ARS Fluid_Dynamic Hoist PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR FLUID AND DYNAMIC HOIST TRAINING FOR DET 1 C Co 2/238th MEDEVAC

12 APRIL – 18 APRIL 2024

1 General: Members of DET 1 C Co 2/238th MEDEVAC will conduct dynamic hoist Training 12-

18 April 2024 in the KYARNG local flying area in order to establish a baseline proficiency in dynamic hoist rescue training. As a requirement to our training we must have instructors who can instruct IAW the Army Hoist SOP and are experienced working with and instructing Army helicopter aircrews. The deliverables will be listed below:

1.1 Scope: The contractor shall provide two days worth of didactic training on 12 and 13 April

2024 to teach the fundamentals of dynamic hoist training. The contractor shall provide in aircraft dynamic hoist training consisting of three flight periods of two hours per period 14- 18 April 2024. The contractor will train 6 pilots, 3 hoist operators and 6 hoist riders during the in-flight portion of training.

1.2 Background: Members of DET 1 C Co 2/238th MEDEVAC will conduct a dynamic hoist training 12-18 April 2024 in the KYARNG local flying area in order to establish a baseline proficiency in dynamic hoist rescue training. As a requirement to our training we must have instructors who are able to provide a baseline of knowledge that will allow us to safely and effectively conduct dynamic hoist training.

1.3 Period of Performance (PoP): The Period of Performance shall be 12-18 April 2024 local time in Frankfort, Kentucky.

2 General Information:

2.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non- recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

2.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

2.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

2.3.1 New Year’s Day

2.3.2 Martin Luther King, Jr.’s Birthday

2.3.3 Washington’s Birthday

2.3.4 Memorial Day

2.3.5 Juneteenth National Independence Day

2.3.6 Independence Day

2.3.7 Labor Day

2.3.8 Columbus Day

2.3.9 Veteran’s Day

2.3.10 Thanksgiving Day

2.3.11 Christmas Day

2.4 Place and Performance of Services: The contractor shall provide services between the hours of 0800 to 1800 EST, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be primarily Boone National Guard Center, 100 Minuteman PKWY, Frankfort, KY 40601. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Telecommuting is not authorized.

2.4.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicleregulation may result in the termination of the contractor employee’s installation driving privileges.

2.4.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

2.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

2.5.1 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

2.5.2 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

2.5.2.1 CAC Requirements: No CAC required.

2.5.3 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

2.5.3.1 Lock Combinations: Not Applicable

2.5.3.2 Special Qualifications: Not Applicable

2.5.4 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

2.5.5 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

2.5.6 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e- mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the KO within 14 days of an employee’s departure.

2.5.7 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

2.5.8 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

3 Definitions and Acronyms:

3.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

3.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

3.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

3.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

3.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

3.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

3.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

3.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

3.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

3.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

3.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

3.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

3.13 WORK WEEK. Monday through Friday, unless specified otherwise.

3.14 LOCAL FLYING AREA. The area designated by the KYARNG Aviation SOP Annex C.

4 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation

AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

5 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): UH60 Black Hawk Helicopter

5.1 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): NONE

5.2 General: Except for those items specifically stated to be Government-Furnished in Paragraph

3.0, the contractor shall furnish everything required to perform these services as indicated from 12-18 April 2024;

6 Requirements: The contractor shall provide two days of classroom instruction to provide a baseline of knowledge of the aerodynamic principles associated with dynamic hoisting. The contractor shall provide daily briefs, skills demonstrations, and practical scenarios as required to instruct no less than 6 pilots, 3 hoist operators, and 6 hoist riders how to safely and effectively conduct dynamic hoist operations.

6.1 The contractor must be able to provide academic instruction on safety, crew duties, physics of hoist load, rotor-flow dynamics, and emergency procedures. The contractor must provide two advanced hoist operations instructors to facilitate the flight training.

6.2 The contractor must provide the student a certification that they have been taught to the requirements set forth in: EASA SPA 100 Human Hoist Operations (HHO), FAA 133D Human External Cargo (HEC), Transport Canada (CARS 722), Australian Civil Aviation Safety Authority (CAO 29.11) and the Army Hoist SOP upon successful completion of the course.

6.3 The contractor must adhere to the proposed training schedule to facilitate unit training objectives.

Day 1: Didactic presentations Day 2: Didactic presentations and static skills training Day 3: Communications, load control, drills, cable control, flight inputs Day 4: Daily briefs, flight operations, skills demonstrations, practical scenarios Day 5: Daily briefs, flight operations, skills demonstrations, practical scenarios Day 6: Daily briefs, flight operations, skills demonstrations, practical scenarios Day 7: Daily briefs, flight operations, skills demonstrations, practical scenarios

6.4 Contractor personnel shall have valid state issued picture identification in their possession at all times while on the instillation.

6.5 The contractor shall prepare for and be willing to participate in planning conferences and telephonic, in process reviews (IPR’s) when required or directed

7 Applicable Publications: Publications applicable to this PWS are listed below: The Army Aviation Hoist

SOP.