Armored Car Services HQC00524R0007 6 locations Combined Synopsis Solicitation.pdf

HQC005-24-R-0007

Combined Synopsis/Solicitation Armored Car Services (ACS)

For

(6) CONUS Commissary Locations

General Information Solicitation Number: HQC005-24-R-0007 Issue Date: April 23, 2024 Closing Date: May 16, 2024 @ 4:00pm EDST Type: Full and Open (Unrestricted) Classification Code: S206- Housekeeping-Guard NAICS Code: 5616313 (Armored Car Services) Size Standard: $43M POC’s: Primary: Sharon Leonard, Contract Specialist Email: Sharon.leonard@deca.mil Phone: (804) 734-8410

Secondary: Diana Gross-Bendall, Contracting Officer Email: diana.gross-bendall@deca.mil Phone: (804) 734-8185

Place of Performance: Ellsworth AFB Commissary 2649 Lemay Blvd Ellsworth AFB, SD 57706

Place of Performance: Fort Cavazos I, Commissary 50001 Clear Creek Rd Fort Cavazos, TX 76544

Place of Performance: Fort Cavazos II Commissary 85020 Warrior Way Fort Cavazos TX 76544

Place of Performance: Laughlin AFB Commissary 574 5th St. Bldg. 352 Laughlin AFB, TX 78843

Place of Performance: Minot AFB Commissary 360 Missile Ave Minot AFB, ND 58704

Place of Performance: Offutt AFB Commissary 101 Meyer Ave Offutt AFB, NE 68113

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number, HQC005-24-R-0007, is issued as a request for quotation (RFQ).

mailto:Sharon.leonard@deca.mil mailto:diana.gross-bendall@deca.mil

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-01, November 14, 2023.

(iv) This is solicited as Full and Open (unrestricted). The associated NAICS code is 561613, Armored Car Services, and small business size standard is $43M.

(v) A list of commissary location(s) and schedule of services, are attached. Please utilize this spreadsheet to input your pricing response. Four one-year option periods are applicable to this solicitation.

(vi) The SOW for ACS is attached.

(vii) Date(s) and place(s) of delivery and acceptance are shown in the attached. FOB Destination. Addresses for each commissary location can be found on https://corp.commissaries.com/shopping/store-locations.

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition. The following addenda applies:

The following paragraphs are altered as follows:

(a) North American Industry Classification System (NAICS) Code: 561613.

(b) Submission of Offers: Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show –

(1) The solicitation number: HQC005-24-R-0007;

(2) The time specified in the solicitation for receipt of offers: May 16, 2024 at 4:00 pm EDST (Offerors are responsible to contact the Contracting Office in order to check on the status of submitted proposals prior to the date and time specified above);

(3) The name, physical address, email address, and telephone number of the offeror;

(4) A written explanation (maximum of 3 pages, single spaced, using a 12-point font with 1” standard margins) describing how the firm will fulfill the contract requirements IAW the Statement of Work. This document must show at a minimum, the following:

Capability to complete services IAW the Statement of Work.

Capacity and capability to complete services IAW Service Schedules.

(5) Terms of any express warranty;

(6) Price: Complete Attachment 1, Solicitation Pricing Sheet. All light blue cells must be completed. Yellow areas must be completed for locations that the offeror wishes to provide an offer. Offerors MUST provide pricing for all for all items/all years for a given location to be considered. Proposals that do not price all items/all years for a given location may be determined as ineligible for award for that location.

Areas to Complete on Attachment 1, "Solicitation Pricing Sheet":

***DO NOT CHANGE OR ATTEMPT TO CHANGE NON-YELLOW CELLS***

https://corp.commissaries.com/shopping/store-locations

Light Blue Cells:

Offeror (Company Name): Input your “Doing Business As” name.

Cage Code: Input your five-character Cage Code

UEI: Input your twelve-digit Unique Entity ID.

Primary POC*:

Name: Input the individual name for the primary POC (No general offices or groups.)

Email: Input the direct email address for the primary POC (No “group” emails.)

Phone: Input the direct phone number for the primary POC. Include extension if applicable.

Secondary POC*:

Name: Input the individual name for the primary POC (No general offices or groups.)

Email: Input the direct email address for the primary POC (No “group” emails.)

Phone: Input the direct phone number for the primary POC. Include extension if applicable.

*Note: These are to be specific individuals that are available to stores and/or the DeCA Contracting Office for service issues, general questions, and/or contract modification signatures or distribution.

Light Yellow Cells:

Proposed Cash Vault Location: For locations that require Cash Vault Service, include the location for the Cash Vault you intend to use.

Base Year Monthly Price: Input the monthly proposed cost for services for that location (services as outlined generally in the SOW and specifically on the pricing sheet.)

Cost Per Run Base Year: Input the proposed cost for extra run services for that location (services as outlined generally in the SOW – see paragraphs 11 and 12).

Option Year Monthly Price: Input the monthly proposed cost for services for that location (services as outlined generally in the SOW and specifically on the pricing sheet.) Enter an amount for each option year.

Cost Per Run Option Year: Input the proposed cost for extra run services for that location (services as outlined generally in the SOW – see paragraphs 11 and 12).

Enter an amount for each option year.

Note that any changes/addendums to the Solicitation Pricing Spreadsheet (Attachment 1) shall require a new and complete version of the Solicitation Pricing Spreadsheet being submitted by the offeror.

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (This requirement MUST be completed electronically through SAM (SAM.gov) for both FAR and DFARS). If any portions have been updated for this solicitation specifically, please list those paragraphs in section (b) of 52.212-3, and complete those paragraphs on this form. The SAM certifications must include the respective NAICS code found in the solicitation.

(9) Signed acknowledgment of any issued Solicitation Amendments;

(10) Removed.

(11) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

The following requirements for offer submissions are added:

(12) Offerors must submit an electronic copy of the Solicitation Pricing Sheet (Attachment 1) in Excel format. Typed documents, hand written portions, and those including signatures must be scanned as a PDF or converted to PDF.

All documents must be emailed to the following email addresses:

Sharon.Leonard@deca.mil Diana.Gross-Bendall@deca.mil

There is a maximum of 25 files and the total size of all documents cannot exceed 2GB per submission. Offerors may submit their proposal in more than one email if their files exceed the maximum size allowance.

It is suggested that offeror's submit proposals well in advance of the due date and time shown above. Offeror's are also encouraged to contact the contracting office responsible for this solicitation and to verify that all pages are received in advance of the due date and time of the offer.

(13) All questions of a technical and/or contractual nature concerning this solicitation shall be submitted in writing by email to Sharon Leonard, Contract Specialist at Sharon.Leonard@deca.mil and Diana Gross-Bendall, Contracting Officer at diana.gross-bendall@deca.mil, no later than May 3, 2024 at 1:00 pm EDST. A consolidated list of questions and answers, if applicable, will be provided to all prospective offerors as appropriate. Answers to questions will not alter the solicitation unless and until an amendment is made to the solicitation incorporating the answers.

(ix) The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services applies. Evaluation criteria includes price, technical capability, and past performance. The Lowest Priced Technically Acceptable (LPTA) source selection process will be used on an acceptable or unacceptable basis.

I. GENERAL

The purpose of this document is to establish an evaluation procedure for the offer to be received in response to solicitation HQC005-24-R-0007 for Armored Car Services for (6) CONUS locations: Ellsworth AFB, SD; Fort Cavazos I, TX, Fort Cavazos II, TX, Laughlin AFB, TX, Minot AFB, ND and Offutt AFB, NE Commissaries. This evaluation will be using lowest-price, technically acceptable (LPTA), simplified acquisition procedures. Each vendor's past performance will be evaluated, in addition to technical capability and price. An acceptable rating in these areas will provide a realistic projection of the contractor's history of successful performance and probability of successful performance for this requirement.

II. EVALUATION CRITERIA

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered, using Lowest Priced Technically Acceptable methodology. In order to be technically acceptable, both factors of

Technical Acceptability and Past Performance must be rated as "Acceptable." The following factors shall be used to evaluate offers:

Offers will be evaluated independently, using the following factors on an acceptable or unacceptable basis:

1. Price

2. Technical Acceptability Sub-Factor 1- Capability to complete services IAW the Statement of Work Sub-Factor 2- Capacity and capability to complete services IAW Service Schedules.

3. Past Performance

EVALUATION MINIMUM REQUIREMENTS

Factor 1- Price:

The Solicitation Pricing Sheet at Attachment 1 will be used to evaluate the base and each option year for contract award. Offerors may provide pricing on any combination of locations, from a single location to all locations (or any combination in between). All light-yellow cells must be completed for any location the offeror wishes to provide an offer for. Light Blue cells must also be filled in, which include contractor information as well as Point of Contact (POC) information.

Offerors cannot change any other portions of the spreadsheet. Unlocked versions of Attachment 1-Solicitaion Pricing Sheet will not be provided.

In evaluating price, each location will be evaluated separately. The “Monthly Price” for the base year will be multiplied by the number of months of service required in the base year. The “Monthly Price” for each option year will be multiplied by twelve (12). The results of each period of performance will be added together. (The calculation will be completed in a single Excel Cell, per location, in Column “V”.) This will be the “Total Evaluated Price” which will be used to determine the lowest price.

“Cost Per Run” pricing will not be evaluated, but must be included by the offeror, and will be a part of the overall estimated cost of the contract (5 extra runs per year per location). (See the Statement of Work Paragraphs 11 and 12 for information on Extra Runs and Missed Runs).

Pricing will be evaluated for fairness and reasonableness. This evaluation will be based primarily on competition;

however, the government’s estimate may be utilized for locations of limited competition. Since each serviced location will be awarded based on the lowest price technically acceptable, there is no risk to the Government that unbalanced pricing will exist.

Minimum Requirement:

All monthly and Cost per run pricing must be priced for all years for a specific location to be considered for award for that location.

Factor 2- Technical Capability/Acceptability:

An offer will be evaluated as technically acceptable if it satisfies the Government’s minimum requirements described in the Statement of Work and elsewhere in this solicitation, and based on evidence in the proposal of the offeror’s technical approach, personnel/staffing, facilities, equipment, and understanding of the requirements.

The technical factor assesses whether the offeror’s proposal will satisfy the Government’s minimum requirements.

The offeror shall submit a written explanation (Maximum of 3 pages, single spaced, using a 12-point font with 1” standard margins) describing how the firm will fulfill the contract requirements IAW the Statement of Work. Offers shall be rated as either technically “Acceptable” or “Non-Acceptable”

Minimum Requirement:

Receive an “acceptable” rating for all of the following based on the narrative:

1) Capability to complete services IAW the Statement of Work.

2) Capacity and capability to complete services IAW Service Schedules.

Factor 3- Past Performance:

The past performance assessment is based on two aspects:

-The offeror’s record of Relevant and Recent past performance information in relation to Armored Car Services

-Whether the contractor performed satisfactorily on past contracts.

In evaluating past performance, the Government will use various sources of information, including, but not limited to federal, state and local government agencies, Better Business Bureaus, published media, electronic databases (CPARS), and/or the offeror’s performance on DeCA contracts. The evaluation of past performance will consider relevant facts and circumstances. The Government will evaluate past performance as an indicator of future performance. Past performance will be evaluated as either “Acceptable” or “Unacceptable.”

The determination is a matter of judgment.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. A neutral rating will be considered as “Acceptable.”

Past Performance Evaluation Rating Description Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Minimum Requirement:

Receive an Acceptable rating for all assessed past performance categories.

IV. CONTRACT AWARD

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Award will be made to the lowest-priced, technically acceptable offeror that was rated as acceptable, found responsible, and with fair and reasonable pricing.

(x) Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.

(xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.

52.212-4 Addendum CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS (NOV 2023) The following paragraphs are altered or added:

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties. The government may issue unilateral written modifications that do not affect the substantive rights of the parties.

(i) Payment. Payment will be made by WAWF-Wide Area Workflow

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act ( 31 U.S.C.3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(w) Periods of Performance for this contract are as follows:

Base Year: July 1, 2024 through June 30, 2025 Option Year 1: July 1, 2025 through June 30, 2026 Option Year 2 July 1, 2026 through June 30, 2027 Option Year 3: July 1, 2027 through June 30, 2028 Option Year 4: July 1, 2028 through June 30, 2029

CONSOLIDATED WAGE DETERMINATION

NOTE: Wage Determination information pertains to FAR Clause 52.222-41, Entitled Service Contract Labor Standards. A complete copy can be obtained at https://sam.gov The following occupations may be applicable: Dispatcher: 01060; Guard 27101

Location State County Wage

Determination Number

WD

Revision Number

WD Date

Ellsworth AFB SD Meade 2015-5367 24 12/26/2023

Fort Cavazos I TX Bell 2015-5237 23 12/26/2023

Fort Cavazos II TX Bell 2015-5237 23 12/26/2023 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.212-5#FAR_52_212_5

Laughlin AFB TX Val Verde 2015-5303 24 12/26/2023

Minot AFB ND Ward 2015-5383 21 12/26/2023

Offutt AFB NE Sarpy 2015-5005 23 12/26/2023

CHANGES IN REQUIREMENTS

If a store no longer needs services (as determined by DeCA Store Operations), the service will be terminated per FAR 52.212-4(l), Termination for the Government’s Convenience.

If services need to be added due to DeCA Operations changes, contractor’s inability to perform, or any other reason, the following shall be followed in order to determine who will perform the services:

-Current contract holders will be asked whether or not they are interested in servicing the Commissary Store.

-A quote will be requested from contractors that replied in the affirmative, using the same SOW and Terms as their current contract.

-Pricing will be reviewed for reasonableness. If quotes cannot be determined to be reasonable, new quotes will be requested.

-A bi-lateral contract modification will be done to add the services to the contractor who provided the lowest quote. (Current contract holders who submit quotes have already been determined to be technically acceptable.)

-No other contract terms will be changed due to the addition of a new location.

If services need to be changed due to DeCA Operational changes, a new quote will be requested from the current contract holder for that location. If the contractor cannot continue services due to the change, the services will be terminated for the convenience of the government from the current contract and resolicited as stated above.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition.

(xiii) N/A

(xiv) The Defense Priorities and Allocations System (DPAS) assigned rating is not applicable.

(xv) Offers are due via email by 4:00 PM EST, May 16, 2024. Emails shall be submitted to the Contracting Officer, Diana Gross-Bendall at diana.gross-bendall@deca.mil and the Contract Specialist, Sharon Leonard, at sharon.leonard@deca.mil.

(xvi) For information regarding the solicitation, please contact the Contracting Officer, Diana Gross-Bendall at diana.gross-bendall@deca.mil or 804-734-8000 x48185 and the Contract Specialist, Sharon Leonard, at sharon.leonard@deca.mil.

mailto:sharon.leonard@deca.mil mailto:sharon.leonard@deca.mil