Atch 1 - COPARS PWS Dated 29 Jul 19.pdf

COPARS

PERFORMANCE WORK

STATEMENT (PWS)

DESCRIPTION OF SERVICES

--29 Jul 19—

Contents

1. SCOPE OF WORK

1.2. PARTS PICK-UP

1.3. QUALITY OF PARTS AND SERVICES TO BE FURNISHED

1.3.1. CONDITION

1.3.2. IDENTIFICATION

1.4. RECEIPT STORAGE

1.5. WARRANTY

1.6. PARTS PRICING CRITERIA

1.6.1. PREFERRED CATEGORY

1.6.2 VERIFICATION OF CONTRACTOR COST FOR PARTS

1.7. ITEMS EXCLUDED FROM THIS CONTRACT

1.7.1. GOVERNMENT-OWNED PARTS

1.7.2. PARTS UNDER MAINTENANCE AND REPAIR CONTRACTS

1.7.3. CENTRALLY MANAGED/PROCURED ITEMS

1.7.4. OPERATOR CARE AND PRESERVATION SUPPLIES

1.8. BATTERIES

1.9. PART RESEARCH AND IDENTIFICATION

1.10. STOCK LEVEL AND CONSUMPTION DATA

1.10.1 AUTOMOTIVE MATERIALS REQUEST

1.11 CONSUMPTION DATA

1.12 DELIVERY REQUIREMENTS

1.12.1 FAST MOVING PARTS

1.12.2 PARTS REQUIRED FOR REPAIR COMPLETION

1.12.3. NMCS PARTS

1.12.4. BACKORDERED PARTS

1.13. SALES SLIPS

1.13.2. DISTRIBUTION

1.13.3. CREDITS

1.13.4. NPL PARTS

1.13.5. INVOICING AND PAYMENT

1.13.6. OBTAINING PRICES OVER $5,000.00

SECTION 2. SERVICE SUMMARY (SS)

SECTION 3 GOVERNMENT FURNISHED EQUIPMENT

3.1. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT, AND UTILITIES

3.1.1. FACILITIES

3.1.2. STORAGE BINS

3.1 3. EQUIPMENT/SUPPLIES

3.1.4. UTILITIES AND REFUSAL COLLECTION

SECTION 4: GENERAL INFORMATION

4.1. PERSONNEL

4.1.1 CONTRACT MANAGER

4.1.2. LANGUAGES

4.2. EMPLOYEES

4.3. SECURITY REQUIREMENTS

4.4. ACCESS TO INSTALLATION DURING FORCE PROTECTION CONDITIONS (FPCONS)

4.5. FIRE PREVENTION AND PROTECTION

4.6. SAFETY

4.7. ENVIRONMENTAL CONTROL

4.7.1 COMPLIANCE WITH LAWS AND REGULATIONS

4.7.2 NOTIFICATION OF ENVIRONMENTAL SPILLS

4.7.3 MATERIAL AND STORAGE USE

4.8 HOUSE KEEPING

4.9 PHYSICAL SECURITY

4.10 ACCESS TO THE COPARS

4.11. HOURS OF OPERATION

4.11.1 NORMAL HOURS OF OPERATION

4.11.2 HOLIDAYS

4.12 MOBILIZATION

4.13 CONTRACTOR FINAL INVENTORY ....................................................... Error! Bookmark not defined.

4.14 VACATING OF FACILITY

APPENDIX 1

APPENDIX 2 .................................................................................................................... Error! Bookmark not defined.

Exhibit A - VEHICLE AND EQUIPMENT LIST FORMAT

1. SCOPE OF WORK: The contractor shall, except as specified in this Statement of Work as government furnished property or service, provide all personnel, supervision and any items and services necessary to operate the Contractor Operated Parts Store (COPARS) in accordance with the 75th Logistics Readiness Squadron (75 LRS) requirements. COPARS is an approved method of supplementing base supply and for getting commercially available vehicle/vehicular equipment parts fast and economically. The contractor shall furnish automotive and related vehicle parts, automotive chemicals, corrosion control materials, upholstery material, and accessories for the vehicle fleet and miscellaneous equipment. Special tools costing $2,000.00 or less per unit may be furnished under this contract in order to prevent work stoppage or to improve maintenance capabilities. The COPARS contractor shall provide adequate personnel in order to incorporate daily in-house duties as well as parts running as necessary.

Services for repairs, rebuilding, and/or remanufacturing under this contract are authorized at the convenience of the government. A locally generated “parts request” form is the primary document used to order parts or services through the contractor.

1.2. PARTS PICK-UP: The contractor is required to pick-up parts at least twice daily and during emergency conditions (at the government’s discretion) to preclude Non Mission Capable Maintenance (NMCM) or Non Mission Capable Supply (NMCS) conditions.

1.3. QUALITY OF PARTS AND SERVICES TO BE FURNISHED: Parts and services furnished by the COPARS contractor shall meet or exceed the quality of the original equipment manufacturer (OEM) specifications and tolerance. If the original manufacturer has updated the quality of the parts for current production, parts supplied under this contract shall be equal to or exceed the updated quality. Failure to provide items of such quality shall be cause for rejection and/or return of said item. The burden of proof and cost of analysis rests with the contractor.

1.3.1. CONDITION: Rebuilt/remanufactured or used parts must conform to the OEM tolerance.

1.3.2. IDENTIFICATION. Rebuilt, aftermarket, and OEM parts and their packaging will provide identical brand name, noun, and part number identification, unless approved by Contracting Officer’s Representative (COR).

1.4. RECEIPT STORAGE. The contractor shall cause all incoming shipments of material to be delivered to the store in building 1243. The government assumes no responsibility for the delivery, receipt, transportation, material handling, or storage of contractor materials. The contractor retains ownership of all supplies until it is invoiced and signed for by the COR or authorized personnel.

1.5. WARRANTY. The contractor agrees to convey to the government the same warranty against all parts they themselves receive from his/her supplier. The warranty period begins on the day the government receipts for parts.

Approved parts lists containing warranty coverage or other written documentation identifying warranty coverage will satisfy this requirement. Items replaced under the warranty provisions will have the same period of warranty as the original. The COPARS sales slip will identify all warranties for every item sold to the government. When items received from the COPARS contractor are unserviceable or substandard, they can be returned for full credit or exchanged for a serviceable suitable item. The burden of proof that a part is serviceable or is not substandard is the responsibility of the COPARS contractor.

1.6. PARTS PRICING CRITERIA. All parts required under this contract shall be supplied in accordance with the following procedures and categories of parts.

NOTE: It is the responsibility of the contractor and the customer to coordinate when placing an order. Any order placed against this contract without sufficient funds in place, shall be declared null and void until proper funding is available.

1.6.1. PREFERRED CATEGORY. Except as provided in paragraphs 1.6.1.1 and 1.6.1.2 below, the contractor shall sell all parts in the highest preferred category, as indicated below:

(1) Rebuilt

(2) Aftermarket

(3) OEM

1.6.1.1. LOWEST NET PRICE. When a part is price listed in more than one category, the part shall be furnished and billed in the category resulting in the LOWEST MARKET PRICE to the government regardless of preferred category. If this provision results in a part being billed and sold in other than the preferred category, the contractor shall do so without prior approval of the government subject to paragraph 1.6.1.2 below.

1.6.1.2. If a part cannot be provided in accordance with paragraphs 1.3 and 1.6.1 or 1.6.1.1 above within the time frames contained in paragraphs 1.12, the contractor shall provide the COR with price and availability dates for the part(s) in each of the categories in which they are commercially marketed. The COR shall either accept the proposed delivery date of the most preferred part, authorize the contractor to obtain the part in another category, or take other action in accordance with paragraphs 1.12.

1.6.2 VERIFICATION OF CONTRACTOR COST FOR PARTS. The contractor shall provide receipts for the part/s that are purchased under this contract (electronic “PDF” copies or paper copies are acceptable) within 2 business days.

1.7. ITEMS EXCLUDED FROM THIS CONTRACT. Notwithstanding the requirements of any contract clauses, the following items are excluded from this contract.

1.7.1. GOVERNMENT-OWNED PARTS. The government shall utilize existing supplies on the base first instead of purchasing like items under this contract.

1.7.2. PARTS UNDER MAINTENANCE AND REPAIR CONTRACTS. Vehicle Management may use contract maintenance to repair a vehicle component when repair actions versus replacement is more cost effective (consideration must be taken into account charges for delivery, pickup, warranty coverage, etc.). Parts and material is to be incorporated in vehicles or equipment under separate contracts for maintenance. Repairs are authorized when the shop workload is excessive and the replacement part cannot be furnished within the required delivery date, or to avoid unnecessary vehicle down time.

1.7.3. CENTRALLY MANAGED/PROCURED ITEMS. Centrally managed parts shall not be furnished under this contract unless covered by one of the exceptions in paragraphs (1) through (4) below:

(1) PARTS COMMONALITY. Parts required for military designed vehicles that are common to commercially designed vehicles, (e.g., an R-l1 aircraft refueling truck mounted on a Volvo truck chassis) will be ordered through COPARS.

(2) DEFENSE LOGISTICS AGENCY (DLA)/ GENERAL SERVICE ADMINISTRATION (GSA)

LOCAL PURCHASE ITEMS. DLA and GSA items coded for local purchase, including Federal Supply Schedule (FSS) items and DLA itemcls purchased from a direct order contract.

(3) DLA/GSA CENTRAL MANAGED ITEMS. DLA and GSA centrally procured items with a unit price exceeding $100.00 for which the estimated delivery date (EDD) is inconsistent with the vehicle user's urgency of need.

(a) DLA and GSA centrally purchased and stocked items not included under paragraph

1.7.3 subparagraph (2) above, with a stock number unit directory (SNUD) price per unit of issue $100.00 or less, must be obtained through COPARS.

(b) Special tools costing $2,000.00 each or less may be obtained from COPARS when a work stoppage exists on a vehicle or equipment.

(4) The following are excluded from the above policy:

(a) Items that have war reserve requirements, are necessary for the wartime mission, are required to execute the unit deployment mission or are required to support the industrial mobilization base.

(b) Items directly related to the operation of a weapon system or its support equipment.

(c) Items with special security characteristics.

(d) Items of a dangerous nature (i.e., explosives, squibs in aircraft deicers, ammunitions, etc.).

1.7.4. OPERATOR CARE AND PRESERVATION SUPPLIES. The contractor shall not furnish operator care and preservation supplies.

1.8. BATTERIES. Automotive batteries (including batteries for electric forklifts) shall be purchased through COPARS. Sealed, maintenance free type batteries shall be purchased when they are commercially available. They will be purchased on an exchange basis with the COPARS contractor being responsible for disposal of the exchange batteries. Battery electrolyte may be considered toxic waste in accordance with Environmental Protection Agency (EPA) Code of Federal Regulation (CFR) and disposal of this type of waste is the responsibility of the COPARS contractor.

1.9. PART RESEARCH AND IDENTIFICATION. Except for parts for which only parts catalog is a military technical order, government personnel will be required to furnish the contractor the year, make, model, and vehicle identification number (VIN) or manufacturer's serial number, initially and as required (reference Exhibit A, titled COPARS Vehicle/Equipment Master List). Part numbers may be furnished when the military technical order is the only parts catalog. Part numbers when furnished by the government are only to assist the contractor in item identification and shall not relieve the contractor from the requirements of paragraph 1.6., Parts Pricing Criteria. All research required for part identification is the responsibility of the contractor. The contractor shall have the capability for internet based parts research.

1.10. STOCK LEVEL AND CONSUMPTION DATA. The COPARS contractor shall be required to establish stock levels based on the vehicles/equipment listed in Exhibit A and the COPARS contractor's experience in the parts business. Only parts common to the government fleet will be stocked in the on-base store. The quantity and type parts stocked in COPARS will be adjusted based on sales (government consumption) for the previous quarter.

The contractor will identify those parts on the quarterly consumption data report that is recommended to stock in COPARS. The government will review the report and identify which items are required to be stocked on the shelf in the on-base store. The last 6 month period consumption data report will be made available by the contractor upon request to determine the initial quantity/type parts to be stocked by the COPARS contractor during the first quarter.

1.10.1 AUTOMOTIVE MATERIALS REQUEST. The contractor will mark in appropriate block of the locally generated parts request:

(a) Date and time ordered.

(b) Name of vendor or company ordered from.

(c) Name of person at vendor or company who took the order.

(d) Firm delivery date.

1.10.1.1 Return copy back to Materiel Control with completed information within 4 working hours of the time parts request form submission.

1.11 CONSUMPTION DATA. The contractor is responsible for maintaining a consumption data record. A consumption data report in two copies (or electronically), consolidated for the previous quarter period will be made available upon request to the government. The quarterly consumption report furnished to the government must contain the noun, part number, manufacturer, and the unit of issues per month during the reporting period. This copy will be corrected for seasonal and one-time multiple purchases by the contractor prior to issue to the government.

1.12 DELIVERY REQUIREMENTS. The government reserves the right to cancel individual requests for items at no cost to the government and purchase items from other sources if the contractor fails to meet delivery requirements or fails to deliver by the Agreed Delivery Date (ADD). The ADD and parts cost will be given by the contractor prior to the time an item is placed on backorder.

1.12.1 FAST MOVING PARTS. The contractor shall make available to the COR a current fast moving parts list upon request. The COPARS contractor shall stock all fast moving parts in the vehicle parts store for immediate issue. A maximum twenty percent (20%) out of stock condition is acceptable. Fast moving parts not in stock shall be made available to the government within 4 work hours after the government requests the part.

1.12.2 PARTS REQUIRED FOR REPAIR COMPLETION. All parts other than fast moving parts required to complete repairs shall be furnished within 8 working hours after request. Parts not available within this time shall be furnished under the provision of paragraphs 1.12.3 through 1.12.4 below.

1.12.3. NMCS PARTS. NMCS parts are priorities and must be monitored daily to expedite ADD. Parts required that remove a vehicle from NMCS status shall be furnished in accordance with timeframe established by COPARS and COR. Daily status on all NMCS parts is required. Contractor actions to expedite delivery shall include search of alternate sources of supply and possible consideration of interchangeable items.

1.12.3.1. When authorized by the Contracting Officer (CO) or the COR, non-price listed NMCS items may be purchased from sources other than required in paragraph 1.7.3. The contractor shall advise the COR of price differential prior to purchasing. When NMCS price listed parts are not available from price-listed sources, the CO or the COR may authorize these parts to be purchased as NPL.

1.12.3.2. When authorized in advance by COR, the contractor shall be reimbursed for premium freight required to obtain priority items. Such charges will be itemized on the contractor's daily/monthly invoice or other evidence as required. The original pre-freight bill shall be attached to sales slip upon receipt of item. Premium service charges shall not be paid for parts obtained within the local trade area. This however, does not preclude premium charge payment resulting from delivery from sources outside the local trade area.

1.12.4. BACKORDERED PARTS. Parts otherwise authorized for purchase under this contract, which cannot be delivered immediately off-the-shelf are considered backordered. When backordered items cannot be furnished within the delivery schedule, the contractor shall notify the COR and furnish an estimated delivery date. The COR will determine if the EDD and cost are acceptable. If acceptable, the EDD becomes the ADD. If not acceptable, or if the contractor fails to deliver the part by the ADD, the government reserves the right to cancel the request at no cost and to purchase the part(s) from alternate sources. The original delivery date shall not be adjusted if incorrect part is received.

1.12.4.1. The contractor shall maintain a current register of all backordered items and make the register available to the COR upon request. The use of computerized products is acceptable. The register shall contain the following information:

(1) Vehicle registration number.

(2) Part number (when known).

(3) Part nomenclature.

(4) Quantity.

(5) Date and time ordered.

(6) Cost or estimated cost.

(7) Actual delivery date.

(8) Work order number.

(9) Contract purchase order number.

1.12.4.2. RECONCILIATION OF BACK ORDERS. The contractor shall provide a current list of all backordered items on a daily basis. The listing shall be in accordance with paragraph 1.12.4.1.

1.13. SALES SLIPS. The contractor shall provide and use a preprinted sales slip, numbered consecutively for sale of all materials by close of each business day. All copies of the sales slips shall be legible. Contractor shall provide a summary total of daily sales slips. Computer numbered sales slips shall be acceptable when the contractor meets all other criteria contained herein.

1.13.1. Upon completion of the sales slip, the recipient shall sign the sales slip. Signatures not authorized in accordance with paragraph 4.10.1 may result in non-payment (unused portions of sales slips will be lined out with a "Z" prior to signature, unless the Flight Chief or Vehicle Fleet Manager approves another method). Use of computerized sales slips is acceptable, due to computer-generated sales slips, the "Z" lined out option is not necessary. Separate sales slips shall be prepared for each work order number and for price listed and non-price listed parts. Contractor's employees are responsible for completion of sales slips to include all items listed below:

(1) Date.

(2) Vehicle/equipment registration number, generator, or airspace ground equipment (AGE) serial number (not required for working stock purchases for mobile maintenance, minor maintenance, or other shops;

work center code shall be entered instead of registration number).

(3) Work order number (not required for bulk bench stock purchases for mobile maintenance, minor maintenance, other maintenance shops, except work order H8888 shall be used in unit cost exceeds $60.00).

(4) Cost account code.

(5) Part number, descriptive noun, and manufacturer.

(6) Unit of issue and quantity.

(7) Unit price, discount, and total price for each item.

(8) Total price for all items listed.

(9) Period of warranty (total ticket or by line item entry when warranty periods differ).

(10) Category of part (new, rebuilt, or used).

(11) For price listed parts: The price list and page number if applicable.

NOTE: When the core is required and is not provided by the government at the time of purchase; a separate core charge will be applied and billed to the government.

1.13.2. DISTRIBUTION. Contractor's employees shall accurately complete all sales slips. Distribution shall include any sales slips that may have been voided. The contractor shall retain and submit the original copies of sales slips to support their monthly summary invoice. Copies of these slips shall be provided to the government daily. No item shall be entered on a sales slip until it is physically available and receipted by COR or authorize personnel for delivery.

1.13.3. CREDITS. In the event warranted parts, parts erroneously supplied, or acceptable cores previously charged are returned for credit, the contractor shall immediately prepare a sales slip in the same manner as for a sale for the full amount as originally charged for the item and/or core. In the event the government returned core did not receive full credit from re-builder, the contractor will immediately bill the government for a restocking fee if applicable.

1.13.4. NPL PARTS. When NPL parts are received by the contractor and there is a delay in the receipt of the supplier's or carrier's invoice and the part is needed immediately; the contractor shall sell the part(s) by entering the estimated price and annotating the sales slip estimated price(s) on the invoice. Once the final invoice is received, the contractor shall bill the difference of the estimated invoice. The final prices shall be verified and if necessary, adjusted no later than 30 days after delivery of the part.

1.13.5. INVOICING AND PAYMENT.

1.13.5.1 INVOICING. On the last workday of each month according to the bid schedule and paragraph 1.13.2, the contractor shall submit a monthly total invoice to include original for the COR for review.

1.13.6. OBTAINING PRICES OVER $5,000.00.

1.13.6.1. Contractor’s proposed source of supply must be approved by the COR prior to obtaining parts when the extended price of any one item exceeds $5,000.00. A copy of a competitive abstract reflecting sources, prices, and delivery quoted shall be provided to the COR for coordination and then signed by the CO prior to purchase.

1.13.6.2. When parts priced over $5,000.00 are received by the contractor, and there is a delay in the receipt of the supplier’s or carrier’s invoice and the part is urgently needed, the contractor shall sell the part(s) by entering the estimated price and annotating the sales slip that the price(s) is/are estimated and shall be adjusted on a later sales slip when the invoice is received. Estimated prices shall be verified, and if necessary, adjusted not later than 30 days after delivery of the part(s).

SECTION 2. SERVICES SUMMARY (SS)

Performance Objective

PWS Paragraph(s) Guidance

Performance Threshold

Method of Surveillance

SS-1 Fast moving parts stock

Paragraph 1.12.1

20% out of stock is acceptable.

Not in stock available within 4 duty hours.

Periodic (weekly)

SS-2 Parts required for work order completion

Paragraphs 1.12 through 1.12.3.2

3 non-compliances per month are acceptable.

100% (daily)

SS-3 Backorder parts

Paragraphs 1.12.4 and 1.12.4.1

3 non-compliances per month are acceptable.

SS-4 Proper completion of sales slips

Paragraphs 1.13 and 1.13.1

90% of monthly sales slips contain the required information.

SS-5 Issues to authorized personnel

Paragraph 1.13.1 and 4.10.1

Individuals listed on COPARS authorization list sign 100% of sales slips.

SS-6 Authorized parts issued Paragraph 1.13.6.1

100% of Contracting Officer’s approval for purchases with a unit price of $5,000, for quantities of a single item purchased from a single source with a total price over $10,000.

SS-7 Warranty coverage

Paragraph 1.5

100% sales slips identify specific warranty for items

SS-8 Availability of store personnel

Paragraph 4.2

100% of the time sufficient personnel to provide uninterrupted across the counter sales to customers

Periodic (weekly or customer complaint)

SS-9 Housekeeping, security, safety, and fire standards

Paragraphs 4.4 through 4.8

100% facility is clean and in compliance with security, safety, and fire prevention regulations.

SS-10 Parts packaging Paragraph 1.3.2

100% brand name, noun, and part number on the package matches the contents

SS-11 Non-priced listed parts

Paragraph 1.13.4

100% of the NPL provide at the lowest price obtainable by the contractor

SECTION 3 GOVERNMENT FURNISHED EQUIPMENT

3.1. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT, AND UTILITIES. The items listed below will be furnished for use in the operation of the COPARS without cost to the contractor. The items listed below will not be used for any purpose other than fulfilling the requirements of this contract. The property provided under this contract is exempt from FAR Part 45, as it is incidental to the place of performance due to the contract requiring contractor personnel to be on Hill AFB. The following property will be accountable to the government.

3.1.1. FACILITIES. The following will be provided for use:

425 square feet in bldg. 1243

56 square feet of outside storage with spill containment pallet for hazardous battery temporary storage.

3.1.2. STORAGE BINS. 8 Space Saver storage bins (2280 cubic feet) and counter space (56 square feet) with 186 cubic feet of under counter storage.

3.1 3. EQUIPMENT/SUPPLIES.

3 desks 2 sturdy work tables 1 book shelf 3 each, swivel chairs 1 each, filing cabinet, 2 drawers under desk 5 each, filing cabinet 13 seven foot seven shelf storage shelves 1 set, door keys

The contractor shall return the facilities to the government in the same condition as received, fair wear and tear and approved modification expected. Joint inventory shall be accomplished at the beginning and at five days prior to the start/stop of the contract.

3.1.4. Utilities and refuse collection, disposal service from dumpsters outside the facility, and restroom facilities will be provided by the government.

SECTION 4: GENERAL INFORMATION

4.1. PERSONNEL.

4.1.1 CONTRACT MANAGER. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the CO. The contract manager or alternate shall be available during normal work hours.

4.1.2. The contract manager and alternate must be able to read, write, speak, and understand English.

4.2. EMPLOYEES. The contractor shall insure that sufficient personnel are available at all times during store hours, under normal operations, to provide uninterrupted across the counter sales regardless of other normal daily work requirements. In the absence of the store manager, an alternate must be available with authority to make any necessary management decisions. Therefore, the contractor shall staff a minimum of two personnel at all times, one for parts pickup/delivery and one store counter manager.

4.3. SECURITY REQUIREMENTS. The COPARS contractor and his/her employees will comply with all government and HILL AFB security regulations. The contractor shall not employ persons for work on this contract if such employee identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities.

4.4. ACCESS TO INSTALLATION DURING FORCE PROTECTION CONDITIONS (FPCONS)

Contractors will be assigned a mission essential designation IAW requirements contained in Hill AFB Installation Security Instruction. Only the installation commander of the unit commander requesting contract support will assign the mission essential designation.

4.5. FIRE PREVENTION AND PROTECTION. The contractor and his/her employees will comply with all government regulations and HILL AFB regulations on fire prevention and protection. A copy of these regulations may be obtained upon request. Base fire prevention personnel may make periodic routine inspections for regulation compliance.

4.6. SAFETY. The contractor and employees will comply with all OSHA, government, and HILL AFB safety regulations. Base safety personnel may make periodic routine inspections for regulation compliance (Air Force Instruction 91-302 AIR FORCE CONSOLIDATED OCCUPATIONAL SAFETY INSTRUCTION).

4.7. ENVIRONMENTAL CONTROL

4.7.1 Compliance with Laws and Regulations: The contractor shall be knowledgeable of and comply with all applicable interstate, federal, state, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the CO pursuant to notice requirements of FAR 52.212-4 and negotiate a modification to the contract.

4.7.2 Notification of Environmental Spills: If the contractor spills or releases and substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the Security Police at 911 Hill AFB. Liability for the spill or release of such substance rest solely with the contractor and its agent!

4.7.3 Material Storage and Use: The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.8 HOUSE KEEPING. The contractor will perform normal housekeeping functions within the facilities provided by the government. Such functions include inside sweeping, vacuuming, mopping, dusting and disposal of accumulated waste materials daily. During the winter months, clearing of snow and ice from entrances is required.

4.9 PHYSICAL SECURITY. The contractor shall be responsible and liable for safeguarding all government property provided for contractor use. At the close of each workday, government facilities, equipment, and materials under the contractor’s care will be secured by contractor.

4.10 ACCESS TO THE COPARS. The Flight Chief, Vehicle Fleet Manager, CORs and other authorized personnel shall have access to the store to perform surveillance inspection.

4.10.1. AUTHORIZED ISSUES BY THE CONTRACTOR. A list of government personnel, including their sample signatures who are authorized to sign and receive parts, shall be furnished to the contractor by the COR.

The COPARS contractor shall verify the authorization prior to issuing any part from the store and shall refer any individual without authority to the COR.

4.11. HOURS OF OPERATION.

4.11.1 Normal Hours of Operation. The contractor shall operate the COPARS during the normal work day, 0700- 1630 five (5) days per week Monday thru Friday as part of the basic contract cost.

4.11.2 The contractor is not required to schedule work on federal holidays.

4.12 MOBILIZATION. The contractor shall be in place and open for business within 3 business days after the facility is made available to the contractor, or as agreed upon by contractor and customer.

4.13 VACATING OF FACILITY. The contractor shall remove all stock and completely vacate the facility no later than 2400 hours of the last day of the contract period or an agreed time set by the COR and contractor. The government will not be liable for any cost incurred by the contractor in removing his stock from the installation upon expiration of this contract.

APPENDIX 1

STANDARD DEFINITIONS: As used through this contract, the following definitions of terms shall apply:

SPECIAL PURPOSE VEHICLES are defined as all vehicles designed to meet a specialized requirement. (This includes specially designed items such as aircraft towing tractors, aircraft rescue cranes, and so forth.)

LOWEST MARKET PRICE is defined as the lowest prevailing price at which merchandize, securities, or commodities are sold.

FAST MOVING PARTS are those price-listed parts for which the inventory turnover rate is sufficient to warrant continuous ‘on the shelf’ availability. Parts ordered averaging two (2) or more issues during the previous 3-month period shall be considered fast moving parts for the next 3-month period. Fast moving parts for the first 3-month period of the initial contract shall be determined based on the history of that part for the 12-month period preceding the initial start of the contract.

SEASONAL SPARE PARTS may be stocked as fast moving seasonal parts when approved in writing by the Flight Chief/ VFM/VMS. Seasonal parts are those items required for winter/summer use. Seasonal items must be kept to a minimum.

CENTRALLY MANAGED/PROCURED PARTS are vehicle parts procured, stored, and issued by other government agencies.

NON MISSION CAPABLE SUPPLY (NMCS) are vehicles or equipment that has been rendered inoperative due to lack of parts or accessories.

REPAIRABLE CORE EXCHANGE VALUE PRICE T-LIST is a standard credit value price list to apply to Exchange Parts that are to be exchanged for new or rebuilt parts, which is published by parts re-builders or parts manufacturers.

PREMIUM TRANSPORTATION is a transportation service more costly than that used by the contractor in non-emergency daily business transactions.

LOCAL TRADE AREA is the local trade area that is measured by 100-mile radius from the front gate of Hill AFB.

CORROSION CONTROL MATERIALS is defined as vehicle paint, primer, and related materials such as bonding agents and eliminators shall be issued with material storage data sheets (MSDS), unless currently on file with Government.

VEHICLE DESIGN TYPES

Commercially designed is a vehicle type designed for commercial sale and usage and it is built to the manufacturer's specifications and is purchased by the government without major changes.

Military designed is a vehicle type having military characteristics resulting from military research and development processes, designed primarily for use by forces in the field in direct connection with or support of, combat or tactical operations. (These vehicles are usually assigned a K, L, or M designator in their registration number.)

Contractor’s Guide Safety

Appendix 2

OCCUPATIONAL SAFETY AND HEALTH

REQUIREMENTS FOR CONTRACT OPERATIONS

DATE: 18 Dec 19

75 ABW Safety Office 777-7233

OO-ALC Safety Office 586-6038

Command Post 777-3007

Security Forces 777-3056

Fire Services 777-3021

INDEX

Pre-Brief

General Requirements

Safety Plan Specific Requirements

PRE-BRIEF

Project Title: ______________________

Location: ______________________

Brief description of work:__________________________________________________

Project Number: ______________________

Contract number ______________________

Estimated Start Date: ______________________

Estimated Completion Date: ________________

Safety plan was reviewed by _________________________Date ____________

Contractor: ____________________ Number: _______________

Contracting Officer: ____________________ Number: _______________

Contracting Officer Representative:_____________ Number: _______________

Sub-Contractor ____________________ Number: _______________

Site Supervisor: ____________________ Number: _______________

75 ABW Safety: ____________________ Number: 777-7233 (SAFE)

OO-ALC Safety: ____________________ Number: 586-6038

This completed page will be provided to the safety offices for historical purposes

** Construction and manufacturing only

Safety Office Use Only Control number if used (YYYYMMDD-XX)

GENERAL SAFETY REQUIREMENTS

This handout is to familiarize you with some of the safety requirements that you may encounter while working on Hill AFB.

The Safety Office sincerely hopes your work here will be mishap free. If you require emergency medical attention, be aware there are no emergency services available at Hill AFB. Emergency service are only available by calling 911.

If you encounter problems with vehicle registration, traffic, parking, or area security you should contact the Security Forces Law Enforcement Desk at 777-3056.

Air Force Materiel Command (AFMC) Acquisition Reform initiatives focus on risk management rather than traditional methods of providing specific government guidance for risk elimination. With “performance-based” language, the government will provide the contractor with areas requiring specific information and the contractor will be free to meet those objectives using corporate standards.

Contractors and their subcontractors are responsible to follow all applicable federal, state, and local laws, Occupational Safety and Health Act, (OSHA) Public Law 91-596, and Air Force guidance called out in this document. Written safety plans will be available to all employees. All work areas will be maintained in a manner that protects all employees, and safeguards the general public, and government personnel, equipment and property.

All employees will be properly trained and qualified and be able to demonstrate knowledge of their duties. All contractors and subcontractors will be knowledgeable of all hazards and potential hazards associated with the duties and the work area they are assigned to. All employees will have the right to stop all work if at any time they deem the duties or area may be hazardous. All hazards will be mitigated prior to work being resumed.

Contractors and subcontractors are responsible for providing any necessary barricades, signs, lights, fencing, and any additional protective measures the Contracting Office determines is necessary for the purposes of protecting all employees, the general public, government personnel, equipment and property.

Crosswalks: All personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road if possible.

**Cranes: If cranes are used, prior to raising the boom above facility roof lines, you must contact 75 OSS Airfield Management at 777-3592.

**Dig permits (red stakes): Any digging will require a dig permit from CEG at 777-0540. It may take up to 21 days to get approval, plan accordingly.

Explosive Safety (AFI 91-201) If duties require entry into an explosive clear zone, employees must receive Explosive Safety Awareness Training. Contact your respective Safety Office to schedule a class and receive additional guidance.

Hazardous energy control (LOTO): If lock out tag out procedures are required, a meeting with the area supervisor(s) must take place to coordinate differences in procedures.

**Hot work permits: Any hot work (welding, cutting, grinding…) will require a hot work permit (AF Form 592).

Contact the Fire Department at 777-0236.

Motor vehicles: Seatbelts are required while vehicles are in operation. Cell phone use by a driver is prohibited while the vehicle is in motion.

**Permit required confined space entries: If entry into a confined space is required contact the area supervisor and or the installation safety office. All known hazards will be discussed prior to entry. 777-SAFE (7233)

Photography: If photographs will be required, permission to use a camera must be obtained from the unit security manager. Photographs in a secured area will normally not be allowed.

**Trenching/excavations: See dig permits and environmental issues

X-ray approvals: If X-ray equipment will be used contact Bioenvironmental at 777-1053.

Environmental Issues

Air quality: If emission producing equipment is brought on base you must contact Civil Engineering Air Quality Flight at 777-0888. If your process will produce vapors, fumes, or dust you must contact Bioenvironmental at 777- 1053.

Cultural resources: If artifacts of any kind are discovered you must contact Civil Engineering Cultural Resources Flight at 586-2464.

Hazardous materials: If any hazardous materials are brought on to the base you must coordinate with Civil Engineering Hazardous Materials Flight at 586-2718.

Hazardous waste: Contact Civil Engineering Hazardous Waste Flight at 586-8537.

Landfill use: If the base landfill will be used you will need to apply for a permit. Contact Civil Engineering Hazardous Solid Waste Flight at 777-5788.

Storm water: Contact Civil Engineering Water Quality Flight at 777-0493.

Flight line

Flight line operations: If you are required to drive on the flight line contact 75 OSS Airfield Management at 777- 3592.

SAFETY PLAN SPECIFIC REQUIREMENTS

NOTE

The government shall assume no liability or responsibility for the contractor's

Compliance or non-compliance with safety requirements.

The contractor must also protect personnel from hazards generated by the work. If the contractor employs bilingual speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

Safety program requirements. Contractors will implement a written safety plan, provide it to subcontractors, and have it available upon request at the job site. The plan will consist of the following items if they apply to your work on Hill AFB or any government owned property:

NOTE

If safety programs are modified after the initial review, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office.

a. Hazard Assessments. Prior to any work, a hazard assessment must be conducted, and documented.

The assessment will be certified and briefed to all affected employees.

**b. Contractor Safety Board (construction projects). Contractors and subcontractors will display and maintain a safety and health bulletin board in a commonly accessed area in clear view of the on-site workers. The location should be protected against the elements and unauthorized removal. It shall contain, at minimum, the following safety and health information:

*If this information is not posted on the safety board, a placard must indicate its location.

1. A map with route to the nearest Emergency Care Facility.

2. Emergency phone numbers; (911, Police, Fire, Environmental, others as applicable)

3. A copy of the most up-to-date Safety Plan shall be mounted on or adjacent to the bulletin board, or a notice on the bulletin board shall state the location of the APP. The location of the APP shall be accessible to all employees.

4. A copy of the current Hazard Analysis/analyses shall be mounted on or adjacent to the bulletin board, or a notice on the bulletin board should state the location of the Hazard Analysis. The location of the Hazard Analysis shall be accessible to all employees.

5. The Occupational Safety and Health Administration (OSHA) Form 300A, Summary of Work Related Injuries and Illnesses, shall be posted, in accordance with OSHA requirements, from February 1 to April

30. It shall be mounted on or adjacent to the bulletin board, which will be accessible to all employees.

6. A copy of the Safety and Occupational Health deficiency tracking log shall be mounted on or be adjacent to the bulletin board or a notice on the bulletin board shall state the location where it may be accessed by all workers upon request.

7. Safety and Health promotional posters.

8. Date of last lost workday injury.

9. OSHA Safety and Health Poster.

10. A copy of the hazardous material inventory, identification of use, approximate quantities and site map detailing location.

11. Mishap reporting forms and hazard reporting forms.

12. Contract Information (Section 1 of this document).

c. Site-specific training. The contractor will ensure all employees and subcontractor employees are properly trained and qualified to conduct their work safely. Detailed training plans will be developed and available to all employees. Training plans will include, at a minimum, all required information contained in all applicable federal, state, and local laws, Occupational Safety and Health Act, (OSHA) Public Law 91-596, and Air Force guidance called out in this document. The training plans will be available for review upon request from the Contracting or Safety Office.

d. Mishap Reporting (29 CFR 1904) In the event of injury or damage to government equipment or property:

Contact your supervisor and safety representative.

Contact your designated Government Representative.

After hours contact the Hill AFB Command Post at 777-3007.

Contact your Safety Office representative (75 ABW/SEG or OO-ALC/SEG).

Secure the mishap scene, do not move anything until released by the Safety Office.

Obtain witness statements, do not release witnesses until instructed by the Safety Office. Separate witnesses while they are writing statements.

POC: ____________________________ Number: _______________

Mishap report shall contain, as a minimum, the following information:

1. Contractor Name, Contract Number, Name and Title of Person(s) Reporting.

2. Date, Time, and exact location of mishap.

3. Narrative of mishap (Events leading to mishap/incident).

4. Cause of mishap, if known.

5. Estimated cost of mishap (material and labor to repair/replace).

6. Nomenclature of equipment and personnel involved in mishap/incident.

7. Corrective actions (taken or proposed).

8. Other pertinent information.

The contractor will provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

Send a copy of the written mishap/incident report NO LATER THAN 3 work days to the Government Representative, and the Safety Office at 75ABW.SE.Workflow@us.af.mil;

e. Hazardous Communication (HAZCOM, 29 CFR 1910.1200) All materials will have a current Safety Data Sheets available to all employees. Employees will be trained on all aspects of a HAZCOM program.

f. Routine job site inspections. Supervisors are responsible to conduct and document routine safety inspections at intervals established based on potential hazards to the work being conducted. At a minimum a daily area inspection should be conducted.

g. Routine safety briefs. Daily safety briefs will be conducted and documented explaining any new or existing hazardous conditions.

h. On-site competent person. Every worksite will have an assigned competent person to ensure employees and subcontractors are working in a safe manner.

i. Subcontractor Clause. All subcontractors are responsible for following all applicable federal, state, and local laws, Occupational Safety and Health Act, (OSHA) Public Law 91-596, and Air Force guidance called out in this document. Prime contractors will routinely ensure subcontractors following safety guidance.

j. Identification of segregated work site locations. List any locations or operations that cannot be co-mingled with general industrial operations. Requires Contracting Officer approval of operations and changes at these specific sites.

k. Emergency Action Plans (29 CFR 1926.35, 29 CFR 1910.38) Detailed emergency action plans will be developed and briefed for each site as required. Ensure emergency services are available for extremely hazardous work, examples include but are not limited to permit required confined space entry and fall protection rescue. Ensure this plan is coordinated with Hill AFB Fire Services.

l. Fire Prevention Plans (29 CFR 1926.24, 29 CFR 1910.39) Detailed fire prevention pans will be developed for each work site and briefed to all employees. Ensure this plan is coordinated with Hill AFB Fire Services.

**Safety and Occupational Health Plan

The Contractor shall provide a stand-alone Project Health and Safety Plan. The Project Health and Safety Plan shall be kept on-site at the construction management location at all times. All Contractor personnel, subcontractor personnel, Government, and visitors entering the construction site shall be briefed on the health and safety plan and required to sign an endorsement of strict adherence to the plan: USACE EM 385-1-1 Safety and Health Requirements Manual, sets forth the specific Contractor’s Safety Program requirements. The following comprises Health and Safety Plan topics.

a. Background (Site location and history and planned activities).

b. Safety Program Organization (identification of safety program members, roles and responsibilities, contact

[normal and emergency] information).

c. Site Map (site delineation, points of entrance and egress, staging areas, alarms and emergency equipment, site evacuation map, and communication devices).

d. Site Hazards (personal safety and environmental).

e. Site Worker Training Requirements.

f. Accident Prevention Plan (APP).

g. Personnel Protection Equipment (PPE) Requirements.

h. Activity Hazard Analysis (AHA).

i. Medical Surveillance.

j. Monitoring (frequency, equipment and calibration, action levels).

k. Site Control Areas (requiring PPE, confined spaces).

l. Emergency Response Actions.

Exhibit A - VEHICLE AND EQUIPMENT LIST FORMAT

1. VEHICLE AND EQUIPMENT LIST. The following list of vehicles/equipment are those which the base transportation Vehicle Management Flight has maintenance responsibility. The list does not include other federal appropriated organizations which provide maintenance support for their assigned vehicles, generators, equipment, e.g., Air National Guard, base civil engineers, field maintenance AGE, etc. Any changes in the types of vehicle/different year groups for the base vehicle fleet during the term of the contract which exceed five percent of the total vehicles shall be reflected by means of a contract change order at the earliest possible time in order for the contractor to plan stock levels and lead times to provide parts for these vehicles.

PART I - COMMERCIALLY DESIGNED VEHICLES HAVING BOTH COMMERCIAL AND MILITARY

APPLICATION.

a. FORD

b. CHEVROLET

c. ETC

(List all commercially designed vehicles having both commercial and military application. Include truck chassis of special purpose vehicles. Be sure model is truck chassis model number, NOT Air Force-type designation.)

75th Logistics Readiness Squadron Vehicle and Vehicle Assets Fleet, HQ/Utah Test and Training Range Vehicle and Vehicle Assets Fleet, and 75th Utah Test and Training Range Vehicle and Vehicle Assets Fleet (as of 29 Jul 19).

The 75th Civil Engineering Squadron’s fleet falls under the 75th Air Base Wing and the 75th Logistics Readiness Squadron responsibility. However, the attachments to some of these assets are organizational responsibility and will require COPARS support i.e., blade edges, bristles, and other snow plow parts.

Year/Reg VIN Make Model NSN Item Desc

AF00C00004 1HTSEADROYH257636 IHC 4800 2320014339593 TRUCK,SERVICING PLATF

AF00D80008 1T9SS4021YT627032 R-WAY SS402 3805015919364 TRAILER,DUMP

AF00D80009 1T9SS4022YT627038 R-WAY SS402 3805015919364 TRAILER,DUMP

AF00E00187 H177G20216X HYSTER H60XM 3930010525219 TRUCK,LIFT,FORK

AF03B00026 1FUNBGAS23HL69949 FREIGHTLINER FL112 2320015016219 TRUCK TRACTOR

AF03B00028 1FUNBGAS03HL69951 FREIGHTLINER FL112 2320015016219 TRUCK TRACTOR

AF03B02073 2FWNAZCV24AL42304…