Arm Gate Access Control SOW 46 Executive Way.docx

SCOPE OF WORK (SOW)

Project Title: Installation of Access-Controlled Arm Gates – Vehicle Entry and Exit Client: Office for People With Developmental Disabilities (OPWDD) Location: (1) 46 Executive Way, Staten Island, NY 10314

(2) 1050 Forest Hill Rd Staten Island, NY 10314 Existing Access Control: Existing facility access-control system utilizing four (4) HID proximity card readers and Security Officer desk-controlled manual gate activation

1. Objective Furnish, install, integrate, test, and commission two (2) commercial-duty vehicle barrier arm gates at OPWDD facility locations at 46 Executive Way, Staten Island, NY 10314 and 1050 Forest Hill Rd Staten Island, NY 10314 . One (1) arm gate shall control vehicle entry and one (1) arm gate shall control vehicle exit. The new system shall remain compatible with the existing HID proximity card readers, Security Officer desk controls, two-way communication equipment, and gate-area surveillance system. The completed installation shall provide reliable controlled vehicular access while preserving existing security operations or, when authorized by OPWDD, incorporating approved upgrades to the existing camera and/or communication systems.

2. Existing Conditions Two (2) vehicle access lanes/gates: one designated for entry and one designated for exit.

Four (4) existing proximity reader locations, with two (2) readers associated with each arm gate/access lane. Existing readers may be retained or replaced/upgraded, provided continued compatibility with OPWDD's current HID access cards/credentials is maintained.

An existing four-button manual control station at the Security Officer desk that permits the officer to control the corresponding entry and exit access functions for the four reader/access locations. This station may be retained or replaced/upgraded provided equivalent or improved four-function officer control is maintained.

Existing two-way communication between the gate/access area and the Security Officer desk. The existing system may be preserved or replaced/upgraded with an OPWDD-approved system providing equivalent or improved two-way communication.

An existing camera surveillance system providing video coverage of the arm-gate/access area.

There is no pedestrian access through the controlled arm-gate area.

The contractor shall verify the condition and operation of all existing equipment before beginning work and document any pre-existing deficiencies for review by OPWDD.

3. Scope of Work A. Pre-Installation / Site Survey Survey both vehicle lanes and proposed arm-gate locations and verify roadway width, gate-arm length, mounting conditions, clearances, drainage, underground conditions, and available power.

Verify the location, condition, wiring, and operation of all four (4) existing proximity reader locations and identify the two readers associated with each gate. Determine whether existing readers will be retained or whether compatible replacement/upgraded readers are recommended.

Verify the operation and wiring of the existing four-button Security Officer desk control station and determine whether it will be retained or replaced/upgraded while preserving all four required control functions.

Verify operation and coverage of the existing two-way communication equipment and camera surveillance system serving the gate area.

Verify existing access-control controllers, relays, power supplies, conduits, cabling, communication pathways, and electrical infrastructure.

Determine requirements for vehicle detection, safety devices, concrete foundations, protective bollards, conduit, electrical work, and restoration.

Coordinate system interfaces and installation requirements with OPWDD Safety and Security, Facility Management, IT, and other designated representatives.

Identify permits, inspections, utility mark-outs, and other approvals required for the work.

B. Equipment and Materials Two (2) commercial-duty automatic barrier arm gate operators suitable for outdoor use and the anticipated traffic volume: one (1) entry gate and one (1) exit gate.

Barrier arms sized for the respective vehicle lanes, with required reflective markings and safety features.

Control boards, relays, readers, and interfaces as required for compatibility with OPWDD's current HID access cards/credentials and existing access-control infrastructure.

Vehicle presence/detection equipment and approved safety devices, including loops and/or photoelectric sensors as required by the final design and manufacturer requirements.

Concrete pads/foundations, anchors, mounting hardware, pedestals, cabinets, junction boxes, conduit, cabling, low-voltage components, disconnects, power supplies, surge protection, grounding, and associated accessories required for a complete installation.

Protective bollards or other impact protection where required by site conditions or approved design.

Weather-resistant equipment and enclosures suitable for exterior installation.

All newly furnished equipment shall be new, commercial grade, and compatible with the existing facility systems unless otherwise approved in writing by OPWDD.

C. Access Control Integration Maintain full compatibility with OPWDD's current HID access cards/credentials at all four (4) proximity reader locations. Existing readers may be reused or replaced/upgraded with compatible readers.

Configure the entry arm gate to operate from the two (2) proximity reader locations associated with entry access functions and the exit arm gate to operate from the two (2) reader locations associated with exit access functions, as verified during the site survey.

Permit OPWDD's current authorized HID access cards/credentials to activate the appropriate gate while maintaining existing credential permissions and access-control functionality unless otherwise directed by OPWDD. Replacement or reissuance of existing HID access cards shall not be required solely because of the gate installation or reader upgrade.

Provide approved relays/interfaces necessary to connect the existing access-control system to the new gate operators.

Ensure installation of the new gate operators does not compromise the security or operation of the existing access-control system.

D. Security Officer Desk Control and Two-Way Communication Retain and integrate, or replace/upgrade, the existing four-button Security Officer desk control station. The final configuration shall provide equivalent or improved officer control of all four corresponding vehicle entry and exit access functions for individuals without authorized proximity credentials.

Verify that manual gate activation operates independently of credential presentation while retaining all required gate safety functions.

Retain the existing two-way communication capability or provide an OPWDD-approved replacement/upgraded system providing equivalent or improved two-way communication between the gate/access area and the Security Officer desk.

Test the retained or upgraded desk controls and two-way communication system after installation and correct any installation-related deficiencies.

E. Proximity Readers, Officer Controls, Camera Surveillance and Communication Systems – Retain or Upgrade Mandatory Credential Compatibility: Any retained or replacement proximity reader solution shall continue to operate with OPWDD's current HID access cards/credentials. The contractor shall not propose a solution that requires wholesale replacement or reissuance of current HID cards solely to support the new arm gates.

The contractor may retain and integrate the existing gate-area camera surveillance and two-way communication systems or propose OPWDD-approved replacement/upgraded systems. If existing equipment is retained, the contractor shall protect devices, cabling, and infrastructure during construction. Whether retained or upgraded, the completed installation shall provide appropriate surveillance coverage of the arm-gate area and reliable two-way communication between the gate/access area and Security Officer desk.

Where replacement/upgraded proximity readers, Security Officer controls, camera surveillance, and/or two-way communication equipment are proposed, the contractor shall provide separate pricing and technical information for OPWDD review and approval. Proposed proximity readers shall be compatible with OPWDD's current HID access cards/credentials and existing access-control infrastructure. Upgrade proposals shall identify equipment, integration requirements, labor, warranties, and any required network, power, mounting, cabling, or licensing components.

Camera upgrade options may include replacement or repositioning of existing cameras, improved coverage of the entry and exit arm gates, and associated mounting/cabling as approved by OPWDD.

Communication upgrade options may include replacement or modernization of the existing gate-to-desk two-way communication equipment while maintaining officer-controlled communication at both entry and exit access points.

If existing camera, communication, reader, or officer-control equipment is retained, the contractor shall preserve and return that equipment to fully operational condition following gate installation.

F. Gate Installation, Electrical, Civil and Restoration Work (each location) Install and securely mount both arm gate operators in accordance with approved shop drawings and manufacturer requirements.

Provide excavation, concrete foundations/pads, anchoring, conduit, saw cutting, loop installation, sealing, patching, and pavement/site restoration required for a complete installation.

Provide all required electrical and low-voltage connections, including dedicated circuits or disconnects where required, subject to field verification and applicable code requirements.

Install and configure vehicle detection and safety devices.

Connect the gate operators to the existing access-control infrastructure and the retained or upgraded Security Officer desk controls, while maintaining compatibility with current HID access cards/credentials.

Adjust opening, closing, timing, detection, and operating sequences for safe and reliable operation.

Protect all exterior wiring and equipment from weather, physical damage, and unauthorized access.

Maintain safe vehicle access and coordinate any temporary lane closures with OPWDD.

G. Safety and Emergency Operation (each location) Configure the system to prevent or reverse gate-arm closing when a vehicle is detected within the protected area, as applicable to the approved equipment.

Verify all vehicle detection and safety devices before final acceptance.

Provide required warning labels, reflective markings, and safety signage.

Verify and document the required gate response during power failure, emergency conditions, and manual release conditions with OPWDD before final programming.

Ensure loss of an access-control signal does not result in unintended gate activation.

Because no pedestrian access is provided through the controlled gate area, the installation shall not create or encourage a pedestrian path through the vehicle gate lanes.

4. Testing and Commissioning (each location) Test current HID access card/credential operation at all four (4) proximity reader locations, including authorized acceptance and unauthorized rejection, whether existing or upgraded readers are used.

Test proper operation of the entry arm gate and exit arm gate from each applicable reader.

Test all four (4) Security Officer desk control buttons and verify the corresponding gate/access functions.

Test two-way communication between the gate area and Security Officer desk.

Verify camera surveillance coverage of both arm gates and confirm that new equipment does not obstruct required views.

If camera or communication upgrades are authorized, fully test all upgraded components and system integration.

Test vehicle detection, safety devices, gate opening/closing sequences, passage detection, manual release, and power interruption/restoration as applicable.

Correct all installation-related deficiencies before final acceptance.

Final acceptance testing shall be witnessed by the designated OPWDD Safety and Security representative or other authorized OPWDD representative.

5. Deliverables (each location) Two (2) fully installed and operational vehicle barrier arm gates: one entry and one exit.

Successful operation of all four (4) proximity reader locations using OPWDD's current HID access cards/credentials, whether existing or upgraded readers are installed.

Fully operational four-function Security Officer desk control station, whether the existing station is retained or an approved replacement/upgrade is installed.

Fully operational two-way communication and gate-area camera surveillance systems, whether preserved or upgraded as authorized by OPWDD.

Separate pricing and technical information for any proposed proximity reader, Security Officer control, camera surveillance, and/or two-way communication upgrades.

Completed testing and commissioning checklist and acceptance documentation.

As-built drawings showing gate operators, readers, detection/safety devices, control interfaces, conduit, wiring, camera/communication interfaces, and other installed components.

Equipment model and serial number schedule, manufacturer data sheets, operating manuals, and warranty information.

Training for designated OPWDD Safety and Security personnel covering normal operation, manual operation, emergency/manual release, safety devices, basic troubleshooting, and reset procedures.

6. Exclusions / Optional Work Replacement/upgrading of existing proximity readers is permitted when proposed and approved by OPWDD, provided the replacement readers remain fully compatible with OPWDD's current HID access cards/credentials.

Camera surveillance system upgrades unless proposed and authorized by OPWDD.

Two-way communication system upgrades unless proposed and authorized by OPWDD.

Major roadway reconstruction, major utility relocation, or unrelated network infrastructure upgrades unless specifically added to the project.

Changes to employee credential issuance or access permissions beyond those necessary for testing and commissioning.

Work necessary to install the arm gates themselves—including normal foundations, conduit, electrical connections, vehicle detection loops/sensors, saw cutting, patching, and reasonable restoration—shall not be treated as excluded work when required for a complete installation.

7. Schedule and Coordination The contractor shall submit a proposed project schedule following the site survey and coordinate all outages, lane closures, access-control interruptions, and testing with OPWDD. Work affecting normal vehicle access or Security Officer operations shall not proceed without prior coordination and approval. The contractor shall sequence the work to minimize disruption to facility access and security operations.

8. Contractor Responsibilities (each location) Provide all labor, supervision, equipment, materials, tools, transportation, permits, inspections, utility mark-outs, and incidental items required for the approved scope.

Maintain safe vehicle operations and secure work areas throughout construction.

Protect all existing readers, desk controls, communication equipment, cameras, wiring, and other OPWDD property that will remain in service.

Document pre-existing equipment deficiencies before work begins.

Perform work in accordance with manufacturer requirements, applicable electrical/building codes, recognized gate operator safety requirements, and OPWDD standards.

Maintain a clean work site and restore disturbed areas upon completion.

9. OPWDD / Owner Responsibilities Provide reasonable access to the project area, Security Officer desk controls, access-control equipment, electrical panels, and secured spaces as required.

Coordinate with OPWDD Safety and Security, Facility Management, IT, and other internal stakeholders.

Identify credentials and operating scenarios for system testing.

Review and approve any proposed proximity reader, Security Officer control, camera surveillance, or two-way communication upgrades before such work proceeds.

Confirm required emergency/power-failure gate behavior before final system programming.

Witness or designate a representative for final acceptance testing.

10. Acceptance Criteria (each location) Both arm gates are fully installed, safe, and operational.

All four proximity reader locations accept OPWDD's current authorized HID access cards/credentials and activate the appropriate access functions as designed.

The Security Officer desk control system provides all four required control functions and operates the corresponding access functions correctly.

Two-way communication is fully operational.

Camera surveillance provides acceptable coverage of the arm-gate area and is not obstructed by the new installation.

Any OPWDD-authorized camera or communication upgrades are fully installed, integrated, and operational.

Vehicle detection, safety devices, emergency/manual operation, and normal gate sequences pass testing.

All required documentation, warranties, training, and as-built information have been provided.

All deficiencies have been corrected and final operation is accepted by the designated OPWDD representative.

OPWDD – 46 Executive Way, Staten Island, NY 10314 and 1050 Forest Hill Rd Staten Island, NY 10314