ARS_SoleSourceDetermination_12Apr24_drt.pdf

Simplified Acquisition Procedures (SAP)

DETERMINATION MEMORANDUM FOR SOLE SOURCE ACQUISITIONS

OVER THE MICRO-PURCHASE THRESHOLD BUT NOT EXCEEDING

THE SIMPLIFIED ACQUISITION THRESHOLD

FAR 13.106-3(b)(3)(i)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. WHEN THE CUSTOMER DESCRIBES AN ITEM OR SERVICE, WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE DETERMINATION MUST EXPLAIN WHY

THE ITEM OR SERVICE PROVIDER IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT'S

REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THIS FORM MAY BE USED IN LIEU OF THE DETERMINATION DESCRIBED IN FAR 13.106. THE CUSTOMER SHALL

PROVIDE THE FOLLOWING INFORMATION:

1.PURCHASE REQUEST NUMBER 2. ESTIMATED AMOUNT:

BRAND

NAME BUY

YES

NO

NAME/CAGE CODE OF PROPOSED CONTRACTOR Fund Type

O&M

NGREA

OTHER

3. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE:

4. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH

THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED:

5. MARKET RESEARCH:

6. PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE

ACQUISITIONS ARE REQUIRED:

I CERTIFY THAT THIS JUSTIFICATION IS ACCURATE AND COMPLETE TO THE BEST OF

MY KNOWLEDGE AND BELIEF, AND THAT COMPLETING THIS PURCHASE AS A SOLE

SOURCE IS IN THE BEST INTEREST OF THE GOVERNMENT. ADDITIONALLY, I APPROVE

THIS JUSTIFICATION TO LIMIT COMPETITION SUBJECT TO THE AVAILABILITY OF FUNDS

AND PROVIDED THAT THE SERVICES OR SUPPLIES HEREIN DESCRIBED HAVE

OTHERWISE BEEN AUTHORIZED FOR ACQUISITION.

7a. CONTRACTING OFFICER NAME 7b. CONTRACTING OFFICER SIGNATURE

DEPARTMENTS OF THE ARMY AND THE AIR FORCE

JOINT FORCES HEADQUARTERS – ALASKA

OFFICE OF THE ADJUTANT GENERAL

PO BOX 5800

JOINT BASE ELMENDORF-RICHARDSON AK 99505-0800

NGAK–SAO December 15, 2023

MEMORANDUM FOR RECORD

SUBJECT: Sole Source Justification Letter for Air Rescue Systems

1. The ARMY Hoist SOP is the standard operating guidance for all Army Hoist operations. Page 4 of the ARMY SOP states: “guidelines were developed through a collaboration of hoist subject matter experts (SME’s) from the Army, Navy, Coast Guard, U.S. Customs and Border Protection, and Air Rescue Systems. The collective wisdom of these agencies and individuals has allowed us to develop a single source guideline that will enable standardization of practice across the Army.” When the Alaska Army National Guard stood up its MEDEVAC in 2017, it was apparent that the team lacked operational experience to conduct hoist operations safely. During the fielding of the new four strand Hoist cable the AKARNG was afforded the opportunity to train with Air Rescue Systems during the limited user evaluation by Breeze Eastern, manufacturer of the Army external Hoist. After completion of evaluation, AKARNG reached out to ARS to conduct follow up training in accordance with the ARMY Hoist SOP focusing on dynamic hoist operations.

The training requested for July 2024 is a continuation of that training with ARS.

Furthermore, Air Rescue System’s equipment, to include the “two up device” is all NSN approved items and therefore is the only entity that meets both the FAA and DoD hoist training requirements for the AKARNG. They have also set a precedence for training with other DoD agencies conducting Hoist operations to include the 33rd Rescue Squadron, Virginia National Guard, and the Army Mountain Warfare team. While precedence alone is not justification, out of the 54 states who have hoist, no other state has an approved external hoist training program outside of the units listed above who have trained under ARS. This is because the training conducted can only be properly taught by ARS instructors who helped write the SOP the Army currently uses.

2. The point of contact for this action is 1LT Rayanna Roxberry, G Co. 2-211TH

Commander, 907-306-4635, or rayanna.a.roxberry.mil@army.mil.

Rayanna A. Roxberry, 1LT, AKNG

G Co. 2-211TH Commander mailto:rayanna.a.roxberry.mil@army.mil.