Atch_1_PWS_23April2024.pdf

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Performance Work Statement for

Depot level repair of Fuel Quantity Indicator System (FQI) Applicable to the UH-1N Helicopters.

Purchase Request: FD2060-23-00134

18 April 2023

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1.0 Description of Services

1.1 Objective(s): This PWS is for the depot level repair of the Liquid Transmitter, the Liquid Transmitter, the Liquid Transmitter, Liquid Qty Indicator, and the Control Unit. The National Stock Numbers (NSN’s) and Part Numbers (P/N) are listed in the appendix of this PWS. The extent of repair work required shall be determined by the initial inspection/bench check and required disassembly to return each item in serviceable condition to be efficiently used to serve the intended purpose. Original design of the end item and parts thereof, or the design functional capabilities of the end item, shall not be changed, modified, or altered unless such changes are authorized in writing by the Procuring Contracting Officer (PCO). No government personnel or equipment shall be used for testing after repair of items. The contractor shall meet delivery schedule for all requirements and CAVAF reporting shall be timely and accurate. The war fighter shall benefit from having more aircraft available with fully functional Fuel Quantity Indicators System to perform the Special Operation Forces (SOF).

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by having available assets to fully support Special Operation Forces (SOF)/Personnel Recovery, SOF mission. The war fighter will benefit by having more aircraft available with a fully functional UH–1N to perform the Special Operation Forces (SOF) mission.

1.3 Background: The UH-1N helicopter functions primarily as a light-lift utility platform. It performs missions including airlift of emergency, security, and disaster response forces, emergency evacuation of government officials, support for school training and testing, airlift for distinguished visitors and transport/security for Intercontinental Ballistic Missile (ICBM) support personnel. Other roles include airborne cable inspections, security surveillance of off-base nuclear weapons convoys, response to search and rescue operations, and medical evacuation and transport. The UH-1N can easily change mission packages to support this diverse set of functions. The capability of flight during inclement weather or nighttime conditions allow it to operate in most situation.

2.0 Services Summary

Performance Objective

PWS Reference Performance Threshold

Quality of CDRL deliverable

4.2.1 There shall be no more than one (1) rejection

of each deliverable. There shall be no more than two (2) total rejection(s) of deliverables per contract quarter.

The rejected deliverable shall be corrected and resubmitted within ten (10) business days of notification of Government rejection

Receipt of CDRL deliverable

4.2.2 There shall be no more than two (2) late

submission(s) of deliverables per contract quarter.

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Quality of repair

4.3.8.2 There shall be no more than (2) two PQDRs

and/or QDRs per contract year.

CAV-AF reporting 4.6 The Contractor shall report production in CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur.

weekly

Adherence to Contractor Quality Management System (QMS)

5.9 100% compliance with the QMS is required.

Contractors Quality Assurance Plan

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be provided: Government property to be provided includes Liquid Transmitter, NSN 6680-01-361-0740, Part Number (PN) 0116KYU02, Liquid Transmitter, NSN 6680-01-361-0741, PN 0116KYU01, Liquid Transmitter, NSN 6680-01-361- 0739, PN 0250KTU01, Pump Control Unit, NSN 2915-01-361-0133, PN 0201KCR01, and Liquid Quantity Indicator, NSN 6680-01-360-9451, PN 20-246-01.

3.3 Reporting of Government Property: The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession in accordance with FAR 52.245-1, and its property management system shall be adequate to satisfy the requirements of this clause. The contractor shall record receipt and return of all Government Furnished Property (GFP), as well as the reporting of shipment, consumption, disposal, or transfer to another contract, in the GFP Module in Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, as stipulated by DFARS 252.245-7002. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract. GFP training and guidance is located at the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

https://piee.eb.mil/ https://dodprocurementtoolbox.com/

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3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property in the GFP Module located in PIEE, https://piee.eb.mil/piee-landing/

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend five years (Basic one (1) year with four 1-year ordering periods).

4.1.2 Place of Performance: These services will be performed at contractor facility.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier Base Year

Option Year

Option Year

Option Year

Option Year

DID Title PWS Reference(s)

A001 B001 C001 D001 E001 DI-

PSSS-

81995

Depot Maintenance Production Report

4.3.10

A002 B002 C002 D002 E002 DI-

MGMT-

81803A

Item Unique Identification (IUID) Marking Plan

4.4.1.2

A003 B003 C003 D003 E003 DI-

MGMT-

81804A

Item Unique Identification IUID) Marking Activity, Validation and Verification Report

4.4.1.3

A004 B004 C004 D004 E004 DI-

MGMT-

81838

Commercial Asset Visibility Air Force

(CAVAF)

Government

4.6 https://piee.eb.mil/piee-landing/

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Furnished Material Report

A005 B005 C005 D005 E005 DI-

MISC-

81832

Counterfeit Prevention Plan

4.7

A006 B006 C006 D006 E006 DI-

MGMT-

80441D

Government Property Inventory Report

4.12

A007 B007 C007 D007 E007 DI-

SAFT-

81563

Accident/Incident Report

5.5.2

A008 B008 C008 D008 E008 DI-

QCIC-

81187

Quality Assessment Report

5.9

4.2.1 Quality of CDRL Deliverable: There shall be no more than one (1) rejection of any deliverable. There shall be no more than two (2) total rejection(s) of deliverables per contract quarter. The Government will reject a deliverable if two (2) or more technical errors or two or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within ten (10) business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area Work Flow (WAWF) and submitted directly to the MFT member identified on the CDRL. There shall be no more than two late submission(s) of deliverables per contract quarter. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Repair

4.3.1 Condemnation and Repair: The contractor shall be required to repair all end items unless the Procuring Contracting Officer (PCO) through the Administrative Contracting Officer (ACO) provides written direction. Requests for condemnation shall be submitted in writing through the ACO to the PCO within ten calendar days following initial inspection/functional testing.

Condemnations shall not be requested due to unavailability of replacement parts. Condemnations may only be granted if the item inducted for repair manifests one or more of the following conditions:

a. Physical damage that affects greater than 75 percent of the material within the end item (i.e., crushed).

b. Burn damage that affects greater than 80 percent of the internal electrical components and connections of the end item.

c. Repair cost is greater than 75 percent of the cost for a new end item.

d. Beyond Economical Repair (BERs): Requests for condemnations

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Shall be submitted in writing to the Government PCO within five workdays of the intent to condemn. Condemnation authority shall be requested when the cost to Repair the asset exceeds 75 percent of the unit’s replacement cost. The contractor shall not charge the full repair cost, but only the firm fixed price associated with negotiated BERs CLIN. The PCO retains the right to request enlarged color photographs of any proposed condemned end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number. The results of any electrical testing performed on the end item shall also be submitted for review. The contractor may be required to submit the proposed condemned end item to Government technical representative for evaluation, confirmation, and/or disposition instructions.

4.3.2. The Contractor shall induct units for repair within (3) three working days of receipt or a funded order, whichever is later. Turn Around Time (TAT) shall be 120 calendar days. A No Fault Found (NFF) is defined as when the Contractor is unable to duplicate the failure of a specific unit. The Contractor shall notify the Procuring Contracting Officer (PCO) as the method for reporting this to the Government. The Contractor shall not charge the full repair cost, but only the firm fixed price associated with negotiated NFF or Teardown Test & Evaluation (TT&E) actions.

4.3.3 The Government is authorized to replace condemned end items with replacement reparable end items of the same NSN at no additional cost. The contractor is authorized reclamation from condemned units. The contractor shall request authorization from the PCO prior to reclaiming any items from the condemned unit. The contractor shall report the use of reclaimed items to the

PCO.

4.3.4 Accessory and Component Reuse, Repair and Replacement: Items received which are misidentified, misdirected or have Air Force recoverable subassemblies missing shall be reported through the ACO to the PCO, to 411 SCMS/GULD program office for disposition instructions.

Missing Repairable Expendability, Reparability, Recoverability Code (ERRC) T subassemblies or ERRC Code T subassemblies that are generated as part of the Next Higher Assembly (NHA) and subsequently require condemnation, will be replaced by the government.

The replacement item may be repairable or serviceable. The Repair (if required) and the installation of the replacement item into the NHA will be accomplished at no additional cost.

IAW T.O. 00-25-234.

4.3.5. Upon approval by the Government, the contractor is authorized to cannibalize Repair Shop Replaceable Unit (SRU) necessary to accomplish timely Repair to meet production schedule and/or accomplish Repair of Mission Capable (MICAP) requirements. All cannibalized components will be returned to a pre-cannibalized condition. The contractor shall maintain a record of part numbers cannibalized including the serial number of the units from which the part was removed and installed.

4.3.6. Facility Requirements: The contractor shall provide a repair facility. The facility shall serve as the depot to carry out the repair and will include contractor owned test equipment, fixtures, adapters, and workbenches needed for repair of the assets.

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4.3.7 Repairable components will be repaired to Original Equipment Manufacturer (OEM) specifications.

4.3.8 Quality

4.3.8.1 The Contractor’s quality program shall be established and maintained IAW FAR46.202-3 or equivalent.

4.3.8.2 Assets shall be repaired in accordance with Original Equipment Manufacturer (OEM) specific. Repaired assets shall pass inspection with no more than one failure per contract quarter.

This metric will be calculated semiannually. There shall be no more than (2) two PQDRs and/or QDRs per contract year.

4.3.8.3 When requested, the Contractor shall assist the cognizant Contract Administration Office in evaluating Product Quality Deficiency Reports (PQDR) and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the Contractor’s Quality Program. The Contractor shall establish and maintain a program to accomplish the requirements set forth in Air Force T.O. 00-35D-54. There shall be no more than two PQDRs and/or QDRs per contract year during the performance of this contract repair effort. The Contractor shall complete DD Form 1574 Serviceable Tags IAW MIL-STD-129. The Contractor shall ensure a DD Form 1574 Serviceable Tag is attached to the asset.

4.3.9 Contractor shall complete, DD Form 1574 Serviceable Tags IAW MIL-STD-129. Ensure DD Form 1574 Serviceable Tags is attached to the asset.

4.3.10 Depot Maintenance Production Report shall require the contractor to submit monthly production status reports for the duration of each delivery order. The contractor shall ensure the delivery schedule is met for all requirements. After receipt of order and assets, contractor shall repair and ship assets to the government within 30 calendar days, IAW (CDRL A/B/C/D/E001, Depot Maintenance Production Report, DI-PSSS-81995)

4.4 Engineering Services

4.4.1 Item Unique Identification (IUID)

4.4.1.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

4.4.1.2 IUID MARKING PLAN: The Contractor shall mark items in accordance with Military Standard (MIL-STD)-130N, Department of Defense Standard Practice/Identification Marking of U.S. Military Property. The plan must be approved by the Government Engineering organization, prior to implementation. (CDRL A/B/C/D/E002, Item Unique Identification (IUID) Marking Plan DI-MGMT-81803A)

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4.4.1.3 IUID MARKING ACTIVITY AND VERIFICATION REPORT: The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality.

(CDRL A/B/C/D/E003, Item Unique Identification (IUID) Marking Activity, Validation and Verification Report DI-MGMT-81804A)

4.4.2.1 Reporting in IUID Registry

4.4.2.2 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.4.2.3.1 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.5 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked, and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

4.5.1 The Contractor shall package and mark material for movement, shipment, receipt, and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to static discharge damage in accordance with MIL-STD-1686C, Military Standard: Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.5.2 In accordance with MIL-STD-2073-1E, Standard Practice for Military Packaging, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.6 Commercial Asset Visibility-Air Force (CAV-AF The Contractor is required to comply with all CAVAF requirements identified in the CDRLs and attachments to the contract, and shall report production in CAV-AF. Additionally, upon completion of the repair, the contractor is required to print the DD1348-1 (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable repair asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250). The Contractor shall provide data on the actions conducted for each unit and report as actions occur. (CDRL AB/C/D/E004, PR: FD2060-23-00134 PWS REVISION: 0 9

Commercial Asset Visibility Air Force (CAVAF) Government Furnished Material Report, DI-MGMT-81838).

4.7 Counterfeit Prevention Plan (CPP): Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and for disposition of counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with the Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD.

The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. (CDRL A/B/C/D/E005, Counterfeit Prevention Plan, DI-

MISC-81832).

4.7.1. At a minimum, the CPP shall address:

4.7.2. Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.7.3. Definitions. The Contractor shall utilize definitions per AS5553D to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553D, paragraph 3, 3.1, 3.2, 3.3, appendix H).

4.7.4. Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies, or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies, or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553D, paragraph 4.1.1, 4.1.2.e., appendix A).

4.7.5. Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance, and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553D, paragraph 4.1.2, 4.1.3, appendix B, C, D).

4.7.5.1. Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon

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item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material, and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, which shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553D, paragraph 4.1.2, 4.1.3, appendix B, C, D).

4.7.6. Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act (NDAA) for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per Office of Deputy Assistant Secretary of Defense (ODASD) Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553D, paragraph 4.1.4, 4.1.5, appendix E).

4.7.7. Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553D, paragraph 4.1.4, appendix E).

4.7.8. Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies, and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts is not possible. The Contractor shall identify the specific systems, assemblies, subassemblies, and parts beyond the Contractor’s control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government.

(Ref. AS5553D, paragraph 4.1.6, appendix F).

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4.7.9. Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553D, paragraph 4.1.7, appendix G).

4.7.10. Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

4.8 Supply Chain Risk Management: The contractor shall identify, assess, plan for, and mitigate actual or potential threats, vulnerabilities, and disruptions to the Air Force’s supply chain throughout the lifecycle to ensure mission effectiveness. The contractor shall inform and include the Government in any mitigations or alterations to the program. The SCRM plan shall address the broad spectrum of supply chain risks that have the potential to: jeopardize the integrity of products, services, people, and technologies; compromise intellectual property;

disrupt the flow of product, materiel, information, and finances needed for continued Air Force operations; and drive materiel cost increases to the program. The contractor shall develop and execute processes for identifying supply chain risks as early as possible; the persistent and comprehensive tracking, monitoring, and re-evaluation of supply chain risks and their corresponding mitigation actions; and communicating supply chain risks to affected stakeholders and the Government. The contractor shall notify in writing the identified actual and potential supply chain risks. The contractor’s SCRM program and processes shall apply to the prime and their suppliers, subcontractors, associated integrators, and vendors, spanning the entirety of the supply chain, from raw material stage to delivery of a finished product and/or service. As part of the overall SCRM approach, the Contractor shall establish, document, and maintain documentation about subcontractors/vendors for all parts that will be used for Government contracts. The contractor shall continuously monitor their sources of supply for unknown, unauthorized, non-certified, or unqualified sources providing parts or services from any sub-tier supplier within the contractor’s supply chain. The contractor shall investigate and submit findings to include root causes, impacts and a corrective action.

4.9 Supply Chain Management Risk Plan: Contractor shall include a SCRM plan detailing the offeror’s supply chain risk management approach, providing specific emphasis on the risks associated with a.) Continuity of Operations b.) Foreign Influence and c.) Cybersecurity. The contractor shall detail the specific supply chain risk (listed below) and provide a management

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and mitigation plan identifying how the offeror will ensure Supply Chain Risk Management is effective over the life of the contract.

4.10 Continuity of Operations Plan: The contractor will develop and/or update a Continuity of Operations Plan (COOP), also known as a Business Operations Plan, which outlines the processes and actions to prepare for, and respond to, unplanned natural and man-made disruptions to mission essential operations and provide that to the U.S. Government. The COOP will address disruptions caused by:

a) natural causes possible in the local vicinity (winter weather, earthquakes, hurricanes, fires, flooding, wind, pandemics, etc.) and 6.0 Appendices

b) b) man-made causes (cyber-attacks, electrical outages, strikes affecting workforce, civil unrest, modes of transportation, and receiving/shipping goods, etc.).

a) how work will continue in the same or alternate facility(ies),

b) ability to use and/or augment the current workforce,

c) ability to repair/restore key infrastructure (machinery, computers, logistics etc.),

d) how to communicate with and inform the US Government and others in the supply chain.

Contractor shall provide essential records management for personnel working on U.S.

government contracts. Records will be accessible to key members of the organization.

Contractor shall ensure continuous records management support (training, etc.) despite any changes in personnel.

If applicable the contractor shall prepare for the continuation of essential DoD services during crisis IAW DFARS 252.237-7023, DFARS 252.237-7024, and other applicable references as necessary. In a state of emergency, if the Government deems necessary, the contractor shall provide all services necessary to ensure mission accomplishment. On occasion, services may be required to support an activation, or exercise of contingency plans outside normal duty hours.

4.11 Cybersecurity: The contractor shall develop and implement a cybersecurity protection of supply chain information plan and provide a copy to the U. S. Government. The contractor shall conduct early and continuous monitoring throughout the contract to prevent or reduce impacts of cyber vulnerabilities where adversaries are able to exploit, steal, alter, manipulate, interrupt, or destroy system functionality, information, or technology. The contractor’s plan shall: a) make specific reference to those aspects of the National Institute of Standards and Technology Special Publication (NIST SP) 800-161, “Supply Chain Risk Management Practices for Federal Information Systems and Organizations” that represent the contractor’s implemented processes and practices; b) include a description of how the contractor shall protect the supply chain from exploitation due to the insertion of counterfeits/malware, unauthorized production, tampering, theft, insertion of malicious software and hardware, functionality alteration, and any other elements that would allow adversaries to gain unauthorized access to data, alter data, interrupt communications, or otherwise disrupt operations; c) inform the U. S. Government of any instances of unauthorized access and/or compromise, such as those listed in item “b” to contractor’s digital information and parts and components and d) make specific reference to those aspects of NIST SP 800-53 that represent the processes and practices the contractor will

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implement. The plan and processes shall apply to the prime and their suppliers, subcontractors, associated integrators, and vendors, spanning the entirety of the supply chain, from raw material stage to delivery of a finished product.

Components: The contractor shall ensure all hardware, with special emphasis on lowest critical components (CCs) and components containing Critical Program Information (CPI), are from trusted sources and are manufactured by approved personnel as documented in the contractor Security Plan. The contractor shall develop a SCRM plan documented in the contractor Security Plan, in accordance with (IAW) the current version of Committee on National Security Systems Directive (CNSSD) No. 505 and NIST SP 800-161, to mitigate supply chain risk. The contractor shall ensure that no critical components procured are on the Section 806 (National Defense Authorization Act for FY 2011 (Public Law 111-383)) and Section 2339a (Title 10, United States Code) Lists in the Supplier Performance Risk System (SPRS) (CDRL 25, 27, 29). The contractor shall develop and implement a Counterfeit Parts Prevention Program in compliance with Defense Federal Regulation (DFAR) 252.246–7007 Contractor Counterfeit Electronic Part Detection and Avoidance System, using SAE AS5553, SAE AS6171, SAE AS6081, and Independent Distributors of Electronics Association (IDEA) Standard [IDEA-STD-1010B] or similar practices to prevent the inclusion of counterfeit parts or parts with malicious logic. The contractor shall perform acceptance testing on lowest CCs and components containing CPI in accordance with the Counterfeit Parts Prevention Program.

The contractor shall Implement Department of Defense (DoD) Trusted Systems and Networks (TSN) strategies that integrates robust systems engineering, SCRM, security, counterintelligence, intelligence, cybersecurity, hardware and software assurance, and information systems security engineering disciplines to manage risks to system integrity and trust IAW DODI 5200.44 Protection of Mission Critical Functions to Achieve TSN.

4.12 Government Property Inventory Report: The Contractor shall conduct a 100% physical inventory once per contract year of all GFP. The report shall be in Contractor’s format but compatible with .xls or .xlsx format. The report shall include any Contractor held or subcontractor inventories where GFP has been provided by the government for a Contractor’s or subcontractor’s repair performance. Once an annual physical inventory has been accomplished, the contractor shall provide their internal property management control records in accordance with FAR Part 52.245-1(f)(1)(iv), Physical Inventory. (CDRL A/B/C/D/E006, Government Property Inventory Report, DI-MGMT-80411D)

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Service Manager (FSM) has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor

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shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with the following security regulations: AFI 31-101.

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. DoDD 5205.02E and DoD Manual 5205.02-M require contractors supporting DoD activities use OPSEC to protect critical information for specified contracts, sub contracts, and information used in the performance of duties in support of Air Force requirements/missions. The Contractor shall ensure Contractor personnel who perform work on (or in) a Government facility comply with the OPSEC procedures and training requirements of the facility as specified in AFI 10-701.

5.2.3 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.4 Access to Government System(s): Access to Government system(s) will not be required to perform tasks under the contract/order.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.5 Safety Requirements

5.5.1. Contractor Environmental, Safety, and Occupational Health Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoD Directive 4715.01E, Environmental, Safety, and Occupational Health (ESOH). The Contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan (SHP). The Contractor shall require all subcontractors to comply with required safety, health and fire standards.

5.5.2 Mishap Notification/Investigation: In accordance with DAFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to USAF assets/interests. The Contractor shall ensure the USAF is notified of mishaps. The Contractor shall contact the Contracting Officer (CO) or the Contracting Officer’s

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Representative (COR), if available, or another MFT member by telephone within eight (8) hours of any damage to government property where the dollar value exceeds $600,000.00, and within two workdays for any damage to government property less than $600,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, contract number, name, and title of person(s) reporting

b. Date, time, and exact location of accident/incident

c. Brief narrative of accident/incident (events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO or COR, the Contractor shall immediately secure the mishap scene (and damaged property) and impound pertinent maintenance and training records until released by the Government’s safety office. Such release shall be accomplished through the Contracting Officer. The Contractor shall cooperate and assist Government personnel in the investigation of the mishap and submit an Accident/Incident Report within 48 hours of the mishap (CDRL A/B/C/D/E007, Accident/Incident Report, DI-SAFT-81563).

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Service Contract Reporting: In accordance with 10 United States Code 2330(a), and DFARS 252.204-7023 (Reporting Requirements for Contracted Services), the Contractor shall provide a Service Contract Report for each contract/order that meets the DoD Contract Reporting criteria and has obligations in excess of $3,000,000. The Contractor shall report the total amount invoiced and contractor labor hours expended on the services performed during the previous fiscal year. Prime contractor labor hours, including any required Tier 1 subcontractor information, shall be reported in the System for Award Management (SAM). The Contractor shall report annually, by October 31, on the services performed during the preceding government fiscal year. SAM will only enable reporting for entities with contracts that meet the SCR criteria and thresholds. Additional information and user manuals for government personnel and Contractors is available at https://www.sam.gov. SCR eligibility, reporting rules and criteria is located on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr.

5.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.9 Quality Control Plan/Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, https://www.sam.gov/ https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr

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identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required. (CDRL A/B/C/D/E008, Quality Assessment Report, DI-QCIC-81187)

5.10 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip http://www.state.gov/j/tip

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6.0 Appendices

6.1 Appendix A, Reference(s)

Publication Title of Publication Date of

Publication Sections(s) that Apply

00-25-234 Technical Manual: General Shop Practice Requirements for the Repair, Maintenance, and Test of Electrical Equipment

September 22, 2013 Change 1- March 23, 2014

Entirety

00-25D-54 USAF Deficiency Reporting, Investigation, and Resolution

September 1, Entirety

MIL-STD-

129R

Department of Defense Standard Practice Military Marking for Shipment and Storage

February 18, 2014 Entirety

00-20-2 Maintenance Data documentation

June 15, 2003, Change 2, April 15, 2007

Entirety

MIL-STD-

130N

Department of Defense Standard Practice Identification Marking of U.S. Military Property

December 17, 2007, Change 1, November 16, Entirety

DoD 5220.22-M

National Industrial Security Program Operating Manual (NISPOM).

February 28, 2006 Change 2 May 18, Entirety

MIL-STD-

1686C Electrostatic discharge control program for protection of electrical and electronic parts, assemblies, and equipment (Excluding electrically initiated explosive devices).

October 25, 1995 Entirety

MIL-STD-

2073-1E

Department of Defense Standard Practice for Military Packing

May 23, 2008 Entirety

AS5553D Counterfeit Electronic Parts; Avoidance, Detection, Mitigation, and Disposition

April 14,2022 Entirety

SO300-

BT-PRO-

Government-Industry Data Exchange Program

(GIDEP)

November 1994 Entirety

AFI 31-

The Physical Security Program

November 10, Entirety

DoDD 4715.1E

Environment, Safety, and Occupational Health

(ESOH)

March 19, 2005, Change 2, December 2019

Entirety

DI-QCIC-

81187

Quality Assessment Report April 24, 1991 Entirety

The Physical Security Program