ASCW SOW for hangar and medical floor repairs.pdf

Scope of Work

For

USCG Air Station Clearwater (ASCW) Rotary Wing Hanger Flooring (Hurricane Helene)

October 21st, 2024

Facilities Engineering Air Station Clearwater

15100 Rescue Way Clearwater, FL 33762

General: United States Coast Guard Air Station Clearwater is accepting proposals for qualified individuals to replace already removed flooring in 16 spaces to include black mastic abatement in one office. Work includes furnishing all labor, trades, equipment, components, materials, tools, and supervision. Further items listed are intended to clarify the statement of work (SOW), indicate general arrangement of the system, and alert the contractor of existing conditions. The contractor shall report any inconsistency or apparent conflicts in the work being proposed.

Recommendations or modifications may be considered, but only upon Contracting Officer review and approval.

Prior to submitting a quote, it is mandatory to examine the scope of work, it is highly recommended to visit the facility to take field measurements, conduct any necessary evaluations and become familiar with existing conditions under which the work will be performed. After the award of the contract, an on-site meeting will be held prior to starting the work.

Location:

United States Coast Guard Air Station Clearwater 15100 Rescue Way Clearwater, FL 33762

A site map and photos are included as enclosures to this document.

1. Continuity of Facilities Operation: Schedule work to minimize interference with the facility operations and during the normal operating hours of 7:00 am to 3:00 pm Monday thru Friday, excluding federal holidays. Work may be conducted during other hours if approved in advance by coordinating with the facility Point of Contacts (POC) listed below.

2. Notification of Start and Completion of Work: The Contractor shall provide a simple and general schedule of work. For example, “Begin work at ____ on _______. Work is expected to last __ days and be complete on _______.”

3. Coast Guard Points of Contact: The Contractor shall coordinate with the following personnel to arrange access the facility. POC’s are listed in order of preference.

Name Email / notes Phone Number CWO Will Stevenson William.K.Stevenson@uscg.mil 727-423-7586 (cell phone)

727-535-1437 x1572 MKC Mike Hemmingway Jonathan.M.Hemmingway@uscg.mil

727-535-1437 x1573

Engineer of the Watch Duty watch-stander (24/7 available) 352-362-1918 (cell phone) mailto:William.K.Stevenson@uscg.mil mailto:Jonathan.M.Hemmingway@uscg.mil

4. Recycling and Disposal of Refuse: Minor refuse and waste materials resulting from operations may be disposed of in Air Station Clearwater dumpsters. All disposals shall be done in accordance with federal, state, and local laws and regulations. No Hazardous Waste or bulk waste may be disposed of in Air Station Clearwater dumpsters.

5. Safety: During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA State and Federal regulations. Immediate notification to the Contracting Officer’s Representative of lost time due to accidents is required. Provide two copies of workman’s compensation accident reports by noon of the day following the accident. The Coast Guard reserves the right to bar any workers or supervisors from the premises should they be documented as violating set safety standards and regulations.

6. Inspection: The Contracting Officer’s Representative has the right to reject defective workmanship or materials or work not performed as per the contract specifications.

7. Operations and Storage: The Coast Guard has no responsibility for receipt, storage, or protection of contractor’s materials. The Coast Guard will not accept shipments and no materials may be stored on site by the contractor. The contractor is responsible for the protection of existing structures, utilities and vegetation. Any damage shall be repaired at the contractor’s expense.

8. Utilities: Contractor is authorized to use Air Station Clearwater power and water while conducting the work efforts outlined in this document. Any other use of power in not authorized. The unit POC’s listed above will designate available utility connection points if necessary.

9. General Regulations while onboard Coast Guard Air Station Clearwater:

1. Daily colors and the raising/lowering of the American flag will take place every morning at 0800 and every evening at sunset. All personnel on Base will face the main flagpole & maintain silence and all vehicles & equipment will halt during these brief events.

2. Contractors are welcome to eat breakfast & lunch on Base in the base galley at published meal rates. Breakfast is served from 0600-0730 daily & lunch will be served from 1100- 1230 daily in the galley. All personnel desiring meal service shall be in clean, non-soiled clothing. The Coast guard reserves the right to refuse service to anyone it deems dirty.

3. Contractors are welcome to utilize the Base’s Exchange store; however, contracted personnel are prohibited from purchasing any uniform, alcohol or tobacco products in it.

4. Traffic Regulations:

a. 10 mph speed limit

b. No use of cell phones is permitted while driving vehicles or operating heavy machinery.

c. All personnel shall obey all marked traffic signals including stop signs & stoplights.

5. Notice shall be given to the Coast Guard’s representative 1 week in advance of any planned outages, including any pool closure and expected duration.

6. Contractors are welcome to utilize the restrooms in the area they are currently working in providing they are clean and do not track mud, dirt or any other debris into the restrooms.

7. No personnel other than the Contracting Officer has the authority to alter the terms of any contract or to issue any change orders. Accordingly, the contractor shall not complete any work that would incur additional cost to the government without written approval from the Contracting Officer.

10. SECURITY REQUIREMENTS:

1. The contractor shall provide a consolidated list of all contractor personnel who will be working on Air Station Clearwater Facilities at least 1 week prior to work. This is for routine/ standard background checks of all personnel entering the base. Information required is: full name, date of birth, and last 4 digits only of Social Security Number.

2. Only American citizens and permanent resident aliens are allowed onboard Air Station Clearwater Facilities. Absolutely no foreign nationals are permitted on the premises.

Appropriate identification shall be provided at the front gate to attain base entry.

3. All contractor vehicles, equipment and gear onboard Coast Guard properties are subject to search at all times. Additionally at all times due to security and operational needs, the contractor is subject to orders to evacuate the property at any time.

4. Absolutely no firearms or weapons of any kind are allowed onboard Air Station Clearwater.

5. The contractor and subcontractor personnel shall at all times wear company identification and carry photo identification on their person. Personnel shall not stray from the immediate area of work nor direct avenues of ingress and egress unless authorized in advance.

11. SCOPE OF WORK: A site visit will be provided upon request and is highly recommended prior to providing a bid for this work; contact the Contracting Officer with any questions or for further detail. Contractor shall provide all labor, trades, equipment, components, materials, tools, and supervision necessary to install industrial grade epoxy flooring in designated spaces.

All work commenced shall be in accordance with industry and manufacture standards and requirements. Further details and enclosures are provided below.

1. Rotary Wing Hangar:

a. Install quartz floor epoxy system. The material should be of a product that has been on the market and available for at least 10 years with successful performance.

b. The contractor shall prepare and repair the floor prior to the resinous epoxy flooring installation as well as the vapor barrier coating per each product’s manufacture’s specifications. This may include but not limited to removing mastic, removing floor tiles, repairing cracks, repairing spauling, etc. Prior to work the contractor shall provide the CORs with the manufacture’s installation requirements.

c. Prepare flooring subsurface and install industrial grade epoxy flooring in accordance with the manufacturer’s instructions to include slip resistant texture in the following spaces:

i. Room 110E

ii. Room 110F

iii. Room 110C

iv. Room 126

v. Room 126A

vi. Room 126B

vii. Room 126D

viii. Room 126C

ix. Room 121A

x. Room 121B

xi. Room 121C

xii. Room 118 (Asbestos removal completed by other contractor)

xiii. Room 122

xiv. Room 125E

xv. Room 125A

xvi. Room 125C

xvii. Room 125G

2. Install new 4” black #100 cove base in all spaces.

3. Corrosion Control Office:

a. Prepare flooring subsurface and install industrial grade epoxy flooring in accordance with the manufacturer’s instructions to include slip resistant texture in room 102.

4. Dust Proofing/Cleaning: Facility and furnishing must be covered with plastic or clean drop cloth if there is any protentional for dust. Contractors shall furnish their own HEPA vacuum cleaner(s), tacky mats at the entrance of the work zone and cleaning tools.

Contractor shall furnish required protection items. Contractor, Contractor employees, Contractor Sub-Contractors, and Contractor supplies shall not be permitted to work and shall be asked to leave if the proper protection items are missing.

5. Provide an option pricing to do the following:

a. Option A: Remove existing carpet in room 118. Conduct abatement of asbestos tile and mastic. Ensure abatement is completed by a qualified abatement contractor and work is done in accordance with asbestos abatement regulations.

Provide documentation of remediation.

b. Option B: Include room 121 and 129 into the scope of work for new epoxy flooring.

c. Option C: Include room 125 into the scope of work for new epoxy flooring.

6. Period of performance: complete all work within 30 days of award.

12. ACCEPTANCE OF WORK: When the contractor has completed all work, they shall notify the Coast Guard (COR) for a final inspection with least a 24-hour notice. If there are any project discrepancies noted, they shall be corrected within 5 business days of discovery. The work will be accepted as complete upon verified correction of any/ all noted discrepancies. After work acceptance, the contractor shall submit final invoice to the Coast Guard as directed by the COR.

ENCLOSURES:

1. RWH floor plan with measurements.

2. RWH floor plan with notes.