Atch 2 - PWS Protestant Music Director Service dated 20Aug25.pdf

PERFORMANCE WORK STATEMENT

FOR

PROTESTANT MUSIC DIRECTOR SERVICE

WRIGHT-PATTERSON AFB, OH

29 July 2025

Paragraph Page

PART 1 – GENERAL INFORMATION

1.1. GENERAL 3

1.2. SCOPE OF WORK 3

1.3. PERIOD OF PERFORMANCE 3

1.4. RECOGNIZED HOLIDAYS 3

1.5. SECURITY AND SAFETY 3

1.6. CONTRACTING OFFICER REPRESENTATIVE (COR) 4

1.7. CONTRACTOR PERSONNEL 4

1.8. CRIMINAL HISTORY BACKGROUND CHECK 4

1.9. SUBCONTRACTING 5

1.10. COMPLIANCE WITH PUBLIC LAW 5

1.11. CONFIDENTIALITY 5

1.12. QUALITY CONTROL 5

PART 2 – PROTESTANT MUSIC DIRECTOR SERVICES

2.1. DUTY HOURS 7

2.2. DESCRIPTION OF SERVICES 7

2.3. MUSIC DIRCTOR SERVICES SUMMARY 10

PART 1

GENERAL INFORMATION:

1.1. GENERAL:

This is a non-personnel services contract to provide a Protestant Music Director service to Wright Patterson Air Force Base (WPAFB), Ohio. The Government shall not exercise any supervision over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the Government.

1.2. SCOPE OF WORK:

The Contractor shall provide labor and management to support all outlined responsibilities as listed in accordance with the Performance Work Statement. These include music direction and A/V coordination for rehearsals, worship services, and special services. Special services may include memorials, funerals, combined services, and seasonal or special events. This role involves both live performance and technical support to enhance the worship experience. Tasks not specifically outlined in this PWS shall be considered voluntary and will be performed at no cost to the government.

1.3. PERIOD OF PERFORMANCE:

The period of performance shall include one (1) base year plus four (4) option years

1.4. RECOGNIZED HOLIDAYS:

Regular meetings will not be held during the below official holidays. However, if special events or counseling sessions are scheduled on these dates, they will be performed IAW with the PWS at no additional cost to the government.

New Years Day 1st of January Martin Luther King 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th of June Independence Day 4th of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th of November Thanksgiving Day 4th Thursday of November Christmas Day 25th of December

1.5. SECURITY AND SAFETY:

The Contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. The Contractor shall Maintain key control and report any lost keys immediately.•

1.6. CONTRACTING OFFICER REPRESENTATIVE (COR)

The (COR) will be identified by a separate letter. The COR monitors all technical aspects of the contract. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance and maintain written and oral communications with the contractor concerning technical aspects of the contract. The COR shall monitor contractors’ performance and notify both the Contracting Officer and Contractor of any deficiencies. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the resulting order. The contractor will consult with the COR and Chaplain accordingly to ensure smooth coordination and compliance.

1.7. CONTRACTOR PERSONNEL:

The Contractor shall provide a primary representative to manage and oversee performance of work. The Contractor shall maintain timely communication regarding scheduling, performance, volunteer coordination, and media requirements. The Contractor shall respond to all emails or requests for updates must be responded to within 72 hours. The Contractor lack of response or delayed communication may result in formal notification of non-compliance. The Contractor shall meet with Government contracting personnel when requested. Contractor may request a meeting with the Contracting Officer as necessary.

The Contractor shall pay all employees within 30 days after services are rendered.

1.8. CRIMINAL HISTORY BACKGROUND CHECK:

The Government reserves the right to restrict the employment, under this contract, of any contractor employee, or prospective contractor employee who is identified as a potential threat to health, safety, security, general well-being, or the operational mission of the installation and its population. Contractor shall perform criminal background checks, at contractor’s expense, to ensure that said employee has not been convicted of any felony offense at the time of hire date.

The contractor shall submit a completed background check application to the Chaplain Corps background check program manager within 30 days of the contract award. It is mandatory that all Chaplain Corps employees and contractors working with children under the age of eighteen (18) undergo a background check investigation in compliance with DoDI 1402.05 and DAFI 52-101, Planning and Organizing. This will include, at minimum, a favorably adjudicated Tier 1 investigation with Child Care Coverage, plus FBI fingerprint check and installation records check.

Installation records check will include, at minimum, Installation Law Enforcement and Family Advocacy.

a. Disqualifying information on the background check can be grounds for automatic termination of the contract. In accordance with DAFI 52-101, the Senior Installation Chaplain has final approval authority for personnel (including contractors) working or participating in military-sanctioned chapel programs.

b. Provisional background check guidance: The contractor may begin performance of this contract after initiating the background check but must remain under line-of-sight supervision (LOSS) at all times until the background check is favorably adjudicated while around children under the age of 18 years when parents or guardians are not present.

c. The Government shall reserve the right to terminate the contract if the required background check is not completed within 60 days of contract award or if the background check reveals disqualifying information as determined by the Senior Installation Chaplain.

1.9. SUBCONTRACTING:

The contractor shall not subcontract duties without prior written permission from the COR. Any proposed subcontractor must be reviewed by chapel staff to confirm they meet the required qualifications outlined in this PWS.

If subcontracting is mutually approved, the Contractor shall pay all subcontractors within 30 days after services are rendered.

1.10. COMPLIANCE WITH PUBLIC LAW:

In accordance with Public Law 105-270, Section 5(2)(A) the Contractor will not perform inherently governmental functions. Section 5(2)(A) of this Public law defines the term "inherently governmental function" as "a function that is so intimately related to the public interest as to require performance by Federal Government employees." Per Section 5(2)(B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counterintelligence operations. Per Section 5(2)(C), inherent governmental functions DO NOT include (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials or (ii) any function that is primarily ministerial and internal in nature."

1.11. CONFIDENTIALITY:

The provisions of Privacy Act of 1974, Public Law 93-57 dated December 31, l974 (5 USC 552a) apply. Services rendered and all materials including records, files, documents, and work papers provided to the Music Director by the Government and data results, conclusions and recommendations obtained thereof shall be considered Government property. The information shall not be disclosed, copied, modified, used (except for the completion of this contract) or otherwise disseminated to any other person or entity at any time to include, but not limited to, inclusion in any database external to the Government without the Government’s expressed consent.

1.12. QUALITY CONTROL:

The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the government must do to ensure that the contractor has performed in accordance with the performance standards. The service summary defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). COR and CO may inspect services at any time.

PART 2

PROTESTANT MUSIC DIRECTOR SERVICES:

2.1. DUTY HOURS:

a. The Music Director shall be required to be present for all rehearsals, services, and special events at any Wright-Patterson Chapel facility. Requirements will vary per season/month and will be established by the Chaplain. The estimated number of events over the course of 12 months is 120 events. One event is a performance and a rehearsal and there will be two events per weekend.

The Music Director will coordinate with the lead faith group chaplain on which Chapel facility to render service.

b. For any anticipated absence(s), the contractor shall provide a replacement director as necessary to ensure 100% coverage for all responsibilities listed within this PWS. The replacement shall meet or exceed the qualifications of the music director. This shall be coordinated with the Chaplain and approved by the contracting officer representative (COR) at least 10 days prior to the start of performance. Absences due to illness or family emergency will be dealt with on a case-by-case basis. The contractor shall not employ/sub-contract any person to perform any of the work required by this PWS without prior approval.

c. Rehearsals should be held at an appropriate time to allow for maximum participation of the chapel community and shall be an appropriate length to ensure adequate preparation for performances at weekly services or special services (no less than 1 hour and no more than 3 hours in length).

2.2. DESCRIPTION OF SERVICES:

The Contractor shall provide protestant music director services to WPAFB, Ohio as well as alternate locations. The Contractor shall comply with all AF and DoD policies. The Contractor shall submit facility requests as needed. All equipment to be used by the contractor shall be provided by the Chapel.

a. The Music Director shall provide the SPECIFIC performance requirements as listed below:

1. Arrive at least 60 minutes before all services and rehearsals.

2. Submit music/media equipment repair or purchase requests.

3. Recruit, train, and supervise volunteer musicians and A/V team members.

4. Maintain records of volunteer participation and ensure compliance with DoD volunteer policy.

5. Open, reset, clean, and secure worship spaces.

6. Maintain professional appearance equivalent to business casual.

7. Use appropriate ecclesiastical music sources.

8. Align music/media with worship tone and theme.

9. Attend required training and planning meetings.

10. Attend worship/music/A/V clinics as needed.

11. Lead all worship music, live and/or accompanied.

12. Coordinate with the Chaplain on all program changes.

13. Ensure chapel equipment used off-site is signed out properly.

14. The contractor shall, with coordination of the service chaplain, ensure that chapel equipment used outside of the chapel facility is signed out on an AF Form 1297, Temporary Issue Receipt, and proper resource protection.

15. The contractor shall comply with all chapel operating instructions (OIs), specifically those regarding facility usage, resource protections, fire prevention and funds utilization. The contractor will also submit facility request to arrange for use of facility for all meetings, rehearsals and programs for the year.

16. Maintain proper decorum and respect for the chapel environment.

17. The contractor shall be neatly and modestly dressed and well groomed. Appearance should resemble business casual attire.

b. The Music Director shall provide the GENERAL performance requirements as listed below:

1. Direct music and media for all Protestant services and rehearsals.

2. Lead the praise team and congregation in worship.

3. Collaborate with the Protestant Chaplain for song and media selection.

4. Oversee and train volunteers on A/V and worship presentation systems.

5. Prepare worship slides, multimedia presentations, graphics, and motion backgrounds weekly.

6. Assist in music-related planning, budget, and volunteer development.

7. Maintain and return government equipment.

8. Ensure CCLI compliance and proper music cataloging.

9. Provide qualified replacements if unavailable, subject to chapel staff approval.

10. Support special services as requested.

11. Meet weekly with the chaplain for planning.

12. Refrain from performing inherently governmental functions.

c. The Music Director shall have the required EDUCATION AND EXPERIENCE as listed below:

1. Hold at least two years of college in music or equivalent experience in a chapel/church setting.

2. Demonstrate proficiency in Contemporary Christian music and blended worship styles.

3. Be capable of planning and leading a praise team.

4. Sight-read sheet music, play from chord charts, and lead vocally and instrumentally (keyboard or guitar).

5. Understand Protestant theology and operate in a pluralistic environment.

6. Be familiar with media software suitable for worship services such as ProPresenter, Proclaim, or similar; PowerPoint and Google Slides are not acceptable due to system compatibility limitations.

7. Operate A/V systems including sound, projection, and media preparation.

8. Train and support volunteers to run A/V and media systems.

9. Communicate effectively in English.

d. The Chaplain Corps is authorized to utilize volunteers IAW DoDI 1100.21, Voluntary Services in the Department of Defense, to support religious education. A volunteer is an individual who performs gratuitous services in an official capacity in support of Chaplain Corps programs (e.g., RE, youth programs, etc.). All volunteers require oversight, training and recognition related to their specific duties. Volunteers who may come in contact with minors in the performance of their duties will require a Child Care Criminal History Background Check IAW DoDI 1402.05, Background Checks on Individuals in DoD Child Care Services Programs.

The Music Director shall provide VOLUNTEER MANAGEMENT REQUIREMENTS as listed below:

1. Recruit, train, and supervise volunteers for all Protestant Service music programs. Ensure all planned programs have adequate volunteer support, and the volunteer to child ratio is within DoD and Air Force regulations.

2. Ensure volunteers meet all DoD and Air Force volunteer policy requirements to include:

2.1. Complete DD Form 2793, Volunteer Agreement for Appropriated Fund Activities & Non-Appropriated Fund Instrumentalities, certifying their understanding of their roles and responsibilities as a volunteer.

2.2. Complete chapel non-disclosure agreement to certify understanding of privileged communication while volunteering in religious programs.

2.3. Maintain daily record of volunteer hours.

2.4. Ensure all personnel, working in programs involving minors in the performance of their duties during Chaplain Corps programs, have completed a Child Care Criminal History Background Check and comply with Line of Site Supervision (LOSS) requirements IAW DoDI 1402.05, Background Checks on Individuals in DoD Child Care Services Programs.

2.5. Create and maintain a master Protestant service music program volunteer list with contact information.

3. Provide initial and annual orientation & training for program volunteers. Comply with all DoD and Air Force volunteer policy requirements.

e. The Music Director shall be responsible for filing any applicable social security, federal, state or host nation taxes.

f. The Music Director will obtain any applicable business licenses and registrations as required by law.

2.3. MUSIC DIRECTOR SERVICES SUMMARY (SS)

PERFORMANCE OBJECTIVES, PERFORMANCE THRESHOLDS, AND METHODS OF

SURVEILLANCE

SS Performance Objective PWS Section

Performance Threshold

Method of Assessment

Remedy

1 Payment to all employees and subcontractors (if mutually approved) within specified timeframe.

1.7 The Contractor shall pay

all employees and subcontractors (if mutually approved) within 30 days after services are rendered

100% Surveillance

Corrective Action Report

2 Criminal History Background Check within specified timeframe.

1.8 The Contractor shall

submit a completed background check application to the Chaplain Corps background check program manager within 30 days of the contract award.

100% Surveillance

Corrective Action Report

3 Organize/conduct/direct weekly music performances and rehearsals.

2.1., 2.2 The Contractor shall perform weekly Protestant church music performances, arriving at least 60 minutes prior to the beginning of all worship services.

Periodic surveillance.

Government will seek an equitable price reduction or other consideration for acceptance of nonconforming services

4 Provide a replacement director as necessary to ensure 100% coverage for all responsibilities listed within this PWS.

Para. 2.1. The Contractor shall coordinate a replacement director with the Chaplain and approved by the contracting officer representative (COR) at least 10 days prior to the start of performance.

Periodic surveillance.

Government will seek an equitable price reduction or other consideration for acceptance of nonconforming services

5 Organize/conduct music performances for special services such as funerals, memorial services, and other special services.

Para. 1.2. The Contractor shall provide music direction and A/V coordination for rehearsals, worship services, and special services - Special services may include memorials, funerals, combined services, and seasonal or special events

Periodic surveillance.

Government will seek an equitable price reduction or other consideration for acceptance of nonconforming services