Atch 1 SOW FA441816D0002 SABER.pdf

FA4418-16-D-0002

Attachment 1

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STATEMENT OF WORK

TECHNICAL SPECIFICATIONS

FOR

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS

SABER

CONTRACT

AT

JOINT BASE CHARLESTON

SOLICITATION NO. FA4418-16-D-0002

16 July 2015

628TH CIVIL ENGINEER SQUADRON

210 WEST STEWART AVENUE (BLDG 721)

JOINT BASE CHARLESTON, SC

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STATEMENT OF WORK

TABLE OF CONTENTS

SECTION DESCRIPTION

1.0 Project Description

2.0 Work by the Government

3.0 Performance Capabilities

4.0 Technical Design Support

5.0 [SECTION NOT USED]

6.0 Design and Construction Requirements

7.0 Quality Control

8.0 Contractor Use of Premises

9.0 Protection of Contractor’s Equipment and Government Property

10.0 Provisions on Contracting Officer’s Authority

11.0 Task Order Pricing

12.0 Computer Requirements

13.0 Communication

14.0 Construction Start-Up Period

15.0 Pre-Performance Conferences

16.0 Ordering Procedures

17.0 [SECTION NOT USED]

18.0 Commencement, Prosecution, Completion and Payment for Work

19.0 Weather Days

20.0 Hours of Work

21.0 Jobsite Verification & Government-Furnished Record Drawings

22.0 Submittals, RFIs & RFVs

23.0 Permits

24.0 Excavation

25.0 Testing of Materials

26.0 Pre-Final and Final Inspections

27.0 Warranty

28.0 Contractor’s As-Built/Record Drawings

29.0 Government Furnished Equipment/Materials

30.0 Project Scheduling & Coordination

31.0 Work in Occupied Areas

32.0 Coordinating with Government Activities

33.0 Noise Control

34.0 Construction Site Maintenance

35.0 Contractor Parking

36.0 Transportation of Construction Equipment

37.0 Base Fire Regulations

38.0 Security Requirements

39.0 Areas with Special Conditions

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40.0 Work in Special Security Areas

41.0 Safety and Health

42.0 Explosive Operated Hand tools

43.0 Contractor’s Use of Electromagnetic Emission Devices

44.0 Recording and Preserving Historical and Archeological Finds

45.0 Weapons Storage Areas and Conventional Storage Areas

46.0 Use of Tobacco

47.0 Environmental Management Systems

48.0 Completion of Contract

49.0 Partnering

50.0 Government Furnished Services

51.0 Emergencies

52.0 Estimated Quantities

53.0 Severe Weather

54.0 Barriers & Enclosures

55.0 Hazardous Materials

56.0 Real Property Records

57.0 Operation & Maintenance (O&M) Manuals/Data

List of Attachments List of Abbreviations

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SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS (SABER)

JOINT BASE CHARLESTON

STATEMENT OF WORK

1.0 PROJECT DESCRIPTION

1.1 The contractor shall provide all management, labor, material, equipment, (unless furnished by the Government), transportation, supervision and minor designs to accomplish simultaneous projects for a broad range of maintenance, repair and minor construction work on real property at Joint Base Charleston (JB CHS) and its outlying properties, which includes Joint Base Charleston - Air Base (JB CHS-AB) located in North Charleston, SC, Joint Base Charleston - Weapons Station (JB CHS-WS) located in Goose Creek, SC, Joint Base Recreational Area - Short Stay (SSRA) located in Moncks Corner, SC, North Auxiliary Airfield (NAF) located in North, SC, Defense Fuel Supply Point (DFSP) located in North Charleston, SC, Navy Consolidated Brig located in Hanahan, SC, and Nuclear Power Training Unit (NPTU) located in Goose Creek, SC. The Government requires expeditious response and efficient management of the heavy volume of task orders (TO) placed against the SABER contract. Facilities include, but are not limited to, airfield support, research and development, waterfront, medical, academic, secure areas, infrastructure, administrative, institutional, pavements, industrial, etc. Prompt response and execution of all TOs is required. The Contracting Officer (CO) will issue a request for proposal (RFP) describing basic requirements for each individual task order (TO) on an as needed basis.

Following review of the Contractor’s TO proposal, the CO will negotiate with the Contractor, and award an individual TO. The Contractor will be required to maintain a local office to facilitate receipt of each RFP and provide other services as described in Section 3.0 - PERFORMANCE CAPABILITIES.

1.2 The Government will provide only basic design information for each RFP. The Contractor shall provide limited design services normally up to no more than 35%, provide construction and complete as-built drawings. The Contractor shall provide sufficient technical support and project management to assure quality and completeness of TO proposals, accommodate a number of concurrent “active” projects, provide flexibility of design staff and subcontractor pool to handle rapid increases in work volume, process submittals in a timely manner, and perform according to schedule. The contractor shall be required to manage and execute the normal workload of up to fifty (50) concurrent projects, and up to seventy-five (75) total projects in a given year. It is estimated that less than ten percent (10%) of all work will be required during other than normal working hours.

2.0 WORK BY THE GOVERNMENT: The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work

- 5 -using Government workforces or by other contracts, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

3.0 PERFORMANCE CAPABILITIES

3.1 Commencement of Work:

3.1.1 The contractor shall be fully capable of accepting requests for proposals, conducting site visits and negotiating task orders within fifteen (15) calendar days after contract Notice to Proceed.

3.1.2 The contractor shall have up to forty-five (45) calendar days from the time of contract award to mobilize and be fully operational with all required facilities, staff and automated data processing (ADP) capability (e4Clicks).

The cost of mobilization is part of the contractor's coefficient.

3.1.3 Upon notification from the Contracting Officer (CO) of a requirement, the Contractor shall prepare and submit a task order proposal to the CO within fourteen (14) working days from the date of the site visit. If the CO determines the requirement to be a quick response requirement, the Contractor shall submit the TO proposal to the CO within seven (7) calendar days. For more complex projects, additional time may be granted by the CO.

3.2 Contractor Personnel

3.2.1 Contractor’s Contract Manager (CM): The contract manager will be responsible for the overall performance of this contract and shall be vested with full decision making authority on behalf of the Contractor for this contract. The contract manager shall have a bachelor’s degree in civil, structural, mechanical or electrical engineering, a bachelor’s degree in architecture or at least 15 years of documented applicable construction experience with at least 5 of the 15 years being in a relevant construction management position. This individual shall have direct oversight of all project design and planning activities. The name of this person and alternates, who shall act for the contractor when the CM is absent, shall be designated in writing to and approved by the Contracting Officer.

The CM will receive each RFP. The Contractor shall provide quality, cost-effective design for multiple TOs simultaneously within the time constraints stated in Section 16.0 – ORDERING PROCEDURES. The Contractor shall complete the design and drawings to a point where the architectural, civil, structural, mechanical, and electrical drawings clearly indicate the proposed method of accomplishing the work, and annotate the description, size, and location of each item listed in the detailed cost proposal. The Contractor’s design and drawings must comply with the Government’s concept design

- 6 -requirements as well as all governing codes (See Section 6.0 – DESIGN AND CONSTRUCTION REQUIREMENTS). Unless the Government specifies otherwise, the Contractor is expected to use recognized industry standard practices in determining their proposed design materials and methods.

3.2.2 Contractor’s Quality Control Managers (QCMs): Provides quality control management for all active TOs and executes the QC plan. QCMs shall visit each active project site daily and verify that the materials and workmanship are in accordance with the approved construction drawings, shop drawings, material submittals and technical specifications. QCMs shall prepare and coordinate material submittal sheets and shop drawing submittals, prepare QC reports, schedule and coordinate testing procedures and attend bi-weekly status meetings, site visits, and pre-final/final Inspections. QCMs shall be someone other than the CM or the PS. QCMs shall not work for the PS.

QCMs shall have a minimum of five (5) years of relevant construction quality control experience and shall have completed a course in Construction Quality Management for Contractors. The name of the QCMs and alternates, who shall act for the contractor when the QCM is absent, shall be designated in writing to and approved by the Contracting Officer.

Contractor shall provide at least three (3) QCMs for the duration of the contract and shall increase the number of QSMs as necessary to ensure adequate daily supervision is provided for active projects.

3.2.3 Contractor’s Project Superintendents (PSs): Provides on-site supervision. The PS shall visit each active project site daily, submit detailed progress reports (AF Form 3065) for each TO, schedule and coordinate subcontractors and material suppliers, and attend all weekly status meetings, site visits and pre-final/final inspections. PSs cannot be the QCM or SM and subcontractors may not perform duties of the PS.

Contractor shall provide at least four (4) PSs for the duration of the contract and shall increase the number of PSs as necessary to ensure adequate daily supervision is provided for active projects.

3.2.4 Contractor’s Environmental Manager(s) (EM): Ensures environmental compliance on all projects. The EM(s) shall have and maintain the credentials necessary to be considered a “competent person” as defined by 29 CFR 1926.1101, Protection of Workers. EM(s) shall be located at the site office, and may perform these duties in conjunction with other duties.

3.2.5 Contractor’s Safety Managers (SMs): Ensures full compliance with all safety requirements on all projects. SMs cannot be the PS. SM must meet the requirements of EM 385-1-1 section 1. SM(s)’ training, experience, and qualifications shall be as required by EM 385-1-1 paragraph 01.A.17, entitled

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SITE SAFETY AND HEALTH OFFICER (SSHO), and associated sub-paragraphs.

Contractor shall provide at least two (2) SMs for the duration of the contract and shall increase the number of SMs as necessary to ensure adequate daily supervision is provided for active projects.

3.2.6 The Contractor shall also provide and maintain the following capabilities, at a local or remote office, to support the SABER contract.

3.2.6.1 Design/Drafting: Provide technical design and computer aided design and drafting (CADD) support capable of producing accurate design and drawings for each individual TO within the time constraints specified in Section 16.0 – ORDERING PROCEDURES.

3.2.6.2 Cost Estimating/Negotiating: Provide estimating/negotiating support capable of producing accurate quantity take-offs and cost proposals, using the contractor’s automated estimating system (AES), within the time constraints specified.

3.3 Contractor Employee Requirements: The contractor shall ensure that employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the contractor’s expense.

3.4 Conflict of Interest: The contractor shall not employ any person who is or was an employee of the US Government, if the CO determines that the employment of that person would create a conflict of interest.

3.5 Licensing: The Contractor and all subcontractor firms shall be licensed in the State of South Carolina in their specialty, where required.

3.6 Availability: Throughout the life of this contract, whenever there are active TOs, the CM shall be available to meet with the CO promptly after notification by telephone during normal business hours. The CM shall be available to meet with the CO within 24 hours when there are no active TOs. The CO must be able to contact the CM by phone at all times. The CM shall carry a cellular phone for immediate response to contract requirements. The CM shall provide overall contract management, including full authority to develop TO proposals, negotiate and sign TOs, provide subcontract purchasing and administration, review material submittals and shop drawings, and shall attend all bi-weekly status meetings, site visits and pre-final/final inspections. The contractor shall notify the CO and the GPM when the CM plans to be absent from the site for more than two (2) consecutive work days. Prior to returning to the project, the CM shall notify the CO and the GPM.

3.7 Remobilization: Contractor should be able to remobilize within 24 hours.

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3.8 Response Times: Punch list items on individual task orders shall be resolved within ten (10) working days of notification by the government unless more timely completion is noted elsewhere in the contract requirements.

4.0 TECHNICAL DESIGN SUPPORT:

4.1 The Contractor shall employ, or retain via subcontract, licensed professional engineers and architects with multidiscipline design experience so as to perform the incidental design necessary to accomplish work required in each TO. Areas of required technical design competence shall include, but are not limited to;

architectural, structural, civil, mechanical, electrical, fire protection and communications. This requirement provides the Government with a measure of demonstrated assurance that a competent authority oversees the contractor’s design and project planning activities, but shall not be construed to imply that all designs require professional engineering services.

4.2 Design documents submitted by the contractor, subcontractor, and any lower tier subcontractor, pursuant to a construction contract, shall detail the proposed fabrication and assembly of structural elements and/or the installation (i.e., form fit, and attachment details) of materials or equipment. Except as required to obtain required permits, the government will not normally require design in excess of a conventional design developed to a 35% stage. The design documents provided, however, must have sufficient detail to enable the government to understand both the cost proposal and the proposed method of work. For the purpose of this requirement, design documents include plans, shop drawings, diagrams, layouts, schematics, descriptive literature, specifications, illustrations, schedules, performance and test data, and similar materials furnished by the contractor to explain in detail specific portions of the work required by the contract. The government reserves the right to duplicate, use, and disclose in any manner and for any purpose any design documents delivered under this contract.

4.3 Design submittals shall clearly identify any proposed alternatives from the original design concept envisioned to meet the project requirements.

4.4 The possibility exists that unforeseen events or unexpected site conditions will require minor modifications to the completed minimum design which require proof of licensing in the state of South Carolina (i.e., an Engineer’s stamp). The Government anticipates less than five percent (5%) of the designs will require this type of modification. However, when such conditions do occur, the contractor shall provide said proof for the discipline appropriate to the modification.

5.0 [SECTION NOT USED]

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6.0 DESIGN AND CONSTRUCTION REQUIREMENTS

6.1 Codes: All design documentation and subsequent construction accomplished pursuant to this contract shall comply with the latest edition of the following codes, unless the CO directs the Contractor otherwise. Any exception must be approved in writing by the CO prior to construction start-up.

1. International Building Code

2. International Mechanical Code

3. International Plumbing Code

4. National Electrical Code

5. National Fire Code

6. Uniform Federal Accessibility Standards

7. Base Facilities Standards Design Guide, shall be the design guide used for submitting project drawings and as-built drawings to the Government.

8. Joint Base Charleston Architectural Compatibility Plan (see SOW

Attachment 1).

9. Air Force Design Guides. The Design Guides can be accessed and downloaded online from http://www.wbdg.org.

10. Unified Federal Criteria (UFC). Criteria can be accessed and downloaded online from http://www.wbdg.org.

11. Unified Facilities Guide Specifications (UFGS). These specifications can be accessed and downloaded on line at http://www.wbdg.org.

12. Air Force Engineering Technical Letters (AFETLs). AFETLs can be accessed and downloaded on line at http://www.wbdg.org.

13. JBCGS 28 31 76 Interior Fire Alarm System & Mass Notification System

(see SOW Attachment 2)

14. JBC Cable Management Policy (see SOW Attachment 3)

15. UFGS 01 45 00 Quality Control (see SOW Attachment 10)

16. UFGS 01 35 26 Governmental Safety Requirements (see SOW Attachment 11)

6.1.1 Technical Specifications: The Contractor shall follow the requirements set forth in the Unified Federal Guide Specifications.

6.1.2 Code Availability: The contractor shall have a copy of each of these documents for use during the term of the contract, and furnish two (2) complete sets to the government at the beginning of the contract. The contractor shall maintain these code books current throughout the life of the contract by obtaining

- 10 -copies of any and all revisions/updates as they become available, not to exceed 60 days of the release of the revision. If there is a conflict between these codes, regulations, and specifications, the most stringent requirement shall apply at all times.

1. International Building Code

2. International Mechanical Code

3. National Electrical Code (NFPA 70)

4. International Plumbing Code

5. National Fire Code (NFPA 1)

6.2 Order of Precedence: Requirements included in the statement of work (SOW) shall take precedence over the contract specifications, drawings, sketches and other information provided with each task order. For conflicts between requirements included in the SOW, the most stringent requirements shall apply, unless specifically requested in writing by the Government. Likewise, for conflicts between requirements outside of the SOW, the most stringent requirements shall apply, unless specifically requested in writing by the Government.

6.3 Environmental Specifications: The following environmental specifications shall be the specifications used to address environmental protection and controls on all projects.

6.3.1 JBCGS 01501 Environmental (see SOW Attachment 4)

6.3.2 JBCGS 01540 Green Procurement (see SOW Attachment 5)

6.3.3 JBCGS 01572 Waste Management (see SOW Attachment 6)

6.3.4 JBCGS 01575 Temporary Environmental Controls (see SOW

Attachment 7)

6.3.5 The contractor shall perform all activities of this contract in accordance with all applicable Federal, State and local laws and regulations.

6.3.6 The Base is committed to recycling as much construction and demolition debris as is practical. The contractor is required to make every effort to recycle materials including concrete, support metal, etc. Submit monthly and final Recycling and Disposal Report sorted by material type and tonnage (for 628 CES/CEIE records). Use recycled materials in the projects per FAR 52.223-4, FAR 52.223-9, and EO#13101. Also reference Air Force Instruction 32-7042, Chapter 3 (In particular 3.5).

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6.4 Manufacturer’s Instructions: Manufacturer's instructions pertaining to the use or installation of products, materials, or equipment used or installed in the execution of work under this contract form a part of these specifications as though specifically set forth herein. These instructions apply whether furnished as a normal, usual, or customary practice of the manufacturer or if furnished in response to a requirement stipulated herein. In the event of conflict between the specification of drawings and manufacturers' instructions, the contractor shall bring such conflict to the attention of the CO for resolution before proceeding with the work involved.

7.0 QUALITY CONTROL (QC)

7.1 It is the Contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of this Statement of Work (SOW) and to ensure compliance with the Contract Clause entitled "Inspection of Construction" and other contract requirements. The contractor is responsible for quality control and shall establish and maintain an effective quality control system consisting of plans, procedures, personnel, control, instructions, tests, records, forms and organization necessary to manage all task orders to produce end products which comply with the contract requirements. The system shall cover all construction operations, both on site and off site, including work by subcontractors, fabricators, suppliers and purchasing agents.

7.2 The QCM shall direct the execution of the Contractor’s QC Plan.

7.3 The Government reserves the right to require the contractor to make changes in their QC Plan and operations including removal of personnel, as necessary to obtain the quality specified.

7.4 Separate payment will not be made for providing and maintaining an effective Quality Control program. All costs associated therewith shall be included in the contractor's coefficient.

7.5 The Contractor shall submit the following documents to the Contracting Officer prior to award of the initial TO:

7.5.1 A copy of the letter to the QC manager signed by an authorized official of the firm describing their responsibilities and delegating sufficient authorities to adequately perform the functions of the QC manager, including authority to stop work not in compliance with the contract.

7.5.2 Copies of letters issued by the QC manager to other various quality control representatives outlining duties, authorities, and responsibilities.

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7.5.3 QC Plan: The QC plan shall include, but not limited to the following:

1. Description and details of the QC organization, including an organizational chart showing clear lines of authority.

2. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a QCM function.

3. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, off site fabricators, suppliers, and purchasing agents.

4. Description and details of the Contractor’s inspection system to monitor the execution of any task completed under this contract.

Description of specific areas to be inspected on a scheduled or unscheduled basis, how often inspections will be accomplished, and titles of the individuals who will perform the inspections. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

5. Description and details of procedures for tracking construction deficiencies and their causes from identification through acceptable corrective action. These procedures will establish verification that identified deficiencies have been corrected.

6. Reporting procedures, including proposed reporting formats.

Any changes to the approved QC plan shall be submitted to the Government in writing for approval by the CO

7.6 QC Coordination Meeting: Before issuance of any task order under this contract, and prior to acceptance by the Government of the QC Plan, the contractor shall meet with the CO or authorized representative and discuss the contractor's quality control system. The QC Plan shall be submitted for review a minimum of five (5) calendar days prior to the Coordination Meeting. During the meeting, a mutual understanding of the system details shall be developed, including the forms for recording the QC operations, control activities, testing, administration of the system for both on site and off site work, and the interrelationship of contractor's management and control with the government's quality assurance. Minutes of the meeting shall be prepared by the contractor and signed by both the contractor and the CO. The minutes shall become a part of the contract file. There may be occasions when subsequent conferences will be called by either party to reconfirm mutual understandings and/or address deficiencies in the QC system or procedures which may require corrective action by the contractor.

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7.7 Acceptance of QC Plan: Government acceptance of the contractor's QC plan is required prior to the commencement of work on any task order.

Construction will be permitted to begin only after acceptance of the QC Plan or acceptance of an interim plan applicable to the particular feature of work to be started. Work outside of the features of work included in an accepted interim plan will not be permitted to begin until acceptance of the QC Plan or another interim plan containing the additional features of work to be started.

7.8 Design Quality Control: The contractor shall thoroughly review all design submittals for accuracy, completeness, and compliance with contract requirements, and shall indicate its approval thereon as evidence of such coordination and review. The contractor shall include constructability, architectural and system compatibility, operability, and maintainability considerations in each review.

7.8.1 Contractor’s Review: Prior to submittal, the contractors' quality control (QC) representative shall check and approve all items, and sign and date each item indicating action taken. If the task order requires shop drawings, each of the contractor's appropriate reviewing officials shall sign or initial the drawings as evidence of review. The CO may refuse any shop drawings submitted without evidence of the contractor's review, coordination, and approval. The CO's approval shall NOT relieve the contractor from responsibility for any errors or omissions in such drawings, nor from responsibility for complying with the requirements of this contract.

7.9 Inspectors: In addition to the QCM, the contractor shall provide inspectors to assist the QCM for every CSI discipline including: electrical, mechanical, civil, structural, environmental, architectural, and materials technician. These individuals shall be directly responsible to the QC manager; be physically present at the construction site during work within their areas of responsibility;

and have the necessary education and/or experience to be qualified to inspect their trade. These individuals may perform other duties but must be allowed sufficient time to perform their assigned quality control duties as described in the QC Plan.

7.10 Advisors: The contractor shall have ready access to professional advisors for each discipline capable of physically visiting the job site within 48 hours of notification to resolve specific technical issues as required. These professional advisors shall have a minimum education and/or experience in accordance with the experience matrix listed herein.

ADVISOR EXPERIENCE MATRIX

Architectural Graduate Architect with at least 4 years experience in the type of work being performed.

Civil Graduate Civil Engineer with at least 4 years experience

- 14 -in the type of work being performed.

Structural Graduate Structural Engineer with at least 4 years experience in the type of work being performed.

Mechanical Graduate Mechanical Engineer with at least 4 years experience in the type of work being performed.

Electrical Graduate Electrical Engineer with at least 4 years experience in the type of work being performed.

Environmental Graduate Environmental Engineer with at least 2 years experience in the type of work being performed or technician with at least 5 years related experience.

Materials Technician with at least 3 years related experience in the appropriate area, for the type of work being performed.

7.11 Documentation: The contractor shall maintain, on site, current records providing documented evidence that the required quality control inspections, tests and other activities have been conducted by the contractor and the necessary corrective actions taken. These records shall include the work of subcontractors and suppliers. Documentation shall be in a format acceptable to the CO and made available to the Government throughout the performance period of this contract.

7.11.1 Daily Reports: Contractor shall develop and maintain daily reports for each TO, indicating:

1. Contractor and subcontractors working on the project, their area of responsibility and their number of personnel working.

2. Operating plant/equipment with hours worked, idle, or down for repair.

3. Work performed each day, giving location, description, and by whom.

4. Test and/or control activities performed with results and references to specifications/drawings requirements. List deficiencies noted along with corrective action.

5. Quantity of materials received at the site with statement as to acceptability, storage, and reference to specifications/drawings requirements.

6. Submittals reviewed, with contract reference, by whom, and action taken.

7. Off-site surveillance activities, including actions taken.

8. Job safety evaluations stating what was checked, results, and instructions or corrective actions.

9. Instructions given/received and conflicts in plans and/or specifications.

10. Weather conditions encountered.

11. Any delays encountered.

12. Contractor's verification statement that equipment and materials incorporated in the work and workmanship comply with the contract.

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One copy of these records in report form shall be furnished to the government within 24 hours of request by the CO. Reports shall be signed and dated by the QCM. Reports shall include copies of test reports and copies of reports prepared by subordinate QC personnel.

8.0 CONTRACTOR USE OF PREMISES: The government will provide an approximately 22,500 square foot lot on Joint Base Charleston for the Contractor’s Site Office and Open Storage Area.

8.1 Site Office: The contractor shall provide a modular building or trailer for his/her own office and shop space. The site office shall be manned during standard working hours. The color of the building or trailer must match the existing base color scheme. The contractor is responsible for mobilization, set-up, and the location and making of utility connections. The contractor shall anchor the building securely and install appropriate skirting, provide safe and proper entrances and exits, and ensure the building conforms to the Americans with Disabilities Act.

8.2 Open Storage Area: The same lot that the trailer will be available for the contractor to use for open storage. The contractor will install a security fence with screening (dark brown geo-fabric). The contractor shall maintain the fence in a serviceable condition at all times and keep the fence line clear of weeds and trash.

The contractor shall keep the storage area neat, orderly, and clear of all debris.

Also, the contractor shall not allow trash or other debris to scatter from this area by wind or other means. Upon completion of this contract, the contractor shall clean the open storage area and ensure it is free of any trash or debris prior to release of final payment. Any modifications/improvements to the area shall remain the property of the government.

8.3 Contractor Identification Sign: The Contractor shall erect a sign for his/her office and/or storage area. The sign(s) shall be in compliance with base requirements and color scheme and approved by the Base Civil Engineer before being erected.

8.4 Site Plan: The contractor shall prepare a site plan indicating the proposed location and dimensions of any area to be fenced and used by the contractor, the number of trailers to be used, avenues of ingress/egress to the fenced area and details of the fence installation. Any areas which may have to be graveled to prevent the tracking of mud shall also be identified. The contractor shall also indicate if the use of a supplemental or other staging area is desired.

8.5 Emergency Contact Signs: All Contractor controlled storage trailers and buildings shall have a metal identification sign posted in notice conspicuously posted clearly indicating who to contact in case of emergency.

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9.0 PROTECTION OF CONTRACTOR’S EQUIPMENT & GOVERNMENT PROPERTY

9.1 All Contractor supplied equipment is the sole responsibility of the Contractor.

The Government shall not be liable for any loss or damage to the Contractor's property, including stock, or for expenses incidental to such loss or damage.

The Contractor shall secure his materials and protect all equipment from damage.

The contractor is responsible for insuring his/her own contents. In the event of a fire or damage to either Contractor or Government property, the contractor shall immediately notify the Base Civil Engineer Squadron.

9.2 Any equipment/material the Contractor removes and which requires reinstallation as part of the job requirements shall be the responsibility of the Contractor. All damaged material shall be replaced with equipment/material of equal quality and function by the Contractor at his own expense.

10.0 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY

10.1 Only the CO is authorized to make changes to the contract or any TO issued thereunder. No other Government or non-Government official may alter this contract or any TO issued in accordance with the basic contract terms and conditions. The Contractor is to report any attempts to alter this contract or any TO to the CO. In the event the Contractor effects any such changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

11.0 TASK ORDER PRICING: Contractor task order pricing shall be accomplished as described below and based on the most economical standard construction practices.

Value engineering and design review shall be used in project design and scope development. Unreasonable methods and or estimates to accomplish task order tasks will not be accepted.

11.1 Terms Explained:

11.1.1 Line Item Costs: The cost of a line item shall be the item’s total bare cost based on a national average as defined by RS MEANS Price Book. The RS MEANS labor costs are included as line items of work.

11.1.2 Contract Unit Price Book (UPB): Contract line item unit prices are to be used as the basis on task order pricing. Estimates composed of the RS MEANS Price Book line items and the Custom price book line items bare costs per unit, based on a national average are used. They are non-negotiable.

11.1.3 RS MEANS Price Book (MPB): Includes all items of work from a current year RS MEANS Facilities Cost Data Guide, RS MEANS Assemblies and RS MEANS Master Composite Cost Data Guides. The line items are priced

- 17 -primarily using contractor furnished RS MEANS electronic data bases: The RS MEANS labor costs are included as line items of work.

11.1.4 Custom Price Book (CPB): Is a pre-priced line item book that will allow for the addition of line items not included in the RS MEANS Price Book.

Non Priced Line Items may be added to the CPB after negotiation and they are used on a task order at the discretion of the CO.

11.1.5 Non Pre-Priced items (NPP): Are Items of work not included in the UPB required for execution of a TO and within the scope and general intent of the contract. These items must be submitted, approved and/or negotiated.

11.1.5.1 Items from sources such as Engineered Performance Standards, Preventative Maintenance Standards and Service Call Standards shall not be negotiable; however their costs shall be used in calculating the NPP percentage of the total task order cost.

11.1.5.2 Non-Means NPP item prices taken from local area sources shall be the lowest price offered from at least three (3) verifiable, independent, acceptable vendors. Quotes shall be submitted to the CO. Equipment and material prices shall be based on the contractors cost. The contractor may be required to show proof of its cost upon request. Labor costs shall be derived using the RS MEANS productivity and crew cost rates.

11.1.6 Local Area Adjustment Factor: The RS MEANS total weighted average City Cost Index (CCI) for the city of Charleston, South Carolina, or the nearest city.

11.1.7 Coefficient: The coefficient is multiplied against the standard unit prices in the UPB to calculate task order prices.

11.1.7.1 The unit prices as established by the UPB are multiplied by the coefficient to arrive at the actual price for a unit of work.

11.1.7.2 The coefficient is defined as a numerical factor which compensates the Contractor for any and all costs (generally indirect costs) and profit not included in the UPB unit pricing. The coefficients shall include all costs not covered in the UPB line items, or not allowed (such as Division 1 – General Requirements, see Schedule B, Notes 3 & 4) in the RS MEANS. The coefficients shall include but not be limited to overhead, profit, and labor burden for the Prime Contractor and subcontractors, bond premiums, insurance, taxes, any adjustment factors for average TO size, adjustment factors for the additional security requirements imposed by this work being located on an active military installation, adjustment factors for the additional paperwork required from this being a Federal contract, proposal preparation costs for withdrawn TOs, costs associated with

- 18 -procurement of required tools, equipment, software, specifications, computers, compliance with environmental laws, engineering services if required, and Contractor’s perception of the accuracy of the UPB.

Coefficient should also include cost for design, daily cleanup, protection or incidental moving of Government property including furniture, portable toilets, and administrative and technical support. No allowance will be considered later for these costs.

11.1.7.3 Contingencies such as changes to labor wages and inflation shall be adjusted annually by the annual economic price adjustment to the UPB.

Any change in the applicable minimum hourly rates of wages during the contract period shall not affect the unit prices to be paid by the Government for work performed under the contract.

11.1.7.4 The Contractor shall consider the following factors that affect the calculation of the coefficients:

1. The coefficients are fixed for the term of the contract.

2. Unless otherwise specifically noted in the UPB, UPB prices are for “in-place” quantities. There shall be no allowances added for waste, compaction, storage, shipping, staging, handling, etc.

3. Daily clean up shall be performed at all active project sites. It shall not be a direct TO cost but shall be paid from the coefficient.

Final cleanup will be a direct cost added to each TO.

4. The coefficient shall cover all the items typically designated as general conditions, profit and overhead including administrative support, technical support and labor burden for the prime Contractor’s office staff and workforce.

5. The RS MEANS total weighted average City Cost Index (CCI) used as the Local Area Adjustment Factor does not take into consideration that this work is to be accomplished on an active military installation.

The coefficient shall account for all adjustments necessary to cover additional costs associated with working on an active military installation (such as increased security screening requirements, increased paperwork requirements, etc.)

6. All vehicles, office supplies/setup, administrative requirements, and equipment/tools which are customary to the trade shall be part of overhead, and therefore included in the coefficients. Equipment/tool rental will be allowed as a direct cost to any TO for specialty equipment required for a TO. For example, scaffolding, lifts, earthmoving equipment etc. The Contractor shall provide and maintain

- 19 -equipment/tools such as a generator, gasoline powered pump with hoses, laser level, flatbed trailer, pick-up trucks or vans, etc. The cost of maintaining, operating, mobilizing, demobilizing and transporting the Contractor’s equipment shall be included in the coefficient.

7. Equipment rental shall not be allowed as a direct cost to any TO, except under special circumstances as described.

8. RS Means unit prices are based on projects ranging from $10,000 to $1,000,000. An average SABER TO will range from $5,000 to $250,000. Any cost adjustment for the lower average SABER TO size shall be included in the Contractor’s coefficient.

No adjustment for TO size will be allowed as a direct TO cost.

11.2 How To Calculate A Task order Price:

11.2.1 Total UPB Cost: The sum of all UPB line item bare costs.

11.2.1.1 Government Furnished Material and Equipment: The

Government may provide materials and/or equipment for installation.

When furnished, the respective RS MEANS material/equipment shall be deleted from the RS MEANS line item cost, and the remaining line item cost shall be treated as UPB line item. If an item does not exist in the UPB, the cost for that line item shall be calculated exactly as an NPP item.

11.2.2 Localized Total UPB Cost: The Total UPB Cost (11.2.1) multiplied by the Local Area Adjustment Factor.

11.2.3 Pre-Priced Total Project Cost: The Localized Total UPB Cost (11.2.2) multiplied by the contractor’s coefficient.

11.2.4 Total NPP Cost: The sum of all NPP line item costs.

11.2.5 NPP Total Project Cost: The Total NPP Cost (11.2.4) multiplied by 15% for Prime Contractor’s overhead and profit on NPP work.

11.2.6 Task Order Cost: The sum of the Pre-Priced Total Project Cost (11.2.3) and the NPP Total Project Cost (11.2.5).

11.3 Keeping Prices Current:

11.3.1 (UPB) Unit Price Book: Contains the list and price information for all pre-priced items covered in this contract. UPB consisting of the current year RS MEANS Facilities Cost Data Guide, R.S. Means Assemblies and the R.S.

Means Master Composite Cost Data Guides shall be updated each year effective 15 January. (Example: The contract is awarded on 30 March 2016,

- 20 -the 2016 UPB shall remain in effect through 31 December 2016, and be updated on 15 January 2017).

11.3.1.1 The RS MEANS Construction Data Books: (MPB) shall be updated annually through the life of the contract. Each year on 15 January, all projects that were previously estimated, but not yet awarded, will be updated to the current year costs. If the new RS Means Price Book covers an existing Custom Price Book line item, the line item in the new RS MEANS price book will be used and the existing line item in the CPB shall be discarded.

11.3.1.2 Custom Price Book (CPB): The CPB shall be updated to current year pricing on 15 January each year. This inflation factor shall be determined by the following:

11.3.1.2.1 RS MEANS National Average Historical Cost Index

shall be used to calculate the percentage of change from the previous year. Each year on 01January, RS MEANS provides a new construction cost data. (Ex. 2009 RS MEANS Facilities Book

p. 1273 Actual costs: July 2008=180.4, July 2007=169.4, Percent of Change = (180.4/169.4 = +6.5%)

12.0 COMPUTER REQUIREMENTS

12.1 The contractor shall be fully operational with all required automated data processing (ADP) capability within 15 calendar days after contract Notice to Proceed.

12.2 Minimum Hardware: Minimum computer equipment as required to use with the e4Clicks pricing system and the required software listed below:

Digital document sender(s) to allow transmission of electronic submittals.

212.3 Software: (Latest version available to be purchased and maintained by the Contractor):

Microsoft Windows 7 or later.

Microsoft Office Professional for Windows e4Clicks Project Estimator AutoCAD 2013 for Windows or later Microsoft Project Adobe Acrobat Professional

12.4 Each TO proposal shall be prepared using e4Clicks Project Estimator (or equal, as approved by the CO) and the RS MEANS Facilities master file Automated Estimating System (AES). Each line item in the UPB includes

- 21 -appropriate material, equipment and labor costs indexed to the Charleston area.

The RS MEANS prices in the UPB shall be updated annually per agreement, using the MEANS referenced local percentage (in the section titled City Cost Index) for materials, labor and equipment for the Charleston area. The contractor shall provide the estimating software, licenses, training and all current updates for ten (10) Government users. The software will be required to be installed and operational within twenty-one (21) days after contract award. The Contractor shall renew the licensing and provide all e4Clicks software and price book updates for the duration of the contract.

12.5 The contractor shall provide and maintain the current year Unit Price Book (UPB) consisting of the RS MEANS (MPB) (electronic database of pre-priced items) and Custom Price Book (CPB).

12.6 Annually, the contractor shall provide at no additional cost to the Government, twelve (12) hard copies of the current RS MEANS Facilities Construction Cost Data book and the unit price update. Eleven (11) copies and the unit price update shall be delivered to Todd R. Martin (Project Management Element Chief ), and one (1) copy shall be delivered to the Contracting Officer.

Failure to deliver and install the updated price books may result in awarded costs of negotiated proposals with the previous year’s UPB costs. These books shall be delivered no later than 15 January each year.

12.7 The Contractor shall provide, install, and maintain the Contractor’s computer hardware and software. As a minimum, the Contractor shall maintain equipment and software throughout the term of this contract to operate the specified AES and AutoCAD. The Contractor shall furnish and install the RS MEANS annual unit price updates on their computers each year at option renewal throughout the term of this contract.

12.8 Any Contractor furnished hardware not operating properly shall be promptly repaired by the Contractor so as to maintain all schedules and deliver all documents to the Government within the timeframes specified.

12.9 CADD Requirements:

1. All drawing files shall be created using Computer Aided Design and Drafting (CADD) software. Drawing files shall be compatible with the version of AutoCAD currently being used by the Government (AutoCAD 2012), without any need for translation or modification by the Government.

2. The Contractor shall use vector elements to construct all portions of the electronic drawings. Raster elements are only authorized to show pre-construction conditions.

3. The Contractor shall submit all CADD drawings on compact disks (CDs).

- 22 -

4. The Contractor shall submit one set of CDs containing the computer drawing files for each project.

5. The Contractor shall provide all data necessary to display, edit, and plot the files produced for each project.

6. The external label on the media shall indicate the utility used to create the drawing, the date of creation, a description of the disk contents (project name and project number), and the name and phone number/e-mail address of the person who created the disk.

7. Before CADD files are placed on the CDs, all extraneous graphics outside the drawing border area shall be removed and all layers required to properly plot the respective drawing shall be activated or deactivated as appropriate.

8. Ensure all reference files, raster images and other supporting files are attached without device or directory specifications (x-refs shall load properly from any electronic storage area).

13.0 COMMUNICATION: The Contractor shall provide and maintain a cellular telephone for the CM throughout the period of this contract.

13.1 Digital Document Scanner/Sender: The Contractor shall have and maintain a digital document scanner/sender throughout the period of this contract to provide a means of attaching original documents to electronic correspondence to the Government.

14.0 CONSTRUCTION START-UP PERIOD: The first 30 calendar days following basic contract award shall be designated as a start-up period, after which the Contractor shall have all equipment and personnel in place to fully execute the requirements of this contract. Also, the Contractor will be required to meet with 628 ABW/CENME concerning CADD requirements and drafting standards during said start-up period.

15.0 PRE-PERFORMANCE CONFERENCES: Prior to issuance of a NTP for any TO, the CO may elect to host a Pre-Performance Conference. The Contractor and subcontractors shall be represented at the scheduled conference and be prepared to discuss potential difficulties and obstacles.

16.0 ORDERING PROCEDURES

16.1 Site Visit

16.1.1 As the need arises for performance under the terms of this contract, the CO or his/her authorized representative will provide the CM an RFP that shall include a written SOW, a preliminary list of required shop drawings/material submittals, and possibly concept design drawings.

The site visit will be scheduled at the earliest possible time, but in no case

- 23 -more than 2 working days from the date of notification. The CM and subcontractors shall attend the site visit with the BCE’s representative and CO’s representative to clarify the scope of the requirement, verify existing conditions and obtain whatever measurements and information is necessary to develop the design and produce a complete and accurate TO proposal. The scope validation/site visit discussions will include:

1. Site access;

2. Methods and alternatives for accomplishing the work;

3. Definition and refinement of requirements;

4. Requirements for Contractor proposal (in addition to those enumerated in this SOW);

5. Detailed scope of work; and

6. Special time requirements for completion, phasing requirements, and liquidated damages.

16.1.2 The CM shall accomplish a Memorandum for Record of the site visit.