ARMC126-ARMC-6201 Pre-Packaged Food Items QA.pdf

This is an Addendum Q&A document for San Bernardino County, on behalf of Arrowhead Regional Medical Center (ARMC), a 456-bed university-affiliated teaching hospital in Colton, California, addressing clarifications for Invitation to Bid No. ARMC126-ARMC-6201 for pre-packaged food items. The procurement encompasses breakfast, lunch, dinner, and sandwich options including gourmet sandwiches, wraps, pitas, croissant sandwiches, yogurt parfaits, fruit cups, and specialized meal certifications (Halal, Kosher, Pescatarian, Vegetarian, and Vegan) intended for hospital patients and daily cafe sales to visitors. Products must be delivered FOB to 400 North Pepper Avenue, Colton, California 92324 via refrigerated truck between 6:00 a.m. and 8:30 a.m., with refrigerated items maintained at a maximum of 39 degrees Fahrenheit and frozen products at 0 degrees Fahrenheit. All products must bear "use by" dates at least five days from delivery and comply with Nutrition Labeling and Education Act requirements. The questions submission deadline was February 13, 2026, with bids due February 27, 2026, and a tentative contract award date of March 31, 2026.

The procurement is open to all bidder types—corporations, LLCs, and non-profit organizations—with no minimum years in business required and no minimum purchase commitment stipulated. Bidders may utilize ARMC's facility or their own for preparation and pre-packing, and may submit pricing proposals rather than itemized pricing schedules. Required qualifications include a current Perishable Agricultural Commodities Act license from the USDA, compliance with USDA Food Safety and Inspection Service standards, a valid Public Health Permit, and submission of W-9 tax forms and representations and certifications documents. The County may split the award among multiple vendors based on proposal quality and quantity. Payment terms are Net 60 days after invoice receipt following delivery, with the County preferring firm prices though escalation provisions with maximum percentages and 60-day advance notice may be considered. The contract is federally funded and subject to compliance with federal contracting provisions including the Clean Air Act, Federal Water Pollution Control Act, recovered materials procurement requirements, and Byrd Anti-Lobbying Amendment regulations. No incumbent vendors are identified, and all bidders must complete a Minority, Women, LGBT, and Disabled Veteran Business Enterprise Questionnaire.