CFC CCA Notice of Intent_rev1.docx

NOTICE OF INTENT ANNOUNCEMENT

The Combined Federal Campaign (CFC) is the world’s largest workplace giving program. The CFC is managed and overseen by the U.S. Office of Personnel Management (OPM) which is responsible for ensuring that the campaign is effectively and efficiently administered and that all campaign components meet Federal regulations and requirements. The Director of OPM has designated responsibility for the day-to-day management of the CFC to its Office of Combined Federal Campaign (OCFC).

This Notice of Intent is for an OPM requirement for the Office of the Combined Federal Campaign’s (CFC) Centralized Combined Campaign Administration (CCA) services which primarily include:

· An online, Charity Application System for 501(c)(3) organizations to submit applications to participate in the CFC (including options for 1) appealing adverse decisions; 2) managing, tracking, and reconciling donor payment history and 3) acknowledge donors who release personal information);

· Back-office functionality for automated review of CFC applications, the receipt and processing of charity appeals, and an e-mail management system for charity eligibility notifications;

· An online Pledging System for Federal, military and postal employees, contractors, and retirees to search for and make donations to approved CFC charities via payroll deductions, credit card, debit card or electronic checks, and pledges of volunteer time (including options for tracking donations by department, agency, office and Zone and a dashboard for campaign management);

· Fully functioning mobile application versions (iOS and Android) of the Charity Application and Pledging Systems;

· Financial management system to collect funds from donors and distribute to charities receiving designations;

· A disaster-relief option to collect pledges outside the open solicitation period when approved by the OPM Director; and

· Call center that provides customer service and technical support to charities, donors, Outreach Coordinators, and other CFC stakeholders.

Capable sources to provide the services for the CFC CCA services shall be in accordance with CFC regulations at 5 CFR§ 950.106, capable sources must be recognized by the IRS as a 501(c)(3) tax-exempt organization and must not participate in the CFC as a charity. A CFC participating organization cannot serve as a subcontractor to a CCA or team up in any other capacity. A non-CFC participating organization can serve as a subcontractor to a CCA if all charitable contributions are handled only by the 501(c)(3) organization.

CONTRACTING OFFICE ADDRESS:

Office of Personnel Management 1900 E St. NW Washington, DC 20415

INTRODUCTION:

The purpose of this Notice of Intent is to advise industry the Office of Personnel Management’s (OPM) intent to solicit a non-competitive contract for the services associated with this requirement.

FAR 6.302-1 ‘Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

OPM intends to issue a request for proposal to the incumbent contractor for a follow-on contract for CCA Services no later than 1 December 2020. This contract will have One (1) Base Year and Four (4) One (1) Year Options.

DISCLAIMER:

THIS NOTICE OF INTENT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE PROPOSALS.

THE PURPOSE OF THIS NOTICE IS TO SATISFY THE REQUIREMENTS OF FAR SUBPART 5.2. HOWEVER, ALL RESPONSIBLE PARTIES WHO IDENTIFY THEIR INTEREST AND CAPABILITY TO SATISFY THIS REQUIREMENT WILL BE CONSIDERED. ANY REQUESTS FOR THE SOLICITATION WILL BE CONSIDERED NON-RESPONSIVE. A DETERMINATION NOT TO COMPETE THIS ACTION BASED UPON RESPONSES RECEIVED IS AT THE SOLE DISCRETION OF THE GOVERNMENT.

CONTRACT/PROGRAM BACKGROUND:

Contract Number: To Be Determined Contract Type: Firm Fixed Price (FFP) Incumbent and their size: Give Back Foundation, Madison, Wisconsin Method of Acquisition: Contract type not yet determined Required Period of Performance (POP): The POP is One (1) Base Year and Four (4) One (1) Year Options.

List Place of Performance: The work will be conducted at the contractor’s facility

REQUIRED CAPABILITIES:

Any statement of interest provided by industry must include details reflecting the organization’s history in providing robust employee and charity self-service applications. Capability statements must include information regarding a solution that offers robust system architecture with the potential to host many thousands of concurrent users, and to provide surge capabilities with little or no interruption to CFC system users. Any solution provided should summarize the organization’s ability to interface with multiple Federal agencies, charities, and federations and must provide a solution that is user-friendly and forward-thinking to accomplish OPM’s goals and technically flexible to incorporate philanthropic innovations.

Any capability statement should also identify a history of utilization of an agile development approach.

SPECIAL REQUIREMENTS:

None.

ADDITIONAL INFORMATION: The anticipated North American Industry Classification System Code (NAICS) for this requirement is 518210 -- Application Hosting, Web Hosting assist OPM in its on-going and future market research interested parties may provide information regarding any plans to use joint venturing (JV) or partnering to meet such requirements as contained herein. This includes responses from qualified and capable Small Businesses, Small Disadvantaged Businesses, Service Disabled-Veteran Owned Small Businesses, Women-owned Small Businesses, HUBZone Small Businesses, and 8(a) companies. Information should be included on how you would envision your company's areas of expertise and those of any proposed JV/partner would be combined to meet the specific requirements contained in this announcement.

In order to make a small business set-aside determination, two or more qualified and capable small businesses must submit responses that demonstrate their qualifications. Responses must demonstrate the company’s ability to perform in accordance with the Limitations on Subcontracting clause (FAR 52.219-14).

SUBMISSION DETAILS:

Responses should include:

All interested parties must express their interest and capabilities to fulfill this requirement in writing via e-mail to Alicia Codrington, Alicia.Codrington@opm.gov within three (3) business days of the published date of this notice. In the subject of an email reply, the offeror must place the following: “NOI reply CFC CCA_ your company name”. Interested parties should submit a brief capabilities statement package (no more than five pages) demonstrating the ability to perform the services listed in this Technical Description. Verification of receipt of electronic transmission is the sole responsibility of the contractor. System for Award Management (SAM) registration / Beta.SAM is required of all OPM contractors prior to the execution of an award. If no other viable competitive proposals are received, the award will be made to The Give Back Foundation Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned. All Government and contractor personnel reviewing responses to this Notice of Intent will have signed non-disclosure agreements and understand their responsibility for the proper use and protection from unauthorized disclosure of proprietary information as described 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.