Atch 1 PWS ELECTRICAL Inspection FY22.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

FY22 SIDETRACK INSPECTION

AND

ELECTRICAL SYSTEM MAINTENANCE

AT

U.S. GOVERNMENT SIDETRACK

NO. 328, YOKOTA AIR BASE

8 Aug 2021

The attached PWS is being provided in accordance with (IAW) Section 801, 10 USC 2330. Any contract or task order resulting from this request is to be acquired using performance-based principles.

Attachment 1 to Solicitation No. FA520921Q0098

PERFORMANCE WORK STATEMENT

FOR

SIDETRACK INSPECTION AND ELECTRICAL SYSTEM MAINTENANCE AT

U.S. GOVERNMENT SIDETRACK NO. 328, YOKOTA AIR BASE

1. DESCRIPTION OF SERVICES. The Contactor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform Sidetrack Inspection and Electrical System

Maintenance at U.S. Government Sidetrack No. 328, Yokota Air Base in a manner that ensure continuous and reliable railroad operational condition. The performance period shall be from the effective date in block 3 of

Standard Form (SF) 1449 through 30 Sep 2022.

1.1. MAINTENANCE AND REPAIR SERVICES. The maintenance and repair services shall be in accordance with (IAW) the Japan Freight Railway Company’s (JFRC) rules and regulations as specified in the Agreement

Between the United States of America and JFRC for Handling Military Sidetracks, dated 01 Apr 1987, paragraphs 2, 4, 6 and its first Supplementary Agreement dated 13 July 1987, paragraph 5 entitled “Maintenance”, and the second

Supplementary Agreement dated 16 March 1988, subparagraphs 5.e and 5.f. All construction debris or waste generated from this Purchase Order shall be removed IAW all Japanese laws and regulations, Japan Environmental

Governing Standards (JEGS), commercial practices, and local standards.

1.1.1. The Contractor shall perform services IAW the estimated workload, site plans, and work schedules for FY22 in Appendices A through C as identified as the results of the Jun 2021 joint inspection conducted by the Government

Representatives (GR), the JFRC inspectors, and the Contractor IAW the said agreement above. The work shall include but is not limited to:

(a) Item 0001: Inspection of Electric Portion (No. 328) IAW para 1.2.2 and Appendix A, B and C.

(b) Item 0002: Inspection of Sidetrack Portion (No. 328) IAW para 1.2.1 and Appendix A, B and C.

(c) Item 0003: Emergency Repair IAW Paragraph 1.4.

The Contractor shall provide the submittals to the Contracting Officer (KO) through 374 CES/CEOES.

1.2. The services are categorized into the following two segments, including but not limited to:

1.2.1. INSPECTION OF ROADBED. The Contractor shall perform inspection services to ensure roadbeds are properly maintained in good condition. The items to be inspected are identified in Appendix A. The required services include but are not limited to safety patrolling, inspection of track irregularity, switching device, regular tie, ballast, rail, and other materials. The Contractor shall provide instructions concerning the maintenance to be performed for the following year along with English translation.

1.2.2. INSPECTION, MAINTENANCE, AND REPLACEMENT OF ELECTRICAL SYSTEMS/DEVICES.

The Contractor shall perform electrical maintenance work and inspection services to ensure electrical devices are maintained in good condition. The items to be inspected and maintained and the schedule for inspection are identified in Appendix B, and site plans are identified in Appendix C. The items to be replaced are identified in additional Appendix (if applicable). The required services include but are not limited to inspection and maintenance of signal equipment, switching device, iron conduit system, railroad crossing safety equipment, interlocking device, signal line, power source, circuit track, electric power device, telecommunication devices.

1.3. INTERFERENCE WITH GOVERNMENT OPERATIONS. The Contractor shall make every effort to schedule its maintenance activities so as not to interfere with U.S. Government operations. In the event such interference is necessary, the Contractor shall provide the GR with a minimum of five (5) working days advance notification of the proposed work.

1.4. EMERGENCY REPAIR. In the event any emergency repair work is required to maintain the military sidetrack in safe and operable condition, the KO or GR may verbally instruct the Contractor to proceed with the emergency repairs and confirm this by issuance of a supplemental agreement pursuant to FAR 52.212-4, Contract

Terms and Conditions-Commercial Items in this contract. All maintenance work shall be IAW the JFRC’s rules and regulations. This effort is not included in the basic price.

1.5. WASTE DISPOSAL (If applicable).

1.5.1. The Contractor shall notify the KO and GR if wastes are generated from performance. Every effort shall be made to use recycling and/or reuse (diversion) measures to reduce the amount of waste generated under the contract.

Waste minimization and disposal plan shall be included in the Environmental Protection Plan (EPP), which can be prepared by the Contractor in their format as long as it satisfies the applicable requirements at Environmental

Protection and submitted to the Environmental Office through 374 CES/CEIE prior to performance of the scheduled work. In addition, a copy of contract(s) for waste transportation and disposal, and permits issued from local governments shall be submitted with the AF Form 3000 to CE Environmental (374 CES/CEIE) separate from the EPP.

The plan also needs to list waste that will be generated from the Purchase Order and how they are treated

(recycled/incinerated/landfilled). After the disposal, waste manifests shall be submitted to 374 CES/CEIE along with recycling report that shows the amount of waste recycled/incinerated/landfilled.

1.5.2. SOLID AND CONSTRUCTION WASTE: Solid waste shall be placed in containers which are emptied on a regular schedule. Likewise, construction debris will be placed in appropriate containers or vehicle equipment for proper handling and disposal. Handling and disposal shall be conducted to prevent contamination. Segregation measures shall be employed so that no hazardous or toxic waste will become co-mingled with solid waste. The

Contractor shall transport solid waste to include construction debris off government property and dispose of it in compliance with applicable federal and local requirements for solid or construction waste disposal. In addition, the

Contractor shall comply with Japanese local laws and regulations pertaining to the use of landfill areas. At a minimum, the following items will be recycled: scrap metal, cardboard, concrete, asphalt, scrap wood, wooden pallets, glass, and plastic.

1.5.3. HAZARDOUS WASTE (HW): All HW generated by the Contractor shall be disposed/recycled off base IAW

Japanese regulation, Article 3 of “Law of Disposal and Cleansing of Waste (Haikibutsu no shori oyobi seisou ni kansuru horitsu)” and local regulations. Polychlorinated Biphenyl (PCB) containing items, fluorescent light bulbs, and any hazardous waste that meets criteria of JEGS Chapter 6 generating from existing U.S. properties must be turned in to 374 CES/CEIE for disposal or recycled. The Contractor shall not leave any hazardous waste at work site areas at the end of duty hours. If temporary hazardous waste storage is needed to accumulate hazardous waste on base, the

Contractor shall submit spill response plan with site map, the list of all hazardous waste to be stored on-base and estimated quantities to 374 CES/CEIE, CE Fire Inspection (374 CES/CEF), Bioenvironmental (374 AMDS/SGPB), and Safety (374 AW/SE) for approval.

1.5.4. BURNING: Open burning is prohibited for the purpose of reducing waste.

1.6. HAZARDOUS MATERIALS (If applicable).

1.6.1. Approval is required before bringing any hazardous materials (HAZMAT, refer to AFI32-7086) onto the installation. The Contractor seeking approval to bring HAZMAT onto the installation must submit the AF Form

3000 along with Safety Data Sheet/Material Safety Data Sheet (SDS/MSDS) in English and Japanese. The

Contractor is also required to provide the estimated amount of HAZMAT to be used during the project. If the

HAZMAT is suspected to contain lead or asbestos, such as paint, primer, and caulking, a certificate from the manufacturer shall be provided to prove that the HAZMAT is free of asbestos/lead. The AF Form 3000 package will be reviewed by 374 AMDS/SGPB, 374 AW/SE, and 374 CES/CEIE. The Contractor shall use non-hazardous chemicals when available. All excess materials and empty containers are the responsibility of the Contractor and shall be removed at the end of the contract. When the occupants of the facility request the Contractor leave the excess HAZMAT, the Contractor shall coordinate with and be approved by 374 CES/CEIE.

1.6.2. HAZARDOUS MATERIALS INVENTORY. The Contractor shall maintain an up-to-date hazardous material inventory with copies of SDS(s)/MSDS(s) for all materials used on the job site. The Contractor shall maintain a complete copy of all approved SDS(s)/MSDS(s).

1.6.3. HAZARDOUS MATERIALS MANAGEMENT. The Contractor shall remove all hazardous materials by the end of each workday. The Contractor shall not conduct process treatments (e.g., paint thinner solvent recycling) on base.

1.6.4. STORAGE. All containers of HAZMAT in the work place should be labeled, tagged, or marked in both

English and Japanese with the identity of the products. The Contractor shall ensure adequate handling and storage

IAW JEGS where the HAZMAT is stored. Storage of oils, greases, chemicals, fuels, or other liquids will require spill prevention and security. The Contractor is not allowed to store HAZMAT on base for over 24 hours without authorization. If on-base HAZMAT storage areas are needed, the Contractor shall submit the list of all items that are to be stored on-base and estimated quantities to 374 CES/CEIE, 374 CES/CEF, and 374 AW/SE for approval. Hazardous materials storage areas may be inspected by 374 CES/CEIE, 374 CES/CEF, and 374 AW/SE. SDS(s)/MSDS(s) must be available at storage and on site at all times.

1.6.5. FINAL REPORT. The Contractor shall submit a final inventory, not later than ten (10) working days following termination/completion of this Purchase Order, of all hazardous materials used since the last hazardous usage report to the KO or GR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous materials.

1.7. HUMANITARIAN ASSISTANCE AND DISASTER RELIEF (HADR). The scope of this Purchase Order includes services to respond to requirements in an emergency environment including humanitarian assistance and disaster relief.

1.8. GENERAL INFORMATION.

1.8.1. QUALITY CONTROL. The Contractor shall rely on contractor’s existing quality assurance systems for a quality control to ensure the sidetrack inspection and electrical system maintenance services are performed IAW the

PWS, standards of the contract, and the JFRC’s regulations. A QCI (Quality Control Inspector) shall be responsible for inspecting, identifying, and preventing defects in the quality of service performed.

1.8.2. QUALITY ASSURANCE. The Government will evaluate all of the Contractor’s performance IAW the

Quality Assurance Surveillance Plan (QASP) by appointing GR to monitor performance to ensure services are received.

1.8.3. GOVERNMENT REMEDIES. The KO will follow FAR 52.212-4, Contract Terms and Conditions -

Commercial Items for the Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.8.4. CONTRACTOR PERSONNEL.

1.8.4.1. CONTRACT MANAGER (CM). The Contractor shall provide a CM who shall be responsible for the performance of the work. The name of this person, and an alternate or alternates who shall act for the Contractor when the manager is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this Purchase Order and shall be individuals who are capable of conversing in, and comprehending English.

1.8.4.2. CONTRACT EMPLOYEES. Contractor personnel shall be easily recognizable as contractor employees.

This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the Contractor’s company name and the employee’s name.

1.8.4.3. REMOVAL OF CONTRACTOR’S EMPLOYEES. The Contractor shall utilize only experienced, responsible, and capable employees in the performance of this contract. The KO may require that the Contractor remove from the Government job any of his/her employees who endanger persons or properties, or whose continued employment under this contract is inconsistent with the interests of military security.

1.8.4.4. OTHER COUNTRY NATIONALS (OCN). The Security Forces on each base control entry to the base.

Under certain circumstances, the OCN might be denied entry. It is the Contractor’s responsibility to coordinate with the Security Forces at each base when there is a question about particular circumstances.

1.8.5. SUBCONTRACTING. The subcontractors shall meet the standards required by this contract to perform the service. The prime Contractor is responsible for the performance of the subcontractors.

1.8.6. INSTALLATION BASE PASSES. For access to U.S. Installations, the U.S. Government will issue all required Gate Passes/Vehicle Passes to contractor personnel at no cost to the Contractor. To obtain passes, the

Contractor is required to submit documents IAW each installation instruction. The prime Contractor shall be responsible for all passes issued to his/her own or his/her subcontractor’s employees under this contract. The

Contractor shall return all applicable passes upon termination of employment or completion of this contract to the

Installation Pass Office.

1.8.6.1. GATE PASSES. In order to obtain Gate Passes, the Contractor may be required to (i) submit certificates of residence, abstracts of family registers and an ID photo, in addition to application forms which could vary depending on each installation, and (ii) make appointments at the Installation Pass Offices to take ID photos and pick up issued passes. The Contractor is responsible for the expenses and costs that they would incur in order to prepare documents, apply for, and obtain the Gate Passes.

1.8.6.2. VEHICLE PASSES. In order to obtain Vehicle Passes, the Contractor shall submit the proof of valid liability insurance that must cover the automobile liability insurance in the types and minimum amounts of (i)

Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and

(ii) Property Damage - ¥3,000,000 per occurrence.

1.8.7. HOURS OF OPERATION.

1.8.7.1. WORK HOURS. Contractor work hours are from 0730 to 1630 Monday through Friday including

Japanese holidays, but excluding U.S. legal holidays.

1.8.7.2. U.S. LEGAL HOLIDAYS. Recognized U.S. legal holidays are listed below. Holiday falling on a

Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following

Monday.

DATE HOLIDAY

1st January New Year’s Day

3rd Monday in January Martin Luther King’s Birthday

3rd Monday in February President’s Day

Last Monday in May

19th June

Memorial Day

Juneteenth Day

4th July Independence Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

11th November Veteran’s Day

4th Thursday in November Thanksgiving Day

25th December Christmas Day

1.8.8. REPORTS OF DAMAGES, DESTRUCTION, INJURY, OR DEATH.

1.8.8.1. The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this clause, the term

“property” includes equipment or property of any type, whether Government owned or not. The term “Contractor” includes the Contractor, its agents, servants, or employees.

1.8.8.2. The Contractor shall submit these reports to the KO through the GR as follows:

1.8.8.2.1. A preliminary report to the KO shall be made as soon as practicable after the time the incident occurs.

Report may be either verbal, facsimile or other electrical means.

1.8.8.2.2. A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the KO.

2. SERVICES SUMMARY (SS).

The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Para Performance Threshold Method of Assessment

SS# 1: Inspection of Roadbed 1.2.1. Zero (0) defect 100% Inspection

SS# 2: Inspection and Maintenance of

Electrical Systems and Replacement of

Electrical Device

1.2.2. Zero (0) defect 100% Inspection

SS# 3: Emergency Repair 1.4. Zero (0) defect 100% Inspection

3. GOVERNMENT-FURNISHED PROPERTIES AND SERVICES.

3.1. UTILITIES. Water, electricity, and sewage, where available from existing work sites, will be provided to the

Contractor without cost.

3.2. SECURITY FORCES AND EMERGENCY CONTACT NUMBERS. Upon request for assistance, the following units will provide services on base as necessary: the Base Security Forces, the Base Fire Department, and the Base Emergency Phone Number.

a. Base Security Forces Telephone 911 or 042-507-6560

b. Base Fire Department Telephone 911 or 042-507-6560

c. Base Emergency Telephone 911 or 042-507-6560

4. APPENDICES.

A. Inspection Services - Roadbed & Electrical Portion (Items and Schedule)

B. Work Schedule (Items and Schedule)

C. U.S. Military Sidetrack Drawings (Site Plans)

D. AF IMT 3000

E. Environmental Protection 2019

APPENDIX A

Inspection Services – Roadbed & Electrical Portion (Items and Schedule)

(1)巡回検査数量表 List of Safety Patrol Inspection

系統

System

番号

検査対象設備 Inspection items

巡回検査指示事項 Safety Patrol Inspection items

単位 Unit

数量 Q.tity

検査項目 Inspection item

検査周期 Inspection cycle

記 事 Remarks

信号設備 signal system

信号装置 signal device 入換標識

Shunting Indicator 基 Job

機能検査 function inspection

１年に一回 検査 Annual inspection

拝島進入用 207L JR Haijima St 207L

諸設備 other equipment 車止標識

Car Stop Marker

組

Set

LED形 2組

LED 2set

3 転てつ装置 power switch movement

標識付転換機

Switch Stand with Marker

組

Set

LED形 5組 ＬＡＮＰ形 5組

LED 5set ＬＡＮＰ 5set

転てつ標識

Switch Indicator

組

Set

転てつ転換鎖錠装置

Switch and Lock Movement

組

Set

鉄管装置

Signal Conduit ｍ m

信号装置 signal device 入換標識

Shunting Indicator

基

Job 1 測定検査 measureme nt inspection

６ヶ月に一回検査 Semi-annual inspection

拝島進入用 207L

JR Haijima St 207L

転てつ装置 power switch movement

転てつ転換鎖錠装置

Switch and Lock Movement

組

Set

鉄管装置

Signal Conduit ｍ m

踏切保安設備 level crossing protection device

踏切警報機

Level Crossing Signal

組

Set 12 機能検査 function inspection

１年に一回 検査 Annual inspection

各踏切に設置 set up on each crossing

諸設備 other equipment

接地装置 Grounding Device

箇所 Place

燃料基地 静電気ｱｰｽ用 ground of static electricity on fuel transport base

信号スイッチ箱

Signal Switch Box

個

Job

基地内 踏切制御用 crossing control on base

13 軌道回路 track circuit

レールボンド

Rail Bond

箇所

Place

信号電流 送電用 (一部静電気対策) signal current transmision(stafic elestricity measures)

レール絶縁

Rail Insulater

組

Set

信号電流 区分用 signal current divison

信号ケーブル

Signal Cable ｍ m 5,431

ｹｰﾌﾞﾙ配線用箱 cable wiring box

電線路 electric line

接続箱 Joint Box

個 Job

ｹｰﾌﾞﾙ収容用（通信兼用） cable accomodation(communication )

トラフ

Trough ｍ m 1,019

ｹｰﾌﾞﾙ収容用（通信兼用） cable accomodation(communication )

軌道回路 track circuit リレー

Signal Relay

組

Set 6 測定検査 measureme nt inspection

６ヶ月に一回検査 Semi-annual inspection

電圧・電流測定 voltage and electric current measurement

19 踏切保安設備 crossing protection device

整流器

Rectifier

個

Job

踏切電源用 power source of crossing

蓄電池

Battery

組

Set

停電時 ﾊﾞｯｸｱｯﾌﾟ用 back up in cace of power failure

踏切制御子

Electronic Train Detector

個

Job

踏切制御用 crossing control

踏切しゃ断機

Crossing Barrier

組

Set

横田第1～5 各踏切に設備。 set up Yokota R.C. No.1 to 5

踏切警報機

Level Crossing Signal

組

Set

各踏切に設置 set up on each crossing

整流器

Rectifier

個

Job 11 機能検査 function inspection

１年に一回 検査 Annual inspection

踏切電源用 power source of crossing

踏切制御子

Electronic Train Detector

個

Job

踏切制御用 crossing control

踏切しゃ断機

Crossing Barrier

組

Set

横田第1～5 各踏切に設備。 set up Yokota R.C. No.1 to 5

通信設備 communicatio n system

27 電線路 electric line

通信ケーブル架空

Communication Cable(Aerial) ｍ m 17 機能検査 function inspection

１年に一回 検査 Annual inspection

拝島～基地間 沿線電話回線使用。

Haijima to base trackside telephone

28 通信ケーブル地上

Communication Cable(Ground-Based) ｍ m

拝島～基地間 沿線電話回線使用。 Haijima to base trackside telephone

信号ｹｰﾌﾞﾙﾄﾗﾌ内敷設。signal cable in trough

通信設備 communication equipment

沿線電話機

Trackside Telephone

個

Job

運転連絡用電話 telephone to inform operation

電力設備 electric power system

支持物 pillar

支持柱 Support Pillar(Concrete Pole)

本 Job

機能検査 function inspection

１年に一回 検査 Annual inspection

拝島駅～基地間に建植。 Haijima to base

支線

Branch Line

箇所

Place

架空電線終端の柱より地上に設置。 set up above terminal pole of aerial electric line

電灯電力設備 electric and light power system

スイッチ箱

Switch Box

個

Job

踏切投光器 配線用 wiring of crossing floodlight

電線路 electric line 低圧電線

Low Pressure Electric Wire ｍ m

低圧ガイシ含む。 low pressure insulator

接地装置 grounding device

自動点滅器用

Flasher

箇所

Place

異電源からの防護用。 protection against different power supply

踏切投光器用

Crossing Floodlight

箇所

Place

異電源からの防護用。 protection against different power supply

電源装置 power supply system 絶縁変圧器

Insulating Transformer

個

Job 1 測定検査 measureme nt inspection

６ヶ月に一回検査 Semi-annual inspection 37 電灯電力設備 electric and light power system

照明設備・踏切用

Lighting fixture for Crossing

個

Job

踏切投光器 水銀灯 mercury lamp of crossing floodlight

自動点滅器

Automatic Flasher

個

Job

踏切投光器用 crossing floodlight

分電盤

Control Panel Board

個

Job

標識照明用 marker light

APPENDIX B

Work Schedule (Items and Schedule)

（１） 巡回検査 及び 目視検査 Track Patrol and Appearance Inspection

Electrical Services

2021 2022

記 事 Remarks 10月

Ｏｃｔ

11月

Ｎｏｖ

12月

Ｄｅｃ

1月

Ｊａｎ．

2月

Ｆｅｂ．

3月

Ｍａｒ．

4月

Ａｐｒ．

5月

Ｍａｙ．

6月

Ｊｕｎ．

7月

Ｊｕｌ．

8月

Ａｕｇ．

9月

Ｓｅｐ

入換標識 Shunting Indicator

機能検査 function inspection

★-機能検査 （検査会社による１年 に一回） function inspection(company of inspection,Annual inspection)

☆-測定検査 （検査会社による ６ヶ月に一回） measurement inspection(company of inspection,Inspection once every six months)

◎-目視検査

（JR社員による１年に一回）

visual inspection(JR staff)

車止標識 Car Stop Marker

標識付転換機 Switch Stand With Marker

転てつ標識 Switch Indicator

転てつ転換鎖錠装置 Switch and Lock Movement

鉄管装置 Signal Conduit

入換標識 Shunting Indicator

測定検査 measurement

転てつ転換鎖錠装置 Switch and Lock Movement

鉄管装置 Signal Conduit

踏切警報機 Level Crossing Signal

接地装置 Grounding Device

信号スイッチ箱 Signal Switch Box

レールボンド Rail Bond

レール絶縁 Rail Insulater

信号ケーブル Signal Cable

接続箱 Joint Box

トラフ Trough

リレー Signal Relay

整流器 Rectifier

蓄電池 Battery

踏切制御子 Electronic Train Detector

踏切しゃ断機 Crossing Barrier

踏切警報機 Level Crossing Signal

整流器 Rectifier

踏切制御子 Electronic Train Detector

踏切しゃ断機 Crossing Barrier

通信ケーブル（架空） Communication Cable(Aerial)

通信ケーブル（地上） Communication Cable(Ground-Based)

沿線電話機 Trackside Telephone

支持柱（コンクリート柱） Support Pillar(Concrete Pole)

支線（支持物） Branch Line

スイッチ箱 Switch Box

低圧電線 Low Pressure Electric Wire

接地装置（自動点滅器用） Grounding Device( Flasher)

接地装置（踏切投光器用） Grounding Device(Crossing Floodlight)

絶縁変圧器 Insulating Transformer

照明設備（踏切用） Lighting fixture for Crossing

自動点滅器 Automatic Flasher

分電盤 Control Panel Board

保守指示書 Maintenance instruction sheet making

（2）取替工事☆ Ｒｅｐｌａｃｅｍｅｎｔ

№ Electrical Services

2021 2022

記 事 Remarks 10月

Ｏｃｔ

11月

Ｎｏｖ

12月

Ｄｅｃ

1月

Ｊａｎ．

2月

Ｆｅｂ．

3月

Ｍａｒ．

4月

Ａｐｒ．

5月

Ｍａｙ．

6月

Ｊｕｎ．

7月

Ｊｕｌ．

8月

Ａｕｇ．

9月

Ｓｅｐ

☆★巡回検査（検査会社による） track patrol(company of inspection)

◎目視検査 （JR社員による） 各年間スケジュール visual inspection(JR staff) each year-round schedule

(20190625)

ENVIRONMENTAL PROTECTION

1. GENERAL

1.1 SECTION INCLUDES: This specification covers the requirements for environmental protection during construction activities.

1.2 REFERENCES:

The Contractor shall comply with applicable laws and regulations of the Governments of the United States and Japan, however denominated, including those applicable political subdivisions, departments, and other entities, to include but not be limited to, the most current versions of the following:

A. DOD Japan Environmental Governing Standards (JEGS), Headquarters, U.S. Forces Japan

B. Air Force Instructions (AFIs)

C. 374AWI 32-7001 Solid Waste Management

D. 374AWI 32-7002 Water Pollution Control Facilities

E. Other applicable regulations and management plans

1.3 ENVIRONMENTAL PROTECTION REQUIREMENTS:

A. The Contractor shall minimize environmental pollution and damage as the result of contractor’s performance. The control of environmental pollution and damage requires consideration of land, water, and air, and includes management of visual aesthetics, solid waste, as well as other pollutants.

The environmental resources within the project boundaries and those affected outside the limits of permanent work shall be protected during the entire duration of this contract.

B. Subcontractors: The Contractor shall ensure compliance with this section by their subcontractors.

C. Environmental Protection Plan: The Contractor shall submit an Environmental Protection Plan (EPP) within 15 days after receipt of the notice to proceed. Approval of the Contractor's plan will not relieve the Contractor of responsibility for adequate and continuing control of pollutants and other environmental protection measures. The EPP shall include, but not be limited to, the statement under

1.3.1 through 1.3.13:

D. The Project Manager (or designee) shall be responsible for the execution of the EPP. His or her responsibilities are, but not limited to, as follows:

1) Ensuring adherence to the Environmental Protection Plan;

2) Ensuring all appropriate documents are submitted to Environmental Element (374 CES/CEIE);

3) Appointing an emergency response manager for environmental emergencies, and;

4) Training personnel in accordance with the requirements of this plan.

E. The use of the following materials is prohibited:

1) Do not use materials containing asbestos. Asbestos Containing Materials are defined as any material containing more than 0.1% asbestos by weight.

2) Do not use paint that contains greater than 0.5% lead by weight or 5,000 ppm by weight.

3) Do not use materials containing polychlorinated biphenyl’s (PCB) greater than 0.5mg/kg.

4) Do not use class 1 ozone depleting substances (ODS) listed in JEGS, Chapter 2.

1.3.1. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

A. All contractor personnel shall be aware of and comply with the Yokota Air Base Environmental Commitment Statement. All contractors are required to complete the EMS awareness training and comply with the EMS program, including all base environmental plans, instructions and the Japan Environmental Governing Standards (JEGS). Log of personnel that completed the EMS awareness training shall be submitted to the Contracting Officer prior to the work being commenced.

Summarized EMS information will be separately provided by the Contacting Officer during the preconstruction meeting.

B. Communicate with Environmental Program Managers (EPMs) to be aware of any operational controls (permits, plans, requirements to purchase recycled content, bio-based, or energy efficient products).

C. Provide copies of environmental records as requested by EPMs to meet recordkeeping requirements.

D. Ensure that personnel are properly trained in accordance with applicable statutes and regulations.

E. Immediately report all hazardous waste or hazardous material releases to the installation emergency response activity, and fully cooperate with any emergency response.

1.3.2. AIR QUALITY

A. Equipment operation and activities or processes performed by the Contractor in accomplishing the specified construction shall be in accordance with all applicable Federal and local laws and standards.

B. Class I Ozone Depleting Substances (ODS): Class I ODS listed in JEGS, Chapter 2 are prohibited from being used in construction, remodeling, or maintenance. Contractor must provide certifications that refrigerant utilized during the project do not contain Class I ODS. The purchase of Class I ODS for air conditioning and refrigeration equipment for ground applications is also prohibited by AFI 32- 7086 on all new and/or refurbishing projects. NOTE: Limited exceptions exist for using Class I ODS for airborne equipment with prior approval. Contact 374 CES/CEIE for details.

C. Class II ODS Approval Request: Class II ODS listed in JEGS, Chapter 2 must first be approved by 374 CES/CEIE prior to use.

D. All Refrigerant Types: Ensure a weatherproof data plate is permanently attached to refrigeration (or air conditioning) equipment, in a location visible to maintenance workers, showing refrigerant type and full charge quantity.

E. Generators, Incinerators, and Boilers: If generators, incinerators or boilers are to be installed or replaced as part of the project, the contractor shall provide 374 CES/CEIE stack height with:

1) Fuel Combustion Rate (L/hr) for Generators;

2) Grate area (m2), Rated Capacity (t/day), Incineration rate(kg/h) for Incinerator;

3) Heating area (m2), Burner combustion rate (L/hr), Heat Input rating (MMbtu/hr) for Boilers.

F. Particulates: Dust particles; aerosols and gaseous by-products from construction activities; and processing and preparation of materials, such as from asphaltic batch plants; shall be controlled at all times, including weekends, holidays and hours when work is not in progress. The Contractor shall maintain excavations, stockpiles, haul roads, permanent and temporary access roads, plant sites, spoil areas, borrow areas, and other work areas within or outside the project boundaries free from particulates which would cause the air pollution standards to be exceeded or which would cause a hazard or a nuisance. Sprinkling, chemical treatment of an approved type, light bituminous treatment, baghouse, scrubbers, electrostatic precipitators or other methods will be permitted to control particulates in the work area. Sprinkling, to be efficient, must be repeated to keep the disturbed area damp at all times. The contractor shall coordinate with 374 CES/CEIE before the commencement of any activities. Even sprinkling of water should be reconsidered from resource conservation standpoint. The Contractor must have sufficient, competent equipment available to accomplish these tasks. Particulate control shall be performed as the work proceeds and whenever a particulate nuisance or hazard occurs.

G. Hydrocarbons and Carbon Monoxide: Hydrocarbons and carbon monoxide emissions from equipment shall be controlled to allowable limits at all times.

H. Odors: Odors shall be controlled at all times for all construction activities, processing and preparation of materials.

I. Sound Intrusions: The Contractor shall control noise to minimize environment damage.

1.3.3. WATER RESOURCES

A. The Contractor shall manage their activities to avoid pollution of surface and ground waters. Toxic or hazardous chemicals shall not cause contamination of the fresh water reserve. All water areas affected by construction activities shall be monitored by the Contractor.

B. Washing and Curing Water: Wastewaters originating from construction activities shall not be allowed to enter water areas.

C. Fish and Wildlife: The Contractor shall minimize interference with, disturbance to, and damage of fish and wildlife. Species that require specific attention along with measures for their protection shall be listed by the Contractor prior to beginning of construction operations.

D. Wastewater Management: The Contractor is not authorized sewage holding tanks on base and is not authorized to dispose of waste from chemical toilets/porta-potties via the installation sewer system.

When using chemical toilets, the contractor shall plan for procuring a porta-potty/chemical toilet service contract. The porta-potty/chemical toilet service contract must include the correct maintenance, waste collection, transportation and disposal of all porta-potty/chemical toilets and content to include provisions for pest control and elimination of odors. If the project generates wastewater from rinsing tanks, dewatering sites, etc, the contractor shall ensure proper disposal after CEIE’s approval. The Contractor may be required to provide further analysis and treatment based on the condition of wastewater.

1.3.4. HAZARDOUS MATERIALS

A. Approval is required before bringing any hazardous materials (HAZMAT) on to the installation.

Contractors seeking approval to bring HAZMAT onto the installation must submit AF Form 3000 along with Safety Data Sheet (SDS) in English and Japanese. The contractor is also required to provide the estimated amount of HAZMAT to be used during the project. HAZMAT includes paint related materials, adhesives, cement, and compressed gases. If the HAZMAT is suspected to contain lead or asbestos, such as paint, primer, caulking, cement, a certificate from the manufacturer has to be provided to prove that the HAZMAT is free of asbestos/lead. The AF Form 3000 package has to be reviewed by Bioenvironmental (374 AMDS/SGPB), Safety (374 AW/SE) and Environmental (374 CES/CEIE). The Contractor should use non or less -hazardous chemicals when available. All excess materials and empty containers are the responsibility of the contractor and shall be removed at the end of the contract. When the occupants of the facility request the contractor leave the excess HAZMAT, the contractor has to obtain 374 CES/CEIE approval.

B. Storage: All HAZMAT on installation must be stored properly. All containers of HAZMAT in the work place shall be labeled, tagged or marked in both English and Japanese with the identity of the products. The contractor shall ensure adequate handling and storage in accordance with JEGS where the HAZMAT is stored. Storage of oils, greases, chemicals, fuels or other liquids will require spill prevention and security. Contractor is not allowed to store HAZMAT on base for over 24 hours without authorization. If on-base HAZMAT storage areas are needed, Contractor shall submit the list of all items that are to be stored on-base and estimated quantities to 374 CES/CEIE, 374 CES/CEF and 374 AW/SE for approval. Hazardous materials storage areas may be inspected by 374 CES/CEIE, 374 CES/CEF and 374 AW/SE at any time. SDSs must be available at storage and on site at all times.

1.3.5. WASTE DISPOSAL

A. Every effort shall be made to use recycling and/or reuse (diversion) measures to reduce the amount of waste generated under the Contract. Waste minimization and disposal plan shall be included in the EPP. In addition, a copy of contract(s) for waste collection/transportation and disposal permits issued from local governments or equivalents shall be submitted with AF Form 3000 to 374 CES/CEIE separate from the EPP. The plan also needs to list waste that will be generated from the contract and how they are treated (recycled/incinerated/landfilled). After the disposal, page A and E of waste manifests shall be submitted to 374 CES/CEIE along with the report that shows the amount of waste recycled, incinerated/landfilled. (Atch 1)

B. Solid Wastes: Solid wastes (excluding clearing debris) shall be placed in containers which are emptied on a regular schedule. Handling and disposal shall be conducted to prevent contamination.

Segregation measures shall be employed so that no hazardous or toxic waste will become co-mingled with solid waste. The Contractor shall transport solid waste off government property and dispose of it in compliance with applicable federal and local requirements for solid waste disposal. The Contractor shall comply with site procedures Federal and local laws and regulations pertaining to the use of landfill areas. At a minimum, the following items will be recycled: scrap metal, cardboard, concrete, asphalt, scrap wood, wooden pallets, glass and plastic. Green wastes should be mulched or composted.

C. Hazardous Waste (HW): All HW generated by the contractor shall be disposed/recycled off base in accordance with Japanese regulation, Article 3 of “Law of Disposal and Clearing of Waste “Haikibutsu no shori oyobi seisou ni kansuru horitsu” and local regulations. US/foreign made ionization smoke detectors shall be turned in to 374 CES/CEOFA (Alarm Shop). The Contractor shall not leave any hazardous waste at work site areas at the end of duty hours. If temporary hazardous waste storage is needed to accumulate hazardous waste on base, the contractor shall submit spill response plan with site map, the list of all hazardous waste to be stored on-base and estimated quantities to 374 CES/CEIE, 374 CES/CEF, 374 AMDS/SGPB and 374 AW/SE for approval.

D. Burning: Open burning is prohibited for the purpose of reducing waste.

1.3.6. FUEL STORAGE TANKS

A. Temporary Fuel Storage Tanks: The use of temporary fuel storage tanks with capacities greater than 55 gallons, but not limited to, as part of a project must be approved by 374 CES/CEIE, 374CES/CEF, 374 AW/SE. The tank may be inspected by 374 CES/CEIE, 374 CES/CEF, 374 AW/SE. The approval request must contain justification for the use of a temporary tank term and design details, including a layout diagram indicating the proposed location of the tank within the project site. If a temporary fuel storage tank is approved for use, a Site-specific Spill Contingency Plan (SSCP) must be developed.

After construction/installation of a temporary fuel storage tank, the Contractor shall contact project manager or 374 CES/CEIE at 225-5440 to inform Fuels Management Flight (374 LRS/LGRF) to coordinate an initial inspection (AFI 23-204).

B. Aboveground Storage Tank (AST) Installation: If the contractor is installing a permanent aboveground fuel storage tanks as part of the project, it shall be designed and installed in accordance with all applicable regulations (JEGS, AFIs, UFCs, etc). The contractor is responsible to conduct all operation check, including providing fuel for the test, and maintenance checklist before hand over to the base. AST will be assigned a Tank ID Number by 374CES/CEIAP and this Tank ID Number shall be used on tank signage and in project documentation. After construction/installation of an AST, the Contractor shall contact project manager or 374CES/CEIE at 225-5440 and the Fuels Management Flight (374 LRS/LGRF) at 225-4617 to coordinate an initial inspection (AFI 23-204).

C. Underground Storage Tank (UST) Installation: An UST must not be installed unless overriding requirements exist against aboveground installation such as safety, fire protection, or force protection measures. The contractor shall report justification of overriding requirements against installation of an AST to 374 CES/CEIE. If a UST is approved for installation as part of a project, the Contractor shall ensure that design drawings contain adequate detail to demonstrate that the UST will be installed in accordance with all applicable regulations. The contractor is responsible to conduct all operation checks, including providing fuel for the test, and maintenance checklist, before hand over to the base.

After construction/installation of an AST, the Contractor shall contact project manager or 374CES/CEIE at 225-5440 and the Fuels Management Flight (374 LRS/LGRF) at 225-4617 to coordinate an initial inspection (AFI 23-204).

D. AST Removal: When a facility with a fuel storage tank(s) is demolished, demolition of the tank(s) and associated infrastructure, including above-ground piping, underground piping to the building serviced by the tank, indoor piping to the equipment serviced by the tank, secondary containment curbing, tank saddles, tank pads, Oil Water Separators (OWS), grounding stations, signage, fencing around the AST, associated equipment and sidewalks leading to the AST shall be included in the scope of the project. Contractor shall ensure to comply with applicable regulations such as AFI32-7044, UFC 3-460-01 and UFGS 33 01 50.01, 33 65 00.

E. UST Removal: The following standards of UST removal shall be applied as required including but not limited to applicable JEGS Chapter 19, AFI32-7044, UFC 3-460-01, USGF 02 65 00, 33 01 50.01, 33 65 00 the UST Removal Procedures appendix of the PACAF UST Policy: Contractor shall ensure to comply with above regulations.

F. Contaminated Soil Removal: If exposed free product and/or obviously contaminated soil is encountered during UST removal, contact 374CES/CEIE immediately. If soil contamination is caused by the contractor’s mismanagement, the contractor is responsible for cleanup and disposal in accordance with spill response procedures outlined in this specification and local applicable regulations.

G. Fuel Storage Tank Installation/Removal Report: If an AST/UST is installed or an AST/UST is removed as part of the project, the Contractor shall prepare a Fuel Storage Tank Installation/Removal Report and provide it to 374CES/CEIE within 30 days of the completion of site work. At a minimum, the report shall include the following:

1) Summary of work conducted;

2) Removal date for each removed storage tank;

3) Date placed in service, capacity, manufacturer name, model number, and serial number for each new AST/UST;

4) As-built drawings showing the removed AST/USTs and new ASTs and associated infrastructure;

5) Leak check report for buried piping associated with storage tank at time of installation, modification, construction, relocation or replacement.

6) Manufacturer Operations & Maintenance Manuals and product information;

7) Manufacturer Warranty Cards(Copy);

8) Photo documentation of construction activities, including AST/UST removals and/or new AST installations.

1.3.7. POLYCHLORINATED BIPHENYLS (PCBs)

A. Procurement of No PCB Containing Materials: Materials that contain PCBs are prohibited from being used under this Contract. All procurement of transformers or any other equipment containing dielectric or hydraulic fluid shall be accompanied by the manufacturer’s certification that all materials/equipment (e.g., ballasts, capacitors, transformers, Paper Insulated Lead Covered (PILC) Cable, etc.) contain non-PCB dielectric fluid. All Non-PCB certificates shall be submitted to the 374 CES/CEIE and CEOFE with the list of the new material/equipment information prior to transformer or equipment installation (Atch 2). Newly procured transformers and equipment shall have permanent plate affixed stating they are PCB-free in Japanese and in English. The plate should be a 200mm long and 50mm wide acrylic plate with heat treated paint. Base color should be green and letter color should be white. The plate must state “PCB Free by Japanese standard; date of installation, manufacturer, and serial number” in both Japanese and English. The sample of PCB Free

Plate is attached (Atch 3). The plate should be affixed to the outside of transformer or cubicle enclosure in an easily identifiable location.

B. PCB Contaminated Lighting Fixture/Ballast Disposal: The contractor shall identify if lighting fixture/ballast(s) contain PCBs. Japanese lighting fixtures/ballasts may be identified with the manufacturer’s website. All US lighting fixtures/ballasts shall be treated as PCBs unless there is a label stating as Non-PCB. All US made ballasts with or without a label stating PCB Free shall be treated as PCB containing materials in Japan unless information to the contrary exists. US made ballasts without label may contain >500ppm PCBs, and those with “PCB Free” label may contain <50ppm PCBs. If the lighting fixture/ballast is confirmed as Non-PCB item, the contractor is able to dispose of it as a regular industrial waste or recycle it following local Japanese regulations. If the lighting fixture/ballast is confirmed as to contain PCBs, the Contractor shall segregate ballasts by country and manufacturer, and shrink wrap each individually for turn in to the 374 CES/CEIE. Prior to turn in, the contractor shall submit a list of PCB waste including country of origin, name of manufacturer, serial number, year of manufacture, weight and quantity of ballasts to 374 CES/CEIE for proper disposal. Use Attachment (Atch 4) for this submittal procedure.

C. PCB Contaminated Transformer/Equipment Disposal: All transformers or any other equipment containing dielectric/hydraulic fluid shall be considered and treated as PCB containing unless information to the contrary exists. All suspected PCB materials removed for disposal must be sampled for analysis. The Contractor shall identify if the material contains PCB by using Japanese approved method required by the Ministry of the Environment. After the material is confirmed as PCB, the Contractor shall provide the sample result to 374 CES/CEIE. In addition, all sample results, regardless of PCB contamination, must be provided to 374 CES/CEIE. Material and equipment which cannot be sampled such as those hermetically sealed shall be treated as PCB containing. If the material is confirmed as Non-PCB, the Contractor is able to dispose of it as a regular industrial waste or recycle it by following applicable local Japanese regulations. Government will provide PCB sampling results to the contractor, if available. If the material is confirmed as PCB, the Contractor shall turn in the material to 374 CES/CEIE for proper disposal. All PCB containing materials must be containerized in appropriate UN certified drum or placed in a metal secondary containment which holds 125 percent of total oil volume. PCB item(s) and secondary containment must be placed on a pallet and secured with metal strap bands. Prior to turn in, the Contractor shall provide a list of PCB items to 374 CES/CEIE (Atch 5). The list must contain country of origin, name of manufacturer, year of manufacture, serial number, KVA, PCB concentration, oil volume, weight of item, weight of drum/secondary containment, weight of pallet and total weight. The list needs to be reviewed by 374 CES/CEIE prior to turn in. The Contractor must remove any PCB identification label affixed on the material, and ensure the PCB items do not spill during handling, storage and transportation.

1.3.8. ASBESTOS

A. Do not use materials containing asbestos. Asbestos Containing Materials are defined as any material containing more than 0.1% asbestos by weight.

B. Asbestos Sampling and Analysis Plan (SAP): If historical asbestos sampling data is not available for the building materials to be disturbed, asbestos sampling may be required prior to the start of the project. If the contractor is required to collect samples, an asbestos Sampling and Analysis Plan must be submitted and approved by 374 CES/CEIE prior to sample collection. The SAP must adhere to Asbestos Hazard Emergency Response Act (AHERA) sampling requirements.

C. Asbestos Abatement & Disposal Plan: An Asbestos Abatement and Disposal Plan must be submitted and approved by 374 CES/CEIE prior to starting asbestos abatement.

D. Asbestos Accident Prevention Plan: If asbestos abatement work is required, the Contractor shall prepare a written comprehensive site-specific Accident Prevention Plan (APP).

E. Notification of Unexpected Discovery of Asbestos During Work: If the Contractor discovers previously untested building components suspected to contain asbestos and located in areas impacted by the work, the Contractor shall not disturb the suspect material. In such instances, the Contractor shall notify the CO and 374 CES/CEIE immediately for direction.

F. Asbestos Disposal Manifests: A copy of the asbestos disposal manifest indicating final disposal must be provided to 374 CES/CEIE and the CO within 60 days after issuance. It will be kept for a minimum of five years. If a copy of the manifest is not received by the CO within 60 days after issuance, the government will investigate the Contractor’s work for transportation or disposal and report the findings to USFJ/J42E.

1.3.9. LEAD-BASED PAINT

A. Lead-Based Paints: Paint containing lead is prohibited from being used in construction, remodeling, or maintenance. Contractor must provide manufacturer certifications that materials utilized are lead free per JEGS, Chapter 17. The contractor shall furnish a certificate for paint and paint related materials proposed for use attesting that the paint is lead free unless deemed necessary. The paint that contains greater than 0.5% lead by weight or 5,000 ppm by weight is defined as lead-based paint.

B. Lead-Based Paint Sampling Plan: If historical lead-based paint sampling data is not available for the building materials to be disturbed, lead-based paint sampling may be required prior to the start of the project. If the contractor is required to collect samples, Lead-Based Paint Sampling and Analysis Plan must be submitted and approved by 374 CES/CEIE prior to sample collection.

C. Lead-Based Paint Abatement & Disposal Plan: A Lead-Based Paint Abatement and Disposal Plan must be submitted and approved by 374 CES/CEIE and 374 AMDS/SGPB prior to starting lead-based paint abatement activities.

D. Lead-Based Paint Clearance Sampling Results: Clearance sampling must be coordinated with 374 AMDS/SGPB for approval prior to tearing down the containment enclosure. The contractor will provide sample analysis results to the CO, 374 CES/CEIE, and 374 AMDS/SGPB. 374 AMDS /SGPB will provide approval for containment tear-down. The on-site QA will ensure the site is returned to the base in proper condition and will notify the CO of the site status.

E. Lead Waste Disposal: The contractor must collect, characterize for possible hazardous toxicity, and dispose of in accordance with applicable local regulations.

1.3.10. HISTORICAL, ARCHAEOLOGICAL, AND CULTURAL RESOURCES

A. Existing historical, archaeological, and cultural resources within the contractor’s work area will be so designated by the Contracting Officer if any has been identified. The contractor shall take precautions to preserve all such resources as they existed at the time they were first pointed out.

The contractor shall provide and install protection for these resources and be responsible for their preservation during the life of the contract. If any previously unidentified or unanticipated resources are discovered during the project, stop any type of work, which is anticipated, to damage the resource and report the fact to the Contracting Officer.