Atch 1_Grease Trap PWS_13Feb20.docx

PERFORMANCE WORK STATEMENT

(PWS)

GREASE TRAP CLEANING

Holloman Air Force Base, NM 13 February 2020

REVIEWED BY:

To Be Determined, Civ, DAF Contracting Officer Representative (COR) 49th Civil Engineering Squadron

To Be Determined, Civ, DAF Contracting Officer Representative (COR) Supervisor 49th Civil Engineering Squadron

PATTI J. REN, Civ, DAF

APPROVED BY:

SALLY D. ROBERTS, Civ, DAF Contracting Officer 49th Contracting Squadron

TABLE OF CONTENTS

Paragraph Page

1.0. DESCRIPTION OF SERVICES 3

2.0. SERVICES SUMMARY 4

3.0. GOVERNMENT FURNISHED UTILITIES 5

4.0. GENERAL INFORMATION 5

5.0. APPENDICES 10

APPENDIX A: ESTIMATED WORK QUANTITIES 11

APPENDIX B: MAP OF FACILITIES 12

APPENDIX C: PUBLICATIONS 13

1.0

1.0. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, supervision and other items/services necessary to provide cleaning and inspection of grease traps at Holloman Air Force Base (HAFB) in accordance with (IAW) this Performance Work Statement (PWS), federal, state and local laws/regulations.

1.1. CLEANING OF GREASE TRAPS.

1.1.1. The Contractor shall perform pumping and cleaning, skimming, and disposal services to remove waste, grease, oils, and sediment from identified facilities (Appendix A). The Contractor shall clean any spillage or residue immediately. Any damage caused by the Contractor shall be resolved by the Contractor immediately.

1.1.2. The Contractor shall remove all liquid, semi-solid and solid matter from each identified grease trap. The Contractor shall use scraping or high-pressure water to remove all sludge and other residues from the tank bottom; removing waste build-up on pit walls, inlet/outlet piping, manhole access, and baffles; clearing obstructions in the inlet/outlet pipes to ensure unrestricted flow; and evacuation of all wastewater. Walls, piping, and baffles shall be grease free after cleaning. The Contractor shall clean the grease trap lids, top and bottom. The Contractor shall clean the surface area around the grease trap to be free of grease and food particles. Grease traps shall be considered clean when waste materials have been removed. The surface areas shall be cleaned to ten (10) feet in all directions from the center of the grease trap access. Spills, splashes or other damages caused by the Contractor shall be cleaned and/or repaired at the Contractor's expense. Grease traps shall be cleaned whenever they are pumped. Contractor must have the ability to suction material from tanks over a distance of at least 100 feet. Contractor shall not drive on landscaping or sidewalks to accomplish this work.

1.1.3. The Contractor shall transport and dispose of all excavated or otherwise removed liquid, semi-solid, and solid waste materials IAW all applicable United States Environmental Protection Agency (EPA), federal, state, and local laws. The Contractor shall not discharge chemicals or grease into the base sanitary sewage collection system, or any municipal or regional sewage works, public or private. Disposal will be at the closest approved off-base disposal site, not to exceed a distance of 300 miles from HAFB.

1.1.4. Regular Service Schedule. Grease traps scheduled for cleaning, pumping, inspection and disposal shall be cleaned during the first ten (10) business days of the scheduled month in accordance with Appendix A. Any changes to this schedule must be approved by the contracting officer’s representative (COR).

1.1.5. Unscheduled Service and Emergency Schedule.

1.1.5.1. In addition to scheduled service, the Contracting Officer (CO) or COR may request the Contractor perform unscheduled pumping, disposal, and cleaning services on an as-needed basis. In the event that servicing is required outside the Contractor's regular schedule, the Contractor shall respond to the Government within eight (8) hours of notification to schedule the service to be performed within 24 hours of notification.

1.1.5.2. In addition to scheduled and unscheduled service, the Contractor shall be available to provide emergency services. In the event that emergency servicing is required, the Contractor shall respond to the Government within four (4) hours of notification to schedule the service to be performed within 12 hours of notification. Tasks may include, but are not limited to, necessary repairs of internal piping or cleaning of influent/effluent lines due to grease build up.

1.1.5.3. The Government shall provide an annual allowance for reimbursable costs for the basic period and each additional option period for unscheduled and emergency services. The cost of unscheduled or emergency pumping, disposal, and cleaning services will be in accordance with the price of the respective facility in the bid schedule. The cost of services that require other corrective maintenance, repair, or replacement will be covered under the reimbursable line item and will be based on the cost of such, to include labor and materials. For unscheduled and emergency services exceeding $2,500, only the CO has authority to approve repairs and improvements. For unscheduled and emergency services exceeding $2,500 where maintenance, repairs, replacements occur by subcontractor, the Contractor shall provide two, preferably three independent price quotes and/or written justification stating otherwise, to help determine price fair and reasonable.

1.1.6. Documentation. The Contractor will provide the COR with a work ticket receipt (also known as a manifest) for the grease traps cleaned. Work ticket receipt and/or manifest will include pertinent pump out information such as date, time, volume pumped, and general condition of grease trap. The COR will sign for verification the same day services are performed. The Contractor shall also provide an electronic copy of a waste receipt where the contents were disposed of within ten (10) business days of completing the scheduled services.

1.2. CONTRACTOR MANPOWER REPORTING – Enterprise Contractor Manpower Reporting Application (ECMRA).

*Reporting Period: Contractor is required to input data by 31 October of each year.

1.3. CONTRACTOR LEVEL I ANTITERROISM TRAINING

Each contract employee must accomplish Antiterrorism Awareness (AT) Training as stated in the provision/clause DFARS 252.204-7004, LEVEL 1 ANTITERRORISM AWARENESS TRAINING FOR CONTRACTORS. This training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. Coordination for training should be done by the requiring Antiterrorism Representative (ATR) after contract award. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit ATR. Contractor employees are required to complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter. AT certificates for each contract employee must be submitted to the COR or unit ATR. Level I AT awareness training can be taken at JKO https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam for non-common access card (CAC) holders. CAC holders must take AT Level 1 training, course name "Force Protection," via Advanced Distribution Learning Center (ADLS) at https://golearn.adls.af.mil/login.aspx.

2.0. SERVICE SUMMARY.

SS – 1

Scheduled Service The contractor shall perform pumping and cleaning, skimming, and disposal services to remove waste, grease, oils, and sediment from identified facilities and quantities in Appendix A.

Satisfactory: 90% of the time over each PoP

Marginal: 85% of the time over each PoP

SS – 2

Unscheduled Service The contractor shall perform pumping and cleaning, skimming, and disposal services to remove waste, grease, oils, and sediment from identified facilities within 24 hours of notification.

Satisfactory: 90% of the time over each PoP

Marginal: 85% of the time over each PoP

SS – 3

Complete and Submit Documentation as Required Provide COR with a work ticket receipt for the grease traps cleaned and provide an electronic copy of a waste receipt where the contents were disposed of within ten (10) business days of completing the scheduled services.

Satisfactory: 90% of the time over each PoP

Marginal: 85% of the time over each PoP

3.0. GOVERNMENT FURNISHED UTILITIES. The Government will furnish electricity and water service as necessary for accomplishment of work IAW this PWS.

4.0. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The Contractor shall develop and maintain a quality control program/plan (QCP) to ensure grease trap cleaning services are performed in accordance with commonly accepted commercial practices and services identified in this PWS. The program/plan shall also include how the Contractor will implement and maintain quality-accepted practices/procedures to identify, prevent, and ensure nonperformance and continual repeat of defective service does not occur. The written QCP shall be submitted to the CO for review no later than the pre-performance conference. The CO will review and either accept the QCP as written or provide feedback within ten (10) working days. If QCP is returned, Contractor shall resubmit within five (5) working days, until plan is accepted. The plan shall specifically address the items listed above as well as the Contractor's strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

4.2. QUALITY ASSURANCE. The COR will evaluate the Contractor's performance at the completion of scheduled, unscheduled, and emergency services. The COR(s) may also perform periodic on-site inspections, and at the Governments discretion, inspect each task at each work location to ensure conformance and acceptable performance, prior to payment.

4.3. CONTRACT REMEMDIES FOR PERFORMANCE FAILURES.

4.3.1. Government Remedies. The Government shall follow FAR 52.212-4(a), Inspection/Acceptance, for Contractor's failure to perform satisfactory services or failure to correct non-conforming services.

4.3.2. Government Options. If the Contractor fails to perform required services within the specified limitations, the Government may:

· Accept the services at a later date, at no additional cost to the Government.

· Refuse to accept the service at a later date in which case the Government will bear no cost and make no payment for the missed service.

· Procure the missed service, upon such terms and conditions as the CO deems appropriate, from an alternate, responsible firm, and the Contractor agrees to be liable to the Government for any excess costs incurred and to continue performance as required thereafter.

· Terminate the contract.

4.4. HOURS OF OPERATION. The Contractor shall perform the on-site services required under this contract during the following hours: 7:00 am - 4:00 pm, Monday through Friday, except on U.S. holidays specified in section 4.4.1 of this PWS. No on-site work shall be scheduled or performed on holidays unless previously approved or directed by the COR. If the Contractor desires to work on non-scheduled workdays, he/she must submit a written request to the COR for approval.

4.4.1. Holidays. The Contractor is required to provide service, except on Federal Holidays as noted below:

*If holiday falls on a Saturday, it will be observed on the preceding Friday. If it falls on a Sunday, it will be observed on the following Monday.

4.5. SECURITY REQUIREMENTS. Unclassified – access to classified information not required.

4.5.1. Illegal Aliens: The Contractor shall not hire an illegal alien to work or perform any service on Holloman AFB (HAFB). Employees who are not U.S. citizens can only be persons possessing a current resident alien immigrant status (Green Card) or if a non-resident immigrant must possess a current Employment Authorization Document. While on HAFB, non-U.S. citizen employees must be able to produce for inspection the appropriate credential: Green Card or Employment Authorization Document. Any illegal alien found on the installation shall be immediately detained by the base security forces and barred from the installation.

4.5.2. Listing of Employees: The Contractor shall maintain a current listing of employees that require access to HAFB. The list shall include the employee's name and social security number and type of investigation if contract work involves unescorted entry to Air Force (AF) restricted areas or other sensitive areas designated by the installation commander. The list shall be provided to the Program Manager and sponsoring agency security manager. An updated listing shall be provided when an employee's status or information changes (i.e. termination, reassignment, etc.) or when a new employee is added.

4.5.3. Security Training: The Contractor ensures all employees receive initial and recurring (annual) security education training from the sponsoring agency security manager. Training must be conducted IAW DoDM 5200.01, Volume 1, DoD Information Security Program, and AFI 16-1404, Air Force Information Security Program. Contractor personnel who work in AF controlled/restricted areas must be trained IAW AFI 31-101, Integrated Defense. The sponsoring agency controlled area monitor will provide this training when required.

4.5.4. Pass and Identification Items: The Contractor shall ensure the pass and identification items required for contract performance are obtained for their employees. Employees shall only be granted access to the installation to perform functions directly related to their respective contract. All Contractor employees requiring unescorted access to HAFB shall be identified on a Visit Access Request (VAR) form. The Contractor shall submit a complete VAR through the Contracting Office to 49 SFS/S5AV no later than 7 duty/business days, and for foreign nationals, 14 duty/business days prior to requiring access to the installation. Foreign nationals should be submitted on a separate VAR.

4.5.5. Retrieving Identification Media: The Contractor shall return all identification media from employees who depart for any reason before the contract expires; i.e., terminated for cause, retirement, etc. The Contractor will notify the Government within 24 hours when unable to retrieve identification media from contract employees.

4.5.6. Travel Restrictions: Contractors are prohibited in areas of the installation other than their appropriate place of work and the routes to and from installation entry/exit points.

4.5.7. Traffic Laws: The Contractor and its employees shall comply with base traffic regulations. Violations may result in the loss of base driving privileges and/or debarment from the installation.

4.5.7.1. Employees shall wear a seatbelt when operating or riding in any military, contractor-owned, or privately-owned vehicle while on the installation.

4.5.7.2. Speed limits on HAFB are 30 MPH unless otherwise posted. Be aware of reduced speed limits and exercise caution when driving in base housing and school zones.

4.5.7.3. All vehicle operators on the installation shall not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device. The wearing of any other portable headphones, earphones or other listening devices (except for hand-free cellular phones) while operating a motor vehicle is PROHIBITED.

4.5.8. Weapons, Firearms, and Ammunition: Employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within military, contractor, or privately-owned vehicle while on HAFB.

4.5.9. For Official Use Only (FOUO): The Contractor shall comply with DoDM 5200.01-V4, Enclosure 3, DoD Information Security Program: Controlled Unclassified Information (CUI), requirements. This manual sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.5.10. Reporting Requirements: Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

4.5.11. Physical Security: The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

4.5.12. Controlled/Restricted Areas: The Contractor shall implement local base procedures for entry to AF controlled/restricted areas where Contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agency security manager before a restricted area badge will be issued. Contractor employees must have a completed and favorable Tier 1 or higher investigation (or DoD-determined equivalent investigation) before receiving a restricted area badge. Interim access can be granted in accordance with AFMAN 16-1405, Air Force Personnel Security Program Management. The sponsoring agency security manager will process personnel security investigation for trustworthiness determination through the 49 WG/IP Personnel Security Office. N/A for this requirement

4.5.12.1. Escorted Entry Procedures: Unless granted unescorted entry (see procedures below), all contractor employees will be escorted while in AF controlled/restricted areas on HAFB. When escorted, employees shall remain with their assigned escort at all times while in controlled/restricted areas. Escort responsibility rests with the sponsoring agency. An escort briefing will be provided to all escorted employees prior to entering a controlled/restricted area. Persons providing escort are responsible for providing this briefing. Escort officials assume responsibility for the safe and secure conduct of escorted employees and are required to maintain constant surveillance and control of employees at all times while in a controlled/restricted area.

4.5.12.2. Unescorted Entry Procedures: An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agency security manager before a restricted area badge will be issued. Employees must have a completed and favorable Tier 1 security investigation before receiving a restricted area badge. Interim access can be granted in accordance with AFMAN 16-1405, Air Force Personnel Security Program Management. Unescorted entry will never be granted solely to avoid the inconvenience of escorted entry.

4.5.13. Photography: Photography in or within the close proximity of an AF controlled/ restricted area, flight line, or taxiway is strictly prohibited. Contractors that wish to take photos shall coordinate with the COR or Government Program Manager who will coordinate with the appropriate owning unit security manager for a photography clearance memorandum prior to taking photos.

4.5.14. Video/Still Imagery Devices: The use or possession of any device capable of capturing video and still images is strictly prohibited within any controlled/restricted area without written authorization from the installation commander or his/her designated representative. Individuals will be denied access to restricted/controlled areas if in possession of these devices.

4.5.15. Portable/Personal Electronic Devices (PED): The use of possession of all PEDs used for storing, processing, and/or transmitting information is strictly prohibited within all areas where classified material is discussed, briefed, stored, or processed without written authorization from the Designated Approval Authority.

4.5.16. Key Control: The Contractor shall establish and implement methods of making sure all keys and/or combinations issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government. The Government requires keys/combinations to the contractor's area of responsibilities. The Contractor shall supply a key or combination to the Fire Department in the event of an emergency. N/A for this requirement

4.5.16.1. The Contractor shall immediately report to the COR any occurrences of lost or duplicated keys, compromised lock combinations, or use by unauthorized persons.

4.5.16.2. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

4.5.16.3 The Contractor shall prohibit the use of keys or combinations, issued by the Government, by any other persons other than the contractor's employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

4.6. CONTRACTOR PERSONNEL REQUIREMENTS.

4.6.1. Contract Manager. The Contractor shall provide a point of contact who shall be responsible for the performance of the work. The name of this person, and alternate(s), who shall act for the contractor when the contract manager is absent, shall be designated in writing to the COR five (5) working days prior to project start day. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The contract manager or alternate shall be available during normal duty hours and within two (2) hours to meet on the installation with the designated personnel to discuss problem areas. They must be able to read, write, speak, and understand English.

4.6.2. Contractor Personnel. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This shall be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contains the company and employee name in English. Contractor personnel shall use protective clothing whenever they are performing tasks that could cause harm to the employees or damage to property.

4.6.3. The Contractor shall not employ persons to work on this contract if such person is identified to the Contractor by the Government as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

4.6.4. Performance of Services during crisis declared by the National Command Authority. IAW DoDI 3020.37 Continuation of Essential DoD Contractor Services During Crisis and aforementioned Air Force implementation, and unless otherwise directed by an authorized Government representative, it is determined that services as identified in this PWS are non-essential for performance during a crisis.

4.7. COMPLETION TIME. Before leaving the base, the Contractor shall be required to notify the COR when job is completed.

4.8. RETREAT. Retreat will be sounded, via the installation “giant voice” audio system, every Monday through Friday at 4:30 pm to signal the official end of the duty day and to pay respect to the U.S. Flag. All vehicle operators shall come to a complete stop until the last note of retreat. Contractor personnel outside of a vehicle or facility shall face toward the direction of the sounding of retreat or towards the base flag pole (if visible) and remain silent until the last note of retreat is played.

4.9. RECORDS MANAGEMENT AND FREEDOM OF INFORMATION ACT (FOIA) REQUIREMENTS

4.9.1. Records Management (RM) (November 2019). IAW AFI 33-364, Records Disposition – Procedures and Responsibilities (section 2.10) the Contractor shall provide accountability and ensure all records and documents generated during the period of this contract are made available to the Government at all times. Records relating to work that contractors perform are maintained according to Air Force Records Information Management System (AFRIMS RDS), the Federal Acquisition Regulation, and the Defense Federal Acquisition Regulation Supplement, as applicable. When contractors create data for the government’s use, the contract must identify the background data that contractors must deliver to the government for possible reuse. Before identifying the background data that contractors must deliver to the government, program and contracting officers must coordinate with records and information managers, historians and other government agencies as appropriate to ensure that all government needs are met, especially when the data supports new missions or programs. When the background data includes electronic records, the contractor must deliver enough technical documentation to allow the Air Force or other agencies to use the data. Manage all data created for government use or legally controlled by the government according to the records management procedures in this instruction.

4.9.2. Freedom of Information Act (FOIA) and Privacy Act (PA) (November 2019). The Contractor shall comply with DoDM 5400.7_R, DoD Freedom of Information Act (FOIA) Program, DoD5400_7-R_AFMAN33-302, Freedom of Information Act Program, and AFI 33-332, Air Force Privacy and Civil Liberties Program. These regulations set policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding Personally Identifiable Information (PII) material.

5.0. APPENDICES.

Sol # FA480120Q0006 Contract # FA480120Pxxxx

Attachment 1 Page 1 of 13 Appendix A Estimated Work Quantities

Attachment 1 – Appendix A Page 11 of 13 Appendix B Map of facilities listed on Appendix A - represented by blue dots

Attachment 1 – Appendix B Page 12 of 13

APPENDIX C

APPLICABLE PUBLICATIONS AND FORMS

*Available at: https://www.esd.whs.mil/Directives/issuances/dodm/ **Available at: https://www.e-publishing.af.mil/Product-Index/

Attachment 1 – Appendix C Page 13 of 13 image1.jpeg