Atch 1 Performance Work Statement.pdf

THAT OTHERS MAY LIVE

Performance Work Statement

Real Property Installed Equipment (RPIE) Generator Testing, Maintenance and Inspections

For the 129th Civil Engineering

129th Mission Support Contracting PO Box 103, Stop 28 Moffett ANGB, CA 94035

Table of Contents 1 Introduction

1.2 Background

1.3 Scope

2 General Requirements

2.1 Non-Personal Services

2.2 Business Relations

2.3 Contract Administration and Management

2.3.1 Contract Management

2.3.2 Contract Administration

2.3.3 Personnel Administration

2.4 Location and Hours of Work

3 Performance Requirements

3.1. Inspection, maintenance and testing on 6 Emergency Back-up Power Generators 4 Special Requirements

4.1 Security and Safety

4.1.1 Security

4.2 Safety

4.3 Applicable Directives

4.4 Quality

4.4.2 Quality Assurance Surveillance Plan (QASP)

4.5 Contractor Manpower Reporting Requirement (CMR)

5 Services Delivery Statement 6 Deliverables 7 Definitions and Acronyms

7.1 Definitions

7.2 Acronyms

Real Property Installed Equipment (RPIE) Generator Testing, Maintenance and Inspections

1 Introduction The 129th Rescue Wing, located at Moffett Federal Airfield, California, is the only special mission wing assigned to the California Air National Guard (CA ANG) and one of five special mission wings across the nation’s Air National Guard. As an Air National Guard wing, the 129th has two distinct missions—both of which are summed up by the Wing's motto of, "that others may live".

First, as a reserve component of the United States Air Force, the wing's federal mission is to train, prepare, and conduct worldwide combat search and rescue operations over land or water, in both hostile and permissive environments. Additionally, the 129th Rescue Wing provides agile combat support capabilities to Combatant Commanders anywhere in the world.

Second, as a component of the California Military Department, the 129th Rescue Wing's state mission is to support the Governor of California during state emergencies and contingencies by providing a wide range of capabilities, to include specialized search and rescue, and aerial firefighting.

1.2 Background

The 129 Civil Engineering previously obtained the same/similar services through the National Guard Bureau (NGB) Professional Administrative Support Services (PASS) program. Despite the squadron’s continuing need for these services, the contract vehicle for these services has since ended. Due to the mission-critical and enduring nature of this requirement, the CA ANG is therefore procuring these services as a standalone requirement.

1.3 Scope

The Contractor shall accomplish all tasks necessary for the Real Property Installed Equipment (RPIE) Generator Testing, Maintenance and Inspections. Contractor shall provide all management, supervision, labor, craftsmanship, tools, and equipment necessary to accomplish the work in accordance with this Performance Work Statement (PWS) and, where applicable, manufacturer or Government specifications.

2 General Requirements This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of a personal nature, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer immediately.

Real Property Installed Equipment (RPIE) Generator Testing, Maintenance and Inspections

2.2 Business Relations

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors (if applicable). The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at Moffett Field and the contractor's corporate offices.

2.3.2 Contract Administration

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government’s requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support this effort. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.3.3 Personnel Administration

The contractor shall provide employees during designated Government non-work days or periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make travel arrangements for employees when Government-directed travel is necessary. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs, etc.).

2.4 Location and Hours of Work

All work performed under this PWS shall be accomplished at the 129 RQW parking apron, Moffett Federal Airfield, California, and at the contractors place of business. Normal workdays are Monday through Friday except US Federal Holidays and other administrative non-duty days as determined by higher headquarters. COR will be available to escort contractor during core hours. Core hours are between 0900 and 1500 hours daily. It is expected that all Contractor personnel are shall be available during core hours.

Maintenance and Inspections

3 Performance Requirements Performance Standards

a) STD: Contractor performs all duties and tasks in a safe manner and is compliant with all applicable safety and operational regulations.

AQL: No observed deficiencies (i.e., 100%)

Contractor shall use all required Personnel Protective Equipment as identified and or is required by Material Safety Data Sheets or Safety Data Sheets (MSDS/SDS) or vehicle maintenance manufacturer’s technical manual.

The following section specifies the Performance Objectives and Performance Elements for providing Real Property Installed Equipment (RPIE) Generator Testing, Maintenance and Inspections on 6 Emergency Back-up Power Generators. All work shall conform to relevant local, state, federal, and national codes, including EPA and local environmental offices as required, such as Bay Area Air Quality Management and County of Santa Clara. Specifically, work shall comply with Air Force Instruction 32-1062 Chapter 5, and B Series Cummins O&M Instruction and Engineering Technical Letter 13.4. These nationally recognized codes shall govern, unless the government deems that specific criteria must be met under Department of Defense (UFC) or Air Force Instructions and regulations, including Air Force Engineering Technical Letters (ETL’s).The Contractor must provide all services in a manner that fosters and enforces an environment of safety consciousness. To that end, the Contractor must operate a program that abides all applicable safety and operational regulations.

3.1. Inspection, maintenance and testing on 6 Emergency Back-up Power Generators

Performance Standards

a) STD: Perform inspection, maintenance and testing on 6 Emergency Back-up Power

Generators AQL: No more than one (1) major discrepancy identified biannually.

b) STD: Contractor shall perform monthly, semi-annual and annual inspection and preventative maintenance in accordance with manufacturer’s instruction and will conform to relevant local, state, federal, and national codes, including EPA and local environmental offices as required, such as Bay Area Air Quality Management and County of Santa Clara.

AQL: No more than one (1) major discrepancy identified monthly;

c) STD: Contractor shall perform monthly load bank testing per instructions as part of preventative maintenance in accordance with manufacturer’s instruction on all Generators identified.

AQL: No more than one (1) report is submitted after the 1st day of testing per month.

The Contractor will perform annual, semi-annual and monthly, inspections and testing on 6 emergency back-up power generators. Monthly testing must be under building load Automatic Transfer Switch Capability and Engine-Driven Generators.

Maintenance and Inspections

Automatic transfer switch capability and engine-driven generators shall be tested each time maintenance is performed IAW applicable manufacturer specifications and applicable Government regulations, directives, and checklists.

3.1.2.1. After each schedule maintenance is completed, record maintenance completion on Form 719.

3.1.2.2 Then test generators under actual building load during peak load periods to ensure proper automatic transfer switch operation, generator capacity, and overall system reliability. Generators may be started/idled in preparation to support a scheduled mission fast transfer.

3.1.2.3 Record electrical loads in accordance with UFC 3-540-07 on Form 487 for all generators during the generator testing using connected facility loads. .

3.1.2.4 Once an engine driven generator set reaches operating temperature and is loaded the generators shall be exercised for a minimum of 1 continuous hour. Refer to ETL 13-4 for guidance.

3.1.2.5 Generator readings shall be entered on AF 487 immediately after startup and after 15 minutes of the unit being placed on line. A final reading shall be performed just prior to unloading and shutdown procedures. Generator readings include, but are not limited to:

Temperature, Kw load, Amperage, Voltage.

3.1.2.6 Emergency generators all have above ground fuel storage tanks integral to the generator. Contractor is to inspect and document inspections in Accordance with Steel Tank Institute (STI) SP 001.

3.1.2.7 When connected to actual building load and while under generator operation, functionality of all connected building equipment and systems shall be verified by the building manager, and CEF personnel.

3.1.2.8 Any problems shall be reported to Civil Engineering.

3.1.2.9 The generators are to be exercised at least twice a year by shutting off the commercial power to the facility to fully test the automatic transfer switch (ATS).

3.1.2.10 Prior to operation of the generator, operator shall visually inspect the generator. Operator shall also check belts, fuel/water separator, and all fluid levels to include, but not limited to oil and radiator fluids. Record inspection and engine hours on AF Form 719 and 487 after every inspection.

3.1.2.11 The generator located at B-662 and B687 do not have a continuous load when in operation since it is strictly for operating the hangar doors and mulleins during a power outage. It will need to be load tested to at least 50% of rated capacity utilizing a 60 Kw load bank, contractor shall provide the load bank.

3.1.2.12 The Bay Area Air Quality Management permit allows 20 hours of run time per year for maintenance and testing purposes. At no point shall a single Generator’s exercising and maintenance run time exceed 20 hrs. in a 12 month period. It is imperative that operating

Maintenance and Inspections hours are properly recorded on AF Forms 487 and 719 in order to monitor and forecast run times

3.1.2.13 Any and all discrepancies shall be brought to the attention of the COR or Facility Manager immediately

a) STD: At each inspection

b) AQL: No observed deficiencies (i.e., 100%)

Provide a cost analysis report for all noted deficiencies found during testing and inspections

Deliverables

A01 Monthly Inspection Reports A02 Monthly Inspection Schedule A03 Monthly Unrepairable/Unserviceable Equipment Report

4 Special Requirements This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Security and Safety

This section describes the security and safety for this effort. The following sub-sections provide details of various considerations on this effort.

4.1.1 Security

The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the 129th Security Forces Squadron.

The contractor shall ensure compliance with all personal identity verification requirements as directed by the Department of Defense, Headquarters USAF, and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes with little or no notice.

4.2 Safety

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91- 596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor’s safety and health program. The Department of Defense (DoD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DoD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or

Maintenance and Inspections injury to Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer’s representative, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government person notified by the contractor will in-turn notify the Safety office.

Contractor notifications made after duty hours shall be reported to the Base Defense Operations Center (BDOC) by calling (650) 603-9111. If requested by the cognizant contracting officer, the contracting officer’s representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

4.3 Applicable Directives

The contractor shall comply with all documents listed below and referenced under paragraph 3.0, Performance Requirements as mandatory. Compliance with documents specifically identified as Advisory (marked as (A)) shall be at the contractor’s discretion. The Government reserves the right to implement, change, or rescind the list of applicable directives as a result of mission or policy changes. Except noted otherwise, all documents are viewable through the Air Force e-Publishing website (http://e-publishing.af.mil).

• AFI 91-207 – The US Air Force Traffic Safety Program

• Air Force Instruction 32-1062 and 32-1063. Chapter 5

• B Series Cummins O&M Instruction.

• EPA and local environmental offices as required

• Bay Area Air Quality Management and County of Santa Clara. Governing UFC and

ETL’s

• AFI 32-7086 – Hazardous Materials

• AFI32-7042 – Waste Management

• AFI 32-7060 – Environmental Planning

• AFI 90-821 – Hazard Communication (HAZCOM) Program

• AFI 91-203 – Air Force Consolidated Occupational Safety Instruction

• AFI 91-202 - ANGS1- The US Air Force Mishap Prevention Program

• NFPA 1 - Fire Code

• NFPA 30 - Flammables & Combustibles

• NFPA 101 - Life & Safety Code

4.4 Quality

This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

4.4.2 Quality Assurance Surveillance Plan (QASP)

The Government shall monitor the Contractors performance under this requirement in accordance with the Governments QASP. The QASP is the means by which the Government assures itself that the Contractor's work complies with the requirement of the contract.

Maintenance and Inspections

4.5 Contractor Manpower Reporting Requirement (CMR)

The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force under the secure DOD eCMRA collection website. The Contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year.

CMRA Data Field Contractor Entry Order Data Tab

Contracting Office DoDAAC W912LA Contract Number W912LA-

Contract Fiscal Year

Base Period 2022 Option 1 2023 Option 2 2024 Option 3 20250

Unit Information Code (UIC) FFTJG0 Contractor Company Fill in as appropriate Total Invoiced Amount Fill in as appropriate

Contract Data Tab Contracting Officer First Name Devinl Contracting Officer Last Name Kimsey Contracting Officer Phone Number (650) 603-9274 Contracting Officer Email Address devin.kimsey.1@us.af.mil COR First Name Donald COR Last Name Simmons COR Phone Number (650) 603-8625 COR Email Address donald.simmons.4@us.af.mil

Location Data Tab Federal Service Code J061 City of Installation or Service Moffett Federal Airfield State California Zip Code 94035-0103 Country United States Contractor Type Primary Direct Labor Hours Fill in as appropriate Direct Labor Dollars Fill in as appropriate Weapons System Support No Questions about Contract Performance Not Applicable Government Supervision No Government’s Tools and Equipment Yes Government Facility Yes

Deliverables

Maintenance and Inspections

A04 Contractor Manpower Reporting

***Refer to UFC 3-540-07 For AF Generator Operation and Maintenance Procedures and Requirements

- Table 6-1 outlines a general Generator Maintenance Schedule

- Table 8-1 outlines Generator System Inspection and Testing Frequency Requirements

5 Services Delivery Statement The table below summarizes each task and the Acceptable Quality Level Ref. Task AQL Inspection 3 Safety

Contractor performs all duties and tasks in a safe manner and is compliant with all applicable safety and operational regulations.

No observed deficiencies (i.e., 100%) Spot Check

Visual Inspection

3 Inspection and Maintenance Schedule All inspection and maintenance activities are accomplished within five (5) duty days of scheduled completion date as identified on the Contractor-developed Inspection and Maintenance Schedule.

No more than one (1) activity accomplished outside of scheduled date in any three (3) month period. Spot Check

Visual Inspection

3 Inspection and Maintenance Reporting Service, Inspection, or Deficiency Summary Reports accurately reflect services rendered and current state of the equipment; is submitted within two (2) duty days of completion of services.

No more than one (1) report is submitted after the second duty day in any three month period;

no more than five (5) minor errors per page, and no more than one (1) major discrepancy per report.

3 Report of unrepairable/unserviceable equipment correctly identifies equipment; is submitted within thirty (1) duty days of identification.

No more than one (1) report is submitted after the 31st day of identification, per quarter.

Visual Inspection

6 Deliverables The contractor shall provide deliverables as described in this PWS. Deliverables shall be provided in accordance with the format and delivery schedule for deliverables.

Number Deliverable Frequency Quantity A01 Monthly, Annual, semi-annual, and load bank inspection Results

Provide inspection and preventative maintenance results monthly and semi-annual/annual when applicable. Load bank testing shall also be provided on Forms 687 located on the generators and forms 487.

Submission Method: Electronic Format Submit To: COR monthly 12

A02 Inspection Report Report accurately reflects services rendered and addresses all mandatory data points.

Report accurately describes the actual state of the equipment. Report is submitted within two (2) duty days of completion of services.

Submission Method: Electronic Format Submit To: COR monthly 12

A03 Monthly Report of Unrepairable/Unserviceable Equipment Report as submitted with Summary or Inspection Report and accurately addresses all mandatory data points. Report accurately describes the nature of the deficiency and non-repairable or serviceable that aggregates all equipment that is suspected of being unrepairable, or at its end-of-life and is accompanied by an estimate for repair services.

Submission Method: Electronic Format Submit To: COR

Monthly 12

A05 Contractor Manpower Reporting Report accurately accounts for all contractor and if applicable, all subcontractor, labor hours for the preceeding fiscal year. Report is submitted no later than 31 October, or within thirty (30) days of completion of services, for all services performed in each fiscal year.

Submission Method: Website Data Entry Submit To: eCMRA Website

Annually 1

7 Definitions and Acronyms

7.1 Definitions

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

7.2 Acronyms

Acronym Definition

AFI Air Force Instruction AFPD Air Force Policy Document ANGS Air National Guard Supplement AQL Acceptable Quality Level CA ANG California Air National Guard CMR Contractor Manpower Reporting CMRA Contractor Manpower Reporting Application COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DOD (or DoD) Department of Defense DODAAC Department of Defense Activity Address Code DODD (or DoDD) Department of Defense Directive EESOH-MIS Enterprise Environmental, Safety, and Occupation Health Management Information

System ESOH Environmental, Safety, and Occupational Health FAR Federal Acquisition Regulation FPCON Force Protection Condition KO Contracting Officer KS Contract Specialist NFPA National Fire Protective Association OSHA Occupational Safety and Health Act PM Program Manager PWS Performance Work Statement QASP Quality Assurance Surveillance Plan QCP Quality Control Plan STD Standard USAF United States Air Force VPP Voluntary Protection Program WAWF Wide Area Workflow

2.4 Location and Hours of Work

4.5 Contractor Manpower Reporting Requirement (CMR)