Asphalt contract bid.pdf

Request for Bids # 06142023 – D On-Call Asphalt & Related Services

Mt. Hood Commu n i t y Co l lege (M H CC ) Fac i l i t ies D ep a rt m en t i s req u est in g b id s f rom Oregon State certified, licensed, and bonded contractors, in good standing with the CCB, to install new or repair existing pavement in parking lots and roadways as needed.

It will be the contractor responsibility to prepare each site as necessary, such as but not limited to grinding edges of potholes and sealing with tar or removing bad asphalt as needed. Contractor shall provide all labor, equipment, materials, travel time and expenses to perform the requested services. Contractor shall provide contractor-owned barricades and traffic cones during the project. Completed work will be inspected and approved by MHCC personal prior to payment.

A mandatory meeting will be held on 06-22-2023 at 8:00 am. Please contact Doug Schleichert by email at Doug.Schleichert@mhcc.edu to RSVP or call(971) 806-0305 . Vendor that do not attend this mandatory meeting will not be able to bid.

The purpose of this request is select two contractors, a primary, to be called out first; and an alternate, in the event the primary is unavailable. Repairs will be made on an “as needed” basis.

Please fill out the information for your company on pages 3 and 4, and email it to Doug Schleichert no later than 2:30 pm on June 29th, 2023. Quotes submitted after the designated time shall be kept but shall NOT be considered for award.

The term of the agreement, resulting from this request, is 36 months (from July 1st, 2023 through June 30th, 2026). The contract may be renewed up to 2 consecutive one year periods.

MHCC expects the contractor to honor the pricing and terms of the agreement, resulting from this request, during the full contract term. If pricing adjustments become necessary at any time during the contract term, both parties must agree in writing.

The agreement, resulting from this request, does not require the contractor to accept a particular project to accomplish for the college, and does not require the college to accept the proposal for a particular project from the contractor.

The Award will be made to the bidder providing the best value based upon price, experience and references. MHCC reserves the right to determine the most responsible bidder.

mailto:Doug.Schleichert@mhcc.edu

Bid prices and references shall be delineated on the attached spreadsheets. Bids NOT submitted on the attached sheet provided WILL BE REJECTED.

Requirements:

• Jobsite must conform to current OSHA standards. When applicable, a safety plan shall be approved by an MHCC facilities personal.

• Work performed must meet Oregon State standards and be permitted when needed.

• Contractor will accommodate MHCC patrons, staff, and students as directed.

Services to bid

• Asphalt/Pothole repair under 2 tons

• Asphalt repair under 20 tons

• Extra prep work for certain repairs

Insurance Requirements:

• The Contractor shall maintain commercial general liability in an amount not less than $1,000,000 per occurrence to protect against liability for bodily injury and property damage, which may arise out of the Contractor’s operations under this project. Such insurance shall include coverage for products-completed operations liability, independent contractors, contractual liability (including the tort liability of another assumed under a business contract), and all other standard coverage provided by a commercial general liability policy.

• The Contractor shall maintain automobile liability insurance in an amount not less than $1,000,000 per occurrence to protect against liability arising from the use, loading, and

• unloading of all of the Contractor’s owned, hired, and non-owned automobiles in connection with this project.

• The Contractor shall maintain workers’ compensation coverage for all subject workers as required by law, including employer’s liability.

FAILURE TO SUBMIT THIS FORM MAY BE CAUSE FOR PROPOSAL REJECTION

Due Date: 2:30 pm June 29th, 2023

Description of Work Pricing

Minimum repair under 2 ton( including prep work)

Price per ton (under 20 ton) $

Extra prep work (per hour) $

Jobs over 20 tons will be by bid

Other Services (please including pricing – attach a sheet if necessary) - leave blank if none

1. What is your percentage material markup? ________________ %

2. Submit a cover letter (no longer than one page) with information about your company qualifications and experience to perform the work described in this request for bids.

3. Provide 3 references (see page 4) and a copy of your certifications if any.

4. Do you accept Purchasing Cards (Visa)? Y or N

Vendor Name:____________________________Address:___________________________________

Address: _______________________________Contact Person: _____________________________

Phone Number:__________________________Authorized Signer:____________________________

Print Name/Title: _______________________________________Date: _______________________

FAILURE TO SUBMIT THIS PAGE MAY BE CAUSE FOR PROPOSAL REJECTION

Due Date: 2:30 pm June 29th, 2023

REFERENCE FORM

Provide 3 references for whom you provided similar services as those described in this request for bids.

Client Name:

Address:

Contact Name:

Title:

Phone Number:

Dates of Service(s):