Atch 1. PWS Hood_Duct Svs -10May2021A.pdf

PERFORMANCE WORK STATEMENT

(PWS)

EXHAUST HOOD & DUCT CLEANING FOR

JOINT BASE SAN ANTONIO (JBSA)

FT SAM HOUSTON, CAMP BULLIS, RANDOLPH, LACKLAND,

AND CHAPMAN TRAINING ANNEX

Revised 10 May 2021A

1. SCOPE OF WORK. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform Exhaust Hood & Duct Cleaning as defined in this Performance Work Statement (PWS), at JBSA Fort Sam Houston, Camp Bullis, Randolph, Lackland, and Chapman Annex (Lackland). Facility numbers, numbers of systems, hood sizes, cleaning frequencies is provided in Technical Exhibit 1 Ft Sam Houston, Technical Exhibit 2 Camp Bullis, Technical Exhibit 3 Randolph, and Technical Exhibit 4 Lackland (includes Chapman Annex). The information provided is the government’s best estimate of the total quantity of service required. Exhaust hoods and ducts are located in various facilities. An exhaust hood system can have a number of different configurations according to the manufacturer’s specifications. A single system may have multiple ducts and/or fans. The contractor shall clean grease hoods (exhaust hoods carrying grease laden vapors) and shall adhere to and comply with the provisions listed in National Fire Protection Association Code 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations. http://www.nfpa.org. Steam hoods will not be cleaned under this contract. Contractor shall comply with all federal, state and local laws required in performance of this work.

1.1. SPECIFIC TASKS.

1.1.1. SCHEDULING. The contractor shall coordinate and establish a cleaning schedule for all work. The contractor shall coordinate cleaning schedule with the facility manager(s) for each monthly/quarterly/semi-annual/annual cycle, and provide a copy to each facility manager, and the 502 CES/CEOSF COR. The schedule shall identify the date(s) and time when cleaning services shall be performed in each facility. All work schedules shall be provided 10 working days prior to the work month. The contractor shall provide updates or changes for review to the 502 CES/ CEOSF COR. Changes to the cleaning schedule shall be immediately provided to the affected facility manager and 502 CES/CEOSF COR. The schedule can be provided electronically by email to the COR. Facility managers change frequently, and may be military members, civil service, or contractor employees. They may or may not have a dedicated office or phone number.

The contractor shall work closely with both the COR/facility managers in order to avoid unnecessary interference with other contractors and mission essential activities.

1.1.1.1. FACILITY MANAGER CONTACT. The contractor shall confirm the cleaning appointment with the facility manager via email/phone no earlier than 48 hours prior to the established schedule and no later than 24 hours prior to the scheduled time. The contractor shall maintain a log showing the facility number, telephone number, individual contacted and date/time of call verifying the scheduled cleaning time. The contractor’s telephone log shall show the above http://www.nfpa.org/

Information for any cancellations. Log shall be made available to 502 CES/CEOSF COR upon request to ensure scheduling procedures are being followed.

1.1.2. CLEANING. The contractor shall clean and inspect all components of the exhaust hood and duct systems, to include the interior and exterior of hood, duct, exhaust fan, and any other components in accordance with industry and commercial standards, and NFPA Fire Code #96:

11.4, 11.6.1, 11.6.2. Contractor shall use a steam cleaning process or equivalent. Upon completion of service, the entire exhaust systems shall be free from grease, dirt, dust, lint, oil residue, etc. After cleaning is completed, the contractor shall display a label within the kitchen area indicating the date cleaned and the name of the servicing company.

1.1.2.1. The contractor shall protect government property to the extent necessary to prevent damage to the property. The contractor shall use drop cloths, shields and other protective devices as necessary. Contractor may remove fixtures and equipment as necessary that may interfere with the work. Contractor shall reinstall fixtures or equipment removed and shall ensure they are operational prior to departing the work site. The contractor shall be responsible for making repairs to damages caused by the contractor at no additional cost to the Government. Contractor shall reimburse the Government for clearing grease clogged drains that occur due to improper disposal of grease laden run-off down kitchen drains.

1.1.2.2. For service in Bldg. 6582 at Lackland AFB, UV Hood Bulb cassettes will be removed by the UV Bulb contractor (separate contract). A cleaning schedule will be provided to the UV Bulb contractor in advance of Hood and Duct cleaning service to enable the UV Bulb contractor time to schedule removal and replacement of bulbs for hood cleaning service.

1.2 SERVICE TICKET. The contractor shall provide a service ticket after completion of work to the COR. The ticket shall identify the building number, date/time work was performed and any repairs required for each individual system. The service format / details ticket will be approved prior to the start of the contract.

1.2.1 EMERGENCY ON-CALL SERVICE. Except for routine scheduled work to be performed in facilities as indicated in TE1, TE2, TE3, and TE4 the contractor shall provide service and respond to emergency on-call service within 2 hours when verbally requested by the Contracting Officer or Contracting Officer Representative. Payment for emergency on-call service will be made in accordance with the Contract Line Item Numbers (CLINs), XX02. Emergency calls include federal holidays.

1.3. CLEAN-UP. Contractor generated hazardous chemicals used in the cleaning process will be captured and disposed of off base at a city or state approved disposal site. This includes all runoff from the hoods and ducts. Non-hazardous chemicals that have been pre-approved by the Hazmat manager may be disposed of on site. The contractor shall clean up each work site after completion of services.

1.4. Special Qualifications. All contractor personnel performing exhaust hood cleaning on JBSA shall be properly trained, qualified, and certified and provide proof of certification prior to start of work. Certification can be done through International Kitchen Exhaust Cleaning Association’s (IKECA’s) “Certified Exhaust Cleaning Specialist” (CECS) certification, Phil Ackland Exhaust

Cleaners Certification “Phil Ackland Company Qualification (PA/CQ)” and “Phil Ackland Crew Leader Certification (PAC).

2.0 SERVICE SUMMARY (SS): The contract service requirements are summarized (see Table 1

– Service Delivery Summary) in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Table 1 – Service Summary Item

Performance Objective PWS paragraph

Monthly Performance Threshold

Contractor shall schedule, provide cleaning and service ticket IAW PWS

1.1.1.

1.1.2.

1.1.2.2

0 Defects Schedules, cleaning and service tickets shall be provided IAW PWS

Emergency On-call Service

1.2.

0 Defects Contractor shall respond within the time lines established in the PWS

Hazardous Material:

Identification, Management, Handling, and Training

1.3 4.5 4.6.

4.7.

4.9 4.10

0 Defects Contractor shall comply with all applicable federal, state and local environmental laws and regulations

* Valid Defect – A service that does not meet the requirements of the PWS, which may be found during a government inspection or reported on a valid customer complaint form or a combination of the two for each category. Multiple defects may be found during one inspection or reported on one valid complaint.

2.1. Quality Control: The Contractor shall develop and maintain a quality control program to ensure exhaust hood and duct services are performed IAW commonly accepted commercial practices and services identified in this PWS. Develop and implement procedures to identify and prevent non-performance and continual repeat of defective service. As a minimum, develop quality control procedures addressing the areas identified in Table 1.

2.1.1. Quality Control Plan (QCP): A written QCP shall be submitted to the CO with contractor’s proposal. The QCP shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required. Any changes after initial QCP submission shall require resubmission to the CO.

2.2. Quality Assurance. The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with the requirements set forth in this contract. The Contracting Officer’s Representative (COR) shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. Additional inspections will be performed jointly by JBSA fire inspectors and COR. The COR is the approving authority for acceptance of performance.

2.2.1. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service at no additional cost to the government within 24 hours after notification by the CO or COR. Failure to re-perform may include reduction in invoicing for not meeting performance objective. This surveillance record then becomes the official Air Force record of the Contractor’s performance. Exceeding the performance threshold of these performance objectives for any month will result in the issuance of a Contract Discrepancy Report (CDR), DD 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within the suspense established on the CDR.

2.2.2. Remedy for Exceeding Performance Threshold. Exceeding the performance threshold of these performance objectives, in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi- functional Team. All remedies shall be IAW the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance. When services are re-performed it does not invalidate the customer complaint or inspection/surveillance by the COR.

2.2.3. Periodic Progress Meeting. The CO, COR, other Government personnel as appropriate, and contractor shall meet periodically to discuss the contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed, and steps taken by the contractor to prevent occurrences in the future. The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends. Should the contractor not concur with the minutes, the contractor will provide a written notification to the CO within 2 calendar days of receipt identifying areas of non-concurrence for resolution.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Facilities. None.

3.2 Government Furnished Supplies and Equipment. None.

3.3 Government Furnished Utilities. – The Government will provide electricity and water and will be furnished without charge when and if required. The Contractor shall instruct employee in utilities conservation practices. The Contractor shall be responsible for operating under condition that preclude the waste of utilities, which include turning off the water faucets or valves after the required amount to accomplish cleaning vehicles and equipment.

3.4. Keys: The government will provide a set of mechanical room keys to provide access to roofs, where necessary.

3.4.1. Key Control. The Contractor shall establish and implement key control procedures in the Quality Control Plan to ensure keys issued to the contractor by the government are properly safeguarded and not used by unauthorized personnel. The Contractor shall not duplicate any keys issued by the Government. Lost keys shall be reported immediately to the Contracting Officer and COR. The total cost of lost keys, re-keying or lock replacement shall be deducted from the monthly payment due to the contractor.

3.5 Security, Fire and Medical Services. The Government will provide police and fire protection.

In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

4.0. GENERAL INFORMATION:

4.1. Hours and Days of Operation. The contractor shall perform services: Normal installation duty hours are 0730-1615, Monday thru Friday, except federal holidays. In food preparation and servicing areas the work shall be performed after the serving of the evening meal and be completed before the preparation of early morning meals. In case of an Emergency during off duty hours and weekends, the Fire Departments (FSH/Camp Bullis, Lackland, and Randolph) are the first responders or the individual base CES Energy Management Control Systems (EMCS) can be contacted at Randolph EMCS - 652-3151, Forts Sam Houston EMCS - 466-5555, Lackland EMCS

– 671-5555.

4.2. RECOGNIZED FEDERAL HOLIDAYS:

New Year’s Day - 1 January Martin Luther King Jr. Day - 3rd Monday in January President’s Day - 3rd Monday in February Memorial Day - Last Monday in May Independence Day - 4th July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day – 25th December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor shall be responsible for rescheduling services for the first day post the holiday observance. If the president grants DOD employees an additional holiday/administrative leave day, it does not apply to the contractor.

4.3. Government Data. The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW the records management procedures in Air Force Instruction (AFI) 33 – 322, Records Management Program, Air Force Manual (AFMAN) 33-363, Management of Records, AFI 33-364, Records Disposition-Procedures and Responsibilities, and the Air Force Records Disposition Schedule (AF RDS) located at https://www.my.af.mil/gcss-af61a/afrims/afrims/rims.cfm.

http://www.my.af.mil/gcss-

4.4. Anti-Terrorism: As a prelude and during the performance of any contract, it is critical that the Contractor and any subcontractors be supportive of all DOD requirements to protect personnel, their families, installations, facilities, information and other resources from terrorist acts. The Contractor and any sub-contractors are required to obey all orders from Security Forces, and participate in and adhere to all security measures implemented during exercises, or real-world Force Protection Condition changes (security posture changes). Contractor personnel shall be alert for any suspicious activity, packages or items observed on the installation. If any situation appears to be suspicious, immediate actions must be taken to properly notify base security forces at 671-2018 or 671-3030. Contractor must ensure that Contractor personnel and vehicles are strictly controlled during performance of duty. Contractors are encouraged to contact the Fort Sam Houston Anti-terrorism Office at 210-221-9460 or Randolph is 210-652- 1357 for information regarding the installation Anti-Terrorism Program.

4.5. Hazardous Material Identification. FAR 52.223-3 -- Hazardous Material Identification and Material Safety Data Sheets (SDS). A hazardous material (HAZMAT) is one that poses an unreasonable risk to the health and safety of the public, and or the environment if not properly controlled during the handling, storage, manufacturer, processing, packaging, use, disposal, or transportation. Hazardous materials may be elements or compounds, and can be found as gases, solids, liquids, or combination of these. Any and all hazardous/toxic materials brought to the job site shall require a Safety Data Sheet (SDS) as directed by the clause entitled Hazardous Material Identification and Material Safety Data. Additionally, all hazardous materials shall be stored in controlled, secure areas, i.e., flammable storage lockers or approved hazardous material storage buildings/lockers. The AF intent is to use environmentally safe non- hazardous products in the performance of this contract. Safety Data Sheets (SDS) are required as specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract) for any other material designated by a Government technical representative as potentially hazardous and requiring safety controls. SDSs must be submitted by the Contractor upon contract award. Failure to provide SDSs or certificate when requested could result in the Contractor being considered non-responsive and result in termination of the contract. The Contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project.

4.6 Hazardous Material Management. Hazardous materials will be managed In accordance with AFMAN 32-7002 Environmental Compliance & Pollution Prevention Chapter 3 (Hazardous Materials) para. 3.3.1.1. & 3.3.2.2.2. Each contract vehicle (contract, purchase order, blanket purchase agreement (BPA), etc.) involving HAZMAT on an installation, must include a requirement for the contractor to identify and report HAZMAT usage to the Installation Hazmat Management Program (IHMP) office according to local procedures. The Contractor shall maintain, in company vehicle on site, Safety Data Sheets (SDS) for all chemicals. A copy of all SDS will be provided to the CO/COR. The SDS data is subject to random checks by the government. Contractor shall maintain, and provide on demand, an inventory of materials being brought on the Government facility. The Contractor shall complete, and provide on demand, monthly inventories of Hazardous Materials (HAZMAT) used, including but not limited to: solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought on to the Government facility. This monthly information shall be given to the HAZMAT offices at one of the three JBSA locations no later than 10 calendar days following the last day of the previous month.

The local procedures for JBSA Fort Sam Houston, Camp Bullis, Randolph, and Lackland are as follows:

• Contractors/Service Providers must register 10 days after contract award with 802

CES/CEIEA HAZMART and complete a Contractor Profile in order to set up a shop in the base environmental database.

• Contractor/Service Provider must submit 10 days after contract award an inventory along with the SDS for all HAZMAT to be used or stored on JBSA Ft. Sam Houston, Camp

Bullis, Randolph, and Lackland to 802 CES/CEIEA HAZMART. 802 CES/CEIEA HAZMART will review the inventory and determine which materials will be tracked.

• Contractor/Service Provider must submit a Contractors Authorization Request Worksheet for all materials that has been designated for tracking. They can obtain hard or electronic copies of the worksheet by contacting 802 CES/CEIEA HAZMART. If the Contractor/Service Provider needs to bring material on the installation that was not included in the original HAZMAT listing, the Contractor/Service Provider must notify 802 CES/CEIEA and obtain authorization.

• Contractor/Service Provider shall submit a monthly usage report in complete units of issue for all hazmat consumed during the preceding month to 802 CES/CEIEA HAZMART from authorization requests submitted by the Contractor/Service Provider shall be a basis for the format of this report.

• Contractor/Service Provider must notify 802 CES/CEIEA HAZMART when work is complete and remove ALL HAZMAT that was not government furnished within ten workdays.

4.7 Spill Response. The Contractor will be briefed on JBSA Fort Sam Houston, Camp Bullis, Randolph, and Lackland spill response procedures at the pre-performance conference. The Contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the Government for all associated costs. If the Contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302 into the environment, the Contractor shall immediately notify the COR and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The Contractor shall maintain a spill plan as required by federal, state, and local laws and regulations. A spill plan shall be submitted and turned into the COR within 30 days of contract award.

4.7.1 Reporting Procedures. Contractor caused incidents or spills involving hazardous material(s), of a size and nature requiring the HAZMAT Response Team or capable of causing personnel injury from exposure to spilled material shall immediately be reported to the JBSA Fort Sam Houston F i r e Department at 911 or (210) 221-2792, Camp Bullis Fire Department is (210) 295-7600, Randolph Fire Department is (210) 652-6915, and Lackland Fire Department is (210) 671-2921.

Contractor shall report the type of spill material, amount, and location. Within 24 hours of the incident the contractor shall provide a spill incident report detailing the incident to the JBSA Civil Engineer Environmental Flight, 802 CES/CEIEA, at (210) 295-0936 and to the JBSA Contracting Squadron, 502 CONS, (210) 674-1700.

4.8. Hazardous Material/ Waste Management. The Contractor will be briefed on JBSA Fort Sam Houston, Camp Bullis, Randolph, and Lackland Hazardous Material/Waste Management Plan at the pre-performance conference.

4.9 Hazardous Material Handling. The Contractor shall have approval from the base Bio- Environmental Engineer (BEE) and HAZMART prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require SDSs. The Contractor shall identify these materials and products on Air Force Form 3952 Chemical/Hazardous Material Authorization Request, Process Identification Form, and Shop Disposal Form. The Contractor shall provide one copy of the SDSs for each item to the BEE and HAZMART for review prior to any chemicals being brought onto JBSA locations. The Contractor shall maintain one copy of the SDSs for each hazardous material line item used within the work center. The Contractor shall not use products that are, or contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), CFC’s or Persistent Bioaccumulative and Toxic (PBT) chemicals.

Any Hazardous Material (HM) containing one of these banned substances will not be allowed on base.

4.10. Training. The Contractor shall ensure all employees complete the local Air Force Hazardous Communication, HAZMART, and hazardous waste training. Contractor shall contact 802 CES/CEIEA, at (210) 295-0936 for questions or concerns with HAZMART. This training must be completed prior to the beginning of the contract. The Contractor shall appoint a primary and alternate HAZMART and Hazardous Waste monitor. Contractor is responsible for training all Contractor personnel regarding hazardous material containers maintained within JBSA Fort Sam Houston, Camp Bullis, Randolph, and Lackland.

4.10.1. Environmental, Safety and Occupational Health Management System (ESOHMS): All Contractors’ employees must complete Environmental, Safety and Occupational Health Management System (ESOHMS) awareness training prior to commencement of any activities.

4.11 Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

4.12 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on JBSA FT Sam Houston, Camp Bullis, Randolph, and Lackland.

4.13 Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that it identifies personnel easily and quickly for reasons of safety and personal protection. The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.14 Contracting Officer (CO) and Contracting Officer’s Representative (COR). The CO will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the Contractor after contact award.

4.15 SECURITY REQUIREMENTS FOR CONTRACTORS REQUIRING ACCESS TO

INSTALLATION

4.15.1 Obtaining and Retrieving Identification Media. As prescribed by the AFFARS 5352.242-9000, Contractor access to Air Force installations, the contractor shall comply with the following requirements:

4.15.1.1 The contractor shall obtain base identification and vehicle passes for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished identification badges while visiting or performing work on the installation.

4.15.1.2 No later than three working days prior to contract commencement, the contractor shall submit a written request on company letterhead to the program manager listing the following: contract number, location of work site, start and stop dates, and names of contractor employees needing access to the base. The authorized program manager will endorse the request and forward it to the issuing base pass and registration office or security forces for processing.

Contractors will present government (state or federal) issued ID, and INS Form 9 (I9), before being issued a pass to enter the installation. Before being issued a pass to enter the installation, a Wants and Warrants check will be conducted for every individual requesting a pass. Personnel employed by the contractor must get a pass for their privately owned vehicles at the JBSA, Installation Visitor Reception Centers: Bldg. #1032, JBSA Randolph; and/or bldg. # 4179, JBSA Fort Sam Houston; and/or Bldg #2292, JBSA Lackland with proof of following:

4.15.1.2.1 Liability Insurance

4.15.1.2.2 Current License Plates

4.15.1.2.3 Current State Inspection Sticker (If Required)

4.15.1.2.4 Valid State Driver License

4.15.1.2.5 A phone number for sponsor on base

4.15.1.3 Vehicles owned by the contractor with the company name permanently printed on them are not required to obtain a pass as long as a current work order is presented at the time of entry. However, current liability insurance, state inspection sticker, and registration is required. The person driving the vehicle must have a valid operator license for the type of vehicle.

4.15.1.4 The contractor is responsible for ensuring employees report to JBSA, Installation Visitor Reception Centers: Bldg. #1032, JBSA Randolph; and/or bldg. # 4179, JBSA Fort Sam Houston; and/or Bldg #2292, JBSA Lackland to present their Form I-9 (Employment Eligibility Verification).

4.15.1.5 Upon completion or termination of the contract or expiration of the identification passes, the contractor shall ensure that all base identification credentials issued to contractor employees are returned to the issuing office. If a contractor employee has been terminated, the credentials will need to be retrieved and returned to issuing activity so that employee does not have base access. If the credential is not retrieved then SF will need to be notified so base access is not allowed.

4.15.1.6 Failure to comply with these requirements may result in withholding of final payment.

4.15.2 Pass and Identification Items. The contractor shall ensure the Following pass and identification items required for service performance are obtained for employees and non-government owned vehicles:

4.15.2.1 Installation Access Pass (IAP) (DBIDS), Visitor/Vehicle Pass (AFMAN 31- 116), used for contracts for less than six months to include one-day visits (i.e. warranty work)..

4.15.2.2 Installation Access Card (IAC) (DBIDS), (AFI 31-113), used for contracts for more than six months or more.

4.15.2.3 DOD Common Access Card (CAC), (AFI 36-3026), used for contracts for more than six months and requirement exists for access to the government computer systems and software. CAC applications are accomplished by Trusted Agents via the Contractor Verification System (CVS).

4.16. Freedom Of Information Act Program (FOIA). The contractor shall comply with DOD Regulation 5400.7-R/Air Force Supplement, DOD Freedom Of Information Act Program, requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use Only (FOUO) material. The contractor shall comply with AFI 33-332, Privacy Act Program, when collecting and maintaining information protected by the Privacy Act of 1974 authorized by Title 10, United States Code, and Section 8013. The contractor shall remove or destroy official records only in accordance with AFI 33-322 Records Management, or other directives authorized in AFI 33-364, Records Disposition—Procedures and Responsibilities.

4.17. Reporting Requirements. The contractor shall comply with AFI 71-101, Volume- 1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to an appropriate authority, any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

4.18. Physical Security. Areas controlled by contractor employees shall comply with base Operations Plans/instructions for FPCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all government property, including controlled forms, provided for contractor use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured. During increased FPCONs, contractors may have limited access to the installation and should expect entrance delays

4.19. Safety Requirements and Reports. The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the COR as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

5. Technical Exhibits

Technical Exhibit 1- Estimated Workload- JBSA Fort Sam Houston Technical Exhibit 2- Estimated Workload- JBSA Camp Bullis Technical Exhibit 3- Estimated Workload- JBSA Randolph Technical Exhibit 4- Estimated Workload- JBSA Lackland

TECHNICAL EXHIBIT 1

ESTIMATED WORKLOAD

EXHAUST HOOD AND DUCT SYSTEMS

JBSA Fort Sam Houston

FORT SAM HOUSTON

BLDG NO. NUMBER OF

SYSTEMS HOOD SIZE CLEANING

FREQUENCY

Number of Stories

DESCRIPTION OF

BUILDING

325 1 20”X 30” Semi-Annual 1 Veterinary School

367 1

EH-1

72” X 48”

EH-2

72” X 48

EH-3

48” X 48”

Annually 1 Vogel Resiliency Center

1287 10

Hood #1 66”X 336” Hood #2

66”X 336” Hood #3

66” X 336” Hood #4

66” X 336” Hood #5

66” X 240 Hood #6

66” X 96” Hood #7

66” X 96” Hood #12 66” X 96” Hood #13 66” X 96” Hood #18

66” X 216”

Monthly 2 Slagel/METC Dining Facility

1287 8

Hood #8 66” X 72” Hood #9

66” X 72” Hood #10 66” X 96” Hood #11 66” X 96” Hood #14 66” X 72

Bi-Weekly (2x per month)

2 Slagel

Hood #15 66” X 96” Hood #16 66” X 72” Hood #17 66” X 72”

1364 1 75” X 234” Yearly 1 Anderson Hall 1395 1 60” X 96” Quarterly 1 NCO Club

1477 2 48” X126” 48” X 144” Quarterly 2 Student Activity

Center

1520 1 52” X 130” Yearly 2 Reserve Center

1620 1 52” X 170” Yearly 2 Reserve Center

1630 1 48” X 122” Quarterly 1 Youth Center

1703 1 51” X 99” Semi-Annual 1 New Childcare

1704 1 19 ½” X 30” Yearly 1 Fire Department

1705 1 54” X 120” Semi-Annual 1 CYDS-SCH AGE

SV

1720 1 42” X 95” Semi-Annual 1 DOD CDC 1721 1 26” X 40” Semi-Annual 1 DOD Chapel

2515 2 19 ½” X 30” 19 ½” X 30” Yearly 1 Youth Center

2521 1 28” X 72” Bi-Monthly (1X/Every 2 months

Bowling Alley

2530 1 48” X 120” Quarterly 1 Child Development

Center

2745 8

Hood #1 60” X180” Hood #2

60” X 192” Hood #3

60” X 180” Hood #4

60” X 180” Hood #5

54” X 84” Hood #6

54” X 49” Hood #7

54” X 96”

Monthly

Rocco Dining

Hood #8 44” X 84”

2900 3 60” X 92”, Quarterly

Golf Course 60” X 92”, 36” X 88”

3526 1 180:X60” Semi-Annul 1 Reserve Center

3830 1 48” X 48” Quarterly 1 Fire Department Kitchen

4197 1 47” X 72” Quarterly 1 Shop 100 Kitchen

TECHNICAL EXHIBIT 2

ESTIMATED WORKLOAD

JBSA CAMP BULLIS

CAMP BULLIS

BLDG NO.

NUMBER

OF

SYSTEMS

HOOD

SIZE

CLEANING

FREQUEN

CY

Number of Stories

DESCRIPTION

OF BUILDING

5020 2 60”X117”

68’X150” Yearly 1 Fire Station

5044 2 68”X117” 68”X150”

Semi-Annual 2 Reserve Center

5105 3 Hood #1 65” X 138”

Hood #2 48” X 144”

Hood #3 48”X96”

Yearly 1 Camp Bullis

5107 3 Hood #1 48”X60” Hood #2

72”X180” Hood #3 42X84”

Quarterly 1 Camp Bullis

5124 2 Hood#1 72”X170” Hood#2 33”X170

Semi-Annual 1 Camp Bullis

5420 4 Hood A 66”X84” Hood B

60”X132” Hood C

60”X168” Hood D

60”X152”

Semi-Annual 1 Defender Inn

6361 2 57”132 57”X132”

Quarterly 1 Camp Bullis

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD

JBSA RANDOLPH

BLDG

NO.

NUMBER

OF

SYSTEM

S

HOOD

SIZE

CLEANING

FREQUENC

Y

CLASSIFICATION

OF BUILDING

NUMBER

OF

STORIES

103 1 36” X 72” Semi-Annual Chapel Annex 1 500 1 132”X264”

Monthly

Officer’s Club 1

585 1 48” X 72” Semi-Annual Youth Center 1 700 1 60” X 72” Semi-Annual Fire Department 1 734 1 60” X 84”’ Semi-Annual Child Care Center 1 860 1 48” X 144” Monthly Airman Dining Hall

(Hot Servicing Line)

860 2 132”X 264” 84” X 264”

Semi-Annual Airman Dining Hall (Kitchen)

Airman Dining Hall (Bakery)

870 1 24” X 120” Monthly Bowling Alley 1 1039 1 48” X 240” Monthly

Enlisted Club (Hot Serving Line)

1039 1 84” X 288” Semi-Annual Enlisted Club (Kitchen)

1072 1 36” X 60” Semi-Annual Child Care Center #2 1 1300 2 24” X 84

36” X 48” Quarterly

Golf Course (Hot Servicing Line)

Golf Course (Kitchen)

TECHNICAL EXHIBIT 4

ESTIMATED WORKLOAD

JBSA LACKLAND

BLDG

NO.

NUMBER

OF

SYSTEMS

HOOD SIZE

CLEANING

FREQUENCY

REMARK

S

CLASSIFICATIO

N OF BUILDING

NUMBER

OF

STORIES

LACKLAND TRAINING ANNEX

(CHAPMAN)

124 5 5’ x 7 ½’ 5’ x 11’ 5’ x 11’ 5’ x 7 ½’ 5’ x 18’

Quarterly Weekend Service

Dining Hall 1

LACKLAND

1207 1 5’ X 5’ Quarterly Fire Station 1 1528 1 5’ x 4’3” Semi-Annually Pyramid Chapel 1

2300 3 6’6” x 4’6” 6’6” x 4’6” 5’ x 18’

Semi-Annually Bldg currently vacant

4’ 5” x 23’ 5’ x 26’ 5’ x 12’

Quarterly Gateway Club 2

2 3’ 1” x 8’ 4’ x 4’ 3”

Monthly Golf Course Snack Bar

3220 1 16’ 8” x 5’ Quarterly After 1430 hours

Child Development Center

5570 3 21’ x 5’ kitchen 17’6” x 5’ serving line 17’6” x 5” serving line

Dining Hall

RH&T

6476 2 4’ x 8’11” 3’11” x 13’

Monthly Bowling Alley Snack Bar

6582 2 5’6” x 25’ 5’6” x 28’6”

Quarterly UV System Dining Classroom Facility

6592 2 5’6” x 25’ 5’6” x 28’6”

Quarterly UV System Dining Classroom Facility

7532 5 5’ 6” x 8’ 5’ 6” x 8’ 5’ 6” x10’ 5’ 6” x 10’ 5’ x 24’ 2”

Quarterly Weekend Service

Amigo Dining Hall

DLI

8206 1 16’ x 4’9” Monthly

Child Dev Center 1

8420 1 4 ½’ x 12’ Quarterly Youth Center 1 9085 3 5’6” x 17’6” serv line 5’6” x 17’6” serv line 5’ x 21’ kitchen

Quarterly Bldg currently vacant

Dining Hall

RH&T

9110 3 22’ x 5’ kitchen 17’6” x 5’ serving line 17’6” x 5’ serving line

Quarterly Dining Hall

9210 3 21’ x 5’ kitchen 17’6” x 5’ serving line 17’6” x 5’ serving line

9310 3 5’ 6” x 17’6” 5’ 6” x 17’6” 5’ x 21’

10175 5 25’ x 4’8” kitchen 11’ x 5’ serving line 11’ x 5’ serving line 8’ x 5’ serving line 8’ x 5’ serving line

Quarterly Weekend Service

Dining Hall

NAVY

10416

3 5’ x 23’ kitchen 13’11” x 5’6” serv line 13’11” x 5’6” serv line

Dining Hall

10810 6 11’ x 4’9” kitchen 11’ x 5’4” kitchen 14’6” x 4’10” kitchen 14’6” x 4’10” kitchen 7’ x 5’7” serving line

Quarterly Weekend Service

Dining Hall 1

7’ x 5’7” serving line

10902 1 9’ x 4’ x 25.5” Semi-Annually Flight Kitchen 1