Asbestos Mold Lead Paint Sampling BPA SOW 2025.pdf

STATEMENT OF WORK

FOR

Asbestos, Mold, Lead Paint Sampling and Air Monitoring

AT SHAW AFB

18 Mar 2025

1. DESCRIPTION OF SERVICES: The contractor shall provide all management, supervision, labor, tools, equipment, parts, transportation, supplies and all other services necessary to perform Asbestos, Lead Based Paint, Mold and Air sampling/reporting at Shaw Air Force Base, Wateree Recreation Area and Poinsette Bombing Range, South Carolina, in a manner that will ensure continuous and safe operation of personnel and mission. All sampling and testing shall be in accordance with industry practices, manufacturer's recommendations and this PWS.

2. ASBESTOS TESTING: The contractor shall provide equipment and personnel to obtain Bulk test samples at various facilities on Shaw AFB, SC. to determine whether the material contains asbestos, and if so, at what levels, what type and condition. Areas for sampling include surfacing materials, thermal system insulation, floor tile, construction adhesive, mastic for floor and ceilings, wallboard, sheetrock and other miscellaneous material. Samples shall be obtained by licensed and trained technicians by the State of South Carolina. The contractor will collect up to ten (10) samples per call-out. The Contractor shall follow all OSHA, SC OSHA, SCDES, NESHAP, and EPA requirements pertaining to asbestos. Sampling shall be accomplished with little impact to the immediate area. Obtaining and collecting samples shall not create any airborne dust or hazards. If necessary, the contractor shall wet the area prior to collecting samples to prevent dust. Sampling shall be conducted on an “on call” basis. Calls will only be placed to the contractor from the Contracting Officer Representative (COR) from the 20 Civil Engineer Squadron, the Contract Administrator (CA) or the Contracting Officer (CO). The contractor shall respond within to the site within 7 (seven) business days after initial notification for service.

2.1. ASBESTOS COLLECTION REPORTING: The Contractor shall provide a written report to the 20th Civil Engineer Squadron within 10 (ten) business days after Bulk Samples are procured. The report shall describe if the sample is positive or negative for asbestos. If positive, the report shall describe what levels of asbestos were found and what type. The report shall include a Map or diagram and photos of effected area.

3. MOLD TESTING: The contractor shall provide equipment and personnel to obtain bulk test samples at various facilities on Shaw AFB, SC. to test for mold. Areas for sampling include all interior surfaces and subsurface, piping, air ducts, vents, and in the framework of the requested facility. Samples shall be obtained by licensed and trained technicians by the State of South Carolina. The contractor will collect up to ten (10) samples per call-out. The Contractor shall follow all OSHA, SC OSHA and EPA requirements pertaining to mold. Sampling shall be accomplished with little impact to the immediate area. Obtaining and collecting samples shall not create any airborne dust or hazards. Sampling shall be conducted on an “on call” basis. Calls will only be placed to the contractor from the Contracting Officer Representative (COR) from the 20 Civil Engineer Squadron, the Contract Administrator (CA) or the Contracting Officer (CO). The contractor shall respond within to the site within 7 (seven) business days after initial notification for service.

3.1. MOLD TEST REPORTING: The Contractor shall provide a written report to the 20th Civil Engineer Squadron within 7 (seven) business days after bulk Samples are procured. The report shall describe if the sample is positive or negative for mold. If positive, the report shall describe what type of mold was found and the concentration level. The report shall include a Map or diagram and photos of effected area.

4. LEAD PAINT TESTING: The contractor shall provide equipment and personnel to obtain bulk test samples at various facilities on Shaw AFB, SC. to determine whether the paint contains lead. Areas for sampling include all interior and exterior painted surface. Samples shall be obtained by licensed and trained technicians by the State of South Carolina. The contractor will collect up to ten (10) samples per call-out. The Contractor shall follow all OSHA, SC OSHA, SCDES, NESHAP, and EPA requirements pertaining to asbestos. Sampling shall be accomplished with little impact to the immediate area. Obtaining and collecting samples shall not create any airborne dust or hazards. If necessary, the contractor shall wet the area prior to collecting samples to prevent dust. Sampling shall be conducted on an “on call” basis. Calls will only be placed to the contractor from the Contracting Officer Representative (COR) from the 20 Civil Engineer Squadron, the Contract Administrator (CA) or the Contracting Officer (CO). The contractor shall respond within to the site within 7 (seven) business days after initial notification for service.

4.1. LEAD PAINT TEST REPORTING: The Contractor shall provide a written report to the 20th Civil Engineer Squadron within 10 (ten) business days after bulk Samples are procured. The report shall describe if the sample is positive or negative for lead paint. The report shall include a Map or diagram and photos of effected area.

5. ASBESTOS ABATEMENT AIR MONITORING and REPORTING: The contractor shall provide equipment and personnel to conduct Asbestos Air Monitoring at requested facilities on Shaw AFB. (The abating contractor cannot test their own air). During asbestos abatement the contractor shall monitor and provide daily reporting while abatement is being performed. The Government may request daily or weekly monitoring (price for both when estimating). Daily and weekly reporting shall record the following…Date collected, location of air samples and activity, testing method, clear results based on clearance criteria and Pass/Fail.

6. CALL-OUT: A “call-out” shall only be made by the COR, CA or CO. A working phone number and e-mail address shall be provided by the contractor to be contacted at during normal business hours. A call-out will consist of up to Ten (10) mold, Lead paint or Asbestos test samples at one (1) facility and a detailed report.

6.1 CALL-OUT COMPLETION: Upon completion of service the contractor shall report to building 252 (428 Chapin Street) to present a signed service ticket to the COR after each job order completion. The service ticket shall include the following information:

a. Time of arrival and departure

b. Type of sampling completed

c. Number of samples collected

d. List of personnel performing work

7. INTERRUPTION OF UTILITIES: The contractor shall maintain and monitor work areas to minimize any inconvenience to the facility occupants, and conduct work in a manner that will ensure maximum protection of Government property and personnel. The contractor shall not interrupt existing utilities without obtaining written permission from the Civil Engineering point of contact a minimum of 7 workdays in advance. The outage request shall be made in writing at least 10 workdays in advance of the outage and it shall state the date, duration and areas affected by the proposed outage. The contractor is responsible for obtaining approved Work Clearance permits (AF Form 103) prior to any excavation work being performed.

7.1. REMOVAL OF RUBISH: The contractor shall maintain good housekeeping practices to reduce the risk of fire, damage and personal injury. All scrap materials, rubbish and trash shall be removed daily from around the building and shall not be permitted to be scattered on adjacent property. The contractor shall dispose of all oils, manual fluids and other hazardous waste in accordance with federal state and local regulations. This includes the disposal of trash or debris of Government property. The site must be kept neat, clean, and free of debris with a complete general clean up at the end of the project. Contractor shall restore work area to a manner that presents a neat and professional appearance.

7.2. GOVERNMENT INSPECTIONS: A Government inspector or a COR evaluator will be designated to inspect work performed by the contractor. The contractor’s work will be evaluated according to the contract, this statement of work, and the product manufacturer’s data. Observations that indicate improper or questionable performance will be brought to the attention of the contractor’s representative for corrective action. The contractor shall correct the condition at no additional cost to the Government.

7.3. SAFETY PROCEDURES: The contractor shall be responsible for providing and placing signage, lighting and safety devices during contract performance. If necessary, the contractor shall provide and place out of service signs at the entrance of any room being sampled (Coordination shall be required in advance). The contractor shall immediately notify the COR of any unsafe conditions during the performance of this contract.

8. SERVICE SUMMARY:

Performance Objective PWS Para. Performance Threshold Asbestos Sampling within 7 days of call-out & Reporting within 10 days after sampling.

2 & 2.1 Provide up to 10 asbestos samples and provide report, 96% on time performance

Mold Testing within 7 3 & 3.1 Provide up to 10 mold days from call-out & reporting within 10 days after sampling samples and provide report, 96% on time performance

Lead Paint sampling within 7 days from call-out & report within 10 days from sampling

4 & 4.1 Provide up to 10 lead paint samples and provide report, 96% on time performance

9. GOVERNMENT FURNISHED PROPERTY AND SERVICES: The Government shall provide, without cost, the services listed below:

9.1. UTILITIES SERVICE: The government will furnish water, sewage and electricity from existing sources.

10. HOURS OF OPERATION:

10.1. NORMAL HOURS OF OPERAION: The Government’s normal duty hours are five days per week, Monday through Friday, from 7:30 AM to 4:30 PM.

10.2. RECOGNIZED HOLIDAYS: The contractor is not required, nor will be allowed, to provide service on the following days (note: Any of the below holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday):

New Years Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June

Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

11. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS: The following security requirements are required in Shaw AFB Statement of Works (SOW’s) and Performance Work Statements (PWS’s) when contract work does not involve access to classified information.

11.1. LISITNG OF EMPLOYEES: The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number and type of investigation if contract work involves unescorted entry to Air Force restricted areas or other sensitive areas designated by the installation commander. The list shall be provided to the Program Manager and sponsoring agencies Security Manager. An updated listing shall be provided when an employee's status or information changes.

11.2. SECURITY TRAINING: The contractor ensures all contractor employees receive initial and recurring security education training from the sponsoring agencies security manager.

Training must be conducted IAW DOD 5200.1-R, Information Security Program Regulation, and AFI 31-401, "Information Security Program Management". Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air Force Installation Security Program.

11.3. PASS AND IDENTIFICATION ITEMS: The contractor shall ensure the pass and identification items required for contract performance are obtained for employees. Contractors cannot sponsor other contractors on base. Only government employees (military or civilian) are authorized to sponsor contractors.

NOTICE: All contract employees shall submit to a criminal background check accomplished by Shaw Air Force Security Forces prior to the employee being issued base access credentials.

Failure to submit requested information as indicated below can result in denial or delay of issuing base access credentials.

11.4. RETRIEVING IDENTIFICATION MEDIA: The contractor is responsible for retrieving all identification media from employees who depart for any reason before the contract expires, e.g. terminated for cause, retirement, etc. The contractor shall return retrieved items to the Security Forces Pass and Registration Office.

11.5. TRAFFIC LAWS: The contractor and its employees shall comply with base traffic regulations.

11.6. WEAPONS, FIREARMS, AND AMMUNITION: Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on Shaw Air Force Base.

11.7. FOR OFFICIAL USE ONLY (FOUO): The contractor shall comply with DoD 5400-7- R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

11.8. REPORTING REQUIREMENTS: Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

11.9. PHYSICAL SECURITY: The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

11.10. CONTROLLED/RESTRICTED AREAS: (IF APPLICABLE) The contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agencies Security Manager before a Restricted Area Badge will be issued. Contractor employees must have a completed National Agency Check, Local Agency Check, and Credit Check (NACLC) investigation before receiving a Restricted Area Badge.

11.11. KEY CONTROL: The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

a. The contractor shall immediately report to the Contracting Officer Representative (COR) or

Program Manager any occurrences of lost or duplicated keys.

b. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the payment due to the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the payment due the contractor.

c. The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

12. SHAW AFB HAZARDOUS MATERIAL AND ENVIRONMENTAL POLICIES

12.1. A copy of the Shaw AFB HazMat plan & HazWaste Plan will be provided to the Contractor upon contract award.