of $300,000 for each person and $500,000 aggregate for each occurrence.

J. Compensation:

The vendor shall submit an invoice and be paid for services rendered under this contract upon completion and acceptance of work.

Invoices for all services rendered are to be sent to the following address:

Accounts Payable Maryland School for the Deaf Post Office Box 250 Frederick, Maryland 21705 accounts.payable@msd.edu

End Section III

END OF SOLICITATION

mailto:accounts.payable@msd.edu

BID FORM

SOLICITATION NUMBER: MSD SP FC560002

BUSINESS NAME: _____________________________________________

BUSINESS ADDRESS: _____________________________________________

BUSINESS PHONE NUMBER: (________) ___________________________________

BUSINESS FAX NUMBER: (________) ___________________________________

BUSINESS EMAIL ADDRESS: _____________________________________________

BIDDER SIGNATURE: ______________________________ Date:__________

PRINT BIDDERS NAME: _____________________________________________

BIDDER TITLE: _____________________________________________

BUSINESS’ FEDERAL EMPLOYER'S IDENTIFICATION NUMBER OR BIDDER’S

SOCIAL SECURITY NUMBER, AS APPROPRIATE: ______________________________

The Contractor submits the following price:

TOTAL BID AMOUNT $_________________________

Attachment 1 - Conflict Of Interest Affidavit And Disclosure A. "Conflict of interest" means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the State, or the person's objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage.

B. "Person" has the meaning stated in COMAR 21.01.02.01B(64) and includes a bidder, Offeror, Contractor, consultant, or subcontractor or sub consultant at any tier, and also includes an employee or agent of any of them if the employee or agent has or will have the authority to control or supervise all or a portion of the work for which a bid or offer is made.

C. The Offeror warrants that, except as disclosed in §D, below, there are no relevant facts or circumstances now giving rise or which could, in the future, give rise to a conflict of interest.

D. The following facts or circumstances give rise or could in the future give rise to a conflict of interest (explain in detail—attach additional sheets if necessary):

E. The Offeror agrees that if an actual or potential conflict of interest arises after the date of this affidavit, the bidder or Offeror shall immediately make a full disclosure in writing to the procurement officer of all relevant facts and circumstances. This disclosure shall include a description of actions which the bidder or Offeror has taken and proposes to take to avoid, mitigate, or neutralize the actual or potential conflict of interest. If the contract has been awarded and performance of the contract has begun, the Contractor shall continue performance until notified by the procurement officer of any contrary action to be taken.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY

THAT THE CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE

BEST OF MY KNOWLEDGE, INFORMATION, AND BELIEF.

Date:____________________ By:______________________________________ (Authorized Representative and Affiant)