ARP Aviation Technical Support - SOW (Draft).docx

ARP AVIATION POLICY CONSULTANT SERVICES

STATEMENT OF WORK (SOW)

INTRODUCTION

The Federal Aviation Administration’s (FAA) mission is to provide the safest, most efficient aerospace system in the world.

The FAA’s Office of Airports (ARP) provides leadership in planning and developing a safe and efficient national airport system. The office has responsibility for policy planning for all programs related to airport safety and inspections and standards for airport design, construction, and operation (including international harmonization of airport standards) which is executed through our 9 regional and 22 airport district offices. Each year, the office awards at least $3.22 billion in airport grants annually, and oversees Passenger Facility Charge collections averaging between $2 and $3 billion annually. The office also is responsible for national airport planning, overseeing engineering design, operational safety, environmental, and social requirements (including environmental justice, diversity, neighborhood equity, inclusion, and accessibility, as well as policies related to airport rates and charges, compliance with grant assurances, and airport privatization.

BACKGROUND

ARP is organized into three primary Offices at the Headquarters level:

· The Office of Airport Safety and Standards (AAS) has primary responsibility for all airport program matters related to standards for airport design, construction, maintenance, operations, safety, Part 139 airport certification, and airport safety management systems as well as for oversight of the Airport Cooperative Research Program (ACRP) and the research conducted at our William J. Hughes Technical Center and our International engagement. AAS has three divisions, including the Airport Engineering Division, the Airport Safety and Operations Division, and the Airports Emerging Entrants Division.

· The Office of Airport Planning and Programming (APP) establishes policies, standards and guidance in support of airport planning and environmental processing, and administers the FAA’s financial assistance programs, including the Airport Improvement Program (AIP), other grant programs as authorized from time to time such as the various COVID relief programs, the Infrastructure Investment and Jobs Act (IIJA, also known as the Bipartisan Infrastructure Law or “BIL”), and the Passenger Facility Charge (PFC) program. APP has two divisions—the Airport Planning and Environmental Division, and the Airport Financial Assistance Division.

· The Office of Airport Compliance and Management Analysis (ACO) comprises two unique groups: Financial Compliance Division and Airport Compliance Division. The Financial Compliance Division enforces statutory requirements of airport revenue use at federally obligated airports, while providing oversight to single audit resolution and performing mandated revenue reviews for commercial service airports. The Airport Compliance Division interprets, recommends, and develops policies and resolves matters that involve the Federal obligations of airport sponsors. It also adjudicates formal complaints and FAA-initiated investigations under Title 14 Code of Federal Regulations Part 16, Rules of Practice for Federally-Assisted Airport Enforcement Proceedings, and monitors airport sponsor compliance with limits on the use of airport revenue.

There is a high degree of overlap and interrelationship among these three offices, as well as interaction with other parts of the FAA and other Federal and state agencies.

OBJECTIVES

The goal of this SOW is to obtain consultant services and subject matter expertise to perform research, technical, analytical, and support in the following subject areas: legal, audit, economic analysis, information management systems, specialized engineering and technical capabilities (e.g., structural engineering, acoustical engineering, forensic accounting, hydrology, etc.) functions. This support may sometimes be airport site-specific. In airport site-specific cases, the contractor must affirm that there work on the task in no way represents an organizational or individual conflict of interest.

The primary North American Industry Classification System (NAICS) code for this procurement is 541618 Other Management Consulting Services.

SCOPE OF WORK

The scope of work includes the following:

· Analysis of the relationship between airport operational, safety, capacity, efficiency, environmental and sustainability issues,

· Develop airport- and system-level performance metrics and evaluation tools,

· Develop of analytical tools and business rules and requirements for information technology management systems,

· Research, review and develop guidance recommendations documents for FAA Orders, Advisory Circulars, regulatory text, technical guidance reports or memoranda; internal and external training and outreach materials; policies, processes, and procedures, and

· Recommend audit processes and procedures to the ISO 9001 standard; and production of technical and non-technical documents including reports and publications

TASK REQUIREMENTS

The contractor must provide technical research, review, program evaluation, and policy analysis by recommending new or revisions to FAA Orders, Advisory Circulars, or guidance documents for the below work areas:

· Assist in evaluating issues affecting technical airport engineering and design standards,

· Assist in evaluating impacts of proposed changes in engineering design policies and standards,

· Assist in developing performance metrics and other evaluation methods,

· Assist in defining evolving needs for data management systems (both internal and external), including geospatial and authoritative airport geometry and related data,

· Develop or evaluate analytical, administrative and management tools (e.g., analytical templates or non-enterprise data management systems to support technical processes and program management functions),

· Evaluate and recommend revisions and the development of new Advisory Circulars and guidance documents, outreach materials, and both internal and external training programs and materials,

· Conduct and document program evaluations,

· Develop processes and procedures recommendations,

· Support document production including reports and publications, including technical drafting, editing, and illustration, and

· Support Internal and External audits on applicable processes and procedures to the ISO 9001 standard

1. Airport Standards

The contractor shall provide technical research, review, program evaluation, and policy analysis by recommending new or revisions to FAA Orders, Advisory Circulars, or guidance documents for the below work areas:

· Airfield geometry;

· Airfield areas, zones and surfaces;

· Critical facilities, systems, and infrastructure, including drainage, signage, marking, lighting, electrical (including both generation and distribution systems), and navigational aids;

· Pavement standards and associated engineering design practices;

· Construction practices;

· Passenger terminal accessibility;

· Airspace protection and analysis;

· Aircraft Rescue and Firefighting (ARFF) facilities and equipment;

· Accident prevention systems;

· Potential impacts resulting from new and evolving user groups; and

· Vertiport, spaceport and droneport design standards

a. Airport Standards Systems

Obstruction Evaluation / Airport Airspace Analysis (OE/AAA) OE/AAA, is a aeronautical studies system based on FAA Form 7460-1, Notice of Proposed Construction or Alteration.

Airport Data and Information Portal (ADIP) ADIP, is a system that supports open data standards, enhanced workflow and tracking capabilities, automatic validation on all submitted data, and Geographic Information System (GIS) viewer capability for airport data.

2. Airport Safety and Operations

The contractor shall provide technical research, review, program evaluation, and policy analysis by recommending new or revisions to FAA Orders, Advisory Circulars, or guidance documents for the below work areas:

· Title 14 Code of Federal Regulations (CFR) Part 139,

· Airport facility operations, maintenance, management, and inspection,

· Wildlife hazard management,

· Airport emergency preparedness and response,

· Aircraft Rescue and Firefighting (ARFF) training, equipment, and response,

· Snow and ice control methods, equipment and cost analysis,

· Safety enhancement systems,

· Aircraft handling and storing of hazardous substances and materials and fire safety,

· Communication systems,

· Safety Management Systems,

· Cyber Security and Artificial Intelligence,

· Airport safety data supporting runway safety initiatives,

· Potential impacts resulting from new and evolving user groups, and

· Airport safety and operations concerns such as new and emerging entrants, to include vertiports, droneports, and commercial space launch sites and reentry sites

a. Airport Safety and Operations Systems

Certification and Compliance Management Information System (CCMIS) Airports Program Suite (APS) consists of two applications: CCMISNet and BasedAircraft.

CCMIS is a web-based application that allows federal airport inspectors to transmit and collect information regarding activities related to safety certification and inspection of airports under Part 139 of the Federal Aviation Regulations.

National Wildlife Strike Database (NWSD) The FAA Wildlife Strike Database (wildlife.faa.gov) is a public facing database that contains records of validated reported wildlife strikes from 1990 to the current date. The NWSD serves as a one-stop shop for researchers and aviators looking to reduce and/or avoid potentially hazardous wildlife at or near airports.

Airport Safety Database (ASD) The Airport Safety R&D Section (ANG-E261) at the Tech Center has created the ASD. The system is a web-based Oracle database using Oracle Application Express as the front end. It can be accessed using a public URL

3. Airport Planning

The contractor shall provide technical research, review, program evaluation, and policy analysis by recommending new or revisions to FAA Orders, Advisory Circulars, or guidance documents for the below work areas:

· Airport, vertiport, spaceport and droneport planning standards,

· Demand forecasting including air carrier, general aviation and cargo activity analysis, as well as sensitivity analysis and risk analysis,

· Airport demand/capacity analysis (including surface traffic management and comprehensive simulation capabilities),

· Aviation industry trend analysis, including airline operational practices, fleet mix, and aircraft performance,

· State, regional and metropolitan system planning,

· Airport master planning,

· Socioeconomic and demographic analysis,

· Real estate, land acquisition and lease management issues related to both aeronautical and non-aeronautical land use (including surrounding land use compatibility issues and land release policies),

· Intermodal, landside, passenger terminal and supporting infrastructure planning,

· Capacity- and efficiency-enhancing technologies, such as surface traffic management as well as communication, navigation, and surveillance technology advances that will influence airport planning practices,

· Sustainability planning,

· Potential impacts resulting from new and evolving user groups, and

· Other airport-related planning issues not enumerated above

a. Airport Planning Systems

System for Airports Reporting (SOAR) The System of Airports Reporting (SOAR) is the primary mission support system supporting the FAA Office of Airports in administering and planning environmental and financial assistance programs and selected compliance functions.

National Plan of Integrated Airport Systems (NPIAS) NPIAS identifies existing and proposed airports that are eligible to receive AIP grants and compiles anticipated capital funding needs.

Airports External Portal (AEP) AEP is an external facing web site that provides the capability for authorized external users limited PFC and AIP project planning functions and data through an Internet connection using a desk top browser.

4. Airport Environmental

The contractor shall provide technical research, review, program evaluation, and policy analysis by recommending new or revisions to FAA Orders, Advisory Circulars, or guidance documents for the below work areas:

· Noise impacts, mitigation and land-use compatibility planning,

· Air quality,

· Alternative energy sources,

· Climate change, adaptation, resiliency, and sustainability,

· Environmental justice,

· Public lands, farmland and other unique resources,

· Historical and archeological resources,

· Wetlands, floodplains and water quality,

· Critical habitat and endangered species,

· Potential impacts resulting from new and evolving user groups, and

· Other environmental resources pursuant to the National Environmental Policy Act (NEPA), Council on Environmental Quality (CEQ) regulations, and other special-purpose environmental laws

5. Airport Financial

The contractor shall provide technical research, review, program evaluation, and policy analysis by recommending new or revisions to FAA Orders, Advisory Circulars, or guidance documents for the below work areas:

· Airport financial and economic issues,

· Airport capital financial resources, revenue use restrictions and operating costs,

· Financial documentation, reporting, oversight and audit requirements,

· Benefit/cost analysis and life-cycle cost analysis,

· Methods for evaluating and validating capital cost estimates and associated trends,

· Municipal finance matters (e.g., debt financing structures, market/ investor considerations, bond covenants, governance structures and associated issues),

· Risk analysis and sensitivity analysis,

· Airport/airline lease and use agreement issues, airport access and land-use issues,

· Potential impacts resulting from new and evolving user groups, and

· Other airport-related financial or economic issues not enumerated above, such as assessing alternative development options (e.g. reconstruct in place vs. new construction in a different location)

a. Airport Financial Systems

System for Airports Reporting (SOAR) SOAR Internal consists of a series of modules. The AIP module supports two (2) major functional requirements: Grants Management and Financial Accounting. The Grants Management function tracks and reports on the progress of the grant: From the initiation of a grant; its review, up to and including, the Office of the Secretary of Transportation (OST); the award of the grant; and final close out.

Airports External Portal (AEP) External facing web site that provides the capability for authorized external users limited PFC and AIP project planning functions and data through an Internet connection using a desk top browser. This module allows public agencies (PAs) to enter their revenue and disbursement information into the automated system.

6. Airport Compliance

The contractor shall provide technical research, review, program evaluation, and policy analysis by recommending new or revisions to FAA Orders, Advisory Circulars, or guidance documents for the below work areas:

· Airport revenue use,

· Accounting and reporting requirements,

· Fair and equitable access to aeronautical facilities (economic nondiscrimination),

· Compliance with civil rights requirements,

· Title 14 CFR Part 13 and Part 16 complaint processes,

· Airport sponsor responsibility to maintain the airport in a safe and serviceable condition,

· Airport sponsor responsibility to identify, remove, and/or mitigating hazards,

· Airport sponsor responsibility to maintain compatible land uses,

· Other current and proposed grant assurances for various Federal financial assistance programs,

· Land use for aeronautical and nonaeronautical non-aeronautical purposes,

· Surplus Property Program,

· Revenue use requirements,

· Airport rates and charges,

· Air carrier incentive programs,

· Airport privatization,

· Potential impacts resulting from new and evolving user groups, and

· Other airport-related compliance issues not enumerated above

a. Airport Financial Systems

Airports Compliance Activity Suite

Compliance Activity Tracking System (CATS) The FAA Authorization Act of 1994 requires commercial service airports to annually file financial reports with the FAA. To meet this requirement, we created the Certification Activity Tracking System (CATS) to gather and disseminate Congressionally mandated airport financial information. Airport personnel use it to file and amend annual financial reports. FAA staff use it to administer the Airport Financial Reporting Program. The public can use it to view the financial reports of some 520 commercial service airports.

Part 16 Rules and Administrative Decisions Database Provides access to FAA's Part 16 rules of practice and administrative decisions in cases involving complaints against Federally assisted airports. The Part 16 Database is an archive of issued formal complaints, Part 16 Director’s Determinations, Final Agency Decisions, and appeals court rulings. The information contained on the webpage is publicly accessible and is used frequently by Office of Airports (ARP) employees, aviation attorneys, and private citizens considering a Part 16 or non-formal complaint (Part 13) filing.

Period of Performance The Period of Performance is for five (5) years. This includes one (1) 12-month base period and four (4) one-year option periods.

Place of Performance The Place of Performance is at the Contractor’s facilities.

Other Direct Costs (ODCs) Travel to Washington, DC (FAA Washington, DC Headquarters) will be necessary to accomplish the requirements of the SOW.

Government Furnished Information (GFI)/Government Furnished Property (GFP) The FAA will make GFP available for Contractor personnel requiring direct access to GFI and/or systems located behind the FAA’s network firewall. This includes FAA contractor PIV card, FAA contractor email address, and FAA laptop with appropriate software and hardware.

Contract Type

TBD

Deliverables

Updates within 5 days whenever any proposed changes are expected to result in a schedule impact of more than 10 days Initial Review:

The PMP is accurate, complete, submitted on time in the COR approved format and is prepared in accordance with SOW.

Every 10th day of each month thereafter Initial Review:

The MSRs are accurate, complete, submitted on time in the COR approved format and are prepared in accordance with SOW.

Updates within 15 days of COR request or change to Task Order Initial Review:

The QCP is accurate, complete, submitted on time in the COR approved format and is prepared in accordance with SOW.

Every 10th day of each month thereafter Initial Review:

The MFRs are accurate, complete, submitted on time in the COR approved format and are prepared in accordance with SOW.

PMR Documentation is accurate, complete, submitted on time in the COR approved format and is prepared in accordance with SOW.

PMR Minutes are accurate, complete, submitted on time in the COR approved format and are prepared in accordance with SOW.

Updates every 10th day of the month following initial submission Initial Review:

The Project Schedules are accurate, complete, submitted on time in the COR approved format and is prepared in accordance with SOW.