AT-100 ATTACHMENTS.docx

COMBINED SYNOPSIS SOLICITATION

i. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

ii. Solicitation 36C24724Q0248 is issued as a request for quotation (RFQ).

iii. The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2023-06, dated 12-04-2023.

iv. This solicitation is set-aside exclusively for Service-Disabled Veteran-Owned Small Business concerns. To be considered for award prospective offerors must be registered and active in the System for Award Management (www.SAM.gov) and SBA verified SDVOSB Veteran Small Business Certification SBA Veteran Small Business Certification (sba.gov) concern verified at the date and time set for receipt of offers. An Offeror, who is not SAM registered or SBA Vet Cert verified SDVOB concern at the date and time set for receipt of offers will have their offer rejected as non-responsive and will not be considered for award. The applicable NAICS Code for this solicitation is 561210, Small Business Size Standard $47.0 Million. Applicable wage determination WD # 2015-4465 Revision 23 dated 12/26/2023 is incorporated.

v. Contractor shall provide quote for services a base plus (2) two option years.

vi. PRICE/COST SCHEDULE

ITEM INFORMATION

Offsite storage/management of excess equipment, property, and miscellaneous VHA owned assets (includes staff for the management of items/equipment in the facility as well as transportation/labor to/from all VA Augusta Facilities) Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

Offsite storage/management of excess equipment, property, and miscellaneous VHA owned assets (includes staff for the management of items/equipment in the facility as well as transportation/labor to/from all VA Augusta Facilities) Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

Offsite storage/management of excess equipment, property, and miscellaneous VHA owned assets (includes staff for the management of items/equipment in the facility as well as transportation/labor to/from all VA Augusta Facilities) Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027

GRAND TOTAL:

Base and all option years (CLIN’s 0001, 1001 and 2001)

vii. Description of Requirement: Contractor shall provide storage, labor, inventory, management duties and transportation services for equipment, furniture, and other property of the Charlie Norwood VA Medical Center (CNVAMC).

viii. Performance Work Statement (PWS)

Off-Site Warehouse (Storage and Moving) Services

Scope of Work: Storage, Labor, and Transportation Services.

GENERAL DESCRIPTION OF SERVICES

The Contractor shall provide storage, labor, inventory management duties, and transportation services for equipment, furniture, and other property of the Charlie Norwood VA Medical Center (CNVAMC). The contractor must provide a clean storage facility that is temperature and humidity controlled and sufficiently secured to protect government property. The Contractor shall be responsible for using the proper equipment to ensure efficient and careful transportation of equipment, furniture, and any other stored items. Proper equipment will include but will not be limited to closed moving vans with lift gates, closed security carriers for transporting equipment, rubber-wheeled dollies (in good condition and free of grease and dirt), aluminum or magnesium ramps of various sizes, cartons and bins, motorized pallet jacks, and a safe jack. The cost for this service shall be included within each Contractor’s profit calculations with respect to its Bid.

Note: Competing bidders must include on a separate line item in their proposal the cost to remove, transport and unload and organize any inventory which exists at the CNVAMC Uptown Warehouse, 1 Freedom Way, Augusta, Georgia 30904 and Downtown Warehouse, 950 15th Street, Augusta, Georgia 30901 to the new warehouse location established through the award of this contract.

The term of this contract: shall be a base year plus (2) two option years.

The Charlie Norwood VA Medical Center will provide a set of furniture plans and facility blueprints for areas involved in this contract and will be provided after contract award.

A single staff point of contact will be provided to ensure efficient and seamless communication of transportation and storage requests.

HOURS OF OPERATION: Warehouse deliveries are accepted between 8am and 3:30pm, Monday through Friday, excluding holidays.

Hospital normal hours of operation are between 8am and 4:30pm, Monday through Friday, excluding holidays.

Federal Holidays

WAREHOUSE NEEDS

The Contractor(s) will be expected to provide the following basic requirements for an off-site warehouse:

1. Facility

· Must provide a commercial storage facility that is temperature and humidity controlled, secured.

· Must accommodate storage space needs at a minimum of 15,000 square footage, invoiced at a fixed base rate, with additional adjacent space options as required by VAMC. Storage space may vary month to month and the Government shall be invoiced for the space being used based on a fixed per square foot amount.

· Must provide electrical outlets to support 10amp and 6amp patient beds to allow one 10amp bed per 20amp circuit or one 10amp and one 6amp bed per 20amp circuit (while such beds are in storage).

· Must provide an off-site storage space located within 25-mile radius of the Charlie Norwood VAMC site.

· Expected 1-year period, with optional 2 -year renewal periods each of one year in length.

· Contractor is required to analyze the warehouse space and provide storage layouts, shelving plans, and related arrangements to effect efficient usage of leased storage and provide these along with current inventory reports to the COTR/Logistics (Name TBD).

· Contractor is required to provide vertical racking or crating with forklift for 30% of the total space.

2. Access

· Access to storage facility must be limited to VA personnel only (a list of personnel will be provided to Contractor at time of contract award) and appropriate Contractor personnel required to store, move, and transport equipment/furniture.

3. Security

· Must accommodate the storage space to be locked as well as protected with a security system.

4. Insurance and risk of loss

· The Contractor is required to provide a valid certificate of insurance as proof of insurance which protects the warehouse facility, as well as the full replacement value of the furniture and fixture contents, Government property stored in the warehouse and transported in the trucks. Risk of loss of VA property due to damage or theft occurring at the storage location, or during transportation.

5. Receipt of shipments

· Contractor shall have a loading dock and be capable of receiving shipments and deliveries as an Agent for the VA Medical Center. Receiving reports, damage reports and inventory lists are required.

FACILITIES PROTECTION

1. The Contractor is required to provide protection for loading dock, storage areas, and any other facility environment where movement is focused to ensure safety and minimize risk of damage to any VAMC property.

2. The Contractor is required to take all measures necessary to safely move VAMC property (furniture, equipment, supplies, etc.) to and from commercial warehouse storage. Upholstered items must be protected from dust & environmental elements while being moved and stored in warehouse.

3. The Contractor must remove any debris after movement of furniture and equipment and is responsible for the cost of dumpster services within this contract.

TRANSPORTATION SERVICES

The Contractor shall

1. Provide one or two men working eight (8) hour days, for inventory control and transport of supplies/materials/equipment as requested during normal working hours to/from CNVAMC located at 1 Freedom Way, Augusta, GA 30904 or 950 15th Street, Augusta, GA 30901, for a period of performance described above. Optional years shall be based on same requirements as the base year.

2. Respond within 2-3 hours to requests for transportation and delivery of requested furniture, equipment, or other stored items. Vendor will communicate any concerns or issues with delivery/pickup at that time of notification. Maintains accountability of all items/equipment that is stored in the facility thru use of either manual inventory accounting process or an automated inventory management system so that the vendor can provide an accurate picture of what is in the facility.

3. Deliver requested goods within 2-3 hours or less.

4. Supply all necessary tools, dollies, lifters, labels, cartons, bins, and other materials that may be required to perform specified delivery and storage tasks efficiently, at no extra charge.

5. The Contractor must provide manpower to effect transportation of equipment and furniture as necessary.

6. Provide personnel and supplies for minor wood and metal furniture repairs – all such repairs which are necessary due to damage caused in the move are to be at the Contractor’s expense and no charge for labor or materials will be allowed; Additionally, in the interest of safety and prevention of damage, the Contractor shall ensure that no dollies are loaded in excess of three (3) cartons high, either prior to loading or on the truck.

7. There is potential for older furniture, equipment or supplies to be slated for “Excess” in which VAMC staff will direct Contractor to relocate pieces to or from the VA Warehouse at 1 Freedom Way, Building 95, Augusta, GA 30904 for disposal.

8. Provide a comprehensive, up-to-date inventory detailing each furnishing, equipment and supplies placed into the off-site warehouse facility for the VAMC. This should be in an Excel Spreadsheet format.

9. Provide at least one supervisor and/or lead foreman, meeting the qualifications for the respective job title listed in Staffing section below, at each site for the duration of each shift’s work.

10. Contractor shall insure that all staff and crew wear labeled shirts/coats to identify themselves as Contractors as well as meet all requirements for badging and security clearances for the VAMC.

PROJECT STAFFING

The Contractor(s) will be expected to furnish a sufficient staff of supervisory and labor personnel to perform all phases of any work resulting from this document in an orderly, timely, and efficient manner. There will be no excuse for failure, of the Contractor, to perform in a timely manner on specified dates with adequate crew sizes.

Contractor will assure that the same supervisory and labor crew will be in attendance throughout the duration of the work and will be responsible from the beginning of the project to its completion. This supervisory team must be specifically named individuals. Members of this team can have no other assignments without the permission of Charlie Norwood VAMC and no replacement shall be made without the written approval of Charlie Norwood VAMC.

MINIMUM QUALIFICATIONS FOR MOVE CONTRACTOR’S STAFF

Staff proposed by the Move Contractor for this Project must meet the mandatory requirements: Submit documentation with Contracting proposal .

Laborer – General

· Minimum six (6) months of commercial and/or biomedical moving experience

· Full understanding of conduct policy specified below

· Basic understanding of labeling procedures and implementation

· Full understanding of Privacy Training policy specified within this document.

· Ability to work as directed.

Driver

· Minimum two (2) year of commercial and/or biomedical moving experience .

· Minimum two (2) years of commercial driving experience.

· Full understanding of conduct policy specified below.

· Full understanding of Privacy Training policy specified within this document .

· Basic understanding of labeling procedures and implementation.

· Ability to work as directed.

· Complete knowledge of vehicle and equipment operation.

· Current valid licensing, as required by law.

Supervisor or Lead Foreman

· Minimum two (2) years’ experience as a foreman or supervisor for a commercial moving company.

· Full understanding of conduct policy specified below in code of conduct.

· Full understanding of and ability to perform records packing and unpacking.

· Full understanding of facility protection requirements specified within this document and ability to direct crews in their implementation.

· Ability to read, understand, color-code and number floor plans.

· Ability to implement labeling procedures.

· Full understanding of each shift’s assignments and goals.

· Full understanding of overall project goals and schedule

· Demonstrated ability to direct and manage crews.

· Full understanding of VA Privacy Awareness training specified within this document.

CODE OF CONDUCT

The following rules of conduct represent a minimum requirement for all employees, sub-contractors, agents, representative and management of the Contractor(s). It is the responsibility of the Contractor(s) to ensure that each member of its workforce understands and complies with these rules.

Courteous and respectful behavior is expected at all times. Use of foul or derogatory language will not be allowed.

Meals and breaks will be taken at the same time by all movers in a designated break area. At no time will any mover eat or drink except within the designated break area. Use designated trash receptacles for cups and other garbage. Do not leave meal/break containers behind. Throw them away.

The use of VAMC’s telephones is forbidden. Exceptions will be made for medical emergencies with the approval of your supervisor and/or a representative of MEDVAMC.

Use of electronic devices belonging to VAMC, such as radios or computers, is forbidden.

Security personnel are present in each of the buildings. Security has the authority to examine any item being removed from any building at any time.

Contractor staff will wear company imprinted shirts at all times while on site and during working hours. Shirts must be clean and free of tears and holes.

All Contractor staff will wear their issued VA Contractor Badges at all times - while working on VAMC sites. ID must be worn in a clearly visible and appropriate manner.

All contractor staff will be required to adhere to VAMC’s sign- in and ID protocols.

Keep personal belongings together in the area designated by your supervisor.

The VAMC’s representatives have the right to inspect at will all bags and/or packages brought on or off any VAMC grounds.

VAMC CONTRACTOR BADGES

The Contractor(s) staff is required to have a VA Contractor identification badge issued to each member of the crew. A VA Contractor Badge Application will be provided to Contractor after contract awarded. This will need to be completed before Contractor staff arrives on site to Security Office.

Badges are to be worn at all times while on the premises of the Charlie Norwood VAMC.

Badges will be placed in a visible location, above the waist, clipped to the front of apparel with photo and name clearly visible.

Contractor ID badges will be turned in to the assigned VAMC representative (COTR) on duty when the contract has expired. The COTR will then forward the badges to the VA Police Service within (5) working days.

Contractor must ensure that the following Identification Requirements are followed by each staff member applying for a VA Contractor Badge at the Security Station on campus:

· Must provide (1) photography ID consisting of either a current Driver’s License,

· Military ID, U.S. Passport, Student ID which includes a Social Security number (will not except any expired IDs)

· Must provide either an original Social Security card or Birth Certificate (a copy will not be accepted).

If both valid ID requirements are not present at time of badge processing, the non-compliant Contractor staff will not be able to work on Charlie Norwood VAMC premises.

The Contractor(s) will be required to complete the VA Identification and Privacy Awareness Training (outlined below) a day prior to scheduled work at the Charlie Norwood VAMC.

VA PRIVACY AWARENESS TRAINING

The following procedure for obtaining the required VA Privacy Awareness Training is a mandatory requirement for all employees, sub-contractors, agents, representative and management of the Contractor(s). It is the responsibility of the Contractor(s) to ensure that each member of the crew understands and complies with the training during the VA Contractor Badge issue process. As all crew staff process in with Security staff (obtain contractor badges), the facility Privacy Officer will provide VA Privacy Awareness Training Literature and a concise education presentation to certify all Contractor staff is compliant with require Privacy Training. All crew staff working at the CNVAMC must provide signatures with facility Privacy Officer confirming their completion of Privacy Training at time of presentation. Any non-compliant Contractor staff will be escorted from job site.

CHARLIE NORWOOD VA MEDICAL CENTER LOCATIONS:

1. Uptown (Main) Campus 1 Freedom Way Augusta, Georgia 30904

2. Downtown Campus 950 15th Street Augusta, Georgia 30901

Invoicing

1. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer’s Representative (COR), and submitted electronically through OB-10 (https://portal.tungsten-network.com/).

2. A properly prepared invoice will contain:

a) Invoice Number and Date

b) Contractor’s Name and Address

c) Accurate Purchase Order Number

d) Supply or Service provided

e) Total Amount Due

Security

PER REVIEW OF VA HANDBOOK 6500.6, CONTRACT SECURITY, APPENDIX A- INFORMATION SECURITY AND PRIVACY CHECKLIST:

• “The C&A requirements do not apply and a Security Accreditation Package is not required.”

• Acquisition of this service does not involve the storage, generating, transmitting, or exchanging of VA sensitive information to the vendor

• There may exist exposure to VA sensitive information, in particular to sensitive personal information (SPI) while implementing contractual services.

Minimum Statutory Requirements

Prohibition on unauthorized disclosure: Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). See VA Handbook 6500.6, Appendix C, paragraph 3.a.

Requirement for data breach notification

Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term ‘security incident’ means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a

Requirement to pay liquidated damages in the event of a data breach

Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.

The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.

Each risk analysis shall address all relevant information concerning the data breach, including the following:

(1) Nature of the event (loss, theft, unauthorized access);

(2) Description of the event, including:

(a) date of occurrence;

(b) data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code;

(3) Number of individuals affected or potentially affected;

(4) Names of individuals or groups affected or potentially affected;

(5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text;

(6) Amount of time the data has been out of VA control;

(7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons);

(8) Known misuses of data containing sensitive personal information, if any;

(9) Assessment of the potential harm to the affected individuals;

(10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and

(11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised.

Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following:

at least 3 relevant credit bureau reports;

(3) Data breach analysis;

(4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution;

(5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible;

And;

(6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs (see VA handbook 6500.6, appendix c, paragraph 7.a, 7.d).

VA INFORMATION SYSTEM SECURITY/PRIVACY CLAUSE

PER REVIEW OF VA HANDBOOK 6500.6, CONTRACT SECURITY, APPENDIX A- INFORMATION SECURITY AND PRIVACY CHECKLIST:

“The C&A requirements do not apply, and a Security Accreditation Package is not required. “Acquisition of this service does not involve the storage, generating, transmitting, or exchanging of VA sensitive information to the vendor. There may exist exposure to VA sensitive information, in particular to sensitive personal information (SPI) while implementing contractual services.

Minimum Statutory Requirements

Prohibition on unauthorized disclosure: Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). See VA Handbook 6500.6, Appendix C, paragraph 3.a.

Requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term ‘security incident’ means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a Requirement to pay liquidated damages in the event of a data breach: Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.

The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.

Each risk analysis shall address all relevant information concerning the data breach, including the following:

(1) Nature of the event (loss, theft, unauthorized access);

(2) Description of the event, including:

(a) date of occurrence;

(b) data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code;

(3) Number of individuals affected or potentially affected;

(4) Names of individuals or groups affected or potentially affected;

(5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text;

(6) Amount of time the data has been out of VA control;

(7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons);

(8) Known misuses of data containing sensitive personal information, if any;

(9) Assessment of the potential harm to the affected individuals;

(10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and

(11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised.

Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following:

(1) Notification.

(2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports;

(3) Data breach analysis.

(4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution.

(5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and

(6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs (see VA handbook 6500.6, appendix c, paragraph 7.a, 7.d).

INVOICES

Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer’s Representative (COR), and submitted electronically through OB-10.

A properly prepared invoice will contain:

Invoice Number and Date Contractor’s Name and Address Accurate Purchase Order Number Supply or Service provided Total amount due

Non-personal Services Contract

No employer-employee relationship is created by an agency’s use of private sector contractor-employees under these regulations. Services furnished by contractor-employees shall be performed by their employees who shall not be considered or treated as Federal employees for any purpose, shall not be regarded as performing a personal service, and shall not be eligible for civil service employee benefits, including retirement. Further, to avoid creating any appearance of such a relationship, agencies shall observe the following requirements:

· [5 CFR 330]

ix. VA Information and Information System Security/Privacy Requirements:

1. All Contractors and Contractor personnel shall be subject to the same Federal security and privacy laws, regulations, standards, and VA policies, including the Privacy Act, 5 U.S.C. §552a, and VA personnel, regarding information and information system security.

1. Contractors must follow policies and procedures outlined in VBA Directive 6300, VA Directive 6500, VA Directive 6500.6, VA Handbook 6500, Contract Security which are available at: http://wwwl.va.gov/vapubs and its handbooks to ensure appropriate security controls are in place.

Information Security

1. The Contractor shall not attempt to override or disable security, technical, or management controls unless expressly permitted to do so explicit under the contract or at the direction of the COR and/or Information Security Officer (ISO).

2. If paper is discovered with personally identifiable information (PII) or sensitive personal information (SPI) on it while performing normal duties outlined in this contract, the Contractor should immediately take it to the COR or the ISO and communicate the following details: where the information was found and who finds it.

3. PII is information, address, social security, etc.:

a) SPI with respect to an individual, means any information about the individual maintained by an agency, including the following: (i) education, financial transactions, medical history, and criminal or employment history;(ii) information that can be used to distinguish or trace the individual’s identity, including name, social security number, date and place of birth, mother’s maiden name, or biometric records.

b) The Contractor will not take VA sensitive information from the work- place without written authorization from the COR and the ISO.

NOTE: Per VA Handbook 6500.6 Appendix A, the C&A requirements do not apply, and a Security Accreditation Package is not required.

x. Period of Performance: Base Year of (12) twelve months from date of award with potential (2) two (12) twelve-month option periods. FOB Destination.

xi. FAR 52.212-1, Instructions to Offerors – Commercial Items (SEP 2023), applies to this solicitation. The following provisions and clauses are added as addenda:

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.204-26 Covered Telecommunications Equipment or Services-Representation

(OCT 2020)

52.233-2 Service of Protest (SEPT 2006)

52.237-1 Site Visit (Apr 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from the Department of Veterans Affairs, Veterans Benefits Administration, Office of Acquisition, 1600 G Street, NW, Washington, DC 20006.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

Addendum FAR 52.212-1 – Instructions to Offers- Commercial The Department of Veterans Affairs is soliciting quotes from SDVOSB vendors to provide storage, labor, inventory management duties, and transportation services for equipment, furniture, and other property of the Charlie Norwood VA Medical Center (CNVAMC).

The government anticipates a single (all or none), firm‐fixed‐price award.

Submission of Quotes Quotes shall be received on or before the date and time specified. Quotes must be emailed to gail.bargaineer2@va.gov and offerors shall ensure the Quote Format is followed and submitted electronically by email to the Contracting Specialist, Gail Bargaineer @ (gail.bargaineer2@va.gov) March 25, 2024 @7AM EST. There will be no exceptions.

Quote Format

The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. All line items in the Price Schedule must include a price. Pricing must be submitted separately from your quote. Firm, fixed pricing for each line item is required.” All fillable documents are required for submission. Submission of VAAR 852.219-75 certification filled out is required. Offerors must submit recent and relevant past performance history that is similar to the work in the Combined Synopsis Performance Work Statement (PWS).

e. VAAR 852.219-75 certification are a submission requirement and shall be submitted electronically.

f. An Offeror must be SDVOSB Verified (reference VAAR 852.219-73) at time of quote submission and at time of award.

g. An Offeror is required to be Registered in the System for Award Management (SAM) (52.204-7) when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract resulting from this solicitation.

h. Offerors must submit 3 references Past Performance Evaluation Worksheet (Attachment B: Past Performance Questionnaire).

Note: Competing bidders must include on a separate line item in their proposal the cost to remove, transport and unload and organize any inventory which exists at the CNVAMC Uptown Warehouse, 1 Freedom Way, Augusta, Georgia 30904 and Downtown Warehouse, 950 15th Street, Augusta, Georgia 30901 to the new warehouse location established through the award of this contract.

Questions: Questions shall be submitted to the Contracting Specialist in writing via email. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is March 15, 2024, at 11AM EST. Questions received after this date and time may not be answered. There will be no exceptions. Questions will be answered in a formal amendment to the solicitation so all interested parties can see the answers.

Failure to provide any of this information or providing inadequate or unclear information will result in the quote being rated unsatisfactory and ineligible for award.

To be considered for award prospective offerors must be registered and active in the System for Award Management (www.SAM.gov) and SBA verified SDVOSB Veteran Small Business Certification SBA Veteran Small Business Certification (sba.gov) verified at the date and time set for receipt of offers. An Offeror, who is not SAM registered or SBA Vet Cert verified SDVOB concern at the date and time set for receipt of offers will have their offer rejected as non-responsive and will not be considered for award.

Site Visit: A site visit to the Charlie Norwood VA Medical Center and the additional sites are at the Contractors request to conduct a joint walkthrough of the facility with the COR to discuss all tasks related to the PWS. Contractors are to contact the COR McKinney, Kevin, (706)755-0902 or email @ (kevin.mckinney@va.gov) directly to schedule the site visit on the following dates: March 12, 2024, at 0930 AM-1030 AM Est. or March 13, 2024, at 0930AM-1030AM Est.

(End of provision)

ix. FAR 52.212-2, Evaluation – Commercial Items (NOV 2021), applies to this solicitation.

BASIS FOR AWARD: This requirement will be competed and awarded under Federal Acquisition Regulation (FAR) Part 13, Simplified Acquisition Procedures. The contracting techniques associated with FAR Part 15 do not apply. The Government will make an award to the responsible Offeror whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The government intends to compare what has been quoted to one another to select the quote that is best suited to fulfill the requirement. The evaluation factors outlined in this request for quote will determine suitability. Technical, Experience and past performance when combined are more important than price. The Government will award a contract resulting from this solicitation to the responsive, responsible Vendor in accordance with FAR 9.104-1 and whose quote conforms to the solicitation, and best value to the Government, price and other non-price factors considered. Evaluation Approach. The non-price factor are more important than price. As such, the Government reserves the right to make an award to other than the lowest priced quoter if it is in the government’s best interest to do so. Since award may be made to the Vendor with other than the lowest price, price is not necessarily the determining factor.

1. The following factors shall be used to evaluate quotes:

a. Technical Capability: The technical capability rating reflects the degree to which the proposed approach has demonstrated the ability to perform services as required by the solicitation. The technical evaluation rating will be determined by evaluating the following: Vendors shall submit documentation illustrating a clear description of the management methodology that will be used for executing the effort described in the PWS and listed below to be responsive. This description shall include:

(1) Identifying key personnel and their experience/qualifications:

scope of the contract.

(2) Details of the vendor’s internal quality assurance plan.

(3) Vendor must prove that they have a sufficient program/method to account for all property item stored as they will not have access to VA systems, the program/method should be capable of cataloging all items sufficiently identify and provide current status of the property.

b. Experience: The basis of evaluation under this factor will be focused on the firm’s experience in performing recent contracts and/or task orders of similar size, scope and complexity to the work being solicited within the SOW. The quote shall contain information from a minimum of one contract where similar services were successfully provided. Only quotes that demonstrate relevant experience with providing similar services shall be eligible for award. Government and commercial sources will be accepted. The Contractor must regularly offer and engage in providing similar services as described in this solicitation.

c. Past Performance: The past performance evaluation will be accomplished by reviewing aspects of a Vendors recent and relevant past performance. The Vendor shall submit past performance information that is both recent (within the past three (3) years) and relevant (similar in size, scope, and complexity to the requirement being procured), if applicable. Recent and relevant past performance shall be discussed for the prime contractor and/or any major ‘team members” or “teaming partners” proposed to support this contract. The Vendor is provided an opportunity to submit a list of no more than three (3) of the Vendor’s most recent and relevant past performance information on projects: similar in size, scope, and complexity to the requirement being procured under this solicitation, performed for Government agencies and/or commercial customers within the last three (3) years from the solicitation release date. The past performance submittals shall include (when applicable): Contract Number, Contracting Officers (CO): Name, Phone number and Email address, Contracting Officers Representatives (COR): Name, Phone number and Email address, Non-Government Points of Contact (if applicable), Total Contract Value at time of award and final price after any/all modifications, Initial Period of performance (POP) and final POP after any/all modifications, Narrative describing the requirement and reason for any modifications which effected price or performance period. The Government reserves the right to obtain past performance data from other sources than those identified by the Vendor in evaluating past performance. In the case of a Vendor without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Vendor may not be evaluated favorably or unfavorably on past performance. Therefore, the Vendor shall be determined to have unknown past performance. In the context of confidence, the Vendor will be evaluated as “Unknown Confidence” and shall be considered “neutral.”

d. Price. The Vendor is required to quote a fully burdened fixed price for the CLIN structure as shown in Section v. Insert the quoted unit and extended prices in Contract Line-Item Number (CLIN) 0001 through 2001. All unit prices shall be represented in two decimal positions only. Example: $0.27, not $0.27458. The Government shall evaluate price to determine if it is considered fair and reasonable in accordance with FAR Part 13.106-3.

e. Options. The Government will consider offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line-item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s).

f. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

2. Government intends to make award without discussions. Contractor should ensure their best effort is put forth in their submission. The government expects most favored customer pricing.

(End of Provision)

x. FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (NOV 2023) applies to this solicitation. Offerors shall submit a completed copy of FAR 52.212-3 with its Offer.

xi. FAR 52.212-4, Contract Terms and Conditions – Commercial Items (NOV 2023) applies to this solicitation. The following provisions and clauses are added as addenda:

FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR)

2018)

“The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed (6) six months. The Contracting Officer may exercise the option by written notice to the Contractor within (30) thirty days of contract expiration.”

“Evaluations of Options:

For purposes of award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to (6) six months, but not for more than a total of (6) six months during the life of the contract.

The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.”

(End of Clause)

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within (30) thirty days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least (60) sixty days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed (5) five years.

(End of clause) The Government will take no action to enforce the clause implementing requirements of Executive Order 14042, absent further written notice from the contracting officer, where the place of performance identified in the contract is in a U.S.