Atch 4 - PWS Draft.pdf

45th SPACE WING

PERFORMANCE WORK STATEMENT (PWS)

FOR

GROUNDS MAINTENANCE SERVICES

PATRICK AFB, FL

15 MAY 2020

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES 5

1.1. MAINTAIN IMPROVED GROUNDS 5

1.1.1. MOW 5

1.1.2. EDGE 5

1.1.3. TRIM 5

1.1.4. RESERVED 5

1.1.5. REMOVE DEBRIS/POLICE GROUNDS 5

1.1.6. RESERVED 5

1.1.7. FERTILIZE 6

1.1.8. PEST CONTROL 6

1.1.9. LAWN RENOVATION 6

1.1.10. PRUNE SHRUBS, HEDGES AND OTHER PLANTS 6

1.2. MAINTAIN SEMI-IMPROVED GROUNDS 7

1.2.1. MOW 7

1.2.2. TRIM 7

1.2.3. AIRFIELD COORDINATION 7

1.3. MAINTAIN UNIMPROVED GROUNDS 8

1.4. MAINTAIN VEGETATIVE, INERT BEDS AND RELATED AREAS 8

1.5. MAINTAIN SURFACE DRAINAGE DITCHES 8

1.6. RESERVED 8

1.7. SPECIAL REQUIREMENTS 8

1.7.1. TREES 8

1.7.2. EMERGENCY AND SPECIAL EVENT SERVICES 10

1.7.3. XERISCAPING, URBAN FOREST, LANDSCAPING SERVICE 10

1.7.4. SPECIAL CUTS 10

1.7.5. PLANTING TRESS, SHRUBS AND VEGETATIVE BEDS 10

2. SERVICES SUMMARY 11

2.1. QUALITY CONTROL 12

2.2. QUALITY ASSURANCE 13

2.3. PERFORMANCE ASSESSMENT 13

2.4. PERIODIC PROGRESS MEETINGS 13

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES 14

3.1. FACILITIES 14

3.2. UTILITIES 15

3.3. RESERVED 15

3.4. SECURITY, FIRE, & MEDICAL SERVICES 15

3.5. TELEPHONE 15

3.6. SOLID WASTE COLLECTION & DISPOSAL 15

4. GENERAL INFORMATION 15

4.1. MISSION 15

4.2. RESERVED 15

4.3. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION 15

4.4. ENVIRONMENTAL REQUIREMENTS 16

4.4.1. HAZARDOUS MATERIALS 16

4.4.2. PESTICIDES 17

4.4.3. HAZARDOUS MATERIAL INVENTORY 17

4.4.4. HAZARDOUS MATERIAL MANAGEMET 17

4.4.5. FINAL REPORT

4.4.6. PROTECTION OF ENVIRONMENTALLY SENSTIVE AREAS 17

4.4.7. ENVIRONMENTAL INSPECTIONS 18

4.5. PERMITS, LICENSES AND CERTIFICATIONS 18

4.6. HOURS OF OPERATION 18

4.7. RECOGNIZED HOLIDAYS 18

4.8. SECURITY REQUIREMENTS 18

4.8.1. KEY CONTROL 19

4.9. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY 19

4.10. SPECIAL QUALIFICATIONS 19

4.11. INTERFACES 19

4.12. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE 19

4.13. WORK CLEARANCE REQUESTS 19

4.14. SAFETY REQUIREMENTS AND REPORTS 19

4.15. CHANGES IN SCOPE OF WORK 20

4.16. CONTRACTOR MANPOWER REPORTING 20

APPENDIX A – GROUNDS DESCRIPTION/WORKLOAD ESTIMATES 21

APPENDIX B – AREA MAPS OR SITE PLANS 23

APPENDIX C – DATA REQUIREMENTS 26

APPENDIX D – DEFINITIONS 27

APPENDIX E – XERISCAPING, URBAN FOREST, LANDSCAPING 30

1. DESCRIPTION OF SERVICES The contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Patrick AFB (PAFB), Florida in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The contractor’s performance will be based on the Contracting Officer’s (CO) evaluation and Contracting Officer’s Designated Representative (COR) and of the results required by the Service Summary (SS) and not the frequency or method of performance. It is at the contractor’s discretion to determine the levels of frequencies to attain the level of service at the best value. The evaluation of results will be based on the Governments performance assessment, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

1.1. MAINTAIN IMPROVED GROUNDS. Improved grounds are identified in Appendix A and B. Improved grounds are areas that require more frequent maintenance and include dry retention basins, swales, etc.

1.1.1. Mow. The contractor shall mow all improved grounds to look well manicured, with a neat and professional appearance at all times. Maintain grass height between 2 and 4 inches uniform in appearance, free of skips, gaps, rutting, or scalping. Grass height standard includes all vegetation including grass seed heads (i.e. Bahia) and weeds. The contractor shall be required to pick up debris and trash, natural and manmade, prior to mowing any area. The contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area.

1.1.2. Edge. The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grasses. Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs, parking lots, medians, and other hard surfaces . Grass, vegetation and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.2.1 Edging herbicides. Removal of vegetation may be accomplished manually, mechanically, or chemically. The use of pre and post-emergent herbicides for edging purposes is limited to vegetation in or on hard surfaces and must be identified in the contractor’s Integrated Pest Management plan.

1.1.3. Trim. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, water piping, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

1.1.3.1 Trimming herbicides. The use of herbicides for trimming purposes is prohibited.

1.1.4. RESERVED

1.1.5. Remove Debris/Police Grounds. The contractor shall perform general litter patrol in all areas of improved grounds. Remove and dispose of natural debris, (tree limbs, palm fronds, dry brush, rodent habitats, etc.), and man-made debris. The contractor shall police areas to maintain a neat and professional appearance at all times.

1.1.5.1. Dead Animals. All dead animal removal is the responsibility of the Government. Contractor shall contact 45 CES Pest Management Section at 321-494-2625 and the COR to report all dead animals.

1.1.6. RESERVED

1.1.7. Fertilize. The contractor shall have a fertilizer application program reviewed and accepted by the Contracting Officer prior to start of work. Apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated.

1.1.8. Pest and Weed Control. The contractor shall provide all management, licenses, laboratory testing, tools, supplies, equipment, transportation and labor to develop and implement an Integrated Pest Management (IPM) Plan in the areas covered by this Grounds Maintenance PWS in a manner that will ensure the health and general well being of installation personnel. The contractor shall employ IPM practices such as surveying, identification of pest(s), cultural control, physical controls, biological control, and only when required, use of chemical control methods IAW DoDI 4150.07. The Contractor shall use only approved pesticides as stated in DOD Instruction 4150-07, DOD Pest Management Program, Encl 4.6 and AFI 32-1053, Pest Management Program, para 4.7. All pesticides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed. The following types of pests are common on this installation and their abatement should be specifically addressed in the Integrated Pest Management Plan and used to determine the workload:

Insects, fire ants, moles, chinch bugs, mole crickets, slugs, snails and fungus.

1.1.8.1. Control weeds in improved grounds through execution of a weed control program appropriate for the area to maintain a professional appearance. Restore grounds made barren where weeds are removed to the level of care of the surrounding area. Contractor shall employ proper procedures to prevent spread and re-growth of pest invasive species.

Equipment shall be rinsed down to remove weed fragments prior to movement to different locations, such as airfield to beachside or semi-improved to improved areas. The Florida Exotic Pest Plant Council list includes plants detrimental to native plant communities (see appendix E).

1.1.8.2. 45 CES Environmental Flight and Pest Management Section must review and approve all herbicide, insecticide, pesticide and fungicide products prior to use. All pest control products must be on the installation-approved inventory list, applied by certified personnel and identified in the Integrated Pest Management (IPM) plan. The IPM must be submitted within fifteen (15) calendar days after contract award and must be reviewed and accepted by the Government prior to the performance of any pest control operation. Reference paragraph(s) 4.4.2 for additional information.

1.1.8.3. The 45 CES Pest Management Section will perform all pest control operations, other than those pesticide applications specified in this contract.

1.1.9. Lawn Renovation. The contractor shall renovate grass areas in improved grounds as identified by the CO or COR. If grass areas are damaged because the contractor did something or failed to do something that was required under the contract, then the contractor is responsible for the renovation at no additional cost to the government. If damage is due to reasons outside the control of the contractor a task order will be issued.

1.1.9.1. All seed and sod shall be certified to be free of noxious weeds and exotic pest plants, plant parts or seed listed in the current Category I “List of Invasive Species” from the Florida Exotic Pest Plant Council (FLEPPC, www.fleppc.org) by the Florida Department of Agriculture and Consumer Services, Division of Plant Industry.

1.1.10. Prune Shrubs, Hedges and Other Plants. Areas to be pruned are identified in Appendix A and B including shrubs, hedges, and other plants located inside and outside vegetative beds. The contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants including Seagrapes of all sizes, hedges, and ground cover/vines shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, parking areas and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. Recruiting tree growth seedlings shall be removed at no additional cost to the government.

1.2. MAINTAIN SEMI-IMPROVED GROUNDS. Semi-improved grounds are identified in Appendix A and B.

1.2.1. Mow. The contractor shall maintain grass height between 4 and 10 inches in all semi-improved grounds areas EXCEPT in airfield areas and designated Bird Aircraft Strike Hazard (BASH) areas which shall be maintained at a height between 7 and 14 inches. Grass height includes seedheads, weeds, etc. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. Maintain a uniform appearance in all areas. Where possible, maintain adjacent areas at or near the same grass heights. Maintained areas addressed here include dry water retention basins.

1.2.2. Trim. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, water pipes, and other fixed obstacles and temporary obstacles/objects on semi-improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall mulch or remove grass clippings when visible after trimming, before leaving work area.

1.2.2.1 Trimming herbicides. The use of herbicides by the contractor for trimming purposes is prohibited unless identified otherwise.

1.2.3. Airfield Coordination. The contractor shall coordinate all activities on the airfield by contacting Airfield Management. Work will be accomplished only after Airfield Management has approved scheduled times.

1.2.3.1. Flight-line Drivers. Training must be completed prior to operating vehicles or mowers on the flight line. All employees working on airfield grounds shall be required to have an AF Form 483, Certificate of Competency (flight-line driver’s license) with them at all times. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. No equipment will be left unattended while working in these areas. The contractor shall be responsible for insuring that all foreign objects and debris produced by grounds maintenance is cleared off of all taxiways, runways, and aircraft parking aprons immediately after completion of mowing, trimming, edging, and before leaving the work area.

1.2.3.2. Airfield Tower Communications. The contractor shall be radio-equipped to maintain constant two-way radio contact with the control tower and Airfield Management when operating near runways, overruns, and taxiways. The contractor shall maintain contact with the control tower when operating on or within 150 feet of the runway. The contractor shall provide all communication equipment required for this contract. The government shall provide the transceiver frequency to the contractor. All equipment shall be VHF type with a minimum five-mile range and shall have private line capability. The contractor shall be responsible for any changes to radio types that the base makes in the course of this contract, i.e. frequency changes. The contractor shall respond immediately to the directions of the Air Traffic Control tower personnel.

1.2.3.3. Airfield Light Fixtures and Perimeter. The contractor shall cut a 10 foot wide path between 4” and 6” in height around the perimeter of the airfield pavement to include trimming around runway, taxiway and distance lights and other fixed obstacles and temporary obstacles/objects to ensure visibility at all times. Plant material, including but not limited to, grass, vegetation, crack grass, or weeds shall not extend over the edge of asphalt or concrete surfaces.

1.2.3.3.1. Airfield Edging. The contractor shall edge hard surfaced areas located within the semi-improved airfield (BASH) grounds so that grass height matches surrounding area grasses. Edging shall include complete removal of vegetation from expansion joints and cracks in taxiways, runways, aprons, overruns and other hard surfaces. Grass, vegetation and weeds in other areas shall be cut back no more than 6 inches from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.2.3.3.2. Edging herbicides. Removal of vegetation may be accomplished manually, mechanically, or chemically. The use of pre and post-emergent herbicides for edging purposes is limited to vegetation in or on hard surfaces and must be identified in the contractor’s Integrated Pest Management plan.

1.3. MAINTAIN UNIMPROVED GROUNDS. Unimproved grounds are identified in Appendix A and B. The contractor shall maintain grass and vegetation in unimproved grounds to prevent woody encroachment. The Air Force Standard for unimproved grounds areas is 10 to 14 inches in height.

1.4. MAINTAIN VEGETATIVE BEDS, INERT BEDS AND RELATED AREAS. The contractor shall maintain vegetative beds, inert beds, and related areas as identified in Appendix A and B to present a neat and professional appearance. Maintenance activities include but are not limited to, fertilizing, watering, weeding (manual, mechanical and/or chemical) and replacing of damaged plants and shrubs. The contractor should identify the need to repair or replace dead or damaged vegetation to the CO or COR. When repairing or replacing damaged plants and shrubs, water and fertilize as necessary to sustain new planting. When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices (reference appendix E) and water and fertilize as necessary to sustain new planting. Replacement plantings shall be accomplished through issuance of a task order as specified in paragraph 1.7.5. Provide unit pricing for services as shown in Price Schedule Exhibits.

1.4.1. Mulch. The contractor shall maintain and replenish (rake, redistribute and top off) mulch for vegetative beds as specified in Appendix A and B to ensure a neat and professional appearance at all times. Top off with new mulch will be done once a year in January. The use of non-cypress mulches, other than pine straw, is highly encouraged, as this helps protect native habitats and species. Additional mulching not specified in Appendix A and B shall be accomplished through issuance of a task order by the CO or COR. Provide unit pricing for services as shown in Price Schedule Exhibits.

1.4.1.1. The use of pine straw or treated wood mulch is strictly prohibited. All mulch shall be certified to be free of noxious weeds and exotic pest plants, plant parts or seed listed in the current Category I “List of Invasive Species” from the Florida Exotic Pest Plant Council (FLEPPC, www.fleppc.org) by the Florida Department of Agriculture and Consumer Services, Division of Plant Industry.

1.5. MAINTAIN SURFACE DRAINAGE DITCHES. The contractor shall ensure surface drainage ditches are to be free of trash and debris at all times.

1.6. RESERVED

1.7. SPECIAL REQUIREMENTS

1.7.1. Trees. The contractor shall prune or trim all trees as necessary. The contractor shall be responsible for identifying all trees that require pruning or trimming. Pruning or trimming shall be accomplished in accordance with the American National Standards Institute ANSI A300 Part 1 industry standards. Pruning shall be required to lift, remove, and/or cutback branches that conflict with normal traffic or safety. In addition, the contractor shall prune or trim trees that pose public safety hazards. Minimum safety clearances are: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings. Trees that pose threats to structures or buildings shall be removed.

Topping and de-horning are not permitted. Contractor shall be responsible for removing all debris generated from trimming or pruning operations. If nesting birds, eggs, chicks, fledglings are observed in areas where trees will be pruned, trimmed, or removed, the birds must be avoided, protected from injury, and the 45 CES Environmental will be contacted through the COR or CO. Bats, protected by FAC Chapter 68A-4.001 and 68A-9.010, frequently roost in palm trees within fronds and peeling bark or cavities of trees. Palm tree trimming should not occur during bat maternity season, 15 April to 15 August. This service is issued as a task order and must be completed within five

(5) workdays from notification. Provide unit pricing for services as shown in Price Schedule Exhibits.

1.7.1.1. Tree Care. The contractor shall brace, cable, guy (to keep tree vertical), and deep water all damaged trees after identification. The contractor shall remove all guy wires, cables, straps, and stakes when the trees remain vertical (normally, after one growing season). The contractor shall adjust wires, cables, and straps as required, to prevent girdling.

1.7.1.2. Tree Standards. The contractor shall attain all required permits and perform all tree work in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the CO. ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration) ANSI A300 (Part 1) – Tree Pruning ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying) ANSI Z60.1 – American Standards for Nursery Stock ANSI Z133.1 – Safety Requirements for Tree Care Operations

1.7.1.2.1. Mangrove Standards. Where mangrove trimming is required to meet the standards of 1.7.1., the work shall be accomplished by a certified mangrove trimmer in accordance with Florida Statute Title XXIX, Chapter 403, Sections 403.9321-403.9333 (Mangrove Trimming and Preservation Act) and under permit issued by the Florida Department of Environmental Protection. The contractor shall coordinate with the 45 CES Environmental offices prior to trimming any mangroves.

1.7.1.2.2. Seagrape/Dune Vegetation Trimming. Where dune vegetation cutting is required to meet the standards of 1.7.1., the work shall be accomplished in accordance with Florida Statute Chapter 161 and Chapter 370.12. The contractor shall coordinate with the 45 CES Environmental offices prior to trimming any dune vegetation.

1.7.1.3. Emergency Spot Pruning/Trimming. Emergency spot pruning/trimming shall only be accomplished through issuance of task order by the CO or COR. The contactor shall complete an emergency spot pruning/trimming of five (5) trees or less within one (1) workday from the task order date. Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances. Provide unit pricing for services as shown in Price Schedule Exhibits.

1.7.1.4. Tree and Stump Removal. Tree and stump removal shall only be accomplished through issuance of a task order and subsequent AF Form 103 (dig permit) by the CO or COR. The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade. Stumps shall be ground within one (1) workday of the tree removal date. Stump-grinding debris shall be removed the same day grinding is performed. In areas where a lawn sprinkler system exists, the contractor shall backfill with topsoil, and lay sod to match the existing ground grade. In areas where no lawn sprinkler system exists, the contractor shall backfill with topsoil and compact to match existing grades. Trees identified for removal shall be considered within the following categories, Large, Medium, Small and Sapling, as based on their diameter. Dead trees/snags shall not be removed when active bird nesting and bat roosting is occurring (cavities/hollows) and palm trees shall not be removed during the maternity season, 15 April to 15 August, and the 45 CES Environmental will be contacted through the COR or CO for guidance if observed. The diameter of the tree shall be determined by measuring 4.5 feet above the ground. Trees with multiple trunks shall be measured as follows: All trunk diam9eters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter. Provide unit pricing for services as shown in Price Schedule Exhibits.

Large Trees: Diameter 36” and above: NOT APPLICABLE Medium Trees: Diameter 24” to less than 36”, remove within 10 workdays from the task order date.

Small Trees: Diameter 3” to less than 24”, remove within 5 work days from the task order date.

1.7.1.5. RESERVED

1.7.2. Emergency and Special Event Services. The contractor shall upon notification by the CO through the issuance of an oral or written task order, perform emergency or special event grounds maintenance service. Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the CO and government evaluator and initiate emergency services. Upon receiving direction by the contracting officer, contractor personnel shall begin emergency work within two hours. Oral job orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work orders. The contracting officer will notify the contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event. Provide unit pricing for services as shown in Price Schedule Exhibits.

1.7.3. Xeriscaping, Urban Forest and Landscaping Services. The contractor shall upon notification by the CO or COR through the issuance of a task order, perform landscaping services such as xeriscaping and urban forest creation as provided in Appendix E and as specified on individual task orders. Provide unit pricing for services as shown in Price Schedule Exhibits.

1.7.4. Special Cuts. The contractor shall upon notification by the CO or COR through the issuance of a task order, perform special cuts. DV and Special cuts cover all cuts (mow, edge, trim) not encompassed or in excess of the improved and semi-improved standard. Performance of this work shall in no way relieve the contractor of performing normal maintenance work required under this contract. Provide unit pricing as shown in Price Schedule Exhibits.

1.7.5. Planting trees, shrubs, and vegetative beds. The contractor shall upon notification by the CO or COR through the issuance of a task order, perform planting of trees, shrubs, and vegetative beds to include but not limited to: removal and disposal of shrubs or plant material being replaced; and performance of maintenance after planting to include watering, pruning, and insect and disease prevention to promote survivability. Provide unit pricing as shown in Price Schedule Exhibits.

2. SERVICES SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each performance objective shall be allowed in an effort to identify normal phase-in problems.

Performance Objective

PWS

Paragraph

Performance

Threshold

Remedy

Method of Assessment

SS-1 Maintain Improved Grounds

a. Mow

b. Edge including vegetation removal from hard surfaces

c. Trim

d. Remove Debris/Police

e. Fertilize

h. Pruning/Trimming Shrubs

1.1, inclusive

No more than 5 uncorrected valid defects per month

Re-performance within 8 normal duty hours of notification

Periodic Surveillance;

validated customer complaint

SS-2 Maintain Semi-Improved Grounds

a. Mow

b. Trim

1.2, inclusive

No more than 5 uncorrected valid defect per month

Re-performance Within 8 normal duty hours of notification

Periodic Surveillance;

validated customer complaint

SS-3 Maintain Semi-Improved Grounds - Airfield

a. Mow

b. Trim

c. Edge including vegetation removal from hard surfaces

1.2, inclusive

No more than 1 uncorrected valid defect per month

Re-performance Within 4 hours of notification

Periodic Surveillance;

validated customer complaint

SS-4 Maintain Unimproved Grounds

1.3 No more than 1

uncorrected valid defect during month of performance

Re-performance within 24 hours and completion of written Corrective Action Report

100% Surveillance

SS-5 Maintain Vegetative Beds, Inert Beds and Related Areas

1.4, inclusive

No more than 3 uncorrected valid defects per month

Re-performance within 8 normal duty hours of notification

Periodic Surveillance;

validated customer complaint

SS-6 Pest and Weed Control 1.1, 1.2, 1.4, & 1.1.8 inclusive

No more than 5 uncorrected valid defects per month

Re-performance within 8 normal duty hours of notification

Periodic Surveillance;

validated customer complaint

SS-7 Special Requirements

a. Tree Prune/Trim

b. Tree/Stump Removal

c. Emergency and Special

Services

d. Special Cuts

e. Xeriscaping

f. Planting

1.7, inclusive

Required work completed to standard and on-time 100% of the time

Re-performance within 24 hours if viable and completion of written Corrective Action Report

100% Surveillance;

validated customer complaint

SS-8 Data Requirements.

a. Quality Control Plan

b. Quality Control Reports

c. Safety

d. Security

e. Manpower Reporting

PWS 2.1,

4.16 and applicable paragraphs inclusive

100% accurate reports submitted not later than the 5th workday following the reporting period and at specified frequency and format

Re-performance within 24 hours if viable and completion of written Corrective Action Report

100% Surveillance

SS-9 Environmental Requirements

a. IPM

b. Pesticide Reports

c. Hazardous Materials

d. Permits/Licenses

PWS 4.4

inclusive

100% accurate reports submitted not later than the 5th workday following the reporting period and at specified frequency and format

Re-performance within 24 hours if viable and completion of written Corrective Action Report

100% Surveillance

2.1. QUALITY CONTROL. The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service. Include the inspection system requirements as specified in FAR 52.212-4 of the contract. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the Contracting Officer for review and acceptance. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.1.1. Develop and maintain a service delivery plan and a performance schedule and provide them to the Government within 30 calendar days after contract award for review and approval. Address in the plan both management and operational procedures for the delivery of required services. Provide in the plan, a description of practices and procedures to be used with sufficient detail to demonstrate that the practices and procedures to be used are commercially acceptable and in compliance with applicable environmental and OSHA safety requirements; to include record keeping and reporting requirements therein. Identify equipment, products, and materials to be used and show suitability for their intended use.

Identify in the schedule services to be performed, locations where performed and times. Once approved, if changes are necessary, submit to the CO or COR not later than 3 working days prior to required effective date of change.

2.1.2. Contractor shall provide a monthly report of completed work to include quality control inspections, findings and corrective actions and any other information pertaining to quality control, service delivery or scheduling as appropriate.

Report shall be submitted not later than the 5th workday following the completed month of service.

2.2. QUALITY ASSURANCE. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

2.3 PERFORMANCE ASSESSMENT

2.3.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic surveillances will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the Contracting Officer. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.3.2. 100% Surveillances. This method requires the COR to inspect the service each time it occurs. Results shall be annotated on the inspection schedule. Any deficiency shall be documented and the contractor shall re-perform service immediately, if viable, or within 24 hours at no increase in contract amount. Any unsatisfactory inspection identified but re-performed acceptably shall still be annotated and counted for trending purposes which may be annotated on Contract Performance Assessment Report (CPARS).

2.3.2.1. Receiving two or more unsatisfactory 100% surveillances within a 12 month period may result in unsatisfactory past performance documentation. Continued receipt of unsatisfactory 100% surveillances during the contract period shall constitute a negative trend and the Contracting Officer may take any appropriate action in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4. PERIODIC PROGRESS MEETINGS. The CO, Functional Commander, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed, opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends. The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

The Government will provide the facilities identified below for contractor use in support of the requirements of this contract. The facilities are provided “as is.” Obtain CO approval in advance of making any changes to the facilities.

Such changes will be at no cost to the Government unless otherwise approved by the CO. The contractor shall ensure facilities are maintained in a neat, clean and professional manner. The Government reserves the right to reallocate and relocate assigned facilities during the term of the contract. Upon completion or termination of this contract, or upon such reallocations or relocations, return facilities to the government in the same condition as received, fair wear and tear and approved modifications.

3.1. FACILITIES. The Government will provide the facilities identified below for contractor use in support of the requirements of this contract. The facilities are provided “as is.” Obtain CO approval in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the CO. The contractor shall ensure facilities are maintained in a neat, clean and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the Government in the same condition as received, fair wear and tear and approved modifications excluded. Contractor will request facility maintenance or repairs through the CO or COR.

3.1.1 Approximately 3906 square feet of warehouse space will be provided for storage of equipment. This space is located in facility 1394, located on the south end of the installation.

3.1.2 Reserved

3.1.3 FACILITY COMPLIANCE. Government facilities offered here in for use by the contractor have been inspected for compliance with Occupational Safety and Health Administration (OSHA). No hazards have been identified for which workarounds have been established. Should a hazard be identified, the government corrects OSHA hazards according to government-developed and approved plans of abatement, taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided hereunder merely because of this contracting initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists, or that workaround procedures will not be necessary, or that the facilities as furnished will be adequate to meet the responsibilities of the contractor. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities, with the exception of the aforementioned responsibility to make corrections according to approved plans of abatement subject to base wide priorities. Prior to any modification of the facilities performed by the contractor, the contractor must notify the CO and provide a written work request using AF Form 332, Base Civil Engineer Work Request and accompanying AF Form 813, Request for Environmental Impact Analysis describing in detail the modifications requested. No alterations to the facilities shall be made without specific written permission from the CO. However, in the case of alterations necessary for OSHA compliance, such permission shall not be unreasonably withheld. Alterations approved by the CO shall be performed by the contractor at the contractor’s expense to include costs for design, engineering certification, permitting, and construction to meet Air Force facility standards.

3.2. UTILITIES The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior CO review and approval. The contractor shall practice energy conservation in the Government provided facilities.

3.2.1 Where the contractor requires access to the installation water supply system for non-potable purposes (e.g.

irrigation, filling water tanks, etc.) the contractor shall coordinate with and install a backflow prevention device approved by the 45 CES Backflow Prevention Manager before making a connection.

3.2.2 The contractor shall not allow any process (non-domestic) wastewater (e.g. equipment rinse water) to discharge to grade, storm drain or sanitary sewer without written approval of the CO. Requests for industrial discharge may require sampling, conducted at the contractor’s expense, to determine the appropriate disposal method.

3.3. RESERVED

3.4. SECURITY, FIRE, AND MEDICAL SERVICES The Government will provide police and fire protection. All Security and Fire Emergencies call 911. Crime Stopper call 494-7777 and Security Forces Desk call 494-2000.

3.5. TELEPHONE The contractor shall be responsible for securing a local commercial telephone service for making and receiving calls and provide local telephone numbers to the Government. The Government will not furnish any internet service.

3.6. SOLID WASTE COLLECTION AND DISPOSAL. The Contractor shall use existing bulk containers to dispose of green waste, trash or solid waste generated from accomplishment of services detailed in this PWS, with the exception of special service requirements which contain separate price inclusive of waste removal. The contractor shall adhere to and participate in all base level recycling programs.

3.6.1 The contractor shall employ best management practices to ensure that green waste, lawn clippings, mulch and/or soil do not enter into the base storm water system.

4.0. GENERAL INFORMATION

4.1. MISSION

The overall Civil Engineer mission at Patrick Air Force Base is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, civilian employees and mission partners.

Grounds maintenance services are needed to ensure this mission by performing in a secure, safe and environmentally acceptable manner that will maintain healthy grass, trees, shrubs and plants as well as present a clean, neat and professional appearance on the installation.

4.2. RESERVED

4.3. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to Government buildings, equipment, or vegetation are addressed in FAR clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.” The contractor shall repair/replace any damages to trees, plants/shrubs or any other Government property or equipment caused by grounds maintenance at no additional cost to the government.

4.4. ENVIRONMENTAL REQUIREMENTS. The contractor shall comply with all federal, state and local environmental codes and regulations, as well as installation specific environmental management plans referenced herein that govern the contractor’s performance of this contract. The contractor shall be financially responsible for all fines, penalties, or judgments imposed by a federal, state or local agency or court for environmental law violations or other damages resulting from, but not limited to, the improper use, storage, treatment, disposal, discharge or release by the contractor or its subcontractors of emissions, waste, effluent, hazardous substances, or contaminants in the execution of this contract. The contractor’s responsibility under this provision shall continue even if such violations are not discovered until after the contractor has vacated the installation and the contract is terminated. The contractor shall designate a primary and alternate environmental point of contact responsible for coordinating environmental compliance in the service delivery plan (refer to paragraph 2.1). On-line training is available for contractor personnel through the Air Force Environmental, Safety, and Occupational Health Training Network (ESOH-TN) at: https://afspc.ecatts.com/ to educate contractor personnel on installation specific compliance programs and processes.

4.4.1. Hazardous Materials. The CO shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the AF Form 3952. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.4.1.1 Petroleum, Oil and Lubricants (POL). Fueling and lubrication of equipment shall be conducted in a manner that affords the maximum protection against spill and evaporation. The contractor shall submit a written request for CO approval prior to bringing any POL on the installation that will result in on-site storage of an aggregate of 55 gallons or more of POL in containers owned/rented/leased or operated by the contractor any time throughout the duration of the contract. The written request shall include a copy of the contractor’s service delivery plan addressing the following: the following: specific type(s) of POL (gasoline, motor oil, etc.) being used on site; size, type and quantity of containers for each POL to be stored on site; storage location of each POL within the contractor’s work area; methods to be employed to secure the POL; secondary containment methods; venting methods (for tanks); spill response plan (address containment and notification procedures); procedures for commercial fuel deliveries; waste management and disposal.

4.4.1.2 Hazardous and Controlled Waste. Patrick Air Force Base is considered a large-quantity generator under the Resource Conservation and Recovery Act (RCRA). All operations performed under this contract are subject to the federal, state and local regulations governing large-quantity generators, regardless of the quantities of waste generated by this contract. Practices and procedures employed by the contractor on-site that generate hazardous or controlled waste shall be managed in accordance with the 45th Space Wing Management Plan 19-14, Waste Petroleum Products and Hazardous Waste Management Plan. The contractor shall be responsible for all labor, materials and equipment required to collect, manage and store the waste at the point of generation until turned over to the Government for disposal.

4.4.1.3. Environmental Release, Notification, Response and Clean-up. The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level. The contractor shall notify the Patrick AFB installation fire department (dial 911 and state location as Patrick AFB) on any release of oil products, hazardous materials or waste. The contractor shall request emergency spill response support if the cleanup task exceeds the contractor’s capability. The contractor shall reimburse the Government for costs associated with the cleanup/disposal of the contractor’s hazardous waste/spill, including the cost of replacement supplies, equipment, and firefighting suits.

4.4.2. Pesticides. All pesticide applicators will hold full Florida Certification for the pesticide application at hand.

Contractors will not utilize applicators in upgrade training or “technician” level state certification for work on Patrick AFB. All applicators applying pesticide on Patrick AFB will create and hold a current Integrated Pest Management Information System (IPMIS) account to input current Florida State Certification numbers, categories, and expiration dates.

https://web.ipmis-helpdesk.org/?q=dashboard. All pesticides must be approved prior to use by the Command Entomologist. (Submit list with intended uses via the CO). The contractor shall provide an inventory of hazardous materials with the applicable Safety Data Sheet (SDS) that will be used to perform the required services. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

4.4.2.1. Pesticide Storage and Mixing. Perform pesticide storage and mixing operations off base. AS A MATTER OF

POLICY DOD PROHIBITS STORAGE OR DISPOSAL OF NON-DOD-OWNED TOXIC OR HAZARDOUS

MATERIALS ON DOD INSTALLATIONS.

4.4.2.2. Monthly reports. The Contractor shall submit a report to the CO within five (5) working days following each month listing all pesticide applications made. Include pesticide name, use concentration, amount applied, date, and detailed location of use. A DD Form 1532 will be provided on request to facilitate record keeping.

4.4.2.3. The Contractor is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

4.4.2.4. Armed Forces Pest Management Board (AFPMB) Standard Pesticide List is available at the following link:

http://www.afpmb.org/sites/default/files/pubs/standardlists/dod…