Atch 1 B1296 SOW by 27 Aug 20-CIF.pdf

FA5209-20-Q-ACSF Attachment 1: Statement of Work

Statement of Work for

Agile Combat Support Facility

Modular Consoles, Datawall and Audiovisual

Installation

At

Building 1296, Yokota Air Base, Japan

July 31, 2020

1 DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary for the layout design, assembly/installation, and configuration of the Modular Consoles, Datawall and Audiovisual

(A/V) equipment for the Agile Combat Support Facility (ACSF), Building 1296, Yokota Air Base, Japan, in accordance with this Statement of Work (SOW), industry, and local standards.

1.1 SCOPE OF WORK.

1.1.1 Modular Consoles

1.1.1.1 The contractor shall procure, deliver, install and assemble on-site forty-six (46) new Modular

Consoles with chairs. The contractor shall follow the EOC and CBRN Cell layout of all Modular

Console furniture Enclosure 1 & 2: B1296 Floor Drawing.

1.1.1.2 The Modular Consoles shall be large enough to hold 2x PCs approximately 6" x 9" x 2", dual 24" monitors, keyboard, mouse, Keyboard Video Mouse (KVM) switch and a Secure Telephone

Equipment (STE) approximately 10" x 10" x 3" and still have usable desktop space. The Modular

Consoles shall have the capability of having the two (2) 24” monitors minimum mounted to the

Modular Consoles via flat panel display arms. The flat panel display arms shall be universal display interface to accommodate larger VESA patterns and allow the dual monitors to be vertically aligned (1-over-1) or horizontally aligned (side-by-side). The contractor shall ensure that all installed Modular Consoles will meet all egress requirements in case of an emergency.

1.1.1.3 The contractor shall submit the layout design(s), 60% design solution with the price proposal. The contractor shall submit 100% design solution for approval prior to starting the on-site work.

1.1.2 Datawall System (2 Options): The difference in pricing shall be for video processing capabilities and for input display to output display. Option 2 should only show the additional cost to have these maximum capabilities as described in paragraph 1.1.2.5.

1.1.2.1 The Datawall system shall incorporate a touch screen control system that provides a single point with which the user can manipulate the Datawall inputs/outputs across all displays and speakers.

The controller shall have a user-friendly interface for controlling the Datawall displays and managing the source content.

1.1.2.2 The contractor shall provide a standard 12 month commercial warranty. The contractor shall also be readily available to respond by remote within a 12-hour period to resolve any operational questions, functionality modifications, or reprogramming that may become necessary during the standard commercial warranty period.

1.1.2.3 The contractor shall submit the layout design(s), 60% design solution with the price proposal. The contractor shall submit 100% design solution for approval prior to starting the on-site work.

1.1.2.4 Option 1: The contractor shall procure, deliver, install and assemble on-site a new Datawall system with 12 55” Full High Definition (FHD) LCD or LED displays in a 4 wide by 3 high bezel-less layout at minimum, Ultra High Definition (UHD) preferred. The contractor shall follow the EOC and Alt JOSC layout of the Datawall Attachment 1: B1296 Floor Drawing.

1.1.2.4.1 The Datawall shall have of at minimum 4 FHD/UHD inputs and 12 FHD/UHD outputs and shall be expandable to 12 FHD/UHD inputs via hardware. The Datawall will be JITC compliant.

1.1.2.4.2 The Datawall shall be capable of any combination of inputs to include but not limited to Video

Graphics Array (VGA), Digital Visual Interface (DVI), Dual Link DVI, High-Definition

Multimedia Interface (HDMI), Component Video, High Definition-Serial Digital Interface (HD-

SDI), and Ethernet. The Datawall shall be compatible with video input from Non-Classified

Internet Protocol Router (NIPR) & Secret Internet Protocol Router (SIPR) Video Teleconference systems. The contractor shall ensure that all EMSEC and TEMPEST requirements are met with the system.

1.1.2.4.3 The Datawall shall be capable of any combination of sources from the 4 inputs to be viewed on any of the 12 outputs, all from the same modular frame. Any source, regardless of format, should be freely scaled to any size and location on the Datawall using high performance scaling and smoothing algorithms built into the system.

1.1.2.5 Option 2: The Datawall shall have of at minimum 12 FHD/UHD inputs and 12 FHD/UHD outputs. The Datawall will be JITC compliant.

1.1.2.5.1 The Datawall shall be capable of any combination of sources from the 12 inputs to be viewed on any of the 12 outputs, all from the same modular frame. Any source, regardless of format, should be freely scaled to any size and location on the Datawall using high performance scaling and smoothing algorithms built into the system.

1.1.3 Audio/Visual Equipment

1.1.3.1 The contractor shall procure, deliver, install and assemble on-site a Video Teleconferencing (VTC) system, twenty-seven (27) 75” displays with a Video Matrix system and one hundred and twenty-eight (128) 24” flat panel LCD monitors. The contractor shall follow the EOC and CBRN Cell layout for VTC and display locations and training classroom locations. Enclosure 1 & 2: B1296

Floor Drawing.

1.1.3.2 The VTC system shall be an IP based VTC that is JITC approved and IPv6 capable, the system shall contain no radio equipment (i.e. no Bluetooth or Wi-Fi capabilities installed) and will also be

TAA compliant if possible.

1.1.3.3 The VTC system shall be capable of handling multiple classifications of Teleconferencing to include NIPR and SIPR. The handling of the classifications can be done via re-configuration of the

VTC system via a third-party device.

1.1.3.4 The VTC system shall have output connections compatible with the Datawall system inputs defined in section 1.1.2.3.

1.1.3.5 The twenty-seven 75” displays shall contain no radio equipment (i.e. no Bluetooth or Wi-Fi capabilities installed) and will be TAA compliant if possible.

1.1.3.6 The twenty-seven 75” displays shall be capable of wall or pedestal mountings and shall have any combination of the following inputs DVI, HDMI and High-Bandwidth Digital Content Protection

(HDCP).

1.1.3.7 The Video Matrix system shall have a minimum 28 inputs and 28 outputs. The inputs shall be any combination of the following inputs DVI, HDMI, Display Port (DP) and VGA. The outputs shall be compatible with the inputs to the twenty-seven 75” displays.

1.1.3.8 The Video Matrix system shall be capable of any combination of sources from the inputs to be viewed on the outputs.

1.1.3.9 The Video Matrix system shall incorporate a touch screen control system that provides a single point with which the user can manipulate inputs/outputs. The controller shall have a user-friendly interface for controlling and managing the source content. The controller will be compatible with the Datawall system if possible so that there is only one remote for both systems.

1.1.3.10 The 128 24” flat panel LCD monitors shall have at minimum any combination of the following inputs DVI, HDMI, DP and VGA.

1.1.3.11 The contractor shall mount ninety-six 24” flat panel LCD monitors to the Modular Consoles flat panel display arms listed in section 1.1.1.2. The remaining thirty-two (32) monitors shall be delivered for the CBRN section office.

1.1.3.12 The contractor shall submit the layout design(s), 60% design solution with the price proposal. The contractor shall submit 100% design solution for approval prior to starting the on-site work.

1.1.4 Equipment Installation and Training

1.1.4.1 The contractor shall provide training and on-site configuration access/instructions for the fully installed system. The contractor shall provide a digital library of associated equipment manuals, operating instructions, warranty information and other associated documents for the Modular

Consoles, Datawall and Audiovisual systems.

1.1.4.2 The contractor shall test the configured equipment for full operational capability and shall perform all Datawall, Audiovisual and controller equipment and video screen configurations, programming, engineering, cabling, and necessary labor to ensure the proper input processing and output switching.

1.1.4.3 The contractor shall coordinate with the Government Representative (GR) and the Contracting

Officer for the entire effort of this SOW, to include when the job site is ready and available for the work performance. The contractor shall submit a work schedule to the GR and Contracting Officer

15 calendar days after contract award for the installation of the new A/V equipment and workstations identified in this SOW. The delivery schedule will require adaptability to match the required completion date, fully configured with on-site (organic) troubleshooting full operational capability, of no later than 31 JAN 2021.

1.1.4.4 Upon completion of installation, configuration, and assembly of all components all products shall be cleaned to be made free from all appearances of handling. The contractor shall be responsible for removing packing, trash, and disposing materials in accordance with Yokota Air Base instructions and the laws of Japan. The contractor shall be responsible for cleaning, repairing, or replacing, existing furniture, carpet, flooring, walls and equipment that are damaged or lost during the delivery and installation process. Any damages shall be settled at the expense of the contractor.

1.1.4.5 Before final acceptance of work the contractor shall perform, with the GR, the following inspections and verifications of:

1.1.4.5.1 Design plans as described in SOW para 1.1.1.3, 1.1.2.7 and 1.1.3.12

1.1.4.5.2 Product data, test plans and results

1.1.4.5.3 Equipment inventory and accountability

1.1.4.5.4 Check for any damages of all equipment, workstations, and ASCF

1.1.4.5.5 Check overall operation of Modular Consoles, Datawall and Audiovisual equipment and external feed interoperability

1.1.4.5.6 All packing material and scrap cleaned up and disposed of properly

1.1.4.6 The contractor shall mount Audiovisual equipment on designated walls, to include installed LCD monitors (96), within the ASCF and shall not alter real property in execution of this SOW. Walls within the ASCF are of drywall construction. (See Enclosure 1 & 2)

1.1.5 Security

1.1.5.1 All optical fiber and copper cables should be clearly marked, labeled, or tagged as RED or BLACK to maintain complete accountability.

1.1.5.2 Unused cables shall be removed.

1.1.5.3 Installations will use shielded metallic cables and nonmetallic optical fiber cables to interconnect signals and to meet RED/BLACK separation requirements. In addition to the physical separation between RED equipment/lines and BLACK equipment/lines, separation must be provided between

RED and BLACK circuits within the same equipment. Examples are equipment and systems that process both RED and BLACK information, such as KVM switches, secure voice switches, Video

Teleconferencing (VTC) switches, video matrix switches, cross domain firewalls/guards, and encryption devices. Displays shall have all Camera and Microphones options disabled prior to installation. If space limitations require the installation of RED and BLACK equipment in the same equipment rack, the RED and BLACK equipment and wirelines shall be separated by a full width and depth by a ferrous metallic barrier (such as a shelf or drawer) that is bonded to the rack, and separated by a distance of 30 centimeters. RED and BLACK wirelines shall be shielded. Unless specifically accepted herein or accepted by a US government representative, RED, and BLACK wirelines shall be installed in separate distribution systems or pathways.

2 GENERAL INFORMATION.

2.1 CONTRACTOR PERSONNEL.

2.1.1 Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this SOW. The name of this person and an alternate or alternates, who shall act for contractor when manager is absent, shall be designated in writing to the Contracting Officer

(KO) no later than (NLT) five (5) calendar days after contract award. The contractor shall provide telephone numbers of contract manager and alternate(s) for emergency services. He/She must be able to read, speak, and write English. Contract manager or alternate(s) shall have full authority to act for contractor on contract matters relating to daily operation of contract.

2.1.2 Contractor Employees. The contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and the employee’s name.

2.1.3 Personnel Qualifications. The contractor is required to provide employees who possess a US issued SECRET clearance for all work specific to the running of cables for SIPRNET systems. The contractor will coordinate with the 374th Civil Engineer Squadron Security Manager to properly clear members working in the facility. The contractor may utilize local national personnel for the installation of A/V equipment, workstations, and associated accessories. The work to be performed under this contract is up to the SECRET level and will require SECRET access eligibility. Therefore, the company must have a final SECRET Facility Clearance (FCL) from the Defense Security Service

(DSS) Facility Clearance Branch (FCB). The Tier 3 Investigation for personnel performing on this contract will be maintained current within 10-years and requests for SECRET periodic reinvestigation will be initiated by submitting a Tier 3R investigation prior to the 10-year anniversary date of the previous Tier 3 investigation.

2.1.4 Security Office Procedures. This work will take place in a SECRET space within the ASCF. The contractor shall be familiar with the DoD requirements outlined in 5200.2-R, 5220.22-M, 5220.22, and 5200.01. The contractor will forward a JPAS visit request to the 374th Civil Engineer Squadron

Security Manager, government representative at the below SMO address for all cleared employees prior to work performed in this SOW and as new contractor employees are assigned to the contract.

Visit requests shall be processed and verified through the Joint Personnel Adjudication System

(JPAS) to SMO YM0RFC1Z6. JPAS visits for contracts are identified as “Other” or “TAD/TDY” and will include the Contract Number in the Additional Information section.

2.1.5 Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the US Government. The 374th

Civil Engineer Squadron GR reserves the right to direct the removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

2.1.6 Third Country Nationals (TCN). The Security Forces on each base control entry to the base.

Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular entry circumstances.

2.1.7 US Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the US Government and/or Master Labor Contract employees in violation of the

Procurement Integrity Act. See FAR Section 3.104. Further, the contractor shall not employ any

Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.1.8 Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.9 Personnel Roster. The contractor shall provide a complete roster of all personnel (including the contract manager and alternate contract manager) to the GR 10 days prior to start of performance for cabling/wiring. The roster must include all employee names, social security number and current address. This list will be used to create the official entry authorization list for the workspace following demolition and construction. The contractor shall update the GR of any changes of personnel.

2.2 CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions

IAW FAR 1.602-3.

2.3 AVAILABILITY OF FACILITY.

2.3.1 Hours of Service. The facilities will be made available to the contractor daily between 0730 -1700 five (5) days a week (Monday – Friday) to exclude any US or Japanese holidays unless otherwise specified by the COR. A government official will be present and available to facilitate work on both weekends and holidays. In the event the Government requests a temporary shutdown of the jobsite, the contractor will be notified verbally. Any Government caused delays resulting in a temporary shutdown may require an adjustment to the contract and will be coordinated through the contracting office. The government official will provide alternate plans for base access on US holidays since some gates will not be open.

2.3.2 Legal American Holidays and Other Designated Holidays.

American Holidays

1 January New Year’s Day

3rd Monday in January Martin Luther King Jr.’s Birthday

3rd Monday in February President’s Day

Last Monday in May Memorial Day

4th of July* Independence Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

11 November* Veterans Day

4th Thursday in November Thanksgiving Day

25 December* Christmas Day

Other Designated Holidays

1, 2 & 3 January New Year’s Days

29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

2 Enclosures:

1. Floor Plan

2. Floor Drawing (Dimensions)