Atch 1 Statement of Work Official Release.pdf

08/13/2021 Purchase Furniture for Wilford Hall Patio Tables

STATEMENT OF WORK

for

PATIO TABLES at WILFORD HALL AMBULATORY SURGICAL CENTER

1100 WILFORD HALL LOOP

LACKLAND AFB, SAN ANTONIO TEXAS 78236

1.0. DESCRIPTION OF SERVICES: The contractor shall provide all management, labor, equipment, tools, materials, transportation, incidentals and design time necessary to provide and install furniture products (patio furniture components) in accordance with the this Statement of Work and Government approved vendor design.

2.0. DESCRIPTION OF PRODUCT: The Furniture Product specified (patio furniture components) shall be matched in quality, quantity and appearance to each other. All patio tables to have final color and finish selections to be determined by 59th MDW Interior Designer at Furniture Pre-Installation Meeting prior to ordering any items.

2.1. The following furniture product configurations are required for the Surgical Center Roof Top areas 3B800, 3H800, 3J800, and garden level patio:

2.1.1. Wilford Hall Ambulatory Surgical Center Garden Areas 3B800, 3H800, 3J800, and Garden Level Patio:

2.1.1.1.QTY 61 Each: patio tables, 36” x 36” square, for outdoor use

2.1.1.1.1. Tables to be 36” wide x 36” deep x 30” high weighing approximately 80 lbs

2.1.1.1.2. Tables to be approved for exterior use with aluminum frame construction

2.1.1.1.3. Tables to be brand name or equal to Benchmark

Design Group Model #4650. (The existing chairs are from this manufacturer and seating will remain in place.

Chairs are finished in with Jatoba wood slats with an exterior oil finish and the metal is finished in a powder coat of Benchmark color #RAL 7004 so matching to existing finish is required).

2.1.1.1.4. Table to have 4 post legs. Frame of table and post legs to be powder coated in Benchmark color #RAL 7004 or equal color

2.1.1.1.5. Table to have wood slat top finished in Jatoba wood with exterior oil finish

2.1.1.1.6. No umbrella hole required

2.1.1.2. Tables to be delivered to Building 4554, Wilford Hall Ambulatory

Surgical Center as follows:

2.1.1.2.1. (38) Each tables to be delivered to the exterior patio on the garden level

2.1.1.2.2. (16) Each tables delivered to rooftop garden 3B800

2.1.1.2.3. (3) Each tables delivered to rooftop garden 3H800

2.1.1.2.4. (4) Each tables delivered to rooftop garden 3J800

3.0. PROJECT PREPARATION: The Government is responsible for moving all of the existing furniture products, from patios listed above prior to the commencement of the new furniture installation. Tenants that occupy this space will be temporarily relocated for installation procedures and will re-occupy the space once installation procedures are complete

4.0. DELIVERY LOCATION: Delivery shall be to Building 4554, 1100 Wilford Hall Loop, Lackland Air Force Base, TX 78236 on patios 3B800, 3H800, 3J800, and garden level patio.

Delivery may be coordinated with the 59 MDW Interior Designer and/or approved Government Representative. A loading dock will be made available to support this installation. Installations are to occur on the third floor and garden level of this building, Entrance and timeline will be coordinated with 59th MDW Interior Designer. The contractor will need to keep all materials for the installation within the patio vicinity unless otherwise specified by the 59th MDW Interior Designer. Please note that there will not be a departmental shut down to support this installation.

5.0. STORAGE AND PARKING: Product delivery and installation shall take place in Building 4554, on the third floor and garden level in accordance with a developed installation schedule as determined by the 59th MDW Interior Designer at the Furniture Pre-Installation meeting.

All work shall be completed with minimal disruption to patient care and within standard business hours. Any products received prior to the scheduled installation date shall be stored off site at the installer’s warehouse. The MDW cannot support the storage of any furniture products in MDW facilities, assembled or in cartons, prior to the scheduled installation dates and locations.

6.0. PROJECT SCHEDULE: The contractor shall attend a pre-installation meeting in which the dates and sequence of events will be determined. This meeting is mandatory and will be attended by representatives as required for housekeeping services, technology modifications, furniture removal services, civil engineering work order requests, and customer participation along with the vendor that is awarded this contract. This meeting is to take place after the purchase order is released and BEFORE product is ordered. All timelines for installation will be set and finishes will be finalized at this meeting. Contractor shall ensure installation is scheduled with the Facilities Management staff at the Furniture Pre-Installation Meeting with the MDW Interior Designer. Verification of established timelines by the vendor and follow-up with the MDW Interior Designer is required the week prior to the established installation dates for confirmation that all parties are on schedule to meet the proposed installation timeline with minimal disruption to patient care. Phasing of the project (date of existing product removal and order of installation per date for larger furniture packages) with tenants to be determined after project is awarded in Furniture Pre-installation meeting with 59th MDW Interior Designer.

7.0. INSTALLATION: Work locations are noted above. All materials and accessories shall be installed in accordance with industry standards, Air Force Medical Services (AFMS) Interior Design Guide Standards, and manufacturer’s written recommendations. The Contractor is responsible to employ manufacturer certified professionals to install systems and furniture per the approved design drawings under this contract.

7.1. Contractor shall provide all incidentals necessary to accomplish a complete and thorough installation. Contractor shall ensure all such incidentals do not visually or aesthetically detract from the finished pieces. All incidental hardware shall be installed in accordance with manufacturers’ recommendations. Only manufacturers’ recommended adhesives and hardware shall be used. Adhesives, fasteners, nails, etc.

shall be furnished by the Contractor. A complete list of products installed shall be provided to the 59th MDW Interior Designer upon the completion of the installation for reference purposes if the products should ever be reconfigured and to maintain the Manufacturer’s standard warranty throughout the lifetime of the installed products.

7.2. During installation the contractor shall protect all furniture and building materials existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor. Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

7.3. Contractor shall provide the full names, birthdates, and driver’s license numbers of each installer associated with this installation as required for sponsorship onto Lackland. Quantities and work time schedules of installation crews must be provided to the 59th MDW Interior Designer prior to the start of any work. Such information shall be submitted to the 59th MDW Interior Designer one week prior to the start of work.

8.0. CLEANUP: The Contractor shall collect all trash, debris, refuse, garbage, etc., which the contractor generates, and remove it from site at the end of each shift (morning and afternoon of all days worked to complete the installation). Disposal is the Contractor’s responsibility and shall be by sanitary landfill or other approved methods, and shall conform to all local, state, and federal guidelines, criteria, and regulations. The Contractor shall protect adjacent property, offices and their contents from dust, dirt or other materials. Work areas shall be maintained in a neat, clean, safe condition. Contractor shall maintain clearances through corridors for occupants to pass.

9.0. WARRANTY: Warranties shall be equivalent in nature to originally specified product and must meet the requirements as outlined in the AFMS Interior Design Guide. Warranty for installed furniture and coordinating pieces shall be provided to the approved 59th MDW Interior Designer by or before the completion of furniture installation for future repair should it be needed before expiration of warranty. Warranty shall include product(s)/services covered for repair, replacement, length of warranty/expiration date and contact information for product/services covered under warranty. The warranty should cover any defects in the material and workmanship under normal use in accordance with commercial standard warranty practices; a minimum of 10 years. Warranties shall be equivalent in nature to originally specified product and must meet the requirements as outlined in the AFMS Interior Design Guide.

10.0. COMPLIANCE WITH LAWS: The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Performance Work Statement (PWS).

10.1. BASE FIRE REGULATIONS: All work shall be in strict compliance with NFPA- 101.

11.0. HOURS OF OPERATION: The work shall be performed during normal duty hours (7:30

A. M. to 4:15 P. M., Monday thru Friday), except Federal Holidays, as scheduled with the 59th MDW Interior Designer

11.1. HOLIDAYS OBSERVED: Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

12.0. CONTRACT MANAGER/POINT OF CONTACT: The contractor shall provide, in writing, within five (5) days after contract award, a contract manager who shall be responsible for the overall performance of services. The contract manager shall be able to speak, read, write, and understand English. The contractor shall provide the name, email address, office and cell phone numbers of the appointed contract manager representative. The contract manager shall be available by email and/or phone call.

13.0. GOVERNMENT REPRESENTATIVES: The Government Representative is the 59th MDW Interior Designer / Chief of Plans and Designs, Tory Johnson 210-292-7172.