Atch 1 Performance Work Statement.pdf

THAT OTHERS MAY LIVE

Performance Work Statement Base Wide Crane Inspections

For the 129 Civil Engineering Flight

129th Mission Support Contracting PO Box 103, Stop 28 Moffett ANGB, CA 94035

Table of Contents Table of Contents 1 Introduction

1.1 Mission

1.2 Background

1.3 Scope

2 General Requirements

2.1 Non-Personal Services

2.2 Business Relations

2.3 Contract Administration and Management

2.3.1 Contract Management

2.3.2 Contract Administration

2.3.3 Personnel Administration

2.4 Location and Hours of Work

3 Performance Requirements 4 Special Requirements

4.1 Security and Safety

4.1.1 Security

4.1.2 Contractors Requiring Access to Air Force Facilities

4.1.3 Antiterrorism Level I Training

4.1.4 Safety

4.2 Environmental Requirements

4.3 Applicable Directives

4.4 Quality Assurance Surveillance Plan (QASP)

5 Services Delivery Statement 6 Deliverables 7 Definitions and Acronyms

7.1 Definitions

7.2 Acronyms

1 Introduction The 129th Rescue Wing, located at Moffett Air National Guard Base (Moffett ANGB), California, is the only special mission wing assigned to the California Air National Guard (CA ANG). It is one of five wings across the nation’s Air National Guard wings. As an Air National Guard wing, the 129th has two distinct missions—both of which are summed up by the Wing's motto of, "that others may live".

First, as a reserve component of the United States Air Force, the wing's federal mission is to train, prepare, and conduct worldwide combat search and rescue operations over land or water, in both hostile and permissive environments. Additionally, the 129th Rescue Wing provides agile combat support capabilities to Combatant Commanders anywhere in the world.

Second, as a component of the California Military Department, the 129th Rescue Wing's state mission is to support the Governor of California during state emergencies and contingencies by providing a wide range of capabilities, to include specialized search and rescue, and aerial firefighting.

1.1 Mission

Provide mission ready personnel to operate, maintain, and protect sustainable installations through engineering and emergency response for Federal and State Operations. Sustainment, restoration, and modernization of 129th Rescue Wing (129 RQW) real property to include facilities and infrastructure. Planning, programming, design and construction of new and replacement facilities.

Committed to 100% compliance with all federal, state, and local laws, building codes, regulations, standards and directives.

1.2 Background

The 129 RQW operates various industrial spaces that provide inspection and maintenance services for its fleet of aircraft and ground-based vehicles. Many of these spaces are equipped with cranes, hoists, and vehicle lifts that require periodic inspection and maintenance services in order to ensure the continued serviceability and safe operations.

1.3 Scope

The scope of this requirement is to provide Quarterly and Yearly inspection and preventative maintenance services for all cranes, hoists, and vehicle lifts at Moffett ANGB. Under this requirement the contract shall provide all management material, labor, and workmanship in accordance with the performance work statement (PWS).

2 General Requirements This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of a personal nature, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer immediately.

2.2 Business Relations

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors (if applicable). The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at Moffett Field and the contractor's corporate offices.

2.3.2 Contract Administration

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government’s requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support this effort. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.3.3 Personnel Administration

The contractor shall provide employees during designated Government non-work days or periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make travel arrangements for employees when Government-directed travel is necessary. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs, etc.).

2.4 Location and Hours of Work

All work performed under this PWS shall be accomplished at the 129 RQW parking apron, Moffett Federal Airfield, California, and at the contractors place of business. Normal workdays are Monday through Friday except US Federal Holidays and other administrative non-duty days as determined by higher headquarters. COR will be available to escort contractor during core hours.

Core hours are between 0700 and 1500 hours daily.

3 Performance Requirements Performance Standards

a) STD: Contractor performs all duties and tasks in a safe manner and is compliant with all applicable safety and operational regulations.

AQL: No observed deficiencies (i.e., 100%).

b) STD: All inspection and maintenance activies are accomplished within five (5) duty days of scheduled completion date as identified on the Contractor-developed Inspeciton and Maintenance Schedule.

AQL: No more than one (1) activity accomplished outside of scheduled date in any three (3) month period.

c) STD: Service, Inspection, or Deficiency Summary Reports accurately reflect services rendered and current state of the equipment; is submitted within two (2) duty days of completion of services.

AQL: No more than one (1) report is submitted after the second duty day in any three month period; no more than five (5) minor errors per page, and no more than one (1) major discrepancy per report.

The following section specifies the Performance Objectives and Performance Elements for providing Base Wide Crane Inspections.

Inspection and maintenance services shall include, at a minimum, the quarterly and annual inspection, load testing, manufacturer-prescribed preventative maintenance, and certification for the following for all cranes, hoists, and vehicle lifts at Moffett ANGB. All inspections, tests, and certifications shall conform to applicable law, policies, consensus standards, regulations, and directives as outlined at 4.3 Applicable Directives.

The Contractor shall provide all services in a manner that fosters and enforces an environment of safety consciousness. To that end, the Contractor must operate a program that abides all applicable safety and operational regulations. The Contractor shall use all required Personnel Protective Equipment as identified and or is required by industry and trade practices or Material Safety Data Sheets or Safety Data Sheets (MSDS/SDS).

The Government will provide the Contractor with an initial Inventory Record of all cranes, hoists, and vehicle lifts installed at Moffett ANGB at contract inception. The Government reserves the right to add, remove, or replace cranes due to mission changes and/or construction activities. Should the Inventory List change, the Government will provide an updated list to the Contractor within thirty

(30) days of any such change.

The Contractor shall develop and maintain an Inspection and Maintenance Schedule based on the Government’s current Inventory Record. The initial and all changes to the Inspection and Maintenance Schedule, whether driven by a change in the Inventory Record, or changes in the Contractor’s methods for accomplishing these services, shall be provided no less than ten (10) business days prior to being implemented.

The Contractor shall be responsible for accomplishing all inspection and maintenance tasks in accordance with their Inspection and Maintenance Schedule and manufacturer-prescribed inspection and preventative maintenance procedures. In order to obtain access to the facility, the Contractor shall provide the Contracting Officer Representative (COR) with sufficient notice prior to arriving at Moffett ANGB in order to satisfy installation access requirements (see: 4.1.1 Security). Upon completion of inspection and maintenance activities, the Contracor shall provide a Service or Inspection Report (as applicable to the services rendered) to the COR that itemizes all services rendered.

The Service Report shall be provided within two (2) duty days of the completion of services in an electronic format and accurately reflect each of the the data points identified below and as outlined in applicable directives.

• Location of equipment to include building number and room number (if applicable)

• Manufacturer name

• Model number

• Serial number

• Equipment type (e.g., crane, hoist, vehicle lift, etc.)

• Manufacturer’s rated capacity

• Power requirements

• Hoist configuration

• Lifting medium

• Control type

• Date added to Inventory Report

• Date of last quarterly inspection/maintenance

• Date of last annual inspection/maintenance

• Photograph of the unit

• Services performed

• Details of services performed

• Equipment and/or parts used

• Service completion date

The Inspection Report shall be provided within two (2) duty days of completion of services in an electronic format that accurately reflect each of the data points identified below and as outlined in applicable directives:

• All data required for Service Report

• Historical records

• Hoist main

• Load chain

• Load blocks and hooks

• Load test

• Pass or Fail

When deficiencies are identified during inspection and maintenance tasks, the Contractor shall prepare and include a Deficiency Summary Report with the Servicing and/or Inspection Report. Contractor shall provide a written price estimate for the repairs of all noted deficiencies found during testing and inspections. The Deficiency Summary Report shall be provided to the COR in an electronic format and accurately reflec each of the data points identified below and as outlined in applicable directives:

• Safety hazards

• OSHA violations

• A clear, plain-language description of each identified deficiency

Deliverables A01 Inspection and Maintenance Schedule A02 Service Report A03 Inspection Report A04 Deficiency Summary Report and Repair Estimate

4 Special Requirements This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Security and Safety

This section describes the security and safety for this effort. The following sub-sections provide details of various considerations on this effort.

4.1.1 Security

The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the 129th Security Forces Squadron. The contractor shall ensure compliance with all personal identity verification requirements as directed by the Department of Defense, Headquarters USAF, and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes with little or no notice.

4.1.2 Contractors Requiring Access to Air Force Facilities

Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10- 245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.1.3 Antiterrorism Level I Training

All contractor employees, to include subcontractor employees, requiring access Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT level I Awareness training is available at the following website: http://jko.jten.mil

Deliverables A05 Anitterrorism Level I Certificates

4.1.4 Safety

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor’s safety and health program. The Department of Defense (DoD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DoD installation shall participate in the local VPP.

Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

http://jko.jten.mil/

Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer’s representative, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government person notified by the contractor will in-turn notify the Safety office.

Contractor notifications made after duty hours shall be reported to the Base Defense Operations Center (BDOC) by calling (650) 603-9111. If requested by the cognizant contracting officer, the contracting officer’s representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

4.2 Environmental Requirements

The contractor shall comply with all documents listed below as mandatory and referenced under paragraph 3.0, Performance Requirements. Compliance with documents listed as non-mandatory is the contractors' option.

4.3 Applicable Directives

The contractor shall comply with all documents listed below and referenced under paragraph 3.0, Performance Requirements as mandatory. Compliance with documents specifically identified as Advisory (marked as (A)) shall be at the contractor’s discretion.

The Government reserves the right to implement, change, or rescind the list of applicable directives as a result of mission or policy changes. Except noted otherwise, all documents are viewable through the Air Force e-Publishing website (http://e-publishing.af.mil).

AFI 10-245 – Air Force Antiterrorism (AT) Standards

AFI 31-101 – Integrated Defense

AFI 32-7042 – Waste Management

AFI 32-7047 – Compliance Tracking & Reporting

AFI 32-7060 – Environmental Planning

AFI 32-7086 – Hazardous Materials

AFI 90-821 – Hazard Communication (HAZCOM) Program

AFI 91-203 – Air Force Consolidated Occupational Safety Instruction

AFI 91-202 - ANGS1- The US Air Force Mishap Prevention Program

NFPA 10 - Fire Code

NFPA 30 - Flammables & Combustibles

NFPA 101 - Life & Safety Code

OSHA compliant Inspection Program Standard 1910.179 http://e-publishing.af.mil/

ANSI/ALI ALCTV-2011 - Standard for Automotive Lifts - Safety Requirements for Construction, Testing and Validation

ANSI, CMAA and HMI standards and codes.

4.4 Quality Assurance Surveillance Plan (QASP)

The Government shall monitor the Contractors performance under this requirement in accordance with the Governments QASP. The QASP is the means by which the Government assures itself that the Contractor's work complies with the requirement of the contract.

5 Services Delivery Statement The table below summarizes each task and the Acceptable Quality Level

Ref. Task AQL Inspection 3 Performance requirements

Contractor performs all duties and tasks in a safe manner and is compliant with all applicable safety and operational regulations.

No observed deficiencies (i.e., 100%) Spot Check

Visual Inspection

3 Inspection and Maintenance Schedule All inspection and maintenance activies are accomplished within five (5) duty days of scheduled completion date as identified on the Contractor-developed Inspeciton and Maintenance Schedule.

No more than one (1) activity accomplished outside of scheduled date in any three (3) month period. Spot Check

Visual Inspection

3 Inspection and Maintenance Reporting Service, Inspection, or Deficiency Summary Reports accurately reflect services rendered and current state of the equipment; is submitted within two (2) duty days of completion of services.

No more than one (1) report is submitted after the second duty day in any three month period;

no more than five (5) minor errors per page, and no more than one (1) major discrepancy per report.

Spot Check Visual Inspection

6 Deliverables The contractor shall provide deliverables as described in this PWS. Deliverables shall be provided in accordance with the format and delivery schedule for deliverables.

Number Deliverable Frequency Quantity A01 Inspection and Maintenance Schedule

Schedule accurately reflects the Government’s Inventory Record of all cranes, hoists, and vehicle lifts. Properly identifies all inspection and preventative maintenance tasks for the equipment listed. Initial schedule is provided within ten (10) days of contract inception and no later than ten (10) duty days prior to the implementation of any changes.

Submission Method: Electronic Format Submit To: COR

As Required 1

A02 Service Report Report accurately reflects services rendered and addresses all mandatory data points. Report is submitted within two (2) duty days of completion of services.

Submission Method: Electronic Format Submit To: COR

As Required 1

A03 Inspection Report Report accurately reflects services rendered and addresses all mandatory data points. Report accurately describes the actual state of the equipment.

Report is submitted within two (2) duty days of completion of services.

Submission Method: Electronic Format Submit To: COR

As Required 1

A04 Deficiency Summary Report Report ais submitted with Summary or Inspection Report and accurately addresses all mandatory data points. Report accurately describes the nature of the deficiency and is accompanied by an estimate for repair services.

Submission Method: Electronic Format

As Required 1

Number Deliverable Frequency Quantity A05 Antiterrorism Level I Certificates

All contractor employees, to include subcontractor employees, requiring access Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract start date.

Submission Method: Electronic Format

As Required 1

7 Definitions and Acronyms

7.1 Definitions

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

7.2 Acronyms

Acronym Definition

129 CEF 129th Civil Engineering Flight

129 RQW 129th Rescue Wing

AFI Air Force Instruction

ANGS Air National Guard Supplement

AQL Acceptable Quality Level

AT Antiterrorism

CA ANG California Air National Guard

CAC Common Access CARD

CFETP Career Field Education Training Plan

CMR Contractor Manpower Reporting

CMRA Contractor Manpower Reporting Application

COR Contracting Officer Representative

DFARS Defense Federal Acquisition Regulation Supplement

DOD (or DoD) Department of Defense

DODAAC Department of Defense Activity Address Code

DODD (or DoDD) Department of Defense Directive

EESOH-MIS Enterprise Environmental, Safety, and Occupation Health Management Information System

ESOH Environmental, Safety, and Occupational Health

FAR Federal Acquisition Regulation

FPCON Force Protection Condition

GFM Government-Furnished Materials

KO Contracting Officer

KS Contract Specialist

MSDS/SDS Material Safety Data Sheet/Safety Data Sheet

NACI National Agency Check with Inquiries

NFPA National Fire Protective Association

NGB National Guard Bureau

OPSEC Operations Security

ORM Operational Risk Management

OSHA Occupational Safety and Health Act

PWS Performance Work Statement

QASP Quality Assurance Surveillance Plan

QCP Quality Control Plan

STD Standard

USAF United States Air Force

VPP Voluntary Protection Program

WAWF Wide Area Workflow