Atch 1 - AFD Grounds Maintenance PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Albeni Falls Project

Grounds Maintenance Contract

1.0 General: This is a non-personal services contract to perform Grounds Maintenance at Albeni Falls Dam Project.

The Government shall not exercise any supervision or control over the contract service provider performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Grounds Maintenance at Albeni Falls Dam Project as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Reserved

1.3 Background: This is a non-personal service contract to provide Grounds Maintenance services near the powerplant, at all of the project campgrounds and day use areas located at Albeni Falls Dam. The Contractor shall provide all labor, equipment, and supplies (except as specified elsewhere within this Performance Work Statement), transportation and supervision to satisfactorily perform all work required by this contract in a manner that will protect and enhance the environment.

1.4 Objectives: The objective of this contract is to provide and maintain the Project’s facilities specified in the areas above in a safe and well-maintained environment for the public to enjoy.

1.5 Scope: Prepare & maintain grounds identified to provide a clean trimmed area around the powerhouse and all areas that are provided for seasonal use by the public in accordance with the guidance set forth herein. Services include but not limited to, providing mowing, irrigation, trimming, raking, sweeping, debris collection, and disposal of debris.

1.6 Period of Performance: The onsite period of performance is shown in the table below:

Table 1: Period of Performance

Base Year: 09 March 2025 to 28 September 2025 Option Year 1 08 March 2026 to 27 September 2026 Option Year 2 07 March 2027 to 26 September 2027 Option Year 3 12 March 2028 to 24 September 2028 Option Year 4 11 March 2029 to 23 September 2029

1.7 General Information

1.7.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which compliance with the requirement of the contract is met.

1.7.2 The Quality Control Plan (QCP) is to be delivered within 30 days after contract award or with the Contractors proposal if it is an evaluation factor. A copy of a comprehensive written QCP shall be submitted to the Contracting Officer (KO) and/or Contracting Officer Representative (COR) within 5 working days when changes are made thereafter. After acceptance of the quality control plan the Contractor shall receive the KO’s acceptance in writing of any proposed change to the quality control system. After acceptance of the quality control plan the Contractor shall receive the KO’s acceptance in writing of any proposed change to their QC system.

1.7.3 Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7.4 Recognized Holidays: Work will be performed only on weekdays. Work shall not be performed on Saturdays, Sundays, or Federal holidays unless otherwise specified herein or authorized in advance by the

COR.

News Year’s Day Juneteenth Veteran’s Day Martin Luther King Jr Independence Day Thanksgiving Day President’s Day Memorial Day

Labor Day Columbus Day

Christmas Day

1.7.5 Hours of Operation: The Contractor is responsible for conducting business between the hours of 0700 hours to 1900 hours. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

The anticipated opening and closing dates for the recreation areas are listed in Table 2.

Table 2. Recreation area anticipated opening and closing dates.

Recreation Area Opens Closes

Albeni Cove

17 May 2025

16 May 2026

15 May 2027

13 May 2028 12 May 2029

14 September 2025

13 September 2026

12 September 2027

10 September 2028 09 September 2029

Springy Point

17 May 2025 16 May 2026

15 May 2027

13 May 2028

12 May 2029

14 September 2025 13 September 2026

12 September 2027

10 September 2028

9 September 2029

Trestle Creek April 1 each year October 31 each year

Vista Area Open all year

1.7.6 Place of Performance:

• Albeni Falls Dam Powerhouse/Vista Area: 2376 E Highway 2 Priest River, ID 83822

• Albeni Cove Recreation Area: 2141 Albeni Cove Rd Oldtown, ID 83822

• Priest River Recreation Area: 7120 US-2 Priest River, ID 83856

• Riley Creek Recreation Area: 1099 Riley Creek Park Dr. Laclede, ID 83841

• Springy Point Recreation Area: 3070 Lakeshore Dr. Sagle, ID 83860

• Trestle Creek Recreation Area: 135 Idaho Country Rd. Clark Fork, ID 83836

Locations of the above areas are marked on the attached maps in Technical Exhibit 3

1.8 Security Requirements:

1.8.1. Employee Identification: The Contractor shall be responsible for furnish a uniform-type shirt displaying the company name to each employee prior to the employees being on the work site.

E-Verify: The Contractor must pre‐screen candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 10 business days after the initial contract award.

1.8.2. Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use.

1.9 Environmental Protection: For the purpose of this specification, environmental pollution is defined as the presence of chemicals, physical or biological elements, or other agents which adversely affect human health or welfare; unfavorably alter ecological balances; affect other species; or degrade the utility of the environment for aesthetic and recreational purposes. The control of environmental pollution requires consideration of air, water and land and involves solid waste management as well as any other pollutants. In order to prevent, and to provide abatement and control of any environmental pollution arising from the activities in the performance of this contract, http://www.dhs.gov/E%E2%80%90 the Contractor and subcontractors shall comply with all applicable Federal, State, and local laws and regulations concerning pollution control and abatement.

1.9.1 Protection of Government Facilities: The Contractor shall be responsible for restoring any Government facilities, structures or equipment damaged as a result of the Contractor performing duties outlined in this contract. Reasonable care shall be used to avoid damage to structures, equipment and vegetation in the recreation areas and other areas of Government property. Any such damage shall be repaired, or the items replaced as directed by the COR at no cost to the Government. The Contractor shall advise the COR of any damage to the facilities due to vandalism or other causes on the day such damage is noted.

1.9.2 Protection of Private Property: The Contractor shall be responsible for any injuries to persons or damages to private property (vehicles, camping units or equipment) caused by the Contractor’s operations.

1.9.3 Restoration of Landscape Damage: Any trees, shrubs, turf, or other landscape features scarred or damaged by the Contractor’s equipment or operations shall be restored to a condition satisfactory to the COR. Damage includes, but is not limited to, broken limbs, bark loosened or torn from trunks, or the mowing over of trees and shrubs. Restoration of scarred and damaged trees shall be performed in an approved manner by experienced personnel. Trees damaged beyond restoration shall be replaced at the Contractor’s expense by nursery-grown trees of the same species and size or a species and size approved by the COR. The quality of nursery-grown trees shall also be approved by the COR. The Contractor shall be required to purchase trees at an approved nursery; the planting shall be performed by the Contractor at no cost to the Government. Any damage to the lawn areas caused by the Contractor’s equipment or operation of equipment shall be repaired in a manner approved by the COR.

1.9.4 Protection of Fish and Wildlife: The Contractor shall perform all work and take such steps required to minimize interference with or disturbance to fish and wildlife.

1.9.5 Protection and Recovery of Historical, Archeological, and Cultural Resources: Existing historical, archeological, and cultural resources within the Contractor’s work area will be designated by the COR and precautions shall be taken to preserve such resources as they existed at the time they are pointed out to the Contractor. If, during contract activities, the Contractor observes unusual items that might have historical or archeological value, such observations shall be reported as soon as possible to the COR.

1.9.6 Protection of Water Resources: The Contractor shall not pollute drainage ditches, ponds, or lakes with fuels, oils, bitumen, calcium chlorides, acid, or other harmful materials. Discarding of any materials, wastes, effluents, trash, garbage, grease, chemicals, etc., in areas adjacent to drainage ditches, ponds or lakes will not be permitted. If any waste material is dumped in any unauthorized area, the Contractor shall remove the material and restore the area to its original conditions. If necessary, contaminated ground shall be excavated, disposed of as directed by the COR, and replaced with suitable fill material, compacted, finished with topsoil, and planted as required to re-establish vegetation.

1.9.7 Permits: The Contractor shall, without additional expense to the Government, be responsible for obtaining necessary licenses and permits and for complying with Federal, State, and municipal laws, codes, and regulations in connection with the performance of the work.

1.10. Key Control: The Contractor shall establish and implement methods of making sure all keys if issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due to the Contractor.

The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.11 Special Qualifications: The Contractor shall obtain all necessary licenses and/or permits required to perform this work. All employees shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. The Contractor shall be responsible for any injury, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by the Contractor’s fault or negligence.

1.12 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award meeting convened by the contracting activity or contract administration. This may be in person, phone conversation or on the internet via meeting applications. The Contracting Officer, Contracting Officer Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer Representative will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. These meetings shall be at no additional cost to the government.

1.13 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract.

1.14 Key Personnel: The following personnel are considered key personnel by the government: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between [0700-1630], Monday thru Thursday except Federal holidays or when the government facility is closed for administrative reasons.

1.15 Identification of Contractor Employees: All contract personnel attending meetings and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed

1.16 Contractor Travel: All travel that may be required during the duration of this contract will be the responsibility of the Contractor

1.17 Other Direct Costs: All costs incurred by the Contractor related to the performance of contract work are the responsibility of the Contractor.

1.18 Safety Standards: The Contractor shall comply with all applicable Occupational Safety and Health Act (OSHA) Standards, as well as the current version of the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1. Updated copies of the Safety and Health Requirements Manual shall be provided to any Contractor by request, or copies may be picked up in person at the Albeni Falls Project Office.

1.18.1 Safety Training: The Contractor shall provide training for each employee covering safe work practices, proper housekeeping, fire protection, etc. at regular meetings in accordance with provisions of

EM 385-1-1.

1.18.2 Public Safety: During the open season, the areas in which the work is to be performed are highly utilized by the visiting public. During the closed season, the public is still invited into the recreation areas and may be onsite during Contractor operations. The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor shall immediately report to the COR any potential hazards found. Equipment shall be operated, and work performed with the safety of the public in mind at all times.

1.18.3. Report of Unusual or Hazardous Conditions: The Contractor shall immediately report to the COR any unusual and/or potentially hazardous conditions which are observed during the performance of work within the work site.

1.19 Accidents:

1.19.1 The Contractor shall notify the COR immediately of damage to Government and private property and injury to any person, including the general public and Contractor personnel, resulting from the Contractor’s operations. In the event that an accident or injury should occur on Government lands, the Contractor shall first notify the appropriate local emergency service organization and the COR.

1.19.2 The Contractor shall make a written report of each separate case of injury or accident. These reports shall include, but not be limited to, names, addresses, locations, nature of the accident or injury, authorities notified, and actions taken, along with any other pertinent information. These reports shall be accompanied by sketches, graphs, drawings, and photographs as needed and forwarded to the COR within two working days.

1.20 Invoices: The Contractor shall supply the COR an invoice on a monthly basis reflecting the work performed for that month. The invoice should reflect the contract number and contract line item numbers associated with the work performed.

PART 2

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

2. GOVERNMENT FURNISHED ITEMS AND SERVICES:

2.1 Utilities: Water and power necessary for the performance of work under these specifications will be furnished as available by the Government from existing facilities without cost to the Contractor. (Due to winterization procedures, water and power may not be available until the recreation areas are watered and powered up. The Government will not be obligated to provide these services earlier than is necessary for the proper functioning of the recreation areas.) The Contractor shall be responsible for ensuring employees have access to adequate restroom facilities.

2.2 Keys: The Government will provide the Contractor with a set of keys that will allow access to all entrance gates and combination for propane compounds. These keys shall be returned at the completion of the contract.

PART 3

CONTRACTOR FURNISHED ITEMS AND SERVICES

3. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

3.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract.

3.2. Materials: The Contractor will provide all materials and supplies necessary to perform the work as defined in this contract.

3.3. Equipment: The Contractor shall furnish all equipment necessary to perform the requirements of this service.

Lawn mowing under this contract requires the use of heavy-duty, commercial-grade mowing equipment operated by skilled and competent operators. Only equipment that meets or exceeds the following specifications will be approved for use under this contract:

3.3.1. Mowing machines must be of the rotary type. Flail and sickle type mowers are not acceptable.

3.3.2. Turf-type flotation tires or other approved tires shall be required to prevent tearing up of turf.

3.3.2.1. Mowers must be capable of cutting over uneven terrain (numerous bumps, depressions, gopher mounds, exposed roots, steep grades, etc.) without scalping or damaging the turf.

3.3.2.2. Mowers shall be equipped with safety chains or other protective guards and devices to prevent flying objects from injuring people or damaging property.

PART 4

SPECIFIC TASKS

4. Specific Tasks:

4.1 Basic Services: The Contractor shall provide all management, tools, materials, and labor necessary to perform Grounds Maintenance services at all of the project campgrounds and day use areas located at Albeni Falls Dam.

Services include mowing, edging, trimming, debris, and litter removal. The Contractor shall maintain areas in this PWS in a neat, orderly, and presentable condition.

Definitions.

• Debris. Tree limbs, branches, driftwood, rocks, detached aquatic weeds, accumulations of weeds, and other naturally occurring materials on the ground which is too large to be mulched safely by a lawn mower. (Does not include small organic litter as defined below).

• Organic Litter. Small naturally occurring materials on the ground including, but not limited to, leaves, seed pods, needles, twigs, weeds, grass clipping, etc.

• Litter. Refuse and trash that has been deposited in or blown into the contract area and is not located inside one of the dumpsters provided. There are no limits or restrictions on the volume or source of litter.

• Asphalt and Concrete Surfaces. Includes, but are not limited to, all paved roads, paved parking lots, camping pads, sidewalks, boat ramps, curbs, gutters kiosk pads, shelter pads, dumpster pads, pads for flag poles and light standards, etc.

• Winter Accumulations. Debris, organic litter, dirt, gravel, and other materials that collect and build up on the ground between the last mowing of the previous recreation season and the time of spring clean-up.

4.2 Mowing:

• Mowing shall be done as needed to keep lawn grass height within 3 to 4 inches tall throughout the growing season. The height is a guideline; the goal is for grass areas to maintain a neat and professional appearance. The local growing season usually starts late April/early May and extends through late September. The Contractor shall contact the COR to advise them when spring mowing is about to commence.

• Mowing shall be done in overlapping passes. The Contractor will change the directional pattern from the last mowing to prevent rutting. Mowing shall not occur during times when grass is wet due to irrigation, dew, or rainfall. All lawns shall look well-manicured at all times and grass clippings shall be removed, when visible, after each mowing. The Contractor shall take precautions to prevent scalping, uneven mowing, rutting, and damage to trees, shrubs, buildings, parked vehicles/equipment, and utility services.

The Contractor shall be responsible for replacing or repairing turf, trees, or shrubs damaged by Contractor operations within 7 calendar days of the damage occurring.

• Movable obstacles, such as picnic tables, shall be moved and the underlying vegetation cut during each mowing. Moved objects shall be put back where they were moved from.

• Mowing with power mowers (either push or riding) or line trimmers shall not be performed closer than 20 feet from occupied picnic sites. The Contractor shall return to the sites when the occupants leave and mow the sites as specified herein.

If work and public special events within the recreation areas occur on the same day, the COR may request that the Contractor reschedule work to avoid potential conflicts with public use.

Mowing Schedule: The Contractor shall be responsible for developing and implementing a lawn mowing schedule and provide a copy to the COR. In the event of a long winter season, the start date for mowing may be postponed allowing for the melting of snow or the firming up of soil.

4.3 Edging and Trimming

Edging: All concrete or paved trails and roads located in mowed areas shall be edged concurrent with each mowing.

Edging shall include removal of all vegetation from all such trails and roads.

Trimming: Vegetation shall be trimmed around guard posts, culvert ends, signposts, vent pipes, trees, shrubs, stumps, cut banks, boulders, curbs, rock or gravel stockpiles, ridges, depressions, road shoulders, shoulders or backside of ditches and fences, steep banks, slopes, garbage dumpsters, rest rooms, gage houses, and other fixed obstacles. Trimming height shall match the surrounding area.

4.4 Raking or Sweeping: Mechanical raking, vacuuming, or sweeping may be required to remove any substantial accumulations of grass clippings left on the lawn surface as a result of the mowing operation.

4.5 Spring Cleanup:

Spring Cleanup Schedule: The Contractor shall be responsible for developing and implementing a Spring Cleanup schedule. Spring Cleanup performed will be coordinated with the COR to eliminate conflicts. The Contractor shall complete Spring Cleanup within the dates specified in Table 3. Start dates may be postponed and ending dates extended, depending on spring weather conditions. The decision to postpone start dates or extend ending dates will be made by the COR.

Spring Cleanup Work Days: With COR approval work may be performed on weekends.

Table 3- Time Periods for Spring Cleanup

Recreation Area 2025 2026 2027 2028 2029

Vista Area 09 March- 30 April

08 March- 30 April

07 March- 30 April

12 March- 30 April

11 March- 30 April

Albeni Cove 09 March- 30 April

08 March- 30 April

07 March- 30 April

12 March- 30 April

11 March- 30 April

Priest River 09 March- 30 April

08 March- 30 April

07 March- 30 April

12 March- 30 April

11 March- 30 April

Riley Creek 09 March- 30 April

08 March- 30 April

07 March- 30 April

12 March- 30 April

11 March- 30 April

Springy Point 09 March- 30 April

08 March- 30 April

07 March- 30 April

12 March- 30 April

11 March- 30 April

Trestle Creek 09 March- 30 April

08 March- 30 April

07 March- 30 April

12 March- 30 April

11 March- 30 April

Spring Cleanup Areas: The Contractor is responsible for cleanup only in areas defined or described in this section and as shown on the incorporated maps (See Technical Exhibit 5).

• Lawn Areas: Spring cleanup shall be required throughout the lawn areas as indicated on the drawings. In some areas the entire lawn shall be cleaned; in others, will be limited to those areas directly under or adjacent to trees. Organic material and debris shall be collected and disposed of.

• Non-lawn Areas: Includes those areas in which lawns have not been established and which do not fall into the definitions below. These areas shall be cleaned of winter accumulations.

• Campsites: Campsite spurs including gravel parking spurs and an area one to two feet out from the edge of the gravel around the perimeter of the spur. Gravel areas under bumper logs and around wheel stops are included.

• Impact areas: Where the fire pit is not set in a graveled impact area, a zone ten feet around the pit shall be made free of debris and organic material removed. At sites in which the pit is set in a graveled impact area, the entire impact area shall be raked.

• Gravel and Asphalt Roads and Road Shoulders: Debris and organic material on the roads shall be removed from the entire length and width of the roads, including raking a one-to-two-foot zone from the edge of the road out. Material shall be pulled onto the road for collection and disposal. Debris and organic material shall be removed from the entire surface of each parking lot. Organic litter, gravel, dirt, etc., which accumulate under and around wheel stops and curbs shall be removed.

• Other Asphalt and Concrete Surfaces: Spring Cleanup shall be required on all hard surfaces and shall also include, but not be limited to, concrete sidewalks, picnic table slabs, asphalt walkways, dumpster pads, propane tank enclosures, water faucet and fountain drain pads, picnic shelter pads, and flagpole pads. These surfaces shall be cleaned of debris and organic material. Removal of material shall be conducted in a manner that does not cause scouring, scraping or other damage to the surfaces. A zone one to two feet around the concrete or asphalt edge shall be raked and organic material removed.

• Buildings: In areas where buildings are not set in the lawn area, a zone of not less than ten feet around the building shall be freed of debris and organic material. This requirement may be reduced at buildings in which native vegetation is growing within the ten-foot zone. In these cases, cleaning shall be limited to an area between the building and the edge of the vegetation.

• Gravel Paths and Pads: Gravel paths within the spring cleanup areas indicated on the drawings will be free of debris and organic material. Gravel pads include, but are not limited to, amphitheaters, park office pads, areas under bulletin boards, etc. These areas shall be cleaned so as to be free of organic material and debris.

• Trails: Foot trails shall be cleared of debris and organic material for the entire width and length of the trail.

• Other: Playgrounds, playground equipment, boat ramps, beaches and the curbed planters (islands) within the Visitor Center parking lot shall be subject to the removal of winter accumulations.

• Spring Cleanup Debris Removal: The Contractor shall dispose of debris collected during the Spring Cleanup from project lands. The Contractor must dispose debris from Government property at a legal dump site. No debris shall be placed in onsite refuse containers/dumpsters.

• Spring Cleanup Road Sweeping: All asphalt and concrete road surfaces shall be swept and/or cleaned so as to be free of debris, organic litter, rocks, gravel, dirt, and all other materials. Weeds and grasses growing through cracks or expansion joints shall be removed. Organic litter, gravel, dirt, etc., which accumulate under and around wheel stops and curbs shall be removed.

• Road Sweeping Equipment: It is highly recommended to use a mechanical sweeping unit designed for roadways and parking lots at the Vista/Powerhouse Area due to the accumulation of sand and debris during the winter months.

• Road sweeping of Vista/Powerhouse: Area shall be completed by April 30 each year as part of Spring

Cleanup. Road sweeping on a Friday is required to reduce the impact on the Powerhouse staff.

4.6. Government Responsibilities: The Contractor is not responsible for the cleanup of large debris associated with downed or broken trees, hazard trees that will be felled and removed, or other trees that may be felled during thinning or site rehabilitation work. The Government will be responsible for felling, bucking, limbing, hauling of logs, cleanup, and chipping or disposal of material resulting from tree removal operations. In addition, the Government will collect and dispose of any debris such as limbs, tops, stumps, etc., larger than three (3) inches in diameter at the butt that are located in areas to be cleaned by the Contractor. The Contractor can expect to handle smaller limbs (three inches or less at the butt), twigs, needles/leaves, bark, etc., that remain in the cleanup area.

• Downed Material Resulting From Weather: Once an area or portion thereof is cleaned and signed off by the COR as being completed for that year, the Contractor will not be responsible for returning to that area and cleaning it again after a wind or other weather event. COR shall be notified to inspect each area after completion for inspection.

4.7 Tree, Shrubs and Flower Bed Maintenance: The Contractor shall be responsible for maintenance of the trees, shrubs, and flower beds in the areas shown in the attached maps (See Technical Exhibit 6) for Albeni Falls Project Powerhouse & Vista grounds areas.

• Weeding: The 2nd week of March through end of September. Weed control shall be maintained in all flowerbeds, ornamental mulch beds and tree rings monthly. Weed control includes cracks and seams in the sidewalks located at the overview near the powerhouse gate and the sidewalks adjacent to the Visitor Center. Concrete curbing boarding any ornamental trees, shrubs, and flower beds shall also be kept weed free.

• Cleanup and Leaf Removal: All leaves and miscellaneous debris will be collected and removed from the beds as part of the spring clean-up.

• Pruning: All bedded ornamental shrubs, and bushes will be pruned twice (2) during the season to ensure a professionally maintained appearance. All ornamental shade trees will be pruned twice (2) during the contract season. The first pruning shall be performed between mid-March and 30 April and the second pruning will be between 1 July and 30 July. Tree suckers, shoot growth, and tree limbs impeding walkways and parking areas will be pruned as needed.

PART 5

APPLICABLE PUBLICATIONS

5. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

5.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

a . EM 385-1-1 PART 6

PART 6

DEFINITIONS & ACRONYMS

6. DEFINITIONS AND ACRONYMS:

CLEANED/CLEARED: Cleaned refers to being free of, but not limited to, organic material, non-organic litter, dirt, debris, and limbs/branches of less than 3 inches at the base from the area being described in the contract.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

CONTRACTING OFFICER REPRESENTATIVE (COR): The COR is an employee of the U.S. Government appointed by the Contracting Officer to assist in administering a contract. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

ACRONYMS

COR Contracting Officer Representative KO Contracting Officer ODC Other Direct Costs PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 7

TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

7.3. Technical Exhibit 3 – Albeni Falls Dam Site Map

7.4. Technical Exhibit 4 – Inventory of Facilities

7.5. Technical Exhibit 5 – Spring Clean-Up Maps/Mowing Maps

7.6. Technical Exhibit 6 – Flower and Shrub Bed Maps

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard PERFORMANCE

THRESHOLD

Method of Surveillance

Basic Services Perform operations in accordance with Paragraphs 4.1.

90 % Random assessment of deliverables

Mowing Perform operations in accordance with Paragraphs 4.2.

100% Random assessment of deliverables

Edging and Trimming Perform operations in accordance with Paragraphs 4.3.

90% Random assessment of deliverables

Raking or Sweeping Perform operations in accordance with Paragraphs 4.4.

90% Random assessment of deliverables

Spring Cleanup Perform operations in accordance with Paragraphs 4.5.

90% Random assessment of deliverables

Tree, Shrubs and Flower Bed Maintenance

Perform operations in accordance with Paragraphs 4.7.

90% Random assessment of deliverables

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO

List of Contractor’s equipment

The Contractor shall submit at pre-work conference meeting

1 Copy

Electronic or Hard Copy

COR

A list of vehicles, vessels and their license plate numbers to be used during the course of the contract

Submitted at the pre-work conference meeting

1 Copy

Electronic or Hard

A written statement of authorization for the supervisors, including name, address and telephone number

Submitted at the pre-work conference meeting

1 Copy Electronic or Hard Copy

COR

Complete work schedule for the contract period and Spring Cleanup work schedule

Submitted at the pre-work conference meeting

1 Copy Electronic or Hard Copy

COR

Written designation of quality control representative(s) and copies of the letter given to each of them designating them

Submitted at the pre-work conference meeting

1 Copy Electronic or Hard

Certificates of Insurances:

Workers Compensation and Employers Liability

General Liability Automobile Liability

Submitted at the pre-work conference meeting

Report of damage to Resource or Property

Each Occurrence (Immediately)

Invoice Once per month 1 Copy Electronic or Hard

Technical Exhibit 3 Albeni Falls Dam Site Map

Albeni Cove Recreation Area

Priest River Recreation Area

Riley Creek Recreation Area

Trestle Creek Recreation Area

L ak e P e n d O r e i l l e

Priest River

Sandpoint # ôó57 ø÷200

(/41 (/95

(/ 2

(/ 2

(/95 ôó54

Springy Point Recreation Area

Albeni Falls Dam

Vista Recreation Area

Albeni Falls Dam Grounds Maintenance Contract

Albeni Falls Dam Site Map N

1 0 1 2 3 4 5 Miles

Montana

IdahoOregon

Washington

MAP

AREA

Technical Exhibit 4 Inventory of Facilities

VISTA AREA

Park Area

Item Unit Quantity Acres to mow: AC

9.5

Spring Cleanup: AC 10.5 Paved road:

40’ wide 30’ wide 28’ wide 26’ wide 16’ wide 14’ wide

LF

LF

LF

Total LF 2824 Asphalt parking lot:

Visitor center, large Visitor center, small Powerhouse Maintenance compound Communications building

SQ FT

SQ FT

28560 38250 74086

Total SQ FT 80238 Asphalt walkway - 5’ wide LF 1411 Concrete walkway:

8’ wide 6’ wide 5’ wide 4’ wide

Total SQ FT 246 Visitor center EA 1 Storage building EA 1 Pumphouse EA 1 Flag pole and base EA 1

ALBENI COVE RECREATION AREA

Park Area

Areas to mow AC 0.0 Spring Cleanup (Includes lawn areas, non-lawn areas, campsite spurs and impact areas, gravel roads, gravel parking lots, gravel pads, asphalt road shoulders, building zones, gravel paths, trails, and other.)

AC 3.0

Paved road:

20’ wide 12’ wide

Total LF 4890 Asphalt parking lot, boat ramp SQ FT 7192 Gravel Road:

20’ wide

Total LF 862 Concrete walkway - 4’ wide LF 82 Gravel parking lot:

Boat ramp Boat ramp overflow Gate turn-around Park office Park office edge of road Site 12, 13 turn-around Park attendant Site 10, 11 Main Boat Ramp Picnic

SQ FT

SQ FT

SQ FT

SQ FT

SQ FT

SQ FT

Total SQ FT 26171 Gravel paths:

Picnic area - 6’ wide Site 11 - 8’ wide Site 12, 13 - 2’ wide Sites 11, 12, 13 access trail - 12’ wide

Total LF 1228 Campsite spurs and associated impact areas (18 sites total) SQ FT 35670 Park Office - 8’x15’ EA 1 Storage Building - 7’x7’ EA 1 Restroom/Changehouse - 31’6”x19’6” EA 1 Pumphouse - 9’4”x14’8” EA 1 Beach EA 1 Boat Ramp EA 1 Water Fountain/Faucet drain pads - 3’x3’ EA 5 Flag Pole and base EA 1 Propane Tank Enclosure and Pad, 8’ x 13’ EA 1

PRIEST RIVER RECREATION AREA

Areas to mow: AC 5.38

Spring Cleanup: AC 10.18 Paved road:

20’ wide 18’ wide

Total LF 4464 Asphalt parking lot:

Campground restroom Pumphouse Beach West Beach East Boat ramp Shelter, North Shelter, South Park Office

SQ FT

SQ FT

SQ FT

SQ FT

SQ FT

SQ FT

SQ FT

Total SQ FT 33709 Asphalt turn-around, boat ramp SQ FT 3000 Asphalt walkway - 4’ wide LF 232 Concrete walkway - 4’ wide LF 88 Campsite spurs and associated impact areas (23 sites total) SQ FT 35386 Bike tent pads, sand base - 10’x10’ EA 6 Park Office, 8’x15’ EA 1 Storage Building, 23’4”x8’ w/2 4’6”x3’ recesses EA 1 Restrooms:

Beach - 26’x28’ Campground - 27’x31’ w/ 11’ x 22’ addition

EA

Picnic shelter - 14’x40’ EA 1 Pumphouse -12’x20’ EA 1 Amphitheater, gravel base SQ FT 3000 Playground, sand base SQ FT 3021 Beach EA 1 Dump station EA 1 Boat ramp EA 1 Refuse dumpster pads - 5’x7’ EA 3 Propane tank enclosure and pad - 8’x12’ EA 2 Water Fountain/Faucet drain pads, 3’x3’ EA 11

RILEY CREEK RECREATION AREA

Areas to mow:

AC 9.2

Spring Cleanup (Includes lawn areas, non-lawn areas, campsite spurs and impact areas, gravel roads, gravel parking lots, gravel pads, asphalt road shoulders, building zones, gravel paths, trails, and other.)

AC 21.8

Paved road:

30’ wide 24’ wide 22’ wide 18’ wide 16’ wide 14’ wide

10’ wide

LF

LF

LF

LF

Total LF 7657 Asphalt parking lot:

Gate Office Office pull-off Boat ramp Beach South Beach North Playground North Playground South Nighthawk restroom

SQ FT

SQ FT

SQ FT

SQ FT

SQ FT

37389

Total SQ FT 61380 Asphalt path:

4’ wide 6’ wide 8’ wide

Total LF 10260 Concrete path - 4’ wide LF 384 Gravel path:

6’ wide 8’ wide

Total LF 2866 Campsite spurs and associated impact areas (72 sites total) SQ FT 146655 Gate House – 16’x32’ EA 1 Park Office - 8’x15’ EA 1 Restrooms:

Beach - 22’8”x27’3” Playground - 22’8”x13’4”

Raven Loop - 27’x46’6” Nighthawk Loop - 27’x46’6”

EA

EA

Picnic shelter:

Eagle - 24’8”x13’4” Osprey – 50’xs50’

Pumphouse -20’x13’4” EA 1 Storage Building – 12’x24’ EA 1 Sport Court , concrete base SQFT 2756 Volleyball Court, sand base SQFT 935 Horseshoe Pit Area EA 1 Amphitheater, gravel base SQ FT 1166 Playground (2), sand base SQ FT 2116 Beach EA 1 Dump station EA 1 Boat ramp EA 2 Boat Dock EA 3 Fishing Pier EA 2 Pavers SQFT 407 Picnic Table Slabs, 14’x20’ EA 14 Refuse dumpster pads - 5’x7’ EA 10 Propane tank enclosure and pad - 8’x12’ EA 3 Water Fountain/Faucet drain pads, 3’x3’ EA 8

SPRINGY POINT RECREATION AREA

AC 0.0

Spring Cleanup (Includes lawn areas, non-lawn areas, campsite spurs and impact areas, gravel roads, gravel parking lots, gravel pads, asphalt road shoulders, building zones, gravel paths, trails, and other.)

AC 3.9

Paved road:

Total LF 759 Asphalt turn-around, boat ramp SQ FT 3520 Concrete walkway - 4’ wide LF 24 Gravel road:

Total LF 2177 Gravel parking lot:

Main Small restroom

21077

Total SQ FT 22530 Gravel paths:

Park office - 5’ wide Attendant site - 8’ wide Main restroom - 3’ wide Site 39 - 3’ wide Site 40 - 3’ wide Beach - 8’ wide

LF

LF

Total LF 196 Campsite spurs and associated impact areas (41 sites total) SQ FT 59870 Park Office - 8’x15’ EA 1 Storage Building - 20’8”x10’8” EA 1 Restroom:

Birch Loop - 27’x31’ Cedar Loop - 13’4”x22’8”

Pumphouse - 13’4”x12’ EA 1 Beach EA 1 Dump station EA 1 Boat Ramp EA 1 Refuse dumpster pads - 5’x7’ EA 10 Propane tank enclosure and pad - 8’x12’ EA 1 Water Fountain/Faucet drain pads - 3’x3’ EA 13

TRESTLE CREEK RECREATION AREA

AC 1.7

Spring Cleanup (Includes lawn areas, non-lawn areas, building zones, other.)

AC 1.7

Asphalt road, 20’ wide LF 742 Asphalt parking lots:

Restroom Boat ramp

15143

Total SQ FT 17205 Concrete walkway - 4’ wide LF 20 Restroom, 14’x17’6” EA 1 Beach EA 1 Boat Ramp EA 1 Refuse dumpster pads - 5’x7’ EA 1

Technical Exhibit 5 – Spring Clean-Up Maps/Mowing Maps

Technical Exhibit 6 Flower and Shrub Bed Maps