Atch 1_Hood and Duct PWS 2020_Final_07-10-2020.pdf

PERFORMANCE WORK STATEMENT

FOR

HOODS AND DUCTS CLEANING

SERVICES

10 July 2020 Schriever AFB

STATEMENT OF WORK

FOR

HOODS AND DUCTS CLEANING SERVICES

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment and labor necessary to ensure that hood and duct cleaning services are performed at Schriever Air Force Base (SAFB) in a satisfactory manner.

1.1. BASIC SERVICES. The contractor shall visually inspect and clean hoods and duct systems in accordance with NFPA Standard 96 (current edition) and other local, state, and federal rules and procedures. The contractor and the Quality Assurance Evaluator (QAE) shall review the current inspection and cleaning status of all hood, duct, and exhaust systems included in this contract. The contractor shall a coordinate work schedule with the QAE upon contract award.

Type system Manufacturer Building Frequency

Exhaust System Gaylord 300 Dining Hall Quarterly Exhaust System Gaylord 300 Dining Hall Quarterly Exhaust System Captive Air 60 CDC Semi-Annually Exhaust System Larkin 717 Fire Station Semi-Annually

1.1.1. Review the current inspection and cleaning records of all hood and duct exhaust systems and develop a planned work schedule.

1.1.2. Inspect and clean each hood and duct exhaust system IAW NFPA Standard 96; Chapter

11.6.1.1.1 and the manufacturer’s recommendations.

1.1.3. Submit a report of all hood and duct exhaust system inspections and cleaning accomplished to the QAE. Reports shall include a record of conditions found, visual inspection results, and preventive or corrective maintenance recommendations on a system.

2. SERVICE DELIVERY SUMMARY.

Performance Objective PWS Para Performance Threshold Perform Inspection and Cleaning on Hoods and Duct System.

Systems are inspected as specified. Hoods perform properly and efficiently. Ducts are clean. Accurate reports submitted timely.

1.1.1 - 1.1.3.

No more than 1 customer complaint per month.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government does not intend to provide any property or services to the Contractor in the performance of this contract. The Government does reserve the right to incorporate property, equipment or supplies, as it deems necessary.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 2, Service Delivery Summary. The government evaluator must have a specific quality control inspector to notify in case of customer complaints.

4.2. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

4.3. GOVERNMENT REMEDIES. The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (Jan 2017), for contractor’s failure to correct nonconforming services.

4.4. HOURS OF OPERATION. Normal Hours of Operation: The Contractor shall perform routine services required under this contract during the following hours: 4: p.m. through 4:00 a.m. Monday through Friday, except Federal Holidays. Weekends and government holidays shall not be worked except by agreement with the government QAE.

4.5. SECURITY REQUIREMENTS. The Contractor shall comply with all SAFB security requirements. SAFB is a controlled (restricted) area and special security procedures are utilized to deter espionage, sabotage, and theft of Air Force resources. The Contractor shall be responsible for security of his work areas in cooperation with applicable base agencies.

4.5.1 DELIVERIES, VENDORS, AND PART TIME (ON CALL) CONTRACTORS IN

THE RESTRICTED AREA: Deliveries, vendors and on call contractors will submit required information to Security Forces Administration, through the QAE and Civil Engineering Security Manager in order to process the requirements for temporary passes. These individuals will require a National Agency Check (NAC) before being considered for access to the base.

4.5.2. VEHICLE REQUIREMENTS: The Contractor shall request, obtain, and properly use vehicle passes for all vehicles used in the performance of this contract.

4.5.3. NATIONAL AGENCY CHECK (NAC) CHECKS: To qualify for unescorted entry to SAFB an employee must obtain a favorable NAC. The NAC will be initiated by completion of a Standard Form 85P using the latest version of the Electronic Personnel Security Questionnaire (EPSQ) program (available for download at Website www.dss.mil). The NAC requires the employee to authorize an “employment,” “residence,” and “criminal” history records check, and submit to fingerprinting. Upon favorable adjudication of the records check results, interim unescorted entry may be granted pending completion of NAC. Unescorted entry based on a favorable records check will be limited to Area 7 (main base portion of SAFB) with no internally controlled area access and no designated escort official authority. These record checks will be accomplished as long as the program is approved and funded by the Government.

4.5.4. AF FORM 2586: The Contractor shall direct each eligible employee to personally report to the 50 CES Security Manager for completion of the AF Form 2586, Unescorted Entry Authorization Certificate. Contractor employees shall not be allowed unescorted entry to SAFB until these procedures have been completed.

4.5.5. TERMS OF VALIDITY: Employees without unescorted entry authority will be continuously escorted while in a restricted area by an escort official.

4.5.6. DISPLAY OF AREA BADGE: While inside restricted area, Contractor personnel shall, at all times, display restricted/controlled area badges on their outer garments above the waist.

Contractor personnel shall remove and secure the restricted/controlled area badges immediately upon departure from the restricted area to prevent loss. Incidents of a person not properly displaying badges or violating escort procedures shall be treated as a breach of security and that person shall be susceptible to apprehension, search and detainment. Any person inside a restricted area without a restricted/controlled area badge will be detained or apprehended, searched, removed, and turned over to appropriate authorities for disposition.

4.5.7. CLASSIFIED INFORMATION: Access to classified information by Contractor personnel during performance of this contract is prohibited. However, Contractor performance shall be within controlled areas which shall require Contractor compliance with various levels of security and require certain established personnel security entry control procedures.

4.5.8. ACCESS DENIAL: The installation commander reserves the right to deny entry to SAFB to any person whose NAC is unfavorable or upon disclosure of information that indicates the individual’s continued entry to SAFB is not in the best interest of the USAF. Additionally, the violation of, or deviation from established security procedures by the Contractor’s employees may result in the confiscation of restricted/controlled area badges and the denial of future entry to SAFB.

4.5.9. SECURITY INSPECTION: Daily entry procedures: 50th SFS personnel will verify the identity and entry authorization of each Contractor employee and vehicle, and may conduct a search of any baggage, articles, or vehicles on SAFB.

4.5.10. ESCORTED ENTRY: Contractor employees requiring entry, but not requiring unescorted entry will provide name, driver license/ID number to QAE for submittal to SFS.

Contractors will be issued a visitor badge and will be under direct surveillance, at all times, of a person possessing a restricted/controlled area badge with escort authority (Usually QAE).

Contractor employees entering SAFB will obtain their visitor badge from the 50 SFS Entry Control Facility, Building 20 or West Vehicle Entrapment. The visitor badge will be returned to the entry controller each time the employee departs SAFB controlled area. While within SAFB controlled area, Contractor personnel must remain at all times within view of the escort official.

4.5.11. LOST BADGES: The Contractor shall immediately report the occurrence of lost badge(s) to the QAE, who will in turn report to 50th SFS. If the QAE is not available, the loss shall be reported directly to 50th SFS within one duty day of loss. Replacement badge will not be issued until reporting procedures are satisfactorily completed.

4.5.12 SECURITY COSTS: All costs incurred by the Contractor associated with security requirements, including routine entry/exit delays, and operational delays due to contingencies or exercises, are to be anticipated by the Contractor and shall be included in the price of the contract.

4.5.2. PARTIAL BASE CLOSURE. Approximately twelve times per year, for four hours in duration, small portions of SAFB will be closed to non-essential personnel due to disaster, emergency, and contingency responses or exercises. This does not relieve the Contractor from responsibilities of performing work in a timely manner.

4.6. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT

COMMANDER. All services to be performed under this contract have been determined to be essential for performance during crisis and, according to Department of Defense Instruction (DODI) 3020.37 and Air Force implementation thereof, it is determined that the contractor will be required to perform during crisis, unless otherwise directed by an authorized government representative.

4.7. SPECIAL QUALIFICATIONS. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in maintenance and cleaning of exhaust systems. A copy of the Company's or persons certification shall be made available to the CO and QAE on or before the contract start date and as changes occur.

4.8. PARTNERING AGREEMENT. The contracting officer may require a partnering agreement between the government and the contractor to ensure joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a government-contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risks involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing the partnering agreement. Suggested representation is the civil engineer manager, the government inspector, the government contract administrator, the contractor’s manager and the contractor’s quality control person. All costs for the partnership agreement should be shared equally between the government and contractor.

This group is responsible for developing a formal partnering agreement that should be signed by all parties involved. The agreement should contain as a minimum: specific goals to be reached and a list of objectives to reach the goals, a set of metrics to evaluate the objectives, a frequency for meetings to review the metrics, and a statement of cooperation to execute the terms of the agreement.

4.9. ENVIRONMENTAL AND HAZARDOUS MATERIALS HANDLING. The

Contractor shall furnish an AF Form 3952 or equivalent electronic worksheet to the Base HAZMART and/or the 50th Civil Engineer Squadron Environmental Management Element , through the CO, for anticipated quantities, application of use, and method of disposal for all materials to be used under this PWS. The listing shall include, but not be limited to, lubricants, spray cleaning solvents, and any known hazardous materials.

4.9.1. The Contractor’s attention is directed to Hazardous Chemical Reporting (40 C.F.R. Part 370), Toxic Chemical Release Reporting: Community Right to Know (40 C.F.R. Part 372), which includes the following: Chemicals with special characteristics which in the opinion of the manufacturer can cause harm to people, plants, or animals when released by spilling, leaking, pouring, emitting, emptying, discharging, injecting, escaping, leaching, dumping or disposing into the environment (including the abandonment or discarding of barrels, containers, and other receptacles).

4.9.2. The Contractor shall notify the base Hazardous Materials Pharmacy and/or the 50th Civil Engineer Squadron Environmental Management Element whenever it transports hazardous materials onto the installation. The Contractor shall cooperate with the Hazardous Materials Pharmacy so that the pharmacy can inspect the materials within one day of transportation. The pharmacy will place bar code labels on the hazardous material containers for inventory and consumption reporting purposes; the Contractor shall maintain possession and responsibility of the hazardous materials.

4.9.3. The Contractor shall cooperate with the Hazardous Material Pharmacy and/or the 50th Civil Engineer Squadron Environmental Management Element to allow the Pharmacy, at their discretion, to conduct monthly inventory of the hazardous materials maintained or stored by the Contractor. These inspections shall be performed during normal duty hours at the Contractor’s storage locations.

4.10. PERFORMANCE EVALUATION MEETINGS. The CO may require the Contract Manager to meet with the Contract Administrator, QAE, and other government personnel as deemed necessary. The Contractor may request a meeting with the CO when they believe such a meeting is necessary. Written minutes of any such meetings shall be recorded in the contract and signed by the Contract Manager and the CO or Contract Administrator. If the Contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the CO within 5 calendar days following receipt of the minutes.

4.11. PHYSICAL SECURITY. The Contractor shall be responsible for safeguarding all Government property. At the close of each workday, Government facilities, equipment and materials shall be secured. The Contractor shall establish and implement key control methods to ensure keys issued to them by the government are not lost, misplaced or issued to unauthorized persons. Government keys shall not be duplicated. The Contractor shall prevent any unauthorized use of keys.

4.11.1. The Contractor shall immediately report occurrences of lost or duplicated keys to the CO and QAE. In the event keys are lost or duplicated by the Contractor or their employees, upon written direction by the CO, the contractor shall re-key or replace the affected lock(s) without cost to the government.

4.12. SAFETY. The Contractor shall instruct his employees in appropriate safety measures concerning equipment, materials, etc. and inform them of their obligation to obey existing regulations. The Contractor shall comply with all Air Force and applicable base Safety Regulations also OSHA Standards. The Contractor shall provide MSDS’s for Contractor employees for any hazardous materials used.

4.13. PROTECTION OF REAL PROPERTY. The Contractor shall take all necessary precautions to insure against damage to Government real property. All damaged real property shall be repaired or replaced as approved by the CO through the QAE at no additional cost to the Government.

4.14. TELEPHONE SERVICE. The Contractor shall provide telephone numbers for 24-hour per day contact. Telephone numbers shall be made available to the CO and QAE on or before the contract start date and as changes occur.

5. APPENDICES.

A. Estimated Workload Data

APPENDIX A

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED

QUANTITY

1 General inspection and cleaning of hood and duct systems

___4___

Units

Monthly cleaning service. Systems using solid cooking fuels or 24 hour high volume frying, char broiling, or Oriental cooking.

___0___

Systems

3 Quarterly cleaning service. Systems using high volumes of fast food frying, char broiling, or Oriental cooking.

___2___

Systems

4 Semi-annual cleaning service. Systems using normal volumes of commercial cooking of baking.

___4___

System

5 Annual cleaning service. Systems using low vapor producing cooking (pizza ovens, steam tables, etc.).

___0___

System