Atch 3_SOW_SDWA Analysis.pdf

Solicitation No.: FA483021QS015 Contract No.: FA483021P Contract Title: SDWA Water Analysis

23d Medical Group

Safe Drinking Water Act (SDWA) Water Analysis

STATEMENT OF WORK

Current as of: 6 May 2021

23d Contracting Squadron

1.0 DESCRIPTION OF SERVICES

1.1 The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform SDWA Water Analysis as defined in this Statement of Work except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 The scope of services includes the following:

1.3. Scope: Bacteriological samples will be analyzed in the Georgia Environmental Protection Division (GA EPD) Lab, or commercial laboratory certified in accordance with Georgia Rules & Regulations 391-3-5-.14(11), using a presence/absence method for drinking water. The contractor shall analyze the number of samples, per GA EPD requirements based on the population, (currently 7 compliance samples each month) for total coliforms and fecal/E-coli confirmation. Bioenvironmental Engineering may submit additional samples in the case of an emergency or special requirement. The contractor shall provide chain of custody forms and any other necessary processing documents required by GA EPD. Chemical analysis for drinking water contaminants will be accomplished in accordance with the Safe Drinking Water Act (SDWA) and Georgia Rules & Regulations 391-3-5, using specified analytical methods. Samples will be analyzed in a laboratory certified by the GA EPD. The testing schedule will be in accordance with the GA EPD. All test results will be reported by the contractor directly to the GA EPD. Hard copy reports will be sent to Bioenvironmental Engineers within the 30th day of the month or the last day of the month if lesser in which the testing is performed.

2.0 GENERAL REQUIREMENTS

2.1. Bioenvironmental Engineering personnel will collect water samples for the microbiological examination(s). The contractor shall provide Bioenvironmental Engineering personnel with appropriate pre-sterilized sample bottles created for this purpose. The sample containers will have sodium thiosulfate - as a disinfectant neutralizer - already in the container.

Sample bottles and sample collection methods will be in accordance with GA EPD and Federal Environmental Protection Agency (EPA) regulations.

2.2. The contractor shall be responsible for the mailing costs of the items listed in para 2.1. to Moody AFB GA. The contractor shall deliver the containers and necessary documents to the following address within 24 hours of request, unless other arrangements are made:

23 OMRS/SGXB - Bioenvironmental Engineering

3278 MITCHELL BLVD

BLDG 909

MOODY AFB GA 31699

2.3. Microbiological examination of samples will begin promptly upon receipt at the laboratory.

If samples cannot be processed immediately, refrigerate these samples, and process them as soon as possible. Samples will be cultured the day of delivery and read after 24 hours of incubation.

The contractor shall not allow the time elapsing between sample collection and examination to exceed 24 hours. The contractor shall telephone Bioenvironmental Engineering at (229) 257- 4747 if any laboratory actions compromise the validity of the sample, or results in sample destruction, immediately following the incident. The contractor shall provide a repeat analysis at no charge to Moody AFB. If no one answers the primary office phone number, the contractor shall call the Bioenvironmental Engineering On-call Emergency Phone number--(229) 292-7763.

2.4. The contractor shall provide clean sample containers ( e.g., free of debris and residue, acid-washed) and arrange for delivery of these containers. Sample containers will contain applicable preservatives. In the event that it is not acceptable for sample containers to contain preservatives, the preservatives will not be provided. Sample preservation methods must be approved by GA

EPD.

2.5. The contractor shall be responsible for mailing costs of the items listed in para 2.4. to Moody AFB. The contractor shall deliver the containers and necessary documents to the following address within 24 hours of request, unless other arrangements are made:

23 OMRS/SGXB - Bioenvironmental Engineering

3278 MITCHELL BLVD

BLDG 909

MOODY AFB GA 31699

2.6. The contractor shall analyze the samples within the legal holding time as specified in the analytical method as identified in Georgia Rules & Regulations 391-3-5. The contractor shall accomplish analysis on instruments dedicated solely to drinking water. The contractor shall not analyze the drinking water samples on instruments that are also used for waste analysis. The contractor shall accomplish the analysis using a method approved by the EPA listed under 40 CFR 141, 40 CFR 143 and prescribed in Georgia Rules & Regulations for Safe Drinking Water, Sections 391-3-5-21, .22, 24, .25, .26, and .27.

2.7. The contractor shall accomplish analysis of a trip blank, and a spiked matrix for each analysis requested. The laboratory will analyze these quality assurance samples with the samples submitted by Bioenvironmental Engineering. The results of the blank and the percentage recovered in the spiked sample shall be reported to Bioenvironmental Engineering with the sample results and also the GA EPD.

2.8. The contractor shall telephone Bioenvironmental Engineering at (229) 257-4747 if any laboratory actions compromise the validity of the sample, or results in sample destruction, immediately following the incident. The contractor shall provide a repeat analysis at no charge to

Moody AFB. If no one answers the primary office phone number, the contractor will call the Bioenvironmental Engineering On-call Emergency Phone (229) 292-7763.

2.9. EMERGENCY ANALYSIS. Bioenvironmental Engineering may submit additional samples to the contractor in the event of an emergency (e.g., suspected contamination that threatens public health). The contractor shall provide additional sample containers for this purpose and analyze the samples in a state certified laboratory with methods approved by the GA EPD and Federal EPA, and then transmit the results to the GA EPD per their guidelines. The contractor shall analyze the samples within the legal holding time as specified in the analytical method.

2.10. REPORTING REQUIREMENTS.

2.10.1. Bacteriological Samples.

2.10.1.1. The contractor shall provide sample results for positive, special, or emergency samples to Moody AFB immediately after the 24 hour incubation period, via telephone notification at

(229) 257-4747 and ensure the results are submitted to GA EPD within five (5) working days of completed analysis of the compliance sample in accordance with GA EPD procedures. Hard copy reports must be received by Bioenvironmental Engineering Office within the 30th day of the month or the last day of the month if lesser in which the testing is performed. If no one answers the primary office phone number, the contractor shall call the Bioenvironmental Engineering On-call Emergency Phone (229) 292-7763.

2.10.1.2. The results of all drinking water samples identified as compliance samples on the chain of custody shall be transcribed onto the GA EPD Reporting Form. Non-compliance results must be reported immediately to Bioenvironmental Engineering via telephone at (229) 257-4747 and results shall be submitted to the GA EPD by the contractor within five (5) working days of completed analysis. If no one answers the primary office phone number, the contractor shall call the Bioenvironmental Engineering On-call Emergency Phone (229) 292-7763. The contractor shall mail copies of the GA EPD form to:

23 OMRS/SGXB- Bioenvironmental Engineering

3278 MITCHELL BLVD

BLDG 909

MOODY AFB GA 31699

and e-mail to: 23.MDG.Bio-Environmental@us.af.mil

2.10.1.3. If a sample result exceeds an EPA or GA EPD Maximum Contaminant Level (MCL), the contractor shall telephone Bioenvironmental Engineering at (229) 257-4747 within 24 hours and ensure test results are reported in accordance with GA EPD guidelines. If no one answers the primary office phone number, the contractor shall call the Bioenvironmental Engineering On-call Emergency Phone (229) 292-7763.

mailto:23.MDG.Bio-Environmental@us.af.mil

2.10.1.4. Laboratory detection limits and the number of significant digits included in reported results must comply with those specified in 40 CFR 141, 40 CFR 143, and Georgia Rules & Regulations for Safe Drinking Water, Sections 391-3-5-.18, .19. The contractor shall ensure that all minimum reporting limits for analysis are less than the MCL and, if applicable, the secondary MCL. In addition to the GA EPD Reporting Form(s), the contractor shall ensure all reports contain as a minimum: the base sample number, control laboratory sample number, sample site identifier, analysis method, date sampled, date analyzed, sample result, and the respective MCL.

This report must be signed by the chemist performing the analysis, and the laboratory director reviewing the analysis results. It is the contractor’s responsibility to report all test results to the GA EPD in accordance with their guidelines.

2.10.2. Proof of State Certification. The contractor shall submit proof of laboratory certification by the State of Georgia. The contractor shall maintain current proof of certification by the State of Georgia with the Contracting Officer (CO) and Bioenvironmental Engineering.

The contractor shall immediately notify the CO and Bioenvironmental Engineering if this certification is subject to expiration or termination.

3.0 CONTRACTORS WORK SCHEDULE

3.1. The Contractor will not conduct on-site work at the 23d Medical Group. All samples will be mailed to the laboratory and tested at the facility.

3.2. Federal Holidays:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February

Good Friday Friday before Easter Memorial Day Last Monday in May

Independence Day 4 July Labor Day First Monday in September

Columbus Day Second Monday in October Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

1.0 DESCRIPTION OF SERVICES