Atch 1 Performance Work Statement (PWS).pdf

DRAFT PERFORMANCE WORK STATEMENT

FOR

KAISERSLAUTERN MILITARY COMMUNITY

AND PIRMASENS HUSTERHOEHE

COLLECTION AND RECYCLING SERVICES

AND FOR THE OPERATION OF

RECYCLING CENTERS,

RAMSTEIN AND VOGELWEH AIR BASE

1 December 2023

TABLE OF CONTENTS

PARAGRAPH TITLE PAGE

1. Description of Services, Required Certificates 4

1.1. Collection Requirements 6

1.1.1.1. Schedules 6

1.1.1.2. On-Call 6

1.1.1.3. Plastic Bags/Yellow Recycling Bins in Housing 6

1.1.1.4. Other Locations 7

1.1.1.5. Type of Containers 7

1.1.1.6. Government-owned Underground Containers 7

1.1.1.7. Positions 7

1.1.2. Unscheduled Pick-up and Specials Events 7

1.1.2.1. Additional Pick-ups 7

1.1.2.2. Container Relocation 7

1.1.3. Inclement Weather Schedule 7

1.1.4. Route Parameters 8

1.1.5. Points of Collection 8

1.1.6. Cubic Yard Capacity 8

1.1.7. Maintaining Containers and Collection Area 8

1.1.7.1. Cleaning of Underground Containers 8

1.1.7.2. Basic Cleaning 8

1.1.7.3. On-Call Cleaning 9

1.1.7.4. Unscheduled Underground Container Lifting 9

1.1.8. Vehicle Weighing 9

1.1.9. Sales 9

1.2. Recycling Materials Processing 9

1.2.1. Materials 9

1.2.2. Pick-up Points 10

1.2.3. Base Recycling Center/Materials Recovery Facility 10

1.3. Disposal 10

1.3.1. Off-Base Disposal 10

1.3.2. Disposal of Non-marketable Materials 10

1.4. Equipment Maintenance 10

1.5. Reports and Records 11

2. Services Summary 11

2.1. Quality Control 12

2.2. Quality Assurance 12

2.3. Performance Assessment 13

2.3.1. Periodic Validations 13

2.3.2. Unsatisfactory Performance 13

2.4. Periodic Progress Meetings 13

2.4.1. Meetings 13

2.4.2. Meeting Minutes 13

3. Government Property and Services 13

3.1. Recycling Center/Material Recovery Facility Utilities 13

3.2. Hours of Operation for Recycling Centers at Ramstein and Vogelweh 14

3.2.1. Customer Assistance 14

3.2.2. Safeguarding 14

3.2.3. Authorized Customers 14

3.2.4. English Language Requirements 14

3.2.5. German Language Requirements 14

3.2.6. Emergency Procedures 14

3.2.7. Emergency Numbers 15

3.3. Recyclables/Refuse 15

3.3.1. Recyclables 15

3.3.1.1. Refuse/Bulk Trash 15

3.3.1.2. Construction Debris 15

3.3.1.3. Tires/Rims 15

3.3.1.4. Pick-up Coordination for Recyclables/Refuse 15

3.4. Hazardous Waste Materials 15

3.4.1. Hazardous Waste 16

3.4.1.1. Pick-up Coordination for Hazardous Waste Containers 16

3.4.1.2. Log Books 16

3.4.1.3. Training 16

3.4.1.4. Cleaning 17

3.5. Applicable Laws/Regulations/Plans 17

3.6. Conformance with Environmental Management Systems 17

4. General Information 18

4.1. Mission 18

4.2. Hours of Operation for Recycling Collection 18

4.3. Holidays and Closures 18

4.3.1. Information Regarding Federal Holidays 18

4.3.2. Other Base Closures 18

4.4. Performance of Service During Crisis or Heightened Security 19

4.5. Contract Personnel 19

4.5.1. Contract Manager 19

4.5.2. Personnel 19

4.5.3. Employee Restrictions 19

4.6. Reserved 19

4.7. Security Requirements 19

4.7.1. Base Access 20

4.7.2. Main Base Access 20

4.7.2.1. Security Authority 20

4.7.3. Restricted/Controlled Areas 20

4.7.4. Access Coordination 20

4.7.4.1. Escorts 20

4.7.5. Access Revocation 21

4.7.6. Contractor Vehicles 21

4.7.7. Reporting Requirements 21

4.7.8. Physical Security 21

4.7.9. Key Control 21

4.8. Safety Requirements and Reports 21

4.9. Contracting Officers and Contracting Officer Representative 21

4.10. Multi-Functional Team 22

4.11. Damages to Government Buildings, Equipment, or Vegetation 22

4.12. Disposal Certification 22

4.13. Scope of Contract 22

4.17. Scope of Contract 22

5. Appendices 23

APPENDICES

PAGE

APPENDIX A Historical Estimated Workload Data

APPENDIX B Maps and/or Site Plans 23

APPENDIX C List of Hazardous Waste Accepted 24 APPENDIX D List of Government Property and Services 26

APPENDIX E Container Location / Size / Frequency (Excel)

APPENDIX F Underground Container Cleaning Location / Size (Excel)

1. DESCRIPTION OF SERVICES.

a. Recycling Collection

The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform collection of recyclable materials to include Paper/Cardboard, Glass, Electronic Parts, Light Fraction (LF), Wood Material, Construction Debris, Tires and Metal (see Appendix A) and recycling services at:

Air Mobility Command (AMC) Ramstein Air Base (AB) Bann Administrative Areas Pirmasens Husterhoehe Construction Training Squadron (CTS) Camp Department of Defense Schools (DoDDS), Ramstein Air Base Department of Defense Schools (DoDDS), Landstuhl Dormitories, Ramstein Air Base Landstuhl Military Family Housing (MFH) Meat Processing Plant, Ramstein Air Base Medical Clinic, Ramstein Air Base Ramstein Air Base Commissaries Ramstein MFH

b. Operation of Recycling Centers

The contractor shall provide all labor, equipment, personnel, supervision, management, necessary equipment and supplies, trained personnel, and services necessary to perform the operation of recycling centers as defined in this Performance Work Statement (PWS) in support of 786 CES/CEOES. The recycling centers are located at:

Ramstein Air Base Vogelweh Air Base These services are considered to be non-mission essential. The Contracting Officer Representative (COR) place of performance is Bldg. 502, Ramstein Air Base, Germany. The contractor shall perform to the standards in the contract as well as all German government regulations and laws, local, state, and federal regulations, international agreements, Status of Forces Agreements (SOFA) and appropriate Final Governing Standards (FGS) or, in their absence, the Overseas Environmental Baseline Guidance Document (OEBGD). Estimated workload factors are in Appendix A and collection areas are in Appendix E.

c. Required Certificates

The below certificates must be provided upon submission of quote. Certificates must be provided for the company and personnel intended to perform the solicited services.

1. Certificate as an Approved Disposal Company (Zertifizierter Entsorgungsfachbetrieb) in accordance with volume 7, paragraph 56, section 2, sentence 2 and volume 7, paragraph 56, section 5 of the KrWG (Kreislaufwirtschaftsgesetz – German Act on Life-Cycle Management), certificate must be issued by a Technical Monitoring Association for Safety, Quality and Environmental Protection based in Germany (Technische Ueberwachungsorganisation fuer Sicherheit, Qualitaet und Umweltschutz, ansaessig in Deutschland) or by a Waste Management Association based in Germany (Entsorgergemeinschaft, ansaessig in Deutschland) in accordance with volume 7, paragraph 56, section 2, sentence 2 and volume 7, paragraph 56, section 6 of the KrWG.

2. a. ISO 14000 – Standards of Environmental Management (Standards im Umweltmanagement)

b. ISO 14001 – Certification of Environmental Management Systems (Zertifizierung von Umweltmanagementsystemen)

c. ISO 50001 – Energy Management Systems, Requirements with Guidance for Use (Energiemanagementsysteme – Anforderungen mit Anleitung zur Anwendung) ISO certificates must be issued by an accreditation authority (for example TUEV).

3. Requirements for recycling center personnel handling hazardous material/substances:

Each hazardous waste collection point (recycling center) must be staffed with sufficient personnel, with two persons being defined as the minimum requirement in accordance with TRGS 520 (Technische Regeln fuer Gefahrstoffe – Technical Rules for Hazardous Substances) of the GEfStoffV (Gefahrstoffverordnung – German Hazardous Substances Ordinance). One person at a collection point (recycling center) must be a Specialist (Fachkraft), the below certificates have to be provided to meet the requirements of a Specialist (Fachkraft):

a. Completed apprenticeship certificate for a chemical profession (Chemiespezifische Fachausbildung), for example as a Chemical Lab Technician (Chemielaborant), Chemical Technical Assistant (Chemisch-Technischer Assistent), Master Chemical Technician (Chemiemeister), Specialist for Recycling and Waste Management (Fachkraft für Kreislauf-und Abfallwirtschaft) or apprenticeship certificate for a comparable and relevant profession to be approved by the Technical Evaluation Team.

b. Proof of relevant experience and further training to be approved by the Technical Evaluation Team.

c. Current certificate in accordance with 1.3 ADR (European Agreement concerning the International Carriage of Dangerous Goods by Road – Uebereinkommen ueber die international Befoerderung gefaehrlicher Gueter auf der Strasse) as an authorized and responsible person for transporting hazardous material (Beauftragte und verantwortliche

Person zur Befoerderung gefaehrlicher Gueter) issued by a German accreditation authority (for example TUEV).

d. Current certificate in accordance with TRGS 520, paragraph 5.2, section 2, certifying “Relevant Knowledge and Expertise in Handling Hazardous Waste” (Erwerb der erforderlichen Sachkunde und Kenntnisse beim Umgang mit gefaehrlichen Abfaellen).

e. Certificate as a first responder (Ersthelfer) in accordance with 1.3 ADR, issued by a German accreditation authority (for example TUEV), not older than one year.

For all other personnel acting as assistants for the handling of hazardous substances and material, the below certificate must be provided:

a. Certificates as first responders (Ersthelfer) issued by a German accreditation authority (for example TUEV), not older than one year.

1.1. COLLECTION REQUIREMENTS.

1.1.1. Recycling. The contractor shall empty recycling containers based on historical data for the first 30 days of performance at least weekly. The contractor shall establish initial vehicle routes and collection schedules upon contract award. Container size, routes, and frequencies should be established to provide the minimum number of pick-ups necessary to maintain a healthy, vector free environment and prevent recycling container overflow. They are to be submitted to the Contracting Officer (CO) not later than five business days prior to start of contract performance. The contractor may propose adjustments to the schedule at any time, but as a minimum, the Contracting Officer’s designated Representative (COR) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period, in order to determine if adjustments to container size, routes, or frequencies should be made. No changes are allowed to the schedule or haul route without prior CO or COR coordination.

1.1.1.1. Schedules. The contractor shall establish vehicle routes and collection schedules based on the frequency tables and pick-up days defined in Appendix E. The contractor shall submit vehicle routes and collection schedules to the Contracting Officer (CO) not later than five business days prior to start of contract performance for approval by the COR. The contractor shall collect all recyclable material. No changes are allowed to the collection schedule or haul route without prior CO or COR approval.

1.1.1.2. On-Call. The contractor shall collect recyclable material from locations identified as “on-call” in Appendix E (specified under “remarks” / column “O”) within 24 hours of receiving a request from the COR.

1.1.1.3. Plastic Bags / Yellow Recycling Bins in Housing. Collection points for yellow plastic recycling bags shall be located on the curbside of each townhouse or in designated yellow recycling bins for General Officer Quarters (GOQs). Any changes in collection points or days/times require prior approval by the COR to ensure tenants are notified accordingly.

1.1.1.4. Other Locations. Container collection points are identified by building number or location as described in Appendix E. Any changes in collection points or days/times require prior approval by the COR to ensure tenants are notified accordingly. The COR will adjust Appendix E as required.

1.1.1.5. Type of Containers. All contractor-provided containers (see Appendix E, excluding all underground containers (UCs)) shall be government-approved. 786 CES/CEOES shall be the approval authority for these containers. The contractor shall label all containers in both English and German specifying the type of material to be placed in the container.

1.1.1.6. Government-owned Underground Containers. For emptying “Kinshofer Pilz” underground containers, specific vehicle mounts are required, which will not be provided by the U.S. Government. The maintenance, repair, replacement, and labeling of government-owned underground containers is the responsibility of the U.S. Government.

1.1.1.7. Positioning. The contractor shall position containers for customer ease in depositing recycling material and to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees and other potential obstructions. Location of collection points may require repositioning from time to time to accommodate construction or other events.

Changes to collection points shall require prior COR approval.

1.1.2. Unscheduled Pick-up and Special Events. The CO or COR may request that the contractor make unscheduled collections and disposals. For unscheduled events, the contractor shall respond within one business day of notification by the CO or COR. For special events, the contractor shall also provide containers. These containers shall be placed in locations for a length of time designated by the CO or COR. The CO or COR shall notify the contractor in writing at least seven business days in advance of the special event date. See Appendix A for estimated workload data. The COR may require the contractor to adjust the schedule for special events or other occasions.

1.1.2.1. Additional Pickups. In the event unusual conditions cause a container to require pick-up before the scheduled time, the CO or COR may request in writing (email/fax sufficient) pick-up within 24 hours and the contractor will be compensated at the appropriate unit rate listed in the schedule based on the actual weight.

1.1.2.2. Container Relocations. The Government may request relocation of containers at no additional cost to the Government. The request will be made in writing and the container will be relocated within 24 hours.

1.1.3. Inclement Weather Schedule. The contractor shall collect recyclable material during periods of inclement weather. In cases of severe weather, the COR may authorize exceptions.

When exceptions are granted, the contractor shall accomplish all missed collections within 24 hours after the severe weather has terminated at no additional cost to the Government. The CO or COR may authorize additional time to accomplish make-up services as appropriate for weather conditions.

1.1.4. Route Parameters. The contractor shall establish routes to the base through the main gate, or alternate gate, as directed by Security Forces. Collection shall be made between the hours of 0600 a.m. –1900 p.m., Monday through Saturday, for all areas. Collection and routes outside of these hours shall require prior approval of the CO or COR.

1.1.5. Points of Collection. Collection stations for recyclable materials are shown in Appendix E. The contractor shall position containers for customer ease in depositing recycling materials. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, storm drains and other potential obstructions.

1.1.6. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix E. The contractor is encouraged to identify changes to the capacity of containers and/or pick-up frequency to improve the overall efficiency of recycling removal, and to submit these changes to the CO or COR. No changes shall be made until the proposed change is coordinated with and approved by the CO or COR.

1.1.7. Maintaining Containers and Collection Area. The contractor shall return all recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The contractor shall be responsible for immediate clean-up of all spills, debris, etc., which may occur during collection of containers and plastic bags. All recyclable material designated for pick-up on the scheduled collection day will be placed on the ground, within three meters of the container or collection point. The contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the contractor can adjust the container size or pick-up frequency with prior CO or COR approval. The contractor shall also notify the COR if it is being discovered that a particular receptacle is being utilized for the wrong material.

1.1.7.1. Cleaning of Underground Containers. The contractor shall provide cleaning (basic and on-call) for underground containers in Ramstein, Vogelweh and Landstuhl (in accordance with Appendix F).

1.1.7.2. Basic Cleaning. The contractor shall provide basic cleaning two times per year. This cleaning is required for 323 underground containers, and consists of the following:

- Platform cleaning (including removal of litter on the platforms and in the tray).

- Platform and gap suction cleaning.

- Foundation cleaning (including water pumped out, steam cleaning or pressure washing as well as cleaning of the gap and receptacles).

- The performance shall be accomplished in the months of May and October.

- Cleaning schedule shall be provided to the COR two weeks prior to start date.

1.1.7.3. On-Call Cleaning. The contractor shall provide on-call cleaning for approximately 20 underground containers for Ramstein, Vogelweh and Landstuhl.

1.1.7.4. Unscheduled Underground Container Lifting. In the event of someone dropping important items as keys, wallets, documents, identification documents/cards, etc. in an underground container causing a container to require pick-up before the scheduled time, the CO or COR may request in writing (email/fax sufficient) within 24 hours the lifting and emptying of the contents to the ground to retrieve the missing items. The contractor employee shall be responsible for immediate clean-up of all spills, debris, etc., which may occur. The contractor shall provide lifting for approximately ten underground containers in Ramstein, Landstuhl, and Vogelweh.

1.1.8. Vehicle Weighing. All vehicles used in the collection of recyclable materials shall be weighed on certified and calibrated vehicle scales after departing the base or on certified and calibrated scales at the landfill in accordance with TÜV (Technischer Ueberwachungsverein – Technical Monitoring Association) standards. The person weighing the vehicles shall be a Certified Weight Master. The COR may be present at the scale to oversee the weighing without advance notice to the contractor at least twice a year. All weight discrepancies will be resolved prior to departing the scale site. The contractor and COR (if present) shall sign all weight tickets. The contractor shall submit a summary report of weight tickets and, if necessary, provide “certified original” weight tickets recorded by a weighing station or landfill, not later than the 10th business day of the following month to the COR (see para. 1.5.).

1.1.9. Sales. The contractor shall retain all revenues generated by the sale of recyclable materials. In consideration, when exercising the option, the Government will decrease each option year CLIN X003 by 10,000 EUR. The Government will decrease the final invoice for the option year by 10,000 EUR prior to the contractor submitting the invoice for final payment.

Economic price adjustments may apply after each year considering actual market prices for raw steel.

1.2. RECYCLABLE MATERIALS PROCESSING. The contractor is responsible for any unsorted Light Fraction materials. The base operates a Qualified Recycling Program (QRP) to reduce the volume of non-hazardous solid waste generated. The contractor shall also notify the COR of potential recycling opportunities in the local area.

1.2.1. Materials. The following items shall be recycled: Paper/Cardboard, Glass, Electronic Parts, Light Fraction (LF), Wood Material, Construction Debris, Tires and Metal. The contractor may recycle materials not listed above with prior coordination of the CO or COR at no additional cost to the Government. All recyclable items shall be stored, shipped and disposed of in accordance with federal and local environmental regulations.

1.2.2. Pick-up Points. The contractor shall provide recycling containers at the locations specified in Appendix E.

1.2.3. Base Recycling Center / Material Recovery Facility. The Government will provide the facilities for the recycling centers located on Ramstein Air Base and Vogelweh. Each facility is in a secure fenced-in area. For each area, the Government provides an office building or office container (Ramstein Air Base, Bldg. 2045) and (Vogelweh, Bldg. 2820). The contractor shall return the facilities to the Government in the same condition as received, to include fair wear and tear. Any damages caused by negligent or careless actions by the contractor shall be repaired by the contractor at no additional cost to the Government. These facilities shall only be used in performance of this contract and the Government will be responsible for all facility and utility maintenance and wear and tear repairs of the building.

1.3. DISPOSAL

1.3.1. Off-Base Disposal. The contractor shall transport and dispose of all recyclable material to a licensed off-base disposal site selected by the contractor. Disposal shall be in accordance with all European and German laws and regulations, to include, but not limited to: The latest version of Kreislaufwirtschaftsgesetz (KrWG) (Law on Life-Cycle Management). The Abfallverbringungsgestz (AbfVerbrG) (Waste Transportation Act) is covered in the Kreislaufwirtschaftsgesetz. The Entsorgungsfachbetriebverordnung (EfbV) (Ordinance on Specialized Waste Management Companies), Transportgenehmigungsverordnung (TgV) (Ordinance on Transport Licenses), Gewerbeabfallverordnung (GewAbfV) (Commercial Waste Ordinance), Elektro und Elektronikgesetz (ElektroG) (Act on the Disposal of Electronic Waste), Batteriegestz (BattG) (Battery Act), Verpackungsgesetz (VerpackG) (Packaging Act), the Final Governing Standards (FGS-Germany), AFMAN 32-7002 . The contractor shall be responsible for any permits or fees associated with the use of off-base disposal locations.

1.3.2. Disposal of Non-marketable Materials. The contractor shall dispose of non- marketable materials found during the recycling process at an off-base facility to include any recyclable material rejected by the disposal site in accordance with the Kreislaufwirtschaftsgesetz (KrWG).

1.4. EQUIPMENT MAINTENANCE. The contractor shall maintain all contractor-provided containers (government-owned underground containers and green recycling bins are not included), ensuring that they are free of unpleasant odors, dirt, debris and pests. All containers must remain in good, workable condition and be easily accessible to customers. The contractor shall perform all cleaning, repair and other maintenance on contractor-provided containers.

Trucks and trailers used for hauling and collecting shall be free of odors, dirt, debris and pests.

After servicing, the contractor shall return the containers to their original location in an upright position with the lids securely in place and closed. The contractor shall return all underground containers to their original location. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for clean-up.

1.5. REPORTS AND RECORDS. The contractor shall provide 786 CES/CEOES with a monthly report detailing total tonnages and a summary of all weight tickets for recyclable material collected during the previous month not later than the 10th business day of the following month. The format of the monthly report shall be approved by the COR and provided in electronic form, in Microsoft Excel format, in Wide Area WorkFlow (WAWF), the U.S.

Government’s invoicing and payment system, and as a hard copy.

2. SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission-essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan (QCP) provide information on contract requirements, the expected level of contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in FAR 52.212-4 (a), Contract Terms and Conditions – Commercial Products and Commercial Services, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of contract performance, two additional errors for each Performance Objective shall be permitted in an effort to allow for normal phase-in problems.

SS Item #

PWS

Para.

Performance Objective Performance Threshold

SS1

1.

1.1.

1.3.

Collect and dispose of recyclable materials in accordance with the established schedule as prescribed in the PWS.

No more than five (5) inspection defects per month.

SS2 1.4.

Maintain equipment in clean and workable condition in accordance with the PWS.

No more than five (5) inspection defects per month.

SS3

1.5.

Provide a monthly report in accordance with the

PWS.

No more than five (5) inspection defects per year.

SS4

3.2.1.

3.3.

3.3.1.4.

Ensure correct separation of recyclable materials;

provision of advice and assistance to customers;

and coordination of unscheduled exchange of full recycling and refuse containers with 786

CES/CEOES.

No more than five (5) month.

SS5

3.4.

3.4.1.

3.4.1.1.

Ensure proper sorting and storage of hazardous waste; coordinate the exchange of hazardous waste containers with 86 CES/CEIE.

Zero (0) defects per month.

SS6 3.2.

Ensure both of the two recycling centers are accessible and in operation for customers from Monday through Saturday, 0700 a.m. – 1800 p.m.

hours, except on holidays indicated in paragraph 3.2.

No more than two (2) inspection defects per month.

SS7 1.

Ensure that the Collection and Recycling Services and Operation of Recycling Centers are performed in accordance with the PWS.

No more than five (5) month.

2.1. QUALITY CONTROL

The contractor shall have a Quality Control Plan (QCP) to ensure that performance is in accordance with the standards established within this PWS. The contractor shall implement procedures to identify, prevent and ensure non-recurrence of defective services. As a minimum, the contractor shall have quality control procedures addressing the areas identified in paragraph 2., Services Summary.

Quality control records shall be maintained throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. The QCP is one of the standards with which the contractor will comply and against which COR personnel will measure contractor performance. After acceptance by the Government, this plan becomes a compliance document incorporated into the contract at time of award and after any approved updates.

2.2. QUALITY ASSURANCE

The Government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with the requirements set forth in this PWS. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. Results of the validation then become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO with a Corrective Action Report (CAR) for issuance to the contractor. The contractor shall respond to the CAR in accordance with instructions provided and return it to the CO within 10 business days of receipt.

2.3. PERFORMANCE ASSESSMENT

2.3.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.3.2. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded and the contractor shall re-perform the service after notification by the COR. Failure to meet the performance threshold as outlined in the Services Summary for any of these performance objectives in any one monthly period shall result in a warning or letter of concern from the CO. Failure to meet the performance threshold as outlined in the Services Summary of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a performance period shall constitute an immediate progress meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions – Commercial Products and Commercial Services, Inspection/Acceptance.

2.4. PERIODIC PROGRESS MEETINGS

2.4.1. Meetings. The CO, Functional Commander, COR, QRP Manager or other government personnel as appropriate and the contractor shall periodically meet to discuss the contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the contractor to prevent unsatisfactory occurrences in the future. The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.4.2. Meeting Minutes. The minutes of these meetings will be captured in writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. GOVERNMENT PROPERTY AND SERVICES.

Government property includes an office desk, chair and a spill kit with absorbent compounds for each recycling center. The contractor shall be responsible to replace these items. The contractor and COR shall conduct a joint inventory of all government-furnished property within 10 business days of contract performance and at the beginning of each option year. (See Appendix D).

3.1. Recycling Center/Material Recovery Facility Utilities. The office buildings or office containers are heated and provide lights, power and telephones. The telephones shall be for “official use only”. The Ramstein Air Base and Vogelweh recycling center facilities provide water and a restroom. (See Appendix D).

3.2. Hours of Operation for Recycling Centers at Ramstein and Vogelweh.

0700 a.m. –1800 p.m. hours, Monday through Saturday. The contractor shall operate the two recycling centers on all German Holidays except on 25 and 26 December, and 1 January. The contractor shall be in compliance with German labor laws.

3.2.1. CUSTOMER ASSISTANCE. The contractor shall physically assist customers with unloading their waste, recyclables and hazardous waste from their vehicle. The contractor shall ensure that all waste/recyclables are placed in the proper containers. If any doubt, contractor personnel will escort the customer to the container to assist him/her during the disposal.

3.2.2. SAFEGUARDING. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work period, all government facilities, equipment and material shall be secured.

3.2.3. AUTHORIZED CUSTOMERS. Facility managers may deliver materials generated at their workplace on Kaiserslautern Military Community military installations. Active duty members living in government quarters may deliver items, however quantities are limited to amounts generated by a single-family household. U.S. and/or NATO ID card holders can drop off used batteries, used oil filters and oil as well as tires, at the auto hobby shops free of charge.

Personnel residing off-base can only deliver materials generated at home within 60 days after arrival or if they are finalizing a PCS (Permanent Change of Station) move and can present PCS orders at the time of delivery. All other recyclables and refuse (except as mentioned above) generated by personnel residing off-base, to include commercial businesses and contractors will not be accepted at any recycling center. Similarly, waste and refuse generated by Department of Defense Dependent Schools, Commissaries, Air Mobility Command, Army and 86th MDSS will not be accepted at any recycling center.

3.2.4. ENGLISH LANGUAGE REQUIREMENTS. Recycling center contractor personnel shall be able to read, write and speak English at a level necessary to fully perform all required duties and tasks of their position. The CO may request demonstrations of ability to meet personnel language proficiency requirements by any reasonable method.

3.2.5. GERMAN LANGUAGE REQUIREMENTS. Recycling center contractor personnel shall be able to read, write and speak German at a level necessary to fully perform all required duties and tasks of their position. The CO may request demonstrations of ability to meet personnel language proficiency requirements by any reasonable method.

3.2.6. EMERGENCY PROCEDURES. In the event of a fire, or in the case of a hazardous waste or material spill, the contractor shall notify the Fire Department and the Environmental Management Flight immediately.

3.2.7. EMERGENCY NUMBERS Military Commercial

Fire Protection RAB & MFH Mil 480-5511 06371-47-5511

Fire Protection Vogelweh Mil 489-6681 0631-536-6681

Security Police RAB & MFH Mil 480-2050 06371-47-2050

Security Police Vogelweh Mil 489-6060 0631-536-6060

Environmental Management Mil 480-7712 06371-47-7712

3.3. Recyclables/Refuse. The contractor shall be responsible for the correct separation of materials before dumping into containers. The contractor shall advise customers on how to separate and dispose the different types of waste. Containers shall be labeled so the contractor and customer can easily identify the proper contents. The contractor shall be responsible for the proper contents in each container. The contractor shall be responsible for separating waste placed in the wrong container and correcting mistakes on the spot.

3.3.1. Recyclables. The types of recyclables the contractor will accept include electronic items including all household appliances, scrap metal, paper, cardboard, plastic/light fraction material, treated and untreated wood and green, white and brown glass.

3.3.1.1. Refuse/Bulk Trash. This waste includes paper with stains, organic waste (food waste, diapers), mattresses, box springs, toys, carpets, furniture, bicycles.

3.3.1.2. Construction Debris. Construction debris includes stones, concrete, floor and ceiling tiles (asbestos free) generated through small facility manager projects or 786 CES Shops.

3.3.1.3. Tires/Rims. Tires with or without rims are limited to car, motorcycle and truck tires.

3.3.1.4. Pick-up Coordination for Recyclables/Refuse. The recycling centers have regularly scheduled pick-ups (see Appendix E) that should prevent the containers from overflowing. If the refuse/recycling containers on Ramstein Air Base/Vogelweh reach capacity prior to the scheduled pick-up, the contractor’s recycling center personnel shall coordinate an out-of-cycle exchange of the full containers with 786 CES/CEOES, Operations Support Flight, Service Contract Management, at 06371-47-6919. The contractor is not responsible for picking up recyclables at the Vogelweh recycling center, this will be accomplished by the City of Kaiserslautern. The contractor is not responsible for picking up hazardous material at the Ramstein and Vogelweh recycling centers, this will be accomplished by a different contractor under a different contract.

3.4. Hazardous Waste Material. The contractor is responsible for the sorting and storage of all hazardous waste as required by Zentrale Abfallwirtschaft Kaiserslautern (ZAK) and for correcting any discrepancies on the spot to enable hazardous waste pick-up. The contractor will be responsible for any costs due to improper sorting of regular waste or incorrect hazardous waste disposal. For example, if the contractor mixes oil and antifreeze creating a larger volume of “mixed waste”, the contractor will incur the costs to have the “mixed waste” disposed of by the disposal agency.

3.4.1. Hazardous Waste. The types of hazardous waste the contractor will accept include, paint cans, paint contaminated materials, Petroleum Oil and Lubricants- (POL) contaminated solids, POL filter, waste POL, fluorescent light tubes, dry cell batteries, lead acid batteries, aerosol cans, antifreeze. See Appendix C for a complete liste of hazardous waste accepted by the Kaiserslautern Military Community recycling centers.

3.4.1.1. Pick-up Coordination for Hazardous Waste Containers. For hazardous waste containers at all recycling centers, which will be disposed through the DLA contractor, the contractor shall coordinate pick-up of full containers with 86 CES/CEIE, Environmental Management Office, at COM: 06371-47-9318, DSN: 480-9318, or via email (will be provided).

The contractor shall ensure the turn-in/pick-up of full hazardous waste containers follow the procedures outlined in the 86 CES/CEIE Hazardous Waste Training (see paragraph 3.4.1.3.) and the requirements listed in the 86 AW Hazardous Waste Management Plan.

3.4.1.2. Log Books. The contractor shall maintain a daily log book of customers turning in hazardous waste. A sample log book shall be provided by the 86 CES/CEIE to the contractor after award. All inspections required by the 86th Airlift Wing Hazardous Waste Management Plan shall be documented in a Hazardous Waste Storage Log Book. All hazardous waste deliveries from customers and pick-ups conducted by the Zentrale Abfallwirtschaft Kaiserslautern (ZAK), or their contractor, shall be documented. The log book shall indicate other significant events such as spills and external inspections conducted by German authorities such as the Kreisverwaltung (District Administration Office), Staatliches Wasser Wirtschaftsamt (StAWa) (Federal Water Management Office) and the TÜV. Log books shall be available for government review during normal working hours. At the completion of the contract, all log books shall be turned over to 86 CES/CEIE.

3.4.1.3. Training. All personnel working at the recycling centers handling hazardous waste (HW) shall be trained by the contractor to meet the requirements of the Gefahrstoffverordnung (GefStoffV). Additionally, all personal will receive U.S. Air Force-specific HW training regarding the U.S. specific requirements for the storage and handling of the HW containers, which will be disposed under the DLA contract. This training is provided by the U.S. Air Force, 86 CES/CEIE Environmental Management Element. All personnel working with hazardous waste must be identified in writing to the COR. Personnel must comply with all aspects of the training, including the administrative and functional requirements for hazardous waste collection, storage, and disposal. The training will be conducted in English and the contractor’s employees must have sufficient knowledge of English to comprehend the information provided.

3.4.1.4. CLEANING. The contractor shall keep the recycling centers in a clean and organized condition at all times. The contractor shall clean up all spillages around containers and in the work centers. The contractor shall be responsible for clean-up of minor hazardous waste spills by using the spill kit (see paragraph 3.). For hazardous waste spills over ten gallons, the contractor shall follow the procedures outlined in paragraph 1.2.10.3 of the 86 AW Operation Plan 32-4013, “Hazardous Material Emergency Response Plan”.

3.5. APPLICABLE LAWS/REGULATIONS/PLANS. The contractor shall ensure that each recycling center complies with the following laws and regulations. Copies will be provided upon request.

3.5.1. All applicable portions of Chapter 5 and 6 of the German Final Governing Standards and other appropriate German laws.

3.5.2. The 86 Airlift Wing (AW) Hazardous Waste Management Plan.

3.5.3. 86 AW Hazardous Materials Spill Prevention and Response Plan (HMSPRP) Ramstein Air Base, dated 28 September 2021.

3.6. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS.

The contractor shall perform work under this contract consistent with the relevant environmental policies and objectives identified in the installation environmental management system (EMS) applicable for your contract. The contractor shall perform work in a manner that conserves water, energy and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities. Furthermore, the contractor shall give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental non-conformance or non-compliance of host nation and USAF (United States Air Force) environmental laws and regulations associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions.

In the case of a non-compliance, the contractor shall respond and take corrective action immediately. In the case of a non-conformance, the contractor shall respond and take corrective action based on the time schedule established by the EMS (Environmental Management System) Coordinator. In addition, the contractor shall ensure that their employees are aware of the environmental management system on base and how these requirements affect their work performed under this contract.

3.6.1. All on-site contractor personnel shall receive the installation EMS awareness level information. (Information will be provided).

3.6.2. Conformance with Environmental Requirements. The contractor shall perform all work in accordance with applicable German and U.S. Air Force environmental laws, regulations and operating standards, including, but not limited to, the Final Governing Standards (FGS) for Germany. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract.

3.6.3. The FGS for Germany and other important environmental laws and requirements applicable for all contractors working on base will be provided upon request.

4. GENERAL INFORMATION.

4.1. MISSION.

The overall Civil Engineer mission in the Kaiserslautern Military Community is to plan, maintain, operate and protect the infrastructure, facilities and environment for assigned Airmen, families and civilian employees.

4.2. HOURS OF OPERATION FOR RECYCLING COLLECTION.

Collection and Recycling Services: 0600 a.m. – 1900 p.m. hours, Monday through Saturday, except on German Holidays. If scheduled services fall on a German national holiday, the contractor shall perform services the following work day, unless otherwise required in the contract or approved by the CO. When the contractor’s work schedule conflicts with a U.S. Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

4.3. HOLIDAYS & CLOSURES.

4.3.1. For informational purposes only, below is the reference for recognized U.S. Federal Holidays.

Reference: https://de.usembassy.gov/holiday-calendar/

German Holidays:

1. 1 January New Year (Neujahr)

2. Karfreitag Good Friday

3. Ostermontag Easter Monday

4. 1 May Labor Day (Tag der Arbeit)

5. Himmelfahrt Ascension Day

6. Pfingstmontag Whit Monday (7th Monday after Easter Monday)

7. Fronleichnam Corpus Christi Day

8. 3 October Day of German Unification

9. 1 November All Saints Day

10. 25-26 December Christmas

4.3.2. Other Base Closures. Work scheduled, but not accomplished because of base closure, due to exercises or real-world events, will be accomplished as soon as possible after base reopening. The services required under this PWS are not mission-essential as defined by DoDI (Department of Defense Instruction) 1100.22.

4.4. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY.

The services under this contract are not essential for performance during crisis. The CO will determine circumstances which constitute a crisis based on direction from Security Forces and base leadership.

4.5. CONTRACT PERSONNEL.

4.5.1. Contract Manager. The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate must be able to meet with government personnel designated by the CO to discuss or resolve any contract issues. The contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate(s) shall have full authority to act on behalf of the contractor on all contract matters relating to the daily operation of this contract. The contract manager (primary and alternate(s)) shall be able to read, write and speak, basic and technical English.

4.5.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wearing of distinctive clothing, overcoats, or hats, bearing the company name or logo. The color or design of the items selected should be such that personnel can be easily and quickly identified for reasons of safety and personal protection. The contractor shall provide all safety equipment for contractor personnel working at the two recycling centers to include, but not limited to, safety shoes, safety gloves, goggles, aprons., first aid kits and eye wash stations in accordance with Arbeitsschutzgesetz (ArbSchG). For personnel working at the recycling centers required to be trained on the save handling, identifying, and storing of hazardous waste, see paragraph 3.4.1.3. It is the contractor’s responsibility that the personnel working at the recycling centers is trained and supervised by experienced specialists and qualified representatives in accordance with TRGS 520. Personnel working at the recycling centers must be trained as first aid responders.

4.5.3. Restrictions. The Government is authorized to revoke base access for any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.6. RESERVED.

4.7. SECURITY REQUIREMENTS. Contractor personnel shall comply with all requirements and procedures outlined in DAFFARS 5352.242-9000, Contractor Access to Air Force Installations. The clause will be provided upon request.

4.7.1. Base Access. Contractor personnel shall obtain an installation pass (base entry identification), for accessing the military installation. In order to obtain the installation pass, the contractor is required to submit AE FORM 190-16A (Application for Installation Access), Memo of Base Identification request and the Security Questionnaire for a simple security check, as well as a Police Good Conduct Certificate (Polizeiliches Fuehrungszeugnis). AE Form 190-16A, Memo of Base Identification request and the Security Questionnaire shall be provided by 786 CES/CEOES COR. Contractor personnel will take AE Form 190-16A, Memo of Base Identification request, the Good Conduct Certificate and Security Questionnaire to Bldg #134 on Ramstein Air Base, to obtain Base Entry Identification. Contractor Personnel can only gain access to the Kaiserslautern Military Community after the security check has been passed with a negative result. It is the responsibility of the contractor to collect and return the installation pass within one week for personnel no longer employed.

4.7.2. Main Base Access. Current security access restrictions in the Kaiserslautern Military Community require all contractor vehicles (which are the size of a standard bread delivery trucks or larger) to enter through the Vehicle Inspection Site Gate only. Contractor vehicles may be subject to search prior to gaining base entry. The contractor should plan and allow for delays as a result of increased and ever-changing security procedures.

4.7.2.1. Security Authority. The contractor shall brief all employees that they shall immediately leave any area upon notification by the CO, COR, constituted authority, Security Forces, or when directed as occasional operational requirements, real-world activities, or emergencies dictate.

4.7.3. Restricted/Controlled Areas. Contractor performance within restricted/controlled areas shall require contractor compliance with various levels of security and established personnel security entry control procedures. The contractor shall ensure all contractor employees performing services in secure areas are processed for a controlled area, limited access, or visitor badge by the Entry Controller of the restricted/controlled area.

4.7.4. Access Coordination. The facility manager/user/occupant/requester will be responsible for providing access, escorts, or temporary visitor access badges for contractor personnel while performing their duties. The COR shall be responsible for scheduling access/escorts/badges by contacting the facility manager/requester at the Entry Control Point of the restricted/controlled area.

4.7.4.1.