Atch 1 SOW.pdf

STATEMENT OF WORK (SOW)

FOR

ANNUAL AERIAL MAINTENANCE & EQUIPMENT TESTING

MISAWA AIR BASE JAPAN

1.0 OBJECTIVE

1.1 To meet our mission in the required examination and testing of Aerial Device Examination and Test, the vendor shall provide the user the service of examining and testing of aerial device in accordance with National Fire Protection Association (NFPA) standards and upon satisfying those standards, issue a certificate of compliance. Additionally, we require annual servicing and testing of 3 Fire Department breathing air compressors, and rescue equipment (listed below). The vendor shall provide the user the service in accordance with National Fire Protection Association, AFOSH, and OSHA standards and upon satisfying those standards, issue a certificate of compliance for each piece of equipment.

1.2 The Contractor shall provide the services listed below. All services shall be performed in accordance with inspection and testing set forth by the manufacturers and certification requirements of the National Institute for Occupational Safety and Health (NIOSH), and the National Fire Protection Association (NFPA), AFOSH, and OSHA testing procedures. Contractor must show proof of certification for small engine (generators, saws, etc.), Hurst Hydraulic, Hurst eDraulic equipment and Servicing Air Breathing Compressor. Additionally, Contractor will show proof of certification for Aerial Device Maintenance and testing to meet NFPA standards. A detail report for each piece of equipment shall be provided stating:

maintenance performed, any repairs made, if items passed or failed inspection & if items is considered in or out of service for use. If repairs are needed, a detailed report shall be provided to the Fire Department and coordination for repairs shall be made at a later date.

2.0 TASKS

2.1 2 Aerial Device Apparatus:

1. Quaint Ladder Truck, call sign Ladder 15, assigned to Misawa Air Base Fire Emergency Services, vehicle registration: AF11C00292

2. Water tower (Snozzle), Call sign Crash 10, assigned to Misawa Air Base Fire Emergency Services, Registration Number 02L00165.

2.2 Five (5) Year Examination and Testing Program:

Nondestructive testing (NDT) in accordance with NFPA 1911 is due at least every five years and is required to confirm the ladder aerial device continued operational safety. Contractor shall provide Non- Destructive testing (NDT) and examination of one 75’ Aerial Platform vehicle (AF11C00292) and one water tower, Call sign Crash 10, Registration Number 02L00165 assigned to Misawa Air Base Fire Emergency Services located in Misawa, Japan in accordance with NFPA Standard 1911, Attachment 1 to RFQ No. A520522QB039

Date: 2 Jun 22

Standard for Testing of Fire Department Aerial Devices, Chapter 22 - 2017 edition.

The NDT inspection and test consist of, but not limited to:

2.2.1) Review service records and previous inspections.

2.2.2) Review manufacturer’s specification and performancerequirements.

2.2.3) Visual inspection. (All structural weldment, bolts, rivets, and other mechanicalfasteners).

2.2.4) Visual inspection. (Chassis, stabilizers, turntable, torque box, aerial ladder, platform, waterway).

2.2.5) Operating test. (Elevation, extension and rotation time requirements, operation controls and overrides.

2.2.6) Manufacturer’s mechanical tolerances. (Bearing clearance & backlash, cylinder drift, vertical twist).

2.2.7) Safety devices. (Warning lights and horns, interlocks, overrides, relief valves, etc.)

2.2.8) Load test 2.2.9) Water system test.

2.2.10) Warning signs and operational limitation placards.

2.3 Test Results: Contractor will provide a written report with an explanation of the findings. This report should detail all of the tests that were conducted. In addition, the results of each of the specific inspection and test items and any required repairs shall be identified. If the equipment is found to comply with the applicable requirements, a Certificate shall be issued.

2.4 Compressor Servicing: One (1) Bauer Self Contained Breathing Apparatus stationary compressor refill station (Bauer, Unicus III, CFS 5.5) and One (1) Bauer mobile SCBA compressor refill trailer Bauer (TCOM-13H). One (1) EagleAir Sidewinder x2, Model: SWX2S.

2.5 Air compressors shall be serviced according to the respective manufacturer’s specifications. SCBA compressor and refill stations, storage trailers and gas boosters or decanting systems shall be serviced according to the respective manufacturer’s specifications. This inspection shall be carried out on-site including the fill station preliminary data, pre-test data, check list, test check list, labels and instructions and appearance as well as the compressor preliminary data, pre-test data, check list tests, check list normal operational readings, accessories, monitors, air test, labels and instructions and appearance. All servicing, repairs, calibrations and testing of compressors, refill stations, storage trailers and gas boosters or decanting systems shall be performed and carried out by certified high pressure and ultra-high pressure breathing air compressor technicians. Contractor shall provide air-testing services if required. For the purpose of an annual service, it will be assumed that the compressor will be fully operational. Any repairs will be indicated in a report to the fire department for future service. Oil and filter would be included.

2.6 Rescue Pump and Equipment Annual Service: All Tool Operating Handles: disassemble, clean, inspect, replace visible o-rings and seal rings, regrease, re-torque to factory spec, assemble and perform operational check and inspect protective cover for damage; replace if necessary. Combi Tools/Cutters:

disassemble blade main hinge bolt and hinge pins, clean, inspect, clean and inspect blades, clean and inspect shims (if present), regrease and reassemble, re-torque to factory spec and perform operational check and inspect protective boot; ensure that it is intact and properly fastened. Spreaders: disassemble spreader arm main hinge bolts and hinge pins, clean, inspect, remove spreader arms, and shims, clean and inspect, remove spreader tips, lubricate tip retention pins, regrease, reassemble, re-torque to factory spec, and perform operational check. Rams: extend plunger(s) to full extension, remove ram grip head, visually inspect plunger for physical damage, regrease ram grip head and re-install on plunger and perform operational check. All Carrying Handles: Inspect carry handle for damage, inspect fastening hardware and tighten if necessary, inspect LED light components (if present). All Couplers: clean and inspect for damage and proper function. All Hydraulic Hoses/Pigtail Hoses: clean and visually inspect entire length for any damage, cuts, abrasions and/or kinks, check that bend restrictors are in position, check couplers for damage and proper function, check that protective dust caps are in position and perform static pressure check. All Tools: clean and visually inspect for damage, ensure that all operation/warning labels are in place and operationally inspect tool. Gasoline Engine Power Units: clean and visually inspect for damage, check for proper operation, RPM, etc., change motor oil, inspect spark plug, clean and re-gap according to manufacturer’s spec (replace if necessary), inspect fuel lines (replace if necessary), replace fuel filter (if present) and replace air filter. Electric Motor Power Units: clean and visually inspect for damage, inspect proper operation of ON/OFF switch, inspect electrical cord and plug for visible damage. Hydraulic Pump Power Units: clean and visually inspect for damage, check for proper operation, check maximum operating pressure (adjust if necessary), check flow rate to ensure it meets factory spec, check change-over valve (adjust if necessary), check roll cage (if present) for damage, check side covers (if present) for damage and location of all fasteners, check rubber anti vibration dampers (replace if necessary), drain hydraulic fluid (replace with new fluid), ensure that all operation/warning labels are in place and ensure that Pressure Release Device is in place (replace if necessary). All labor and parts will be charged accordingly.

2.7 Rescue Tools:

2.7.1 Hurst Equipment

Equipment Serial Number Model Number Hydraulic Cutters 00151110-009 S511 Hydraulic Hurst Combo Spreaders 25577-01 SC557 Hydraulic Hurst Spreaders 00151480-0001 SP510 Hydraulic Hurst Combo Spreaders 288216-01 SC557 Hydraulic Hurst Combo Spreaders 255577-05 SC557 Hydraulic Hurst Combo Spreader 001507790003 Hydraulic Hurst Ram 001507-005 Combination Hurst 314570 273025000B1 Hurst Spreader 318776 271080000 Electric Hurst Ram 281921 274085000 Electric Hurst Ram 314574 274080000B1 Electric Hurst Cutters 350608-26 S700 E2 Electric Hurst Spreaders 350497-52 SP310 E2 Electric Hurst Combination Spreader

271320 SC357 E2

Electric Combination Spreader Eligible 273045 S357 E2 Electric Hurst Ram 350513-76 R421 E2 Electric Hurst Ram 281921 R421 E2 Electric Combination Spreader Eligible 34796 357 E2 Electric Hurst Cutter Damage 34791-

S700 E2

Electric Hurst Ram 281921-0012 R421 E2

2.7.2 K12/Saws:

Vent Master 397K 1600450 K970-11 Husqvarna 3800004 K970-11 chain Team Vent Master 2015-3800024 Husqvarna 3800-041 Vent Master 1600-450 Team Husqvarna 3500060 Circular Saw C0824 315.108420 K12 0400049

K970 Rescue (Team) k-12

2012-1700209

K12 2014-1900215 397K K-12 2015 1600446 K970-11

2.7.3 Generators:

Honda GX (Hydraulic Tool generator) 256965-02 HPP620 Red Honda GX (Hydraulics Tool generator) 151407-0002 P620SG Honda EB 3000c EZGP1176021 Honda EB 3000c EZGP1178831

2.7.4 Miscellaneous:

Hose Tester 2091935100 MC18/205M Troy Bilt 1E154DD2013 TB4BPEC Ram Fan 207663 LB7002UB Tempest Power Blower 086-01018 700-086 Ramfan the Force Eligible GF165 Homelite generator HRO310077 CGE6300 Yard Machines (snow plow) 1A092B80748 31AS63EF700 Yard Machines (snow plow) 1A09B40277 31AS63EF700 Firefighter Plus High Press Multipurpose 13203193084 5290HE/NPT-0

3.0 Definitions

3.1 Contracting Officer (CO): Contracting Officer is the government official authorized to enter into, administer, and/or terminate the contract and make related determination and findings.

3.2 Government Representative Government Representative is the Government liaison appointed in writing by the Contracting Officer and designated in the contract will function as the technical representative monitoring cost/price, delivery, and performance of the contractor. The Government Representative is not authorized to obligate the government or direct any changes to thecontract.

3.3 Government Furnished Information (GFI) Government Furnished Information

4.0 Contractor Task Requirements

4.1 Certification and qualification requirements for third party testing: The services outlined in this standard shall be performed by qualified persons, a third party testing company or the manufacturer, determined acceptable to the authority having jurisdiction.

4.2 After completion of the inspection and servicing of the equipment, a copy of an inspection and test Report will be provided. If the equipment is found to comply with the applicable requirements, a Certificate will be issued by the contractor. If non-compliant items are found during an inspection, a re- inspection may be required in order to obtain a Certificate. Contractor also has the option to issue a certificate when proof of all items identified as “non-compliant” have been corrected.

4.3 Place of Performance: Contractor shall coordinate with the Government Point of Contact and Misawa Air Base Fire Emergency Services (FES) for scheduling the servicing. Note: Misawa is a city located in eastern Aomori Prefecture in the Tōhoku region of Japan. A level area with electricity and water will be made available for the inspection.

4.4 Hours of Operation: Monday-Friday 8:00 a.m. – 4:30 p.m. daily. No services are required on weekends or U.S. Holidays, unless prior arrangements have been made.

4.5 Period of Performance: The period of performance shall be within (30) days after receipt of award.

Contractor shall complete the maintenance of equipment described in this SOW not to exceed a five (5) days period after commencing of work at eachlocation.

4.6 Clean up: The Contractor shall at all times keep the work area, including storage areas, free from accumulations of waste materials. Before completing the work, the Contractor shall remove from the work and premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the Government. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the Government Point of Contact.

4.7 Misawa AB Fire Prevention: The contractor shall be responsible for fire prevention in the area of performance. The contractor shall comply with the following fire prevention guidance.

Fire Reporting:

1) The primary emergency reporting number on Misawa AB is 911 or 0176-53-1911 from off-base. Fire Department operations take place out of Bldg. 947 and 3003 for main base, and Bldg. 1940 for the North Housing area.

2) On-base telephones if any, in the on-base warehouse(s) shall have "911" stickers.

3) All contractor-employed personnel shall be familiar with fire reporting numbers and procedures, and shall to put the number "0176-53-1911" into his/or her mobile phone.

Vehicles:

1) Access for fire fighting vehicles must be maintained at all working sites.

2) Contractor's vehicles shall not be parked within 15 feet of any fire hydrant of Fire Department connection.

3) Contractor's vehicles shall give the right-of-way to responding fire/emergency vehicles.

Electrical Hazards:

1) All of the contractor’s electrical tools and equipment shall be in good (original) working condition and its maintenance shall be done properly in compliance with manufacturer’s maintenance instructions.

2) All extension cords used shall be equipped with circuit breakers and plugged directly in the outlets (not other extension cords).

3) Building utility panels shall not be blocked by contractor tools/supplies.

Storage:

1) Flammable liquids shall not be stored inside the warehouses next to the buildings or near exit ways.

2) Fire protection system shall not be obstructed at any time. Carpet storage shall be neat in a manner which does not present fire/safety hazards and not to block the access to where fire-extinguishers are mounted.

4.8 Anti-Terrorism:

4.8.1 Special Security Requirements. The contractor shall comply with all Misawa AB security requirements. The government will provide escorts for the contractor, as required. Failure to comply with the security requirements is cause for termination.

4.8.2 Random Antiterrorism measures (RAMS). RAMS are conducted on Misawa Air Base at varying times during a 24-hour period and may consist of measures such as spot checks of identification credentials, random vehicle searches, and site security sweeps. The contractor is subject to participating and cooperating with RAMS as directed by competent authority. Anticipate increased RAMS during implementation of elevated Force Protection Conditions (FPCONs).

4.8.3 Reporting Suspicious Activity. It is the responsibility of all personnel working and residing on Misawa Air Base to be alert for detecting and reporting suspicious criminal or terrorist activity. The contractor shall immediately report any on-base observed suspicious activity to the 35 SFS/BDOC, Bldg.

646. All contractor-employed personnel shall be familiar with suspicious activity reporting numbers and procedures. The primary number for reporting suspicious activity on Misawa Air Base is 911 from a base phone or 0176-53-1911 from a mobile phone or off-base.

4.8.4 Performance of service during crisis declared by the national command authority or overseas combatant commander. This service is not determined to be essential for performance during crisis as declared by the National Command Authority or Overseas Combatant Commander. In the event of crisis, the contractor will be notified by the CO of the need to discontinue services due to base closure or other causes. If notification to discontinue services is not received, the contractor will be expected to continue performance in accordance with this PWS.

5. Level I Antiterrorism Awareness Training for Contractors (JAN 2019)

(a) Definition. As used in this clause—

“Military installation” means a base, camp, post, station, yard, center, or other activity under the jurisdiction of the Secretary of a military department or, in the case of an activity in a foreign country, under the operational control of the Secretary of a military department or the Secretary of Defense (see 10 U.S.C. 2801(c)(4)).

(b) Training. Contractor personnel who require routine physical access to a Federally-controlled facility or military installation shall complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter. In accordance with Department of Defense Instruction O-2000.16 Volume 1, DoD Antiterrorism (AT) Program Implementation: DoD AT Standards, Level I antiterrorism awareness training shall be completed—

(1) Through a DoD-sponsored and certified computer or web-based distance learning instruction for Level I antiterrorism awareness; or

(2) Under the instruction of a Level I antiterrorism awareness instructor.

(c) Additional information. Information and guidance pertaining to DoD antiterrorism awareness training is available at https://jko.jten.mil/ or as otherwise identified in the performance work statement.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts, including subcontracts for commercial items, when subcontractor performance requires routine physical access to a Federally-controlled facility or military installation.

5.0 RESPONSIBILITIES OF THE GOVERNMENT

5.1 General: Government personnel shall not perform or interfere with the maintenance of the equipment while such equipment is under purview of the contract.

5.2 Government POC: Government will designate a Government POC upon contract award; he/she will be responsible for the inspection and acceptance of contractor-performed services. The Contractor shall coordinate all work requirements and schedules to the designated POC.

5.3 Surveillance: The Government POC will conduct quality assurance and evaluate performance through on-site inspections of the Contractor’s quality control procedures. Method of surveillance will be 100% sampling. Contractor shall guarantee all work performed in accordance with NFPA 1911 and related commercial industry standard.

5.4 Acceptance Quality Level: Due to the nature of the firefighting equipment, it is critical that 100% is the only acceptable level in performing this task order.

5.5 Government Furnished Information (GFI): The Government shall provide a letter of invitation, which the contractor has to fill out and submit to the Contracting Officer or appointed POC. The letter of invitation is required in order for the Contractor Personnel to have access to the U.S. Installation and to use facilities here on Misawa Air Base, Japan.

6.0 CONTRACTOR NOTICE REGARDING DELINQUENT PERFORMANCE

In the event the Contractor anticipates or encounters difficulty in complying with the contract performance schedule, time limitations and requirements, or in meeting any other requirements set forth in this contract, the Contractor shall immediately notify the Contracting Officer in writing giving full detailed rationale for delinquent performance. Receipt of the Contractor’s notification shall in no way be construed as either acceptance by the Government or as a waiver of the Government’s right under this contract or a law.

7.0 GENERAL INFORMATION

7.1. Holidays: The following is a list of U.S. Government holidays. No work will be performed on U.S.

Government holidays. If the holiday falls on a Saturday, the preceding Friday is observed as the holiday, if the holiday falls on a Sunday, the following Monday is observed as the holiday.

7.2 Base Access. Prior to the commencement of work, the contractor personnel shall submit AF Form 99, Applications for Base Passes to 35th Contracting Squadron, Building 656, for employees requiring base access to perform the work. The contractor personnel shall submit FW Form 54, Application for Vehicle

Attachment 1 to RFQ No. A520522QB039 https://jko.jten.mil/ and copies of vehicle inspection certificate, for all the vehicles requiring base access to perform the work.

Upon completion of this contract, the contractor personnel shall return all passes to the Visitor Control Section, 35th Security Force Squadron/SFAP, Bldg. 301, and obtain a certification of receipt. Final payment will be withheld until the contractor personnel have accomplished the required clearances.

7.3 Vehicle Insurance: When contractor’s owned vehicles are being operated on Misawa Air Base,

7.3.1. The contractor shall procure and maintain during the entire period of his/her performance under this contract, the following minimum vehicle insurance: Property Damage - ¥2,000,000

7.3.2. Prior to the commencement of work, the contractor shall furnish to the CO a certificate or written statement of the above required insurance. The contractor is required to notify the CO immediately upon the cancellation or of any material change in the policies adversely affecting the interests of the Government.

8.0 SAFETY REQUIREMENTS

In performing work under this contract, the contractor shall:

8.1 Comply with all applicable Misawa AB Directives, USFJ and DoD Instructions, OSHA standards, and the General Duty Clause of the OSH Act which requires employees to keep their workplace free of serious recognized hazards.

8.2 Record and report promptly (within one hour) to the contracting officer, all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

8.3 Take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

8.4 Cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

8.5 Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

8.6 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

END OF STATEMENT OF WORK