Atch_01_Statement_of_Work.pdf

RFQ 140P8523Q0050 – Park-wide Propane & Maintenance for Yosemite NP Page 1 of 6

Statement of Work

PARK-WIDE PROPANE AND MAINTENANCE

Yosemite National Park

1.0 Background

2.0 Scope

3.0 Objectives

4.0 Tasks

5.0 Delivery

6.0 Maintenance

7.0 Invoicing

8.0 Government-Furnished Property

9.0 Security

10.0 Place of Performance

11.0 Period of Performance

1.0 Background:

Yosemite National Park (YNP) has many government buildings, residences, and utility systems that provide critical services to visitors and employees. YNP is seeking a reliable supply and delivery of propane to always ensure safe and functioning facilities.

2.0 Scope:

Provide for the supply and delivery of propane to approximately 200 National Park Service (NPS) owned tanks at more than 100 locations throughout Yosemite National Park. Locations of tanks include El Portal, Yosemite Valley, Wawona, Crane Flat, Hodgdon Meadows, White Wolf, Tuolumne Meadows, and one location in the town of Mariposa. See Attachment B with tank location, serial number, and size. Tanks may be added or removed during at any point in the duration of the contract, however the number of operational tanks will never exceed 250 in total.

A contract modification will follow additions or removals as necessary.

This contract for supply and delivery of propane is only for NPS owned tanks and does not include any park partners, concession, or private residences outside of government owned buildings and residences. All fees associated with fuel delivery to NPS owned tanks within this contract shall be billed directly to Yosemite National Park via this contract. The contractor shall not bill tenants, nor shall they heed tenant requests for delivery or maintenance.

3.0 Objective:

The Contractor shall be responsible for supplying the fuel, delivering the fuel, and filling propane tanks. The contractor shall be responsible for the required maintenance of tanks that have run dry. The contractor shall seek approval of all maintenance prior to performance by those identified in this contract as having the authority to approve work under this contract.

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The contractor shall schedule all maintenance with NPS staff and shall schedule an NPS escort to gain interior access to buildings, residences, and restricted areas that require contractor inspection.

4.0 Tasks

4.1 Supply of Fuel

The Contractor shall monitor all tanks to ensure a minimum volume of 50% is maintained at all times for the safe operation of all propane/gas appliances. In the event a tank runs dry, the Contractor shall fill the tank within 4 hours of notification, light any extinguished pilot lights, and assure proper operation of all gas appliances. The NPS will seek reimbursement from the Contractor for any overtime callouts due to tanks running dry.

Several tanks within this contract provide fuel to generators that power water treatment, wastewater treatment and other vital operations within YNP. The NPS will seek reimbursement from the contractor for any overtime/damage caused by these tanks running dry. These tanks are specified within the tank list.

The 18,000-gallon tank at the El Portal Maintenance Complex shall not be filled more than 75% (13,500 gallons) at any time due to security reasons. If propane deliveries exceed 75% of tank capacity, the vendor shall immediately remove the excess propane and credit the NPS for the removed fuel.

The contractor may choose to install electric radio transmitters to monitor tank levels at no cost to the government.

4.2 Inspections and Reporting

The Contractor shall report any damaged or malfunctioning tanks including gauges, flexible connectors (pig/hog tails) regulators, meters and plumbing to the Contracting Officer Representative (COR) immediately upon discovery. As well as report any suspected leaks.

Any inspections required by the Contractor prior to service will be provided at no additional charge. Copies of inspection documentation shall be provided to the NPS within 5 calendar days of inspection.

4.3 Winter Monitoring and Delivery Schedule

The contractor shall provide a delivery schedule prior to commencing work outlining when delivery will be made by area for the winter months of November through February. If at any time the Contractor plans to alter the route or delivery schedule they must provide a one-week advance notice to the COR to ensure maximum access to tanks.

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5.0 Delivery

5.1 Daily Work Hours

Deliveries or on-site work shall be between the hours of 7:00 AM and 5:00 PM, typically Monday through Friday. Work shall not be performed after hours, unless otherwise approved by the CO.

5.2 Holiday Work Hour Restriction

No onsite work shall be performed on federal holidays unless approved by the CO. Federal Holidays start at 7:00 PM the day before the holiday and end 7:00 AM the day after the holiday.

5.3 Weather Geological and Fire Related Special Deliveries

In the event of natural events including but not limited to unexpected and expected snowstorms, rain storms, high water incidents, high wind incidents, rock falls and forest fires; the contractor shall comply with NPS requests and attempt to provide immediate delivery to the affected areas to avoid road closure delays that could last several days. These types of requests will come from the COR.

5.4 Known Change in Fuel Usage

In the event a change in tank usage changes (I.E. generator use during a power outage) the COR will contact the contractor, and the contractor shall increase deliveries to the specified locations to meet the usage demand. The tanks that provide fuel to generators are specified within the tank list. The NPS will notify the contractor when normal usage resumes.

5.5 Tank capacity and consumption

Total tank volume for tanks on the regular delivery schedule is approximately 100,000 gallons (85,000 at 85%) Total tank volume for tanks on the “fill when requested” schedule is approximately 29,000 (24,000 at 85%) Demand and consumption will vary with the seasons and may be affected by extreme weather and power outages. An estimated 225,000 gallons is required annually.

5.6 Inclement weather conditions and tank access

The contractor shall anticipate snowy and icy conditions in winter and be prepared for such conditions. The NPS will work to clear paths through snow to propane tanks but due to varying conditions and circumstances all tanks may not be easily accessible. The contractor will monitor tanks and deliver propane according to an approved winter delivery schedule as outlined in section 4.3.

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6.0 Maintenance

6.1 Dry Tank Required Maintenance

In the event the tank runs dry at the fault of the contractor, leak testing and pilot light relighting shall occur when fuel is delivered. The contractor must coordinate with the NPS to ensure access to the building and an employee escort.

7.0 Invoicing

7.1 Invoicing Instructions

A delivery ticket from each delivery shall be submitted as an invoice, delivery tickets are to include:

Contract Line-Item Number Tank Serial Number Gallons Delivered Unit Price (per gallon) Reference or Invoice Number Date of Delivery

7.2 Invoice Review

The NPS will review each invoice for contract compliance and completeness. If the NPS determines that an invoice is not acceptable under the provisions of the contract resulting from this scope of work (SOW) or is otherwise incomplete, the Contractor shall correct any deficiencies before the NPS will process the invoice for payment.

The Contractor shall provide additional information and/or documentation as the NPS may reasonably require. The Contractor shall respond to an NPS request for additional information and/or documentation to support payment within 14 calendar days of receipt.

7.3 Price Determination

The Contractor shall identify the pricing locality used and invoice accordingly. The Contractor shall provide the current newsletter upon request of the CO at any time during the course of the contract. Newsletter pricing is updated weekly on Thursdays and invoices shall reflect current rates. Should pricing location be subject to change, the Contractor shall provide the CO a written notification 30 days prior to the effective date. A formal modification to the contract will be implemented before the new location pricing takes effect.”

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8.0 Government-Furnished Property

8.1 Key Control

The Contractor shall establish and implement methods of ensuring that all keys/card keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. Keys issued shall not be duplicated. The Contractor shall develop written procedures covering key control and issue these procedures to all on-site personnel.

The Contractor shall report the occurrences of a lost key to the CO, or COR as soon as it is known. The Contractor shall secure all Government assets until relived by a responsible Government representative. The Contractor shall ensure only Contractor employees use the keys. The Contractor shall prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

9.0 Security

9.1 Identification

All Contractor personnel shall be appropriately attired and badged. The badge shall be worn at chest level and shall identify the person by name and company. Contractor personnel may be restricted from entering certain areas without a responsible Government escort. Failure to do so shall be deemed as grounds for removal of the person and termination for default.

9.2 Damage to Park Resources

The report should be relayed immediately to the COR and to a Protection Division representative which may include the Resource Protection Office at 209-372-0218.

10.0 Place of Performance

Performance of this contract will occur within Yosemite National Park and Mariposa, California at the locations identified in Section 2.0 Scope and the NPS provided tank list.

10.1 Travel Restrictions on Route 140

All vehicles are restricted to 45-foot total length on route 140 into the Park. A rock slide near Savage’s Trading Post has caused a detour 20 miles east of Mariposa with 1-way controlled traffic, 24 hours a day, 7 days a week. Updated road conditions are available at the California Department of Transportation’s website:

http://www.dot.ca.gov/hq/roadinfo/display.php?page=sr140

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10.2 Vehicle Escorts

In the event a large vehicle requiring lane closures, flagging etc. needs to come into Yosemite, the contractor shall make arrangements with the COR and the Yosemite Traffic Management Office (209) 372-0600, at least 3 days in advance to arrange a vehicle escort. If a scheduled escort is not arranged, the contractor will not be permitted in the park.

10.3 Bear and Animal Safety

Bears and other animals are active in Yosemite and surrounding areas. It is necessary for all visitors to practice bear and animal safety. Food items are not to be left in work trucks or anywhere else. The NPS provides bear boxes in campgrounds for food storage. Bear incidents are a ticketable offense in Yosemite.

11.0 Period of Performance

This contract will be an Indefinite Delivery Indefinite Quantity (IDIQ) contract with a base year and four optional years, exercised at the discretion of the government:

Base Year ............................ 2023 to 2024 Option Year 1 ....................... 2024 to 2025 Option Year 2 ....................... 2025 to 2026 Option Year 3 ....................... 2026 to 2027 Option Year 4 ....................... 2027 to 2028

Period of Performance ......... 2023 to 2028