ASR New Replacing Naples Short Term Lease 11.25.2024.pdf

10RCS/STA703 VET CENTER Page 1 | 5 Lessor Initials/Date _______________

READJUSTMENT COUNSELING SERVICE - VET CENTER

STATEMENT OF WORK / AGENCY SPECIFIC REQUIREMENTS

NEW REPLACING RELOCATION

The Department of Veterans Affairs is interested in leasing (contiguous) clinical space for a Vet Center.

The space shall be of contiguous space in a professional and aesthetically pleasing building with attractive, professional surroundings, well maintained streets, and public walkways. The space offered shall be located on the ground floor in a quality building of sound and substantial construction, modernized building, or one that has undergone restoration or rehabilitation for use by the Vet Center for furnishings, equipment, and personnel to provide readjustment counseling services.

Vet Centers are established in the community to promote and facilitate ease of access to readjustment counseling for eligible individuals and their families; at minimum, Vet Centers must:

▪ Ensure convenient location with easy access to community locations via all modes of local transportation: public transportation, privately owned vehicle, and pedestrian.

▪ Ensure the availability of parking, to include spaces reserved for disabled individuals.

▪ Ensure availability of readjustment counseling in, or near, the individual’s home community, and, where necessary, by establishing convenient community access points in areas located at some distance from the existing Vet Center.

▪ Ensure available space for informal social interaction among family members and camaraderie among fellow eligible individuals.

▪ Reinforce eligible individuals’ pride in military service through display of Veteran memorabilia that promotes a therapeutic link between them and their personal military and homecoming experiences.

▪ Ensure all eligible individuals and their families have full access to readjustment counseling through regularly scheduled non-traditional Vet Center hours during the evening or on weekends that are planned in coordination with the needs of the local eligible community and the staffing capacity of the local Vet Center.

The Lease shall follow the standard specifications and requirements in the Request for Lease Proposal (RLP) and executed lease contract. If any conflict between standards or regulatory framework is found, the offeror must use the higher standard and follow the more stringent regulation.

The Lessor shall provide all materials, parts, and labor to complete the below space and room requirements.

The Lease shall be Fully Serviced to include Janitorial, Security Monitoring and Maintenance, Basic Cable, and Business High-Speed Internet Wi-Fi; paid for/provided by the Lessor through the annual rent. Additionally, all overtime HVAC usage shall be included in the annual rental rate.

ROOM REQUIREMENTS

A. ENTRANCE / EXTERIOR

1. Entry control system to support VA staff ability to view and communicate before allowing access to the space.

2. Door. Power Assisted Front Entrance Door operated by push pad on both sides of the door.

7. Signage. Lighted “EXIT” signs with battery backup.

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B. LOBBY

1. Electric. One (1) duplex outlet per wall at standard height.

2. Flooring

3. Direct window access.

4. Window Coverings to allow privacy.

5. Door. Access Controlled Door to clinical area

6. Key.

7. Drinking Fountain. A wall hung stainless Bottle Filling Station & Single ADA Cooler or other water fountain provided in the waiting area. Maintenance and filter replacement by the Lessor.

8. Wall backing and mounting materials for VA furnished television installed by Lessor; location determined by VA.

C. RESTROOM (UNISEX)

1. ADA handicap accessibility to include grab bars at commode.

2. Floor. Porcelain Floor Tile or other approved flooring.

3. Door. Power Assisted Door operatized by a push pad on both sides of the door.

4. Door. Solid Core Wood Doors with soundproofing jamb seal, a threshold seal, automatic door bottom, and soft closing door feature.

5. Toilet. Commercial Grade with automatic toilet flushers.

6. Toilet Paper Dispenser. Dual roll

7. Vanity with sink and structure to hide exposed plumbing.

8. Mirror.

9. Soap Dispenser. Provided, maintained, and refilled by the Lessor.

10. Paper Towel Dispenser. Dispenser provided, maintained, and refilled by the Lessor.

11. Waste outlet.

12. Access to Baby changing station.

D. PSA / RECEPTION

1. Electric. Four (4) duplex outlets at standard height on all four walls.

2. Duress Alarm. Wireless transmitter device.

3. Floor. Carpet, Tile, or other approved flooring.

4. Window Coverings to allow privacy.

5. Window.

6. Door. Solid Core Wood Doors

7. Key. Master keyed with locking mechanism on inside of frame.

8. Typical office layout diagram with data and electric placement.

9. Direct access to lobby area.

E. OFFICES

2. Duress Alarm. Wireless transmitter device.

3. Floor. Carpet Tile or other approved flooring.

4. Window Coverings to allow privacy.

5. Door. Solid Core Wood Doors.

6. Key. Master keyed with locking mechanism on inside of frame.

7. Typical office layout diagram with data and electric placement.

F. GROUP COUNSELING ROOM

2. Duress Alarm.

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3. Floor. Carpet Tile or other approved flooring.

4. Window Coverings to allow privacy.

5. Door. Solid Core Wood Doors

6. Key. Master keyed with locking mechanism on inside of frame.

7. Cable TV audio/video wall jack, HDMI, dual Data outlet and quadruplex Electrical outlet.

8. Wall backing and mounting materials for VA furnished television installed by Lessor; location determined by VA.

G. KITCHEN / EMPLOYEE BREAK ROOM

1. Electric. One (1) duplex GFI outlet for refrigerator.

2. Electric. Two (2) duplex GFI outlets at counter height.

3. Electric. Three (3) duplex outlets at standard height, one on each wall.

4. Floor. Luxury Vinyl Tile (LVT) or other approved flooring.

5. Door. Solid Core Wood Doors

6. Cabinets.

7. Countertop. Minimum 10’ feet solid surface countertop (Quartz or Corian).

8. Sink

9. Garbage Disposal.

10. Microwave Oven (1.7 cu. ft. minimum) provided by the Lessor.

11. Refrigerator (20-25 cu. ft. minimum) with water feed and ice maker provided by the Lessor.

H. COPY/MAIL/SUPPLY ROOM /STORAGE ROOM

2. Electric. Two (2) duplex outlets at counter height, determined by VA.

3. Floor. Luxury Vinyl Tile (LVT) or other approved flooring.

4. Door. Solid Core Wood Doors

5. Key Control. Controlled access to the space;

6. Cabinets. Casework cabinetry and counter provided by VA furniture vendor.

7. Lessor provided and installed independent network switch and IP address to support the Cable television, Business High Speed Internet Wi-Fi Router, and Security Alarm Control Panel; final location determined by VA. Ask Chennel.

I. SECURITY

1. Facility Security Level (FSL)

a. Refer to the Facility Security Level (FSL) requirements exhibit included in the lease award contract.

b. Provide a level of security which reasonably deters unauthorized entry during regular and non-duty hours.

c. Security System Monitoring and Maintenance provided by the Lessor and paid through the annual rent.

d. Tenant shall have security within the tenant space, separate from that of the general building security.

e. No public access to the offices will be allowed.

2. SECURITY ALARM

a. Lessor shall design, provide equipment, install, maintain, and complete software updates.

b. System to alarm upon illegal entry or loitering and to prevent unauthorized entry.

c. Keypad to disarm the building installed; location determined by VA.

d. Alarm sensors required on all exterior doors and windows.

e. Motion detectors provided in the lobby and the main corridors.

f. Access code updates are included in the lease and coordinated with VA.

g. Security system tested quarterly by the Lessor; a copy of the report sent to VA.

3. DURESS ALARM SYSTEM

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a. Lessor shall design, provide equipment, install, maintain, and complete software updates for the Duress Alarm system.

b. System reports to master station; location determined by VA.

c. Master station displays the transmitter device location upon call notification.

d. Each transmitter device (hardwired and wireless) individual zoned.

e. Audible notification to sound throughout corridors.

f. Duress Alarm System will notify the alarm company which will call the Vet Center to take the necessary action and alert other local authorizes.

J. SIGNAGE

1. EXTERIOR SIGNAGE AND MAIN ENTRY DOOR

a. VHA Readjustment Counseling Service (RCS) created a Vet Center Exterior Signage Guide to provide guidance on our exterior signage; exterior signs must comply with these standards.

b. VA signage design approval is required prior to fabrication and installation.

c. Provide main entry door decal signage.

d. Provide Vet Center logo exterior signage

e. Signage shall be legible from main serving road.

f. Signage shall comply with local municipality codes, maximum size in accordance with local building code.

g. Refer to the SOW ASR-B Vet Center Exterior Signage Guide for specifications and requirements associated with the exterior signage.

2. INTERIOR SIGNAGE

a. Provide interior signage for a standard wall sign, ADA compliant braille sign.

b. Refer to SOW ASR-C Interior Signage Guide.

c. VA Signage Design Guide VA Design Signage

d. Mounting heights are 5’-0” to top of sign and 2” from door frame.

K. CONCEPTUAL FLOOR PLAN

https://www.cfm.va.gov/til/dManual/dmSignage.pdf

10RCS/STA703 VET CENTER Page 5 | 5 Lessor Initials/Date _______________