Atch 2 SOW FA4890-23-Q-0026 CENT Kazakhstan Schoolhouse Supplies.pdf

ACC AMIC CN&GT SOW OPR: ACC AMIC/PMT

Revision 0, Dated 23 May 2023

AIR COMBAT COMMAND (ACC)/ACQUISTION MANAGEMENT AND

INTEGRATION CENTER (AMIC)

DEPARTMENT OF DEFENSE (DoD)

COUNTER NARCOTICS AND STABILIZATION POLICY (CN&SP)

STATEMENT OF WORK (SOW)

CENTCOM

FY22 T3 Kazakhstan Schoolhouse Supplies

Dated 20 June 2023

ACC AMIC CN&GT SOW OPR: ACC AMIC/PMT

TABLE OF CONTENTS

SECTION A

GENERAL DELIVERY ORDER (D/O) REQUIREMENTS

1.0 General Delivery Information

1.1 General

1.2 Holidays

2.0 Inspections and Audits

2.1 Inspection and Audit

2.2 ISO/Process Audits

3.0 Equipment and Material Requirements

3.1 General

3.2 Electrical Requirements

3.3 Brand Name and Equivalent Requirements

3.4 Equipment Inventory/Transfer Requirement

3.5 Scheduling Turnover

3.6 Pre-Shipment DA/JI

3.7 DA/JI Event Documentation Requirements

3.8 Teleconference

3.8.1 DA/JI Call

3.8.2 Pre-Turnover Call

3.9 Joint Inspection (JI)

3.9.1 DA/JI Event

3.9.2 DA/JI Turnover Event at POD

3.10 Out-brief

3.11 Vehicles Requirements N/A

3.12 Personnel Protective Equipment (PPE) N/A

3.13 Functional Flight Test N/A

4.0 Contractor Shipment Requirements

4.1 Reports

4.1.1 Pre-Shipment

4.1.2 HAZMAT

4.2 Delivery Constraints

4.3 Transportation and Shipping

4.3.1 CONUS Procured Equipment and Materials

4.3.2 NAVSUP Receiving

4.3.3 Signed DD250

4.4 Hazardous Cargo

4.5 Diplomatic Cargo

4.6 Packaging, Palletizing, and Wrapping

4.6.1 JCP Packaging and Markings

4.7 Master Pallet Packing List

4.8 Freight Forward Equipment Drop-Off.

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4.9 Final Delivery

4.10 Shelf-life Material Marking and Labeling

4.11 Kazakhstan Import Documents

5.0 Customs Fees, VAT, TAA, Leahy Vetting, and Export Control/ITAR

5.1 Custom Fees and VAT

5.2 Technical Assistance Agreement (TAA)

5.3 Arms Export Control Act and ITAR

6.0 Security

7.0 Auxiliary Installation and Training N/A

8.0 Trade Agreement, Berry Amendment, Balance of Payment Program

8.1 Trade Agreement Act

8.2 Berry Amendment

8.3 Balance of Payment Program

9.0 Travel Requirements

9.1 General

9.2 Life Support

9.3 Foreign Clearance Guide (FCG)

9.4 Synchronized Pre-deployment and Operational Tracker (SPOT)

9.5 APACS/Country Clearance Requests

9.6 Visa Requirements

10.0 Deliverables Table

10.1 Monthly Report

10.2 Integrated Master Schedule

10.3 Licenses, Export Agreements & Certifications

10.3.1 Export Compliance Matrix

10.4 Inventory Lists

10.5 OEM Technical Data and Documentation

10.6 Product Support, License, and Warranty Plan

10.7 Quality DA Report

10.8 Pre-Shipping Report

11.0 Equipment Inventory Listing Example

12.0 Shelf-Life Item Listing Example

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SECTION A - GENERAL DELIVERY ORDER (D/O) REQUIREMENTS

1.0 General Delivery Information.

1.1 The delivery locations and point of contacts (POC) for each identified end user (EU) are listed in the Point(s) of Delivery (POD) Tab of the procurement workbook. All items as described and specified within this D/O (including options) shall be delivered to the respective POD within 365 days after contract award or sooner as proposed by the contractor. The contractor shall structure delivery events to minimize D/O cost, Embassy support, and United States Government (USG) delivery assurance (DA) travel and maximize available Original Equipment Manufacturer (OEM) warranty to the EU. If the contractor subsequently becomes aware of any circumstances that may delay delivery, the contractor is required to immediately notify the USG, explain the circumstances, and provide recommendations for mitigating any delays both in informal and formal communications.

The contractor shall notify the AMIC Multi-functional Team (MFT) [Program Manager (PM), Contracting Officer (CO), Contract Manager (CM), Contracting Officer’s Representative (COR) and Security Engineering and Technical Assistance (SETA)] (names and email address provided at kick-off) of any long lead items, items that are unavailable/obsolete, and any proposed substitutions per Table 1.a, in line with Technical Assistance Agreement (TAA) guidance.

The contractor shall deliver equipment to applicable POD in a single shipment unless the contractor can demonstrate value to the USG for a multiple delivery approach. Multiple or partial shipments of ordered items are not authorized unless approved or requested by the AMIC MFT formally. Note: The Contractor may split EU deliveries to compensate for long-lead delivery items (i.e., International Traffic in Arms Regulation [ITAR] related items, items requiring EU Agreement coordination/signage, etc.), but only with prior requirement owner concurrence, and CO written approval.

10 U.S.C. §333, "Foreign Security Forces-Authority to Build Capacity" contemplates completion of all program requirements within the statutory time frames. As specified in the Workbook, contractor delivery may be to the Joint Consolidation Point (JCP) or Freight Forwarder, with subsequent USG transit to the partner nation (PN), and subsequent contractor performance (i.e., initial training, installation of equipment) at the PN location. While the goal is to most expeditiously complete all program requirements (to maximize benefit to the PN), there may be USG transit delays to the PN location. The contractor will be responsible for planning, accordingly, accommodating the delay, and providing the required training and installation without additional costs or price adjustment. Therefore, the contractor's proposed firm fixed price (FFP) must anticipate such delays upfront (within the limits of the statutory timeframes).

If such USG transit delays do occur, the USG and contractor shall sign a no-cost modification, extending the period of performance (POP).

1.2 Holidays. To avoid delay, the contractor shall coordinate required documentation and delivery events around both US federal holidays and holidays applicable to the country of

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delivery. In accordance with (IAW) US Law, American holidays falling on Saturday will be observed on the preceding Friday, and those falling on Sunday will be observed on the subsequent Monday.

Because the host nation (HN)’s official holiday dates changes, the Contractor shall consult the US Embassy & Consulates in Kazakhstan official website (kz.usembassy.gov) to ensure accurate dates are obtained.

2.0 Inspections and Audits.

2.1 Inspections and Audits. The USG reserves the right to conduct inspections for all supplies and services provided by the Contractor. The Contractor shall ensure the USG has the right to inspect items whether at the Contractor’s, Sub-Contractor’s or Vendor’s facilities. The Contractor shall tender for inspection/acceptance only those items/services conforming to requirements of this D/O. Inspections conducted by USG/USG Representatives may consist of International Organization for Standardization (ISO) Process Audit/Inspections, DA/Joint Inspections (JI) and Joint Turnover inspections.

2.2 ISO/Process Audits. The USG reserves the right to conduct ISO/Process inspections to ensure compliance the latest version of ISO 9001 standards and to gauge the effectiveness of the Contractor’s Quality Management System in the performance of this DO. Inspections may consist of process reviews conducted at the Contractor’s facility, or via desktop audits.

3.0 Equipment and Material Requirements

3.1 All equipment and materials shall be new at delivery (current year/ model), free of defects, and of good quality and durability according to commercially accepted quality standards for similar products. Additionally, the equipment shall be procured with the language pack or configuration specified in the bill of material (BOM) salient characteristic. NOTE: Language shall be English and Russian. Additionally, the contractor shall provide a Certificate of Compliance (CoC) (i.e., for IP rating, ISO, Mil-Spec, etc.) for all applicable items identified in the workbook prior to shipment to the specified PODs.

3.2 Electrical. All electrical items shall be procured and equipped for operational use (correct voltage, frequency/hertz, power plugs and outlets) for the country of destination specified in the BOM/POD. Unless otherwise supplied/available for purchase (as an accessory/optional item) directly from the original equipment manufacturer (OEM), the power plug adapters/transformers/converters are NOT authorized unless otherwise instructed as stated below. Contractor after-market solutions and/or other non-OEM standard modifications to equipment to make it compatible for operation within destination country shall NOT be accepted.

3.3 Brand Name and Equivalent/Or Equal Items. When “Brand Name Only” items are identified, equivalent items are not acceptable.

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For proposed Equivalent/Or Equal Items after contract award, the contractor shall provide brand name, make or model number, and descriptive literature or information to the AMIC MFT in a program management office (PMO) letter. Unless the contractor clearly indicates in its offer that the product being offered is an "Equal" product, the contractor shall provide the brand name product referenced in the solicitation IAW Federal Acquisition Regulation (FAR) 52.211-6. Any proposed Equivalent/Or Equal items shall include an itemized list of salient characteristics in the same order as the itemized salient characteristics in the List of Materials Tab of the Procurement Workbook.

3.4 Equipment Inventory/ Transfer Inspection The equipment inventory and transfer shall occur at the USCENTCOM location (POD) for non-JCP shipments. Prior to shipping to the POD, the contractor shall inspect and validate all items against the contractual requirements (salient characteristics, quantity, model numbers, condition, serial numbers, etc.) and create a Quality DA Report (see para 10.7). The contractor shall also validate all required support documentation to ensure accuracy and completeness prior to USG inspections.

To turnover items procured on this D/O at the POD, the contractor shall follow contractual requirements for providing notification, documentation and Quality DA Report (see para 10.7) to the USG.

3.5 Scheduling of equipment inventory and turnover at the POD shall be at the convenience and final determination of the USG. Any change in the delivery location or inventory and transfer location shall be agreed to by the CO and the prime contractor in writing.

3.6 Pre-Shipment DA/JI. The USG reserves the right to conduct inspections of all items procured prior to shipment by the Contractor. The Contractor shall plan and schedule for all Pre- Shipment inspections (here by known as DA/ JI events) in their Integrated Master Schedule (IMS). The Contractor shall, per Table 1.b, provide lead-time notice of any planned direct shipments from their outside the continental US (OCONUS) vendors so the USG can coordinate Aircraft and Personnel Automated Clearance System (APACS)/Country Clearance.

3.7 DA/JI Event Documentation Requirements. The Contractor shall deliver all required documentation to the USG for desktop audit/review, per Table 1.c, prior to the Contractor’s scheduled/planned DA/JI Event. The following documents shall be submitted as applicable, segregated by POD:

• DD Form 250

• Certificate of Origin (COO)

• COC

• Master Pallet Listing Per POD Shipment with Individual Pallet Packing List Details

• Bills of Lading with Weights/Dimensions

• Commercial Invoices

• Hazard Material (HAZMAT) Documents– HAZMAT listing Safety Data Sheet (SDS)

• Inventory listing (para 10.4)

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• Shelf-life Listing (para 4.10)

• Berry Compliance documentation

• Test Reports or other product verification documentation (Factory Acceptance Test, Built

In Test, Personnel Protective Equipment (PPE), etc.)

• Warranty/Software Listings (para 11)

• Calibration Listing for All Calibrated Equipment

• All Required Export Documentation (if required) o Licensing and Certifications o TAA (if required) (para 10.3)

• Quality DA Report (Power On Test, etc.) See para 10.7

• Kazakhstan VAT, Customs fees and Duties exemption documents (See para 4.11)

3.8 Teleconference. The USG will coordinate/schedule a DA/JI Event and pre-turnover teleconference between the USG team and Contractor. This will be for all DA/JI and turnovers if more than one (1).

3.8.1 DA/JI Event call. The USG will conduct a DA/JI call prior to a DA/JI Event. This call will be between USG team and contractor. This call shall be conducted after the review of the documents received for the DA/JI Event. Areas of discussion will include but not limited to:

• Discuss DA/JI visit schedule o Any restrictions at facilities where the DA/JI event will held o Contractor/OEM visit notification and required information for access o PPE requirements for facility (Steel toes, gloves, etc...)

o One (1) USG to one (1) contractor/OEM for chain of custody

• Discuss level of DA/JI based on Quality DA report (see para 10.7)

• Discuss chain of custody process

• Contractors packing approach (Tri-wall boxes, pallets, Conex, etc…)

• Palletize by POD

• HAZMAT Report (see para 10.9)

• HAZMAT and Export controlled items identified and separate and by POD

• Discuss for USG and Contractor/OEM Day from start to finish and expectations

• Discuss Pre-shipment report (see para 10.8)

• Discuss non-conforming product

3.8.2 Pre-Turnover call. The USG will coordinate/schedule a pre-turnover teleconference between the USG team and Contractor, per Table 1.d, prior to the scheduled OCONUS turnover date. During the telecom, the USG will identify expectations, objectives and other related inspection and turnover matters. The Contractor shall articulate the schedule of turnover activities to ensure proper licenses, clearances, all required actions, and coordination with the USG POC. The Contractor shall also identify all representatives that will be conducting the turnover. Additionally, the Contractor shall have adequate personnel sufficient to conduct applicable turnover activities (to include, but not limited to uncrating and conducting full inventory) for turnover time allotted.

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3.9 DA/JI.

3.9.1 DA/JI event. A DA/JI event shall be conducted for all shipments from OEM/Contractor’s facilities. The DA/JI event will require the Contractor to:

• Check-in USG team to facility

• Conduct in-brief and safety brief

• Pair Contractor/OEM with USG member for chain-of-custody

• Open every box /container

• Document content of each box and number each box on a pallet

• Number each pallet (1 of X, 2 of X)

• Package IAW para 4.6

• Each pallet shall have a master list showing number of each box and BOM within box

• Provide palletization by POD

• Provide separate pallets for HAZMAT/Cargo and Export controlled items to be possibly shipped/stored separately o Provide SDS for each HAZMAT/Batteries o Provide minimum three copies of SDS:

One on box One on pallet One with shipping documents

• Provide a Pre-shipping report (para 10.8)

• Required at end of DA/JI event:

o Discuss Non-conforming items and projected plan o Conduct an out-brief o Out-process the location

3.9.2 DA/JI Turnover event at POD. The Contractor shall use the controlled/accepted documentation reference in paragraph 3.7 for DA/JI, acceptance and Turnover/Deliveries. The Contractor shall demonstrate model and serial number verification against the applicable listings.

All items shall be marked and labelled for easy identification and inspection. Items that cannot be readily identified by the USG shall be rejected. The Contractor shall ensure that all applicable OEM manuals, technical date, etc. are provided with the equipment in required languages.

3.10 Out brief. Immediately following the DA/JI an out-brief shall be conducted between the USG inspectors and Contractor to discuss the results of the turnover inspection.

3.11 Vehicles Requirements: N/A

3.12 Personnel Protective Equipment PPE: N/A

3.13 Functional Flight Test: N/A

4.0 Shipment Requirements

4.1 Reports

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4.1.1 Pre-Shipment Report. See Paragraph 10.8

4.1.2 HAZMAT Report. A review of each item being procured in the Procurement workbook shall be reviewed for HAZMAT. The identified HAZMAT shall be reviewed against the International Air Transport Association (IATA) Dangerous Goods Regulation (DGR). A report shall be created for the HAZMAT certifier at JCP to ensure packaging and shipping documentation is correct prior to shipping per Table 1.e. The HAZMAT report shall consist of End Item, associated HAZMAT, Location within the IATA addressing the HAZMAT, markings/label to be used to identify the HAZMAT on the Pallet/crate, and draft HAZDECs. If the HAZDECs are different between shipping to JCP and JCP shipping IAW the IATA DGR, those documents shall be placed in an envelope and provided to JCP at turnover.

4.2 Delivery Constraints. No items in support of this D/O shall be shipped or delivered until the specific instructions in the sections above are adhered to. The contractor shall coordinate authorization/green light with the USG and POD POC prior to shipping items to the POD/freight forwarders.

4.3 Transportation and Shipping. Contractors shall use the most current version of American Society for Testing and Materials (ASTM) D3951, Standard Practice for Commercial Packaging as the industry standard for commercial packaging. Wood packaging materials shall conform to International Standards for Phytosanitary Measures Publication (ISPM) 15. The Contractor shall ensure all equipment and material clear customs and shall notify the appropriate EU POC, AMIC MFT once shipments have cleared customs.

4.3.1 Continental US (CONUS) Procured Equipment and Materials (excluding items for Mexico). All CONUS procured equipment and materials (excluding items for Mexico, items requiring cranes services for proper movement and handling, boats to include any associated trailers and rolling stock) shall be shipped after the DA/JI Event to NAVSUP joint consolidation point (JCP) for acceptance and forward movement by the USG.

N47304

NAVSUP WEAPONS SYSTEMS SUPPORT

5450 CARLISLE PIKE

BLDG 107 SOUTH END, CODE NOS1

MECHANICSBURG, PA 17055-0788

4.3.2 NAVSUP Receiving. The Contractor shall deliver to NAVSUP Receiving, managed out of Bldg. 107 (South End), using standard receiving procedures. NAVSUP Commercial gate opens at 08:30 hours. Warehouse Dock hours are 08:30 to 14:30 Monday – Friday with the dock closing prior to 15:00 hours. Contact POC’s for JCP will be provided prior to shipping.

4.3.3 Signed DD250. Upon acceptance by USG at JCP, the AMIC MFT will coordinate signatures and provide the Contractor signed DD250’s. Any discrepancies discovered upon receipt at JCP, shall be corrected prior USG signing DD250’s.

4.4 Hazardous Cargo. The Contractor shall comply with the IATA DGR and all hazardous cargo-shipping requirements to include labeling, marking, segregating, packaging, documentation of HAZMAT for each POD shipment. As all cargo final destination is

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OCONUS, preparations for packaging and shipping shall be for Aircraft movement when being shipped to JCP. The Contractor shall provide copies of applicable Hazardous Declarations (HAZDEC) as well as generate a HAZMAT listing for all materials being shipped. The HAZMAT listing shall include the line number from the BOM and applicable quantities/unit of measure (example 4 gallons). The Contractor shall provide copies of HAZDEC documentation along with any applicable SDS per POD shipment. The Contractor shall provide as a minimum three (3) copies of all applicable SDS’: 1) One (1) copy shall be affixed to each box/container containing the applicable hazardous material 2) One (1) copy affixed to the outside of the pallet and 3) One (1) copy shall be provided as part of the of the Pre-Shipment documentation. NOTE:

A separate SDS listing is not required if the Master Pallet Listing clearly identifies where the HAZMAT materials and quantities are found.

4.5 Diplomatic Cargo. The Contractor shall not label/ship procured equipment as “Diplomatic Cargo” or to the address of the “US Embassy” or “US Consulate” unless under unique circumstances as specifically directed the CO.

4.6 Packaging, Palletizing, and wrapping. Upon satisfactory completion of the DA/JI Event and part of the chain-of-custody, the Contractor shall band (to eliminate shifting of contents), seal and secure the pallets with tamper-proof tape and shrink wrapped with clear material (for HAZMAT) and Oblique material (for all other) in the presences of the USG team member.

ITAR items shall be packaged separately and conspicuously marked within each shipment, permitting them to be inventoried and removed for secure storage by the USG and/or EU.

Additionally, all equipment must be marked, packed, segregated and then packaged by POD.

For smaller shipments of items destined for multiple PODs or where it is not reasonable separate across several pallets, PODs may be combined on a single pallet (with exception of hazmat and/or ITAR), as long as the items on the pallet are further segregated/wrapped/marked and readily identified by POD.

4.6.1. JCP Packing and Marking. The Contractor shall package items for overseas air delivery.

To the maximum extent possible, equipment when palletized for delivery shall be no more than 64 inches in height. All packing/markings shall be accomplished by the Contractor. Packing should be accomplished at the highest level for all types of equipment being shipped. All wood packaging materials shall be heat treated to meet international shipping regulations. All deliverable items shall be marked for tracking by contract number, Shipment Control Number (SCN) provided by COR and Contractor shipping information. The SCN shall be visible on the shipping container/pallet from ten (10) feet away.

4.7 Master Pallet Packing List. A Master Pallet Packing List shall be attached to each shipping container identifying all numbered pallets, contents of each numbered pallet and weights and dimensions of each pallet contained within the shipping container. The Master Pallet Packing list shall also include the total weights/dimensions of all pallets within the container. A Master Pallet Packing list shall be provided as part of the Pre-Shipment Documentation Requirements.

4.8 Freight Forward Equipment Drop-Off. Any shipment of equipment dropped at the POD delivery location prior to the scheduled turnover inspections date(s) shall remain in custody and

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the property of the Contractor. The equipment shall remain in the custody and property of the Contractor until DD Form 250 receipt has been signed. The USG shall not be held responsible for any missing or damaged property while in Contractor’s custody.

4.9 Final delivery of equipment and material shall be Free on Board (FOB) destination. All equipment and material shall be able to clear OCONUS customs (approved ITAR export licenses, commerce licenses and other documents required to clear customs) prior to turnover and USG acceptance except those CONUS-procured items delivered to or transported by the JCP. For items procured inside the HN, the use of an in-country customs broker is highly encouraged.

4.10 Shelf-life Material Marking and Labeling. All shelf-life items shall be marked/labelled for identification and control. Examples are liquids, silicon chalking, adhesives, lubricants, coolants, batteries, sealants, many hazmat type items, medical supplies (first aid kits, aspirin, etc.), some PPE gear (chemical protective suits and filters), etc. Each shelf-life item shall be marked and labeled with the following information:

1) Lifetime Shelf-life Duration (expressed in months)

2) Expiration date (MM/YY)

3) Inspection date (MM/YY)

4) Date of Manufacture (MM/YY)

Dates shall be expressed in by numeric month and the last two digits of the calendar year (i.e., 06/21). Items being delivered shall have not have less than 85% (allowing rounding to whole months) of shelf-life remaining at time of receipt by the USG activity. Any material not having at least 85% shelf-life remaining shall be considered non-conforming unless otherwise pre-approved by the USG in writing.

In addition, a Master Shelf-Life Listing shall be provided, per Table 10.f, for all shelf-life items being shipped (See paragraph 12 for details).

4.11 Kazakhstan VAT, Customs Fees and Duties Exception Requirements. The Contractor shall provide the following documents in Russian or Kazakh language to AMIC MFT per Table 1.11:

• Cost of goods specified for each item (kit) (may be apart of the Inventory list)

• Packing list identifying the dimensions and gross weight of each package, net weight of each item and number of places

• CoO (normally generated by OEM identifying the country the goods are made in) for all items to be shipped.

• CoC (also generated by OEM stating that the item is in compliance with OEM manufacturing requirements) for all items to be shipped.

• Each equipment/material item's (kit's) Technical Description (doesn't have to be expanded, just key, brief characteristics).

These documents will be for JCP to be used during shipping and need to package together.

5.0. Customs Fees, VAT, TAA, Export Control/ITAR.

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5.1 Custom Fees and Value Added Tax (VAT). The Contractor shall assume that customs fees, VAT, and all other taxes imposed by the HN Government or agencies will be waived unless the equipment was procured within the country of final delivery, or from a bonded warehouse within that country. As things could change at any time, it is the contractor's responsibility to ensure applicability of customs fees, duties, and VAT in the requirement.

5.2 Technical Assistance Agreements (TAA). The contractor shall ensure the appropriate TAAs and applicable export licenses are in place before conducting any activity under this D/O that requires such approval and documentation.

5.3 Arms Export Control Act and ITAR. The contractor is responsible for all aspects of export compliance IAW the Export Administration Regulations, and Arms Export Control Act for all items except for those being delivered to or transported by the JCP. After initial review of all items, the contractor shall provide a compliance matrix IAW Table 1.4. Upon USG acceptance of CONUS-procured items delivered to or transported by the JCP, the contractor shall have no further export compliance/licensing responsibility for those items in regard to any further movement.

The Contractor shall register with the Directorate of Defense Trade Controls and obtain all required licensing and licensing agreements for all items exported that are included on the US Munitions List unless otherwise determined during coordination after the initial review. The contractor shall ensure the proper forms and documentation are used and accurate prior to the export of all material and technology identified in this D/O. Designated ITAR controlled articles shall be controlled by the contractor and marked at the vendor level and shipped to the POD with all documentation ready for USG review. Again, this does not apply to any CONUS-procured items being shipped to or transported by the JCP.

If applicable, the contractor’s schedule shall plan for at least 60 calendar days (after delivery of documentation to the USG) for completion of required EU signatures on ITAR-required documentation. The Contractor shall submit all export license documentation to the USG for review per Table 1.3 prior to each shipment. Failure to comply with export control laws can result in substantial penalties, both civil and criminal.

The Contractor shall segregate ITAR and Export Control (EC) items from non-ITAR and non- EC items (mark, label, and palletize together by POD) for ease of accountability and turnover inspection.

6.0 Security. All performance under this D/O is UNCLASSIFIED. The Contractor shall complete background and security checks on all personnel performing on this contract prior to employment. The Contractor shall not employ persons who may pose potential threats to the health, safety, security, general well-being, or operational mission of the HN, HN base or its population. This policy also applies to any personnel hired as temporary or permanent replacement during the period of performance of the D/O.

7.0. Auxiliary Installation and Training. N/A

8.0. Trade Agreement, Berry Amendment, and Balance of Payments Program.

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8.1 Trade Agreement Act. The Contractor shall ensure end products proposed comply with the Trade Agreement Act requirements implemented in FAR 52.225-5 and -6 as part of the proposal.

8.2 Berry Amendment. The Contractor shall ensure that the products/materials proposed comply with the Berry Amendment requirements implemented in Defense FAR (DFARS) 252.225-7012 and 252.225-7015. The Contractor shall provide proof to the AMIC MFT certifying all applicable items are compliant IAW with the Berry Amendment (10 U.S.C. 2533a) for each POD (Table 1.10).

8.3 Balance of Payments Program (BPP). The Contractor shall ensure end products proposed comply with the BPP implemented in DFARS 252.225-7044 and DFARS 252.225-7045.

Attachment 2 Workbook will identify any items exempt for BPP.

9.0. D/O Travel Requirements.

9.1 General. The contractor shall perform travel, as required in the performance of this effort.

The contractor shall provide all transportation, lodging, and meals for contract personnel travelers.

9.2 Life Support. As applicable, the contractor shall be responsible for providing life support services, Defense Base Act (DBA) insurance, and security for personnel performing work in Kazakhstan.

9.3 Foreign Clearance Guide (FCG). The Contractor shall ensure that all requirements for foreign travel, as specified in the Department of Defense (DoD) FCG, currently at https://www.fcg.pentagon.mil/fcg.cfm, are met prior to traveling to work locations OCONUS.

As part of FCG compliance, travel to some countries required medical and/or emergency evaluation from that country (may include proof of Medical Evacuation insurance for country of travel). Travel to locations other than those specified in this D/O requires prior written approval of the responsible CO.

9.4 Synchronized Pre-deployment and Operational Tracker (SPOT). In direct support of this D/O. OCONUS travel cannot occur without an approved SPOT request. The contractor shall submit a travel request (form provided at kick-off) and obtain pre-approval from the AMIC MFT prior to requesting a SPOT Letter of Authorization (LOA) and performing any travel. The contractor shall ensure that all employees are loaded into the SPOT database and have a current DD Form 93 and Record of Emergency Data Card on file with the Contractor. Submit all SPOT requests to the COR and CO per Table 1.g.

9.5 Aircraft and Personnel Automated Clearance System (APACS)/Country Clearance Requests. In direct support of this D/O. OCONUS travel cannot occur without an approved APACS/Country Clearance request. The Contractor is solely responsible for screening all contractor and subcontractor personnel performing in-country under this contract. The contractor shall submit APACS request no less than the lead-time from the FCG plus five (5) business days for CNGT processing. All contractor personnel must be able to provide requisite https://www.fcg.pentagon.mil/fcg.cfm

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documents and credentials in support of APACS request and must be able to fully obtain access to applicable HN facilities or US Embassy facilities/Approved Vendors List, as required. DoD contractors shall travel under business or tourist status. The latest APACS workbook will be provided at kick-off.

9.6. Visa Requirements. It is the contractor's responsibility to ensure personnel traveling to the Kazakhstan comply with Visa requirements.

10.0 REQUIRED D/O DELIVERABLES.

• Submit deliverables electronically (one (1) copy each) to the following recipients: AMIC MFT and SETA distribution list (amic.pmt.seta@us.af.mil) in searchable Adobe (PDF) or as a Microsoft Office Suite product. If data exceed five (5) megabytes upload to:

https://safe.apps.mil/. The USG will provide instructions for using DoD SAFE at the kick-off meeting.

• All deliverables will be reviewed for timeliness, accuracy and format. If a deliverable due date falls on a weekend or holiday, the Contractor shall submit the deliverable the next business day.

• The deliverables listed are not all-inclusive list and do not relieve the Contractor of responsibility for providing deliverables as required elsewhere in the contract.

TABLE 1

Deliverable Details a Long Lead Items Reference: SOW Paragraph: 1.1 Due Date: 60 calendar days after Contract award b JI/DA Lead Time Notice for OCONUS Deliveries

Reference: SOW Paragraph: 3.6 Due Date: 35 days prior scheduled OCONUS DA/JI Event or shipping if DA/JI Event is at the POD c DA/JI Event Documentation Reference: SOW Paragraph: 3.7 Due Date: Ten (10) Business days prior to scheduled DA/JI Event d Pre-Turnover Teleconference Reference: SOW Paragraph.3.8.2 Due Date: NLT Five (5) Business Days prior to scheduled turnover event e HAZMAT Report Reference: SOW Paragraph.4.1.2 Due Date: NLT Ten (10) Business Days prior to scheduled DA/JI f Master Shelf-Life Listing Reference: SOW Paragraph.4.10 Due Date: NLT Ten (10) Business Days prior to scheduled DA/JI Event g SPOT Request Reference: SOW Paragraph.9.4.

Due Date: Ten (10) Calendar Days prior to scheduled travel

DELIVERABLE TABLE

1 Monthly Status Report (MSR) Reference: SOW Paragraph: 10.1 Due Date: Monthly, 15th of each month

Integrated Master Schedule

(IMS)

Reference: SOW paragraph 10.2 Due Date: Draft IMS delivered at D/O kickoff; updated or revised IMS due with MSR.

Delivery: All documents shall be delivered IAW the specified SOW paragraph 10.2.

mailto:amic.pmt.seta@us.af.mil

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3 Licenses, Export Agreements & Certifications

Reference: SOW Paragraph 10.3 Due Date: NLT Ten (10) business days prior or sooner to JI/DA event or in-country turnover.

Export Compliance Matrix

Reference: SOW Paragraph 10.3.1 Due Date: NLT 90 days after award

Inventory Lists

Reference: SOW paragraph 10.4 Due Date: NLT Ten (10) business days prior to POD shipping date. for USG review

OEM Technical Data and Documentation

Reference: SOW Paragraph: 10.5 Due Date: The contractor shall provide the USG all applicable technical data and documentation electronically in ten (10) business days prior to scheduled DA/JI Event.

Physical documents are due concurrent with equipment delivery.

Warranty Plan

Reference: SOW Paragraph: 10.6 Due Date: Draft plans ten (10) business days prior to scheduled delivery to the PODs; Final version no later than one (1) business days after delivery to the POD.

Quality DA Report

Reference: SOW Paragraph: 10.7 Due Date: Ten business days prior to scheduled shipping date and prior to Pre-shipment DA/JI event.

Pre-Shipping Report

Reference: SOW Paragraph: 10.8 Due Date: After the Pre-shipment DA/JI event and prior to shipping.

Berry Amendment

Reference: SOW Paragraph: 10.8 Due Date: Ten business days prior to scheduled shipping date and prior to Pre-shipment DA/JI event.

11 Kazakhstan Import Documents

Reference: SOW Paragraph: 4.11 Due Date: After the Pre-shipment DA/JI event and prior to shipping.

10.1 Monthly Status Report. The Contractor shall provide a MSR detailing any D/O issue(s), concern(s), high interest item(s), incident(s), and turnover of key personnel, mishap, and remaining open items/issues during the reporting period. Reports shall contain:

• Progress on Master Schedule tasks (with reference to the line-item task ID) during the previous month

- Include task status (as required by the USG, include Percent Complete, Schedule

Variance, Cost Variance, Cost Performance Index, and Schedule Performance Index)

- Clearly indicate scheduled progress versus actual progress (ahead or behind)

- Master Schedule tasks to be started and/or completed next month

10.2 Integrated Master Schedule (IMS). The contractor shall prepare a project schedule using a Gantt chart. The schedule shall identify tasks, timelines, milestones, logical interactions, and deliverables dates. For subsequent changes, the Contractor shall provide updates to the USG review and acceptance prior to implementation. IMS shall include, but not limited to the following information:

• Critical Path (highlighted)

• Equipment procurement timeline

• Export compliance timeline

• Customs clearance

• Shipment, delivery, and turnover timeline

• Installation/Training (schedule is dependent on the HN)

• Testing (in-country schedule is dependent on the HN)

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• As otherwise described in this requirement.

10.3 Licenses, Export Agreements & Certifications. Export documents requiring EU certification (i.e., TAAs and EU Certificates [DSP-83]) shall be provided to the USG as soon as possible to avoid performance delays. Again, this does not apply to any CONUS-procured items being shipped to or transported by the JCP.

The contractor shall submit a Trade Agreements Certificate IAW FAR 52.25-6(a). with the Certificate, the Contractor shall provide a list of all end products that are not U.S. made, or designated country end products, IAW FAR 52.225-6(b).

10.3.1 Items shipped to JCP or by JCP Transportation After initial review of all items, the contractor shall provide an export compliance matrix, per Table 1.4, detailing (at a minimum):

a. If the item requires export licensing to be provided to a new country

b. Who is the export control agency for each item (DoS for ITAR; eCC for Commerce)

c. What is required to export the item to the new country

d. Are there other factors (10 USC 333, delivery to JCP) which change how the export shall be handled

10.4 Inventory Lists. The Contractor shall provide an inventory list (See Inventory Examples, Paragraph 12.0) to USG for each delivery. The Inventory lists with the DD 250 Form shall be provided to the USG per Table 1.5.

10.5 Technical Data and Documentation. The contractor shall provide the USG all applicable technical data and documentation electronically per Table 1.6 prior to delivery to the POD.

Physical documents are due concurrent with equipment delivery. Technical data and documentation includes: commercial manuals, engineering drawings, parts lists, change notices, system software documentation, installation instructions, and other technical publications related to the operation and support material and equipment delivered under this D/O in English and Russian specified in the procurement workbook.

10.6 Warranty Plan. The Contractor shall provide a listing for all equipment that is covered under a standard OEM or vender warranty. The warranty listing shall include, at a minimum: the item number, make, model, nomenclature, warranty start date, warranty end date, type and terms of the warranty, coverage applicability, and OEM or vendor contact information (e.g., website and contact number). The listing shall be provided in Russian. (See example sheet in the "Warranty Sheet Example"). The Contractor shall provide the Warranty Plan to the USG IAW Table 1.7.

The terms of the warranties shall be clearly presented in the name of EU and valid within the country of the EU. As prescribed in FAR 12.404, the contractor agrees that the supplies or services furnished under this contract shall be covered by the standard OEM warranty, which are offered to the general public, unless an extended warranty for a particular item is specified in the Procurement Workbook. All utilization of commercially available OEM warranty associated with the equipment shall be the responsibility of the EU upon receipt of the material from the USG.

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The contractor shall provide standard OEM warranties for all items. All requirements for shipping a product to the OEM for warranty analysis or repair will be the responsibility of the EU.

10.7 Quality DA Report. The contractor shall create a comprehensive Quality DA report demonstrating the contractor’s quality process of validating each end-item that will be a part of the Pre-shipping DA/JI event. The report shall contain at a minimum:

• Table of content

• Proof of each end-item meeting salient characteristics

• Pictures showing each end-item and BOM for that end-item labeled

• Proof all documentation is identified and in English and required Russian.

• Power/plug requirements met

• Provide a certification statement that the contractor has validated all end-item (s) meet the requirements of the contract.

• For electric-powered/electrical items, the Contractor shall include OEM quality inspection documentation certifying that the electrical item has been operationally tested and is fully functional. (NOTE: In place of quality inspection documentation, the Contractor may provide a video, physically demonstrating a 100% operations check showing all applicable items meet the requirements of operability.

10.8 Pre-Shipping Report. The contractor shall create a pre-shipping report after each DA/JI event. The report shall consist of:

• Pictures of each pallet/container/box in the numerical order established during DA/JI

• Weights and dimensions of each pallet/container/box

• Inventory listing of each pallet/container/box (E.g., Box 1 of 12 – Large shirts QTY 35)

• Copy of all SDS

• Packing list for each pallet/container/box by box

• Hazard material identified with SDS by pallet/container/box number

• Export controlled items by pallet/container/box number

• Palletized by POD breakdown (including weight and cubage)

• Shipping documents

11.0 Equipment Inventory Example.

Equipment Listing

BOM

Item #

Nomenclature Part # /

Model

# / NSN

Salient Characteristics / Specifications

Serial Number

Quantity

Unit of Issue

Export License

Item Cost

(unburdened) Extended Cost (unburdened)

Hardware/Equipment

Hardware/Equipment Summary OEM Standard Warranty Information Extended Coverage Information

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Component Customary Commercial

Warranty Yes/No

Terms – list duration

Effective Date Process for utilizing the OEM warranty

Duration Renewal Date

Renewal Fee

Renewal Process

Expiration Date & Required Actions

SOFTWARE

Software Software Summary

OEM Standard Warranty Information Extended Coverage Information Customary

Commercial License Yes/No

Terms Effective Date & Triggering Event (i.e., installation or activation)

Perpetual (e.g., embedded) or Limited

Duration Renewal Date

Renewal Fee Renewal Process

Expiration Date & Required Actions

12.0 Shelf Life Item Listing Example.

Shelf-Life Equipment Listing

Nomenclature Part #, Model

#, NSN

Date of Manufacture

(MM/YY)

Inspection Date

(MM/YY)

Total shelf lifetime of item

(in months) Expiration

Date (MM/YY) Shelf life remaining (as percentage)

BOM #

Packing location of Item (Pallet, Box, Container)