Armored_Vehicle_Tires.pdf

REQUEST FOR QUOTATION

CITY OF KINGMAN

Request for Quotation

2024-QUOTE-067

ARMORED VEHICLE TIRES

ISSUE DATE: January 13, 2025

QUOTE DUE DATE: February 5, 2025, 5:00 pm (Arizona Time)

CONTACT PERSON:

Rob Owen, Public Works Director

(928) 692-3101 rowen@cityofkingman.gov

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityofkingman

PLEASE NOTE: Bidder is responsible for obtaining any addenda and acknowledging it through the procurement portal.

https://secure.procurenow.com/portal/%7bproject.government.code%7d

Request for Quotation, Armored Vehicle Tires, 2024-QUOTE-067 2

1. INTRODUCTION

1.1. Summary

The City of Kingman is soliciting quotes for Six (6) 395/85R20 All-terrain tires installed on MRAP vehicle. The City reserves the right to reject any quote. This procurement is being solicited as an

Intermediate Purchase where an informal competitive process is required.

If you have questions regarding this Request for Quotation, please contact:

Rob Owen, Public Works Director

1.2. Contact Information

Rob Owen

Public Works Director

2. WRITTEN SPECIFICATIONS

2.1. Specifications

Six (6) 395/85R20 All-terrain tires furnished and installed on an MRAP vehicle. The vehicle can be delivered to the vendor's facility in the Kingman area to have the repairs completed.

3. INSTRUCTIONS TO BIDDERS

3.1. Quote Submission

Quotes can be submitted through the procurement portal or directly to Rob Owen at rowen@cityofkingman.gov. The department prefers quotes be submitted through the OpenGov

Portal but can accept quotes by email, electronically through the OpenGov portal, or hand delivered to 310 N. Fourth Street. Companies wishing to submit quotes or receive future notifications when newly published solicitations should register for a free OpenGov account at:

https://procurement.opengov.com/signup and then subscribe to the City of Kingman by clicking here: https://procurement.opengov.com/portal/cityofkingman?status=all. For instructions on how to register and subscribe, you can also visit the City of Kingman's website at:

https://www.cityofkingman.gov/government/advanced-components/list-detail-pages/rfp-posts-list https://procurement.opengov.com/portal/cityofkingman https://procurement.opengov.com/portal/cityofkingman?status=all https://www.cityofkingman.gov/government/advanced-components/list-detail-pages/rfp-posts-list https://www.cityofkingman.gov/government/advanced-components/list-detail-pages/rfp-posts-list

Request for Quotation, Armored Vehicle Tires, 2024-QUOTE-067 3

Please send mailed quotes to:

City of Kingman - 2024-QUOTE-067

Rob Owen

310 N. Fourth Street

Kingman, AZ 86401

3.2. Quote Submission Due Date

Quotes must be received by no later than 5:00 pm on Wednesday, February 5, 2025.

3.3. Offer and Award of Contract/Purchase

The City of Kingman intends to award this solicitation to the company who can offer the best product, at the lowest price, within the specified time for delivery. The quote selected for award will be notified by email or phone.

3.4. Taxes

The City is not exempt from Transaction Privilege Tax (TPT); Bidders must include tax in the pricing proposal, when applicable.

3.5. Withdrawal of Submittal

By submitting a quote in response to this solicitation, the responding company is agreeing to provide a product or service, as requested in this Request for Quotation. The Bidder may withdraw their submission at any time prior to the submittal deadline by contacting the City of Kingman contact listed for this solicitation.

3.6. Public Record

Documents and quotes submitted to the City of Kingman in response to this solicitation will become property of the City of Kingman and are subject to the public records requirements contained within A.R.S. 39-101 through 39-161.

3.7. No Requirement to Award a Purchase

By submitting a quote, there is no expressed or implied guarantee to make a purchase. The City of

Kingman will not be responsible for any costs incurred by the responding company in submitting a response to this solicitation.

Request for Quotation, Armored Vehicle Tires, 2024-QUOTE-067 4

3.8. Commencement of Work

Respondent will not perform any billable work, provide any material or service under this contract until the Respondent receives a purchase order, or is otherwise directed to do so in writing by the

City of Kingman.

3.9. Licenses

Respondent will maintain, in current status, all Federal, State, and local licenses and permits required for the operation of the business.

Pursuant to the Kingman Municipal Code, Chapter 8, Article 1.5, Business Licenses, Vendors conducting business within the City of Kingman with a permanent or temporary physical business location within the city limits must apply for a business license and pay the applicable license fee, unless exempted under section 8-13. The full municipal code can be found on the City's website or at the following link:

https://www.codepublishing.com/AZ/Kingman/#!/Kingman08/Kingman08.html.

For details regarding how to submit an application, pay the license fee, etc., please visit our website at: https://www.cityofkingman.gov/government/departments/city-clerk/business-licenses.

3.10. Vendor Registration

Responding companies selected for the award of a purchase, who are not already established as a

Vendor with the City of Kingman, must complete a New Vendor Application and submit a signed

W-9 (with a signature date within two (2) years of submittal date). The company may also choose to complete the Vendor EFT form for automatic bank deposit payments (this is optional). All

Vendor forms have been included in the Attachments section of this solicitation.

3.11. Questions

If you have questions regarding this Request for Quotation, please contact Rob Owen at rowen@cityofkingman.gov or by calling (928) 692-3101.

4. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Six (6) 395/85R20 All-terrain tires furnished and installed 1 lump sum

TOTAL

https://www.codepublishing.com/AZ/Kingman/#!/Kingman08/Kingman08.html https://www.cityofkingman.gov/government/departments/city-clerk/business-licenses

Request for Quotation, Armored Vehicle Tires, 2024-QUOTE-067 5

5. PREFERENCE IN PURCHASING

Preference in Purchasing (City of Kingman, Procurement Code, 2-349):

A. Resident bidders. When evaluating a bid, except for procurement of construction services, the applicable amount of the City’s transaction privilege taxes shall not be included when the City is evaluating an award to be made between a City of Kingman bidder and an

Arizona based non-City of Kingman bidder. This section may be utilized for non-bid purchases as well.

B. Non-resident bidders; award of identical offers. When a department receives offers identical in price, fitness, availability, and quality, and chooses to award a contract, the department shall award the contract based on the following order of precedence:

1. The department shall award the contract to the offeror among those submitting identical offers that is offering goods and/or services that have been manufactured or produced in Arizona.

2. If 2 or more offerors submit identical offers, and they offer goods and/or services manufactured or produced in Arizona, the department shall award the contract by drawing lots among the identical offers offering goods and/or services that have been manufactured or produced in Arizona. The department may request either in the solicitation document, following closing of the solicitation or at any other time deemed appropriate, any information needed to determine if the goods and/or services in the solicitation are manufactured or produced in Arizona. The offerors that submitted the identical offers subject to the drawing of lots shall be given notice and an opportunity to be present when the lots are drawn.

3. If the department receives identical offers, and none of the identical offers offer goods and/or services manufactured or produced in Arizona, and then the department shall award the contract by drawing lots among the identical offers. The offerors that submitted the identical offers subject to the drawing of lots shall be given notice and an opportunity to be present when the lots are drawn.

C. Determining if offers are identical. A department shall consider offers identical in price, fitness, availability, and quality as follows:

1. Bids received in response to an invitation to bid (RFB) or request for quotation are identical in price, fitness, availability, and quality if the bids are responsive and offer the goods and/or services described in the RFB or request for quotation at the same price.

2. Proposals received in response to a request for proposals (RFP) are identical in price, fitness, availability, and quality if they are responsive and achieve equal scores when scored in accordance with the evaluation criteria set forth in the RFP.

3. Evaluating each offeror’s performance of previous work history for the City.

Request for Quotation, Armored Vehicle Tires, 2024-QUOTE-067 6

D. Procedure for drawing lots. In any instance when this section calls for the drawing of lots, the department shall draw lots by a procedure that affords each offeror subject to the drawing a substantially equal probability of being selected, and that does not allow the person making the selection the opportunity to manipulate the drawing of lots to increase the probability of selecting 1 offeror over another.

If the solicitation is for the procurement of goods for less than $50,000, the offeror shall include a statement as to qualification for any preference in purchasing pursuant to CC 2-

349.

6. VENDOR QUESTIONNAIRE

6.1. Quote to be Uploaded*

Please upload your quote document here.

*Response required

6.2. New Vendor Application/Existing Vendor Verification Form*

Please download the below documents, complete, and upload. If you are a new vendor, please complete the New Vendor Application. If you are already a vendor with the City of Kingman, please complete the Vendor Verification Form.

• New_Vendor_Application.pdf

• Vendor_Verification_Form.pdf

*Response required

6.3. Blank W-9 Form*

Please download the below documents, complete, and upload.

• W-9.pdf

*Response required

6.4. (Optional) Vendor EFT Form, FAQ, and Instructions

Please download the below documents, complete, and upload.

• Vendor_EFT_form,_FAQ_and_in...

6.5. Please upload a copy of your City of Kingman business license (if applicable) 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