Atch1 OWS PWS - 26 Oct 22.pdf

Solicitation No. FA520923Q0005

PERFORMANCE WORK STATEMENT

FOR

OIL WATER SEPARATOR CLEANING

AND

WASTE OIL RECYCLING SERVICE

AT

YOKOTA AB AND TAMA ANNEX, JAPAN

Yokota Air Base and Tama Annex, Japan

26 Oct 2022

PERFORMANCE WORK STATEMENT

FOR

OIL & WATER SEPARATOR CLEANING AND WASTE OIL RECYCLING SERVICE

FOR YOKOTA AB AND TAMA ANNEX

1. Description of Services. The Contractor shall provide all necessary personnel, supervision, equipment, tools, materials, vehicles, and services necessary to perform the cleaning of oil water separators and recycling of waste oil at Yokota Air Base and Tama Annex. The Contractor will ensure proper treatment and disposal of all oil water separator waste and recycle waste oil in accordance with applicable

Japan Environmental Governing Standards (JEGS), Japanese laws, pertinent regulations, and commercial standards and practices. The Contractor shall accomplish all services below to meet the requirements of this Performance Work Statement (PWS). The estimated workload for oil water separator cleaning and waste oil collection is shown in Appendix A.

1.1. Oil Water Separator (OWS) Cleaning and Collection. The Contractor shall pump out all liquid, waste oil, and sludge from the inside of the oil/water separators and adjacent drains as described in

Table 1 and 2 of Appendix A, Estimated Work Load Data. The Contractor will ensure the cleaning of the

OWS, clearing obstructions in inlet/outlet pipes, and inspecting all parts for functionality. If problems are discovered, the Contractor shall notify the Contracting Officer Representative (COR) and

Contracting Officer (KO) in writing within 24 hours. The Contractor shall recharge the OWS with clean water as required to ensure continuous operation after cleaning.

1.1.1. Oil Skimming. The Contractor shall skim oil from the OWS located at Building 4137 (POL Yard) at Yokota AB as needed to properly maintain the oil water separator.

1.2. Waste Oil Collection. The Contractor shall collect waste oil (water content below 15%) from the

Initial Accumulation Point (IAP) as listed in Table 3 of Appendix A, Estimated Workload Data.

The Contractor will be responsible to provide waste oil collection data to the COR, KO, and the

374 CES/CEIE- Hazardous Waste Office on a monthly basis.

1.2.1. Emergency Collections: The Contractor may be required to provide unscheduled emergency collection and spill response activities to prevent environmental hazards or minimize impact to the base functions. If such an event should occur, the Contractor shall respond within 24 hours of notification from the COR or KO.

1.3. Level II Work. Level II work is defined as any repair, replacement, and new part installation beyond the scope of normal inspection and maintenance as stated in paragraph 1.1. Level II work will be negotiated by the Contractor and the KO and be incorporated into the contract by a modification. At the Government’s discretion, Level II work may be accomplished by other sources (including other contracts) designated by the KO. All Level II work shall be inspected and accepted by the COR. Upon the completion of the work, the Contractor shall submit a detailed report on work accomplished within 14 calendar days to the COR and KO.

1.4. Transportation, Disposal and Recycling. The collected waste through this service contract shall be transported by the Contractor directly to the Contractor’s facility for waste disposal or recycling.

1.5. Business Permits and Licenses. The Contractor shall possess all applicable business permits, certifications, and licenses to clean, collect, transport, and disposal of OWS waste, sludge, and recycle waste oil in accordance with this PWS as required by JEGS, Japanese laws, and other pertinent regulations.

As such, the Contractor shall possess a Collection, Transportation and Disposal License for Industrial Waste for oily water and sludge; and Collection, Transportation and Disposal License for Special Controlled Industrial Waste for waste oil. The

Contractor will ensure all documents, permits, licenses are current. The Contractor shall submit a copy of each of these documents to the KO within ten (10) days after award of the contract and seven (7) days after receiving an updated or renewed document/license. Likewise, the Contractor employees who perform collection and transportation of waste oil shall also possess the Certificate/License of Supervisor of

Hazardous Material Handling, Class A, B or C. (甲種, 乙種又は丙種危険物取扱主任者).

1.6. Annual Inspections. The Contractor, Contracting Officer Representative, Contracting Officer, 374 CES/CEIE Environmental Section, and 374 CES/CEOIU Utilities Shop, and 374 CES Real Property will conduct an annual assessment of the OWS to review operability, functionality, infrastructure, parts, recommended repairs, removals, and modifications to the OWS and Waste Oil Collection points within

3 months before the award of the next option year. The 374 CES/CEOIU Utilities Shop and the

374 CES/CEIE Environmental section are the main organizational owners of the OWS program and is required to be kept aware of any changes or updates to the contract or OWS infrastructure.

1.7. SUBMITTALS.

1.7.1. Work Schedule. The Contractor shall follow and not exceed the recommended schedule in accordance with Table 1 Appendix A, Estimated Workload Data without prior approval from the

Contracting Officer Representative or Contracting Officer. The schedule for the next monthly service shall be submitted to the COR by the 20th of each month for approval. As required, the Contractor will advise the COR and KO of recommended changes to the schedule.

1.7.2. Waste Treatment and Recycling Process. The Contractor shall submit the waste treatment and recycling process chart to the COR ten (10) calendar days before contract start date.

1.7.3. Manifest. The Contractor shall prepare and submit manifests as specified in the Regulation of Waste

Management and Public Cleansing Law (廃棄物の処理及び清掃に関する法律). The manifests shall be submitted to the COR along with the Contractor's monthly invoice and will be shown in kilograms (Kg).

A copy of the manifest shall by submitted to the 374 CES/CEIE Environmental Section and the COR.

1.7.4. Reports. The monthly report will show collected quantity in Kg, collection date, and location shall be submitted to the COR each month with the Contractor's invoice.

1.7.5. Spillage. The Contractor shall be responsible for spill clean-up and recovery. In the event of a spill, the Contractor shall be responsible for notifying the COR and 374 CES/CEIE Environmental prior to leaving the base.

1.8. GENERAL INFORMATION

1.8.1. Quality Control. The Contractor shall develop and maintain a quality program to ensure waste management and removal are performed in accordance with commonly accepted commercial practices.

The Contractor shall develop and implement procedures to identify, prevent, and ensure safe and non-defective services. As a minimum, the Contractor shall develop the quality control procedures addressing the areas identified in paragraph 2, Services Summary.

1.8.2. Quality Assurance. The Government will evaluate the Contractor’s performance by appointing a

COR to monitor the Contractor’s performance to ensure services are received. The COR will evaluate the

Contractor’s on-base performance periodically through intermittent on-site inspections in accordance with the work schedule, Service Summary, and 100% inspection of manifests.

1.8.3. Government Remedies. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-

Commercial Products and Commercial Services, for the Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.8.4. Hours of Operation.

1.8.4.1. Normal Working Hours. The Contractor shall perform the contract services between the hours of 0730 to 1630, Monday through Friday including Japanese holidays, but excluding U.S. legal holidays.

1.8.4.2. Recognized US Holidays. The recognized U.S. legal holidays* are listed below:

1st January New Year's Day

3rd Monday of January Martin Luther King Jr's Birthday

3rd Monday of February Washington's Birthday

Last Monday of May Memorial Day

19th Jun Juneteenth Day

4th July Independence Day

1st Monday of September Labor Day

2nd Monday of October Columbus Day

11th November Veterans Day

4th Thursday of November Thanksgiving Day

25th December Christmas Day

* Holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

1.8.5. Base Passes. The Contractor’s employees will be issued base passes (identification cards), which shall be carried by the individual at all times while on Yokota Air Base and Tama Annex. The Contractor shall submit written requests for issuance of base passes to the COR and shall be responsible for all base passes issued to his/her employees. The Contractor shall return all base passes to the Japanese Pass Section at Yokota Air Base upon termination of employment or completion of the contract.

1.8.6. Special Qualifications.

1.8.6.1. Contract Manager (CM): The Contractor shall provide a CM who shall be responsible for the performance of the work. The name of this person and an alternate(s) who shall act for the Contractor when the manager is absent shall be designated in writing to the KO within ten (10) calendar days after contract award.

1.8.6.1.1. The CM and alternate, upon notification, shall be available during normal duty hours within two

(2) hours to meet on the installation with the COR to discuss problem areas.

1.8.6.1.2. The CM and alternate(s) must be able to read, write, speak, and understand English, or provide a translator.

1.8.6.2. Contractor Employees. The Contractor shall not employ persons for work on this contract, if he/she is identified to the Contractor by the KO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

1.8.6.2.1. The Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee's names. The Contractor shall adhere to all base safety and traffic regulations and policies.

1.8.6.2.2. The Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies of the Department of the Air Force.

2. SERVICES SUMMARY.

*Note for SS#3: “Periodic Inspection” is to be employed as inspection method for the requirement with 100% of the time performance threshold. This is because “100% Inspection” is physically infeasible due to the services performed off-base.

Performance

Objective PWS Para. Performance Threshold

Method of Assessment

SS#1. Cleaning of

OWS as specified in the PWS.

1.1.

Complete requirement 98% of the time

Periodic Inspection

(bi-monthly)

SS#2. Perform Oil

Skimming as specified in the PWS.

1.1.1.

Complete requirement 98%

SS#3. Perform Waste

Oil Collection as specified in the PWS.

1.2 Complete requirement 100%

SS#4. Transports, Disposes and/or

Recycles Waste as specified in the PWS.

1.4, 1.5

SS#5. Provides

Manifest Correctly and On-Time as specified in the PWS.

1.7.3.

100% Inspection

3. GOVERNMENT- FURNISHED SERVICES.

3.1. The Government will furnish water in existing facilities at no cost to the Contractor for the sole purpose of accomplishment of this contract.

3.2. The Government will provide, for emergency purposes only, the following services:

a. Security Police Telephone 911 or 225-7227 or 042-507-6560

b. Fire Protection Telephone 911 or 225-7227 or 042-507-6560

c. Hospital Emergency (Reimbursable expense) Telephone 911 or 225-7227 or 042-507-6560

Any time the Contractor uses one of the above services, the Contract Manager (CM) shall immediately report to the COR with all of the details. The CM will be required to submit, in writing, within two (2) working days, the details surrounding the use of the service to the KO.

3.3. Damage. The Contractor shall exercise care not to damage any facilities and grounds at Yokota Air

Base and Tama Annex. Any damages determined to have been caused by the Contractor shall be repaired by the Contractor at no expense to the Government. The Contractor shall be responsible for verification of the job site and the existing condition of oil/water separators.

4. APPENDIX.

A. Estimated Workload Data

APPENDIX A

ESTIMATED WORKLOAD DATA

Table 1: Yokota AB Oil Water Separators

No. Facility # Bldg # Description/Shop

Name

Estimated OWS

Capacity/Removal in Kilograms

Number of

Collections

Per Year Annual Estimated Totals

(Estimated)

1 9105 1247 West Fire Station 907 12 10,884

2 9124 1526 Incinerator Plant 3,000 48 144,000

3 9127 4336 East Fire Station 1,052 12 12,624

4 9132 901 Aircraft Wash

Rack 30,000 6 180,000

5 9139 4137 POL Sump Yard 113,400 2 226,800

6 9137 4137 Oil Skimming 2,000 12 24,000

7 9140 4086 Auto Hobby Shop 5,443 12 65,316

8 9143 N/A South Rail Yard 100,000 1 100,000

9 9154 756 CE North

Compound 3,000 48 144,000

10 9159 1290 Vehicle

Operations 4,082 48 195,936

11 9180 N/A Hardstand 3,360 12 40,320

12 9202 702 UH1-Hangar 381 6 2,286

13 9203 702 UH1-Hangar 381 6 2,286

14 9208 4125 LRS Vehicle

Operations 793 12 9,516

15 9210 4130 LRS Vehicle

Operations 2,367 12 28,404

16 9211 4127 POL Vehicle

Operations 878 12 10,536

17 9213 85

Material Handling

Equipment

Facility

703 12 8,436

18 9216 907 Hangar 15 1,433 2 2,866

19 9225 530 Main Fire Station 653 12 7,836

20 9229 610 Age Maintenance 1,292 24 31,008

21 9230 610 Age Maintenance 1,723 24 41,352

22 9231 610 Age Maintenance 1,723 24 41,352

23 9232 610 Age Maintenance 200 24 4,800

24 9233 610 Age Maintenance 3,000 24 72,000

25 9234 610 Age Maintenance 1,097 24 26,328

Total 1,432,886

Table 2: Tama Annex Oil Water Separators

Facility # Bldg #

Description Estimated OWS

Capacity/Removal in Kilograms

Number of

Collections

Annual

Estimated

Totals

1004 1006 Cart Maintenance 1,200 (Feb, Apr, Jun, Jul, Aug, Sep, Nov)

8,400

1042 1090 Golf Course Maintenance 1,400 (Feb, Apr, Jun, Jul, Aug, Sep, Nov)

9,800

Total 2 18,200

Note: The tables contains capacity quantities rounded, estimated number of collections per year, and estimated yearly collection totals. The locations and number of collections may change as required.

Measurements: 1 gallon = 3.79 liters; 1 liter = 1 kilogram

Table 3: Waste Oil Recycling Locations

Note: Waste content is below 15% and includes Hydraulic Oil, Engine Oil, JP-8, Kerosene, Diesel, Oil, Non-PCB

Oil, Transmission Fluid, and Cutting Oil. * IAP #: Initial Accumulation Point Number

Bldg # IAP #* SHOP NAME Estimated

Yearly Collection (Kg)

85 8 LRS Material Handling Equipment 580

610 7 MXS AGE Shop 7,640

765 13 CE Power Pro 1,420

907 18 MXS Propulsion 510

955 99 CE Hazardous Waste Office 50,656

1290 51 FSS Vehicle Maintenance 1,350

4086 29 Auto Skill Center 3,990

4125 9 Vehicle Management 2,530

TBD TBD Central Heat Plant 12,000

Total 8

80,676