Arlington Jewish Srvc_Combined Synopsis Solicitation_W91QV125R0030.pdf

W91QV125R0030

Document Type: Combined Solicitation/Synopsis

Date: 20 March 2025

Subject: Jewish Rabbi Services

Solicitation Number: W91QV125R0030

Response Date: 26 March 2025 by 1200 PM EST

Point of Contact: carolina.d.banks.civ@army.mil

Set Aside: 100% Small Business Set-Aside

Place of Performance: Department of Defense, Arlington National Cemetery

1 MEMORIAL DRIVE ARLINGTON, VA 22211

Period of Performance: 01 April 2025 – 31 March 2029

NAICS Code: 813110 – Religious Organizations

Size Standard: $13M PSC: G002, Social- Chaplain

Contracting Office Address

Mission & Installation Contracting Command – Fort Belvoir (MICC – FB)

9410 Jackson Loop Bldg 1425

Fort Belvoir, VA 22060-5505

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart

12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a separate written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03

(01 January 2025). The MICC - FB intends to solicit, negotiate, and award a Firm-Fixed Price contract for Jewish

Rabbi Services for Arlington National Cemetery to support funeral services and provide the free exercise of religion.

The period of performance shall be for one (1) Base Year of 12 months and three (3) 12-month option years including all options and extensions in accordance with FAR 52.217-8 reads as follows:

Base Year - 30 March 2025 – 29 March 2026

Option Year 1- 30 March 2026 – 29 March 2027

Option Year 2- 30 March 2027 – 29 March 2028

Option Year 3- 30 March 2028 – 29 March 2029

FAR 52.217-8- 30 March 2029 – 29 September 2029

Clauses and provisions throughout this solicitation can be viewed by accessing website www.acquisition.gov. FAR provision 52.212-1 [Instructions to Offerors Commercial] applies to this acquisition to include the following addenda: All offerors are cautioned that if selected for award, they must be registered in the System for Award

Management (SAM). The SAM can be accessed via the internet at https://www.sam.gov/portal/public/SAM/.

Confirmation of SAM registration will be validated prior to awarding a contract. The provision at FAR 52.212-2, Evaluation – Commercial Items and any addendums to this provision apply to this acquisition. The clause at FAR

52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders – Commercial Items applies to this acquisition.

mailto:carolina.d.banks.civ@army.mil http://www.acquisition.gov/ http://www.sam.gov/portal/public/SAM/

Section SF 1449 - CONTINUATION SHEET

AMOUNT

Base Year – Rabbi Services

FFP

Jewish Services, Internment IAW with Arlington National Cemetery. Counseling with families and performing graveside mass in accordance with faith (Jewish).

Coordinate with ANC Staff for logistics and planning in keeping with the endorsement requirements and tenets of the Jewish Chaplains Council to meet the spiritual and moral needs of the Arlington National Cemetery Jewish Community military, military dependents, DoD authorized civilians, and family members IAW the attached Performance Work Statement (PWS) for the period of performance 01

April 2025 to 31 March 2026.

FOB: Destination

PURCHASE REQUEST NUMBER: 0012243497

PSC CD: G002

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 60 EA

OPTION

Option Year One (1) Rabbi Services

FFP

Jewish Services for Arlington National Cemetery. Counseling with families and performing graveside mass in accordance with faith (Jewish). Coordinate with

ANC Staff for logistics and planning in keeping with the endorsement requirements and tenets of the Jewish Chaplains Council to meet the spiritual and moral needs of the Arlington National Cemetery Jewish Community military, military dependents, DoD authorized civilians, and family members IAW the attached Performance Work Statement (PWS) for the period of performance 01

April 2026 to 31 March 2027.

FOB: Destination

PURCHASE REQUEST NUMBER: 0012243497

PSC CD: G002

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

0001 60 Each

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2001 60 EA

OPTION

Option Year Two (2) Rabbi Services

FFP

Jewish Services for Arlington National Cemetery. Counseling with families and performing graveside mass in accordance with faith (Jewish). Coordinate with

ANC Staff for logistics and planning in keeping with the endorsement requirements and tenets of the Jewish Chaplains Council to meet the spiritual and moral needs of the Arlington National Cemetery Jewish Community military, military dependents, DoD authorized civilians, and family members IAW the attached Performance Work Statement (PWS) for the period of performance 01

April 2027 to 31 March 2028.

FOB: Destination

PURCHASE REQUEST NUMBER: 0012243497

PSC CD: G002

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3001 60 EA

OPTION

Option Year Three (3) Rabbi Services

FFP

Jewish Services for Arlington National Cemetery. Counseling with families and performing graveside mass in accordance with faith (Jewish). Coordinate with

ANC Staff for logistics and planning in keeping with the endorsement requirements and tenets of the Jewish Chaplains Council to meet the spiritual and moral needs of the Arlington National Cemetery Jewish Community military, military dependents, DoD authorized civilians, and family members IAW the attached Performance Work Statement (PWS) for the period of performance 01

April 2028 to 31 March 2029.

FOB: Destination

PURCHASE REQUEST NUMBER: 0012243497

PSC CD: G002

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

1001 Destination Government Destination Government

2001 Destination Government Destination Government

3001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-APR-2025 TO

31-MAR-2026

60 W0GV HQ USAMDW US ARMY

1 MEMORIAL DRIVE ARLINGTON,

VA DC 22211

202-685-3073

202-685-3413

FOB: Destination

W74N84

1001 POP 01-APR-2026 TO

31-MAR-2027

60 W0GV HQ USAMDW US ARMY

1 MEMORIAL DRIVE ARLINGTON,

VA DC 22211

202-685-3073

W74N84

2001 POP 01-APR-2027 TO

31-MAR-2028

60 (SAME AS PREVIOUS LOCATION)

FOB: Destination W74N84

3001 POP 01-APR-2028 TO

31-MAR-2029

60 (SAME AS PREVIOUS LOCATION)

W74N84

PERFORMANCE WORK STATEMENT (PWS)

Jewish Burial Services for Arlington National Cemetery

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide Jewish Burial Services at Arlington National

Cemetery. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Jewish Burial Services at Arlington National Cemetery as defined in this performance work statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Arlington National Cemetery (ANC) is the Nations’ premiere military cemetery. The mission at ANC is to Honor the Fallen by conducting sacred funeral services for all branches of the Armed

Service. The ANC Religious Support Office provides pastoral care, counseling and guidance, while honoring the various faith preferences of Service Members. Other Services provided include: Spiritual, moral, and ethical leadership for the Army national cemeteries; Support the NCR Command Master Religious Plan (CMRP);

Internment services and the logistical elements involved in the performing of said services; Care for ANC staff to include but not limited to spiritual engagement and visitation, while exemplifying honor with compassion

1.3 Objectives: To honor the nation’s dead and their families with compassion and honor. To support the

Arlington National Cemetery mission.

1.4 Scope: For the purposes of providing Jewish burials at Arlington National Cemetery (ANC); The

Contractor shall serve as a Jewish Rabbi to conduct funerals and internment services at Arlington National

Cemetery, Arlington, Virginia, or at any designated location within the National Capital Region in fulfillment of Arlington National Cemetery's mission, and in accordance with the Army Regulations and Federal

Acquisition Regulations. Contractor shall conduct Full Honors funeral services, memorial services, and graveside services in accordance with the Jewish tradition and as outlined in this PWS – see Part 5, Specific

Tasks. Contractor or designated subcontractor shall also provide additional pastoral ministrations in counseling prior to each service as part of their preparation. As a non-personal service contractor, the Contractor or any designated subcontractor is not a member of the Military Chaplaincy. The Contractor or designated subcontractor shall meet and follow all guidelines for all military funerals and internments to include Full

Honors to graveside services as set by the Army ANC Chaplains Office and the policies set by the ANC

Superintendent. The contractor or the designated subcontractor shall provide these services to eligible beneficiaries of the military religious support system as well as other DoD personnel at no expense to the individuals. The contractor or the designated subcontractor cannot bill individuals entitled to military religious care for service rendered, or for any other actions performed under the contract at Arlington National Cemetery,

1.5 Period of Performance: The period of performance shall be for one (1) base year of 12 months and three

(3) 12-month option years. The period of performance reads as follows:

Base Period 01 April 2025 to 31 March 2026

Option Period One (1) 01 April 2026 to 31 March 2027

Option Period Two (2) 01 April 2027 to 31 March 2028

Option Period Three (3) 01 April 2028 to 31 March 2029

1.6 General Information

1.6.1 Quality Control Quality control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the government (see FAR 52.246-1, Contractor Inspection

Requirements).

The Contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The Contractor’s QC program is how the Contractor assures that their work complies with the requirement of the contract. At a minimum, the Contractor shall develop a

Quality Control Plan (QCP) with procedures that address the areas identified in the “Performance

Requirements Summary.” The Contractor shall submit the initial QCP within 15 calendar days after award of contract to the Contracting Officer Representative (COR) for review and acceptance. After acceptance of the

QCP, the Contractor shall receive the KO and COR’s acceptance in writing of any proposed change to the

QCP.

Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a government only document primarily focused on what the government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.6.2 Federal Government Holidays:

New Year’s Day

Birthday of Martin Luther King Jr. Washington’s Birthday

Memorial Day

Independence Day

Inauguration Day (DC-MD-VA only)

Labor Day

Columbus Day

Veterans Day

Christmas Day

Juneteenth

Jewish Holidays

Rosh Hashanah

Yom Kippur

Sukkot

Purim

Passover

Shavuot

1.6.3 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800 -

1600 Monday through Friday except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4 Place of Performance: Arlington National Cemetery support shall be performed through the cemetery at Arlington National Cemetery (Arlington, VA) or at an alternate site that will be agreed upon by both the

Government and Contractor.

1.6.5 Type of Contract: The government anticipates the award of a firm-fixed price contract.

1.6.6 Security Requirements: Department of Defense Contract Security Classification Specification. NONE

1.6.6.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials will be secured.

1.6.6.2 Key Control N/A

1.6.6.2.1. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the contracting officer, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

1.6.6.2.2. The contractor shall prohibit the use of government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the contracting officer.

1.6.6.3 Lock Combinations N/A

1.6.7 Personal Identity Verification (PIV). N/A

1.6.8 Visit Notification. N/A

1.6.9 Special Qualifications: The following special qualifications are required for the Contractor to meet the tasks contained in this PWS:

Fully experienced in military burials and internments at military cemeteries like Arlington National Cemetery of all types from Full Honors to graveside and possessing in-depth knowledge of the following:

• Arlington National Cemetery Army Chaplains SOP

• AR 165-1 Chaplain Corp Regulation

• Policies and Capabilities Pertaining to the U.S. Army

• Army Honor Guard trained for military funerals and internments

• Family care and grief counseling trained

• Confidentially

1.6.10 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in

1.6.11 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including government drawings, designs, and specifications; monitor contractor's performance and notify both the contracting officer and contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the

COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Key Personnel: The follow personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between Monday through Friday except federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.6.13 Identification of Contractor Employees: The contractor (to include subcontractors) shall provide each employee an identification (ID) badge, which includes at a minimum, the company name, employee name and a color photo of the employee. ID badges for key personnel shall also indicate their job title. ID badges shall be worn at all times during which the employee is performing work under this contract. Each contractor (to include subcontractors) employees shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The contractor (to include subcontractors) shall be responsible for collection of ID badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the contracting officer prior to the contract performance date and updated as needed to reflect contractor and subcontractor personnel changes.

All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.14 Anti-Terrorism and Operations Security Requirements: AT/OPSEC

1.6.15 Supervision of Contractor Employees: The government will not exercise any supervision or control over contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the contractor, not the government. The contractor, in turn, shall be accountable to the government for contractor or subcontractor employees.

1.6.16 Organizational Conflict of Interest:

a. Purpose. The primary purpose of this clause is to aid in ensuring that:

(1) The Contractor does not obtain an unfair competitive advantage by establishing the ground rules for a future competition;

(2) The Contractor's objectivity and judgment are not biased because of its present or future interests

(financial, contractual, organizational, or otherwise) which relate to work performed under this contract; and

(3) The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public or proprietary information belonging to others.

b. Definitions.

(1) The term “Contractor” herein used means: (a) the organization (hereinafter referred to as "it" or "its") entering into this agreement with the Government; (b) all business organizations with which it may merge, join or affiliate now or in the future and in any manner whatsoever, or which hold or may obtain, by purchase or otherwise, direct or indirect control of it; (c) its parent organization if any and any of its present or future subsidiaries, associates, affiliates, or holding companies, and; (d) any organization or enterprise over which it has direct or indirect control now or in the future.

(2) The term "proprietary information" for purposes of this clause means any information considered so valuable by its owners that it is held secret by them and their licensees. Information furnished voluntarily by the owner without limitations on its use, or which is available without restrictions from other sources, is not considered proprietary.

c. Organizational Conflicts of Interest Examples. The following examples illustrate situations in which organizational conflicts of interest may arise. These examples are not all inclusive.

(1) Biased Ground Rules. This type of conflict may arise in situations where a company sets the ground rules for a future competition. For example, when a Contractor develops requirements then competes to provide products or services to satisfy those requirements, thus obtaining a competitive advantage.

(2) Impaired Objectivity. This type of conflict may exist where a contractor’s obligations under a contract require objectivity, but another role of the Contractor casts doubt on its ability to be truly objective. An example of this type of conflict is where a contractor is work under one contract entails evaluating itself, its affiliates, or its competitors under a separate contract.

(3) Unequal Access to Information. This type of conflict may arise when a Contractor has access to nonpublic or proprietary information as part of its performance under a contract that gives it an unfair advantage in a competition for a later contract.

d. General Constraints. The provisions of FAR Subpart 9.5, Organizational and Consultant Conflicts of

Interest, concerning organizational conflicts of interest govern this contract. Potential conflicts may exist in accordance with FAR 9.505-1, Providing Systems Engineering and Technical Direction, through 9.505- 4, Obtaining Access to Proprietary Information. In this regard, the Contractor is responsible for identifying any actual or potential organizational conflicts of interest to the Contracting Officer that arise as the result of performance under this contract. To avoid or mitigate a potential conflict related to performance under this contract, the Contracting Officer will impose appropriate constraints such as the constraints discussed below.

Since it is impossible to foresee all of the circumstances that might give rise to organizational conflicts of interest, the constraints discussed below are not all inclusive and the

Contracting Officer may impose constraints other than, or in addition to, the constraints listed below.

(1) The Contractor agrees that if it provides, under a contract or task order or delivery order, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task or delivery order to supply the system or any of its major components or be a Subcontractor or consultant to a supplier of the system or any of its major components

(2) The Contractor agrees that if it prepares complete specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract or task order or delivery order, it shall not be allowed to furnish these items, either as a prime Contractor, a Subcontractor or as a consultant.

(3) The Contractor agrees that it shall neither evaluate nor advise the Government with regard to its own products or activities. The Contractor shall objectively evaluate or advise the Government concerning products or activities of any prospective competitors.

(4) The Contractor agrees that if it gains access to proprietary information of other companies, it shall exercise diligent effort to protect such proprietary information from unauthorized use or disclosure. In addition, the Contractor agrees to protect the proprietary information of other organizations disclosed to the

Contractor during performance of this contract with the same caution that a reasonably prudent Contractor would use to safeguard highly valuable property. The Contractor also agrees that if it gains access to the proprietary information of other companies it shall enter into written agreements with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and to refrain from using the information for any purpose other than that for which it was furnished. The Contractor shall provide copies of such agreements to the Contracting Officer.

(5) If the Contractor, in the performance of this contract, obtains access to plans, policies, reports, studies, financial plans, data or other information of any nature which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the Contracting Officer, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, or (b) release such information unless release is otherwise authorized under the contract or such information has previously been released or otherwise made available to the public by the Government.

e. Non-Disclosure Agreements. The Contractor shall obtain from each employee who has access to proprietary information under this contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary information received in connection with the work under this contract. The Contractor shall educate its employees regarding the restrictions so that they shall not use or disclose proprietary information or data generated or acquired in the performance of this contract except as provided herein.

f. Training. The Contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal issues so that each employee shall know and understand the absolute necessity of safeguarding information from anyone other than the Contractor's employees who have a need to know, and the U.S. Government.

g. Subcontracts. The Contractor agrees that it shall include the provisions in paragraphs d., e., and f. above and this paragraph in consulting agreements, teaming agreements, and subcontracts of all tiers which involve access to information or the performance of services described in paragraph d. above. The use of this clause in such agreements shall be read by substituting the word "consultant" or "Subcontractor" for the word "Contractor" whenever the latter appears.

h. Additional Constraints. If this contract provides for the issuance of task or delivery orders, such orders may impose additional requirements and restrictions relating to this clause to include the requirement for the Contractor and its Subcontractors and employees to furnish the Government with written nondisclosure agreements or statements of no conflict of interest. With regard to any proposal submitted by the Contractor in response to a Request for Task or

Delivery Order Proposal, by submitting its proposal the Contractor represents that it has disclosed to the Contracting

Officer, prior to the issuance of the task or delivery order, all facts relevant to the existence or potential existence of organizational conflict of interest.

i. Conflicts Involving Future Procurements. The award of this contract, task or delivery orders issued under this contract, Government taskings, or acquiescence in the Contractor’s performance of services hereunder shall not constitute or be interpreted as a determination that the Contractor is eligible to participate in future procurements, developmental efforts, implementation efforts, or related activities. Only the Contracting Officers for such efforts, applying the rules, principles, and procedures have the authority to determine whether a conflict exists in connection with such procurements.

j. Representations and Disclosures.

(1) The Contractor represents that it has disclosed to the Contracting Officer, prior to award of this contract, all facts relevant to the existence or potential existence of organizational conflict of interest.

(2) The Contractor represents that if it discovers an organizational conflict of interest or potential conflict of interest after award of this contract, a prompt and full disclosure shall be made in writing to the Contracting Officer. This disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflict.

k. Remedies and Waiver.

(1) For breach of any of the above restrictions or for non-disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the

Contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with this clause, the Contractor discovers and promptly reports an organizational conflict of interest (or the potential thereof) subsequent to contract award, the Contracting Officer may terminate this

Contract or any task or delivery order issued under this Contract for convenience if such termination is deemed to be in the best interest of the Government.

(2) The parties recognize that this clause has potential effects which will survive the performance of this contract and that it is impossible to foresee each circumstance to which it might be applied in the future. Accordingly, the Contractor may at any time seek a waiver from the cognizant Contracting Officer by submitting a full written description of the requested waiver and the reasons.

1.6.17 COMBAT TRAFFICKING IN PERSON.

IAW FAR 52-222-50. Contractor Requirements.

The Contractor shall –

(1) Notify its employees of

(i) The U.S. Government's zero tolerance policy.

(ii) Actions that will be taken against employees for violations of this policy.

(2) Take appropriate action.

Part II, Trafficking in Persons (TIP)

1. The Contractor has a procedure for notifying employees of TIP and proof of such notification on file via:

i. Training records Employee signature

2. Has documented actions on file citing appropriate action to TIP violations.

3. Record of documented violations to date (if any).

4. The Contractor has a procedure for notifying the Contracting Officer if information is received or actions related to TIP are observed.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACT ADMINISTRATOR. The official government representative delegated authority by the contracting officer to administer a contract. This individual is normally a member of the appropriate contracting/procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does not have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the performance work statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include nonmanufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP).

Property in the possession of, or directly acquired by, the government and subsequently made available to the contractor.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the key personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.

2.1.10. QUALITY ASSURANCE. The government procedures to verify that services being performed by the contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE SPECIALIST. An official government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the contracting officer in these areas.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The government does not have privity of contract with the subcontractor.

2.1.15. WORK DAY. The number of hours per day the contractor provides services in accordance with the contract.

2.1.16. WORK WEEK. Monday through Friday, except for federal holidays unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CFR Code of Federal Regulations

CMR Contract Manpower Reporting

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities. The Government is not obliged to furnish office space, automation equipment or office supplies at Arlington National Cemetery. However, whenever possible, The Government will furnish necessary workspace to support contractor’s performance of work to include desk space and access to items typical of an office environment on a temporary basis. Signage for identifying contractor personnel and company designation will be displayed in a prominent location in the workspace.

3.2 Utilities. All utilities in the facility will be available for the Contractor’s use while performing the duties outlined in this PWS. The Contractor shall instruct their employees in utilities conservation practices. The

Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.3 Government Furnished Equipment (GFE). The Government will provide the Contractor with office furnishings, computers/software, scanners, printers, telephones, facsimile, email and internet access as required only when possible. Contractor personnel will be responsible for property receipted to them.

3.4 Documentation/Information. As required, the Government will furnish unclassified or literature in support of the tasks described in this PWS. All Government-furnished documents will be returned to the COR upon request or upon completion of the contract. The Government will also provide access to studies, databases and documents necessary to accomplish the tasks specified in the PWS where possible. The COR will assist with government coordination, access to relevant agencies and access to government subject matter experts. Under no circumstances will the Contractor be allowed to classified material from the Government worksite

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General. The Contractor shall furnish all personnel, transportation, materials, supervision and other items required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3 Materials. N/A

4.4 Equipment. N/A

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide a sufficient work force possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract and able to perform multiple Jewish funerals simultaneously. Personnel performing work under this work statement will not be considered employees of the Government. Failure to meet the below experience and qualifications at the required levels could constitute default.

5.1.1 The contractor or designated subcontractor shall be an ordained Jewish Rabbi who possesses the current and valid faculties of his Jewish agency/synagogue and endorsed by an authorized Jewish Endorsement agency for Military Services; fully qualified and experienced in providing pastoral care to parishioners, family members, and staff. The contract provider must meet all of the credential and educational requirements of the

Jewish Faith and remain current as required by the Jewish Endorsing Agency for the duration of the contract.

5.1.2 The contractor or designated subcontractor shall have experience in providing pastoral care for Jewish parishioners, Soldiers, Family members and staff members at a military cemetery like Arlington National

Cemetery; and have knowledge, skills, and ability in the following areas: pastoral counseling, spiritual direction, sermon preparation and delivery, Jewish law, theology, customs, liturgy, ministrations, marriage and family ministry, and the basic ecclesiastical annulment process. Contractor or designated subcontractor shall have experience and be able to conduct Full Honors funeral services, chapel funeral services, memorial services, and graveside services in accordance with the Jewish tradition and military protocol. They may be required to walk with full honors personnel from the chapel to the graveside and be present and participate at the designated place for transfers.

5.1.3 The contractor or designated subcontractor shall be an ordained Jewish Rabbi fully endorsed by his ecclesiastical supervisors for Military Service, to perform services as required by this contract. The

Government reserves the right to give final approval for all priests proposed to serve under this contract, based on qualifications as set forth in this contract and appropriate advice and recommendation from the responsible

Jewish Chaplain.

5.1.4 The Contractor or designated subcontractor shall be able to read, write, and speak English well enough effectively to communicate with parishioners and chapel staff; and well enough to preach fluently in English.

5.1.5 The Contractor or designated subcontractor is required to maintain Jewish Rabbinical faculties and endorsement at all times during performance of this contract. Should this endorsement be lost or withdrawn, this rabbi will cease function at the discretion of the responsible Army Chaplain in consultation with the

Jewish Endorser for Military Services.

5.1.6 The Contractor or designated subcontractor is responsible for personal and professional training as a current Jewish Rabbi. He is further required to maintain all relevant training and certification as detailed by the

Jewish Endorser for the Military Services. Documentation of such training shall be provided to the COR and to the Jewish Endorser for the Military Services.

5.1.7 The Contractor or designated subcontractor shall use Arlington Welcome at the beginning of each

Service conducted at Arlington National Cemetery. The following is an example: Welcome to Arlington

National Cemetery; these hallowed grounds are a lasting memorial for over 400,000 men and women who faithfully served our nation. Each headstone is a brick in the foundation of the freedom of our great country. I encourage you to remember this: no place in Arlington National Cemetery can be purchased; each is earned through honorable service.

5.1.8. The Contractor or designated subcontractor shall use the following to introduce honors in services conducted for the veterans at Arlington National Cemetery:

MILITARY HISTORY AND HONORS:

On MONTH, DATE, YEAR, FIRST NAME answered our Nations call to serve, and served with honor, and distinction with the United States Army during the turbulent years of the NAME War. Today, we lay to rest a patriot, who honorably served our nation in the preservation of our heritage of freedom. For honorable service in the United States Army, including a combat deployment during the NAME war, FIRST NAME received military medals and decorations including SIGNIFICANT AWARDS. For our brother in arms, RANK FULL

FIRST LAST NAME, our nation bestows military honors. In life, he honored the flag; now, the flag will honor him.

5.1.9 The Contractor is responsible to conduct the service himself and/or by his group of designated approved and ordained subcontractors. Failure to meet the mission requirement will constitute contract default.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The contractor (to include sub-contractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures.

TECHNICAL EXHIBIT 1B

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission failure if not accomplished. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PRS

No.

Required

Services &

PWS

Reference

Standard

Acceptable

Quantity

Level

(AQL)

Method of

Surveillance

Incentive /

Disincentive

1.

PWS 1.4

Jewish Services, Internment IAW with Arlington

National

Cemetery.

Rabbi shall perform all services IAW

AR 165-1. Rabbi shall dress in a neat, professional manner in keeping with standard practices, the Code of Jewish

Law, and will wear the proper robes, clerical garb and/or vestments of his profession.

No More Than 1 Valid

Failure per Month

Random Sampling and

Periodic

Inspections

Positive CPARs

Appraisal

2.

PWS 1.4

Counseling with families and performing graveside mass in accordance

Rabbi shall contact the

PADD/PNOK/AAB no later than 48 hours prior to the scheduled services to coordinate and provide information regarding the service and other pertinent information to include grief counseling.

No More

Than 1

Valid

Failure per

Month

Random

Sampling and

Periodic

Inspections

Positive

CPARs

Appraisal with faith

(Jewish).

3.

PWS 1.6.5

Coordinate with

ANC Staff for logistics and planning.

Rabbi shall arrive at least 45 minutes prior to the scheduled services to meet with the ANC Representative and is responsible to conduct the service himself and/or by his group of designated approved and ordained subcontractors.

No More

Than 1

Valid

Failure per

Month

Random

Sampling and

Periodic

Inspections

Positive

CPARs

Appraisal

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-10 Reporting Executive Compensation and First-Tier JUN 2020 Subcontract Awards

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting AUG 2020

52.204-17 Ownership or Control of Offeror AUG 2020

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-19 Incorporation by Reference of Representations and DEC 2014 Certifications.

52.204-23 Prohibition on Contracting for Hardware, Software, and DEC 2023 Services Developed or Provided by Kaspersky Lab Covered

Entities

52.204-24 Representation Regarding Certain Telecommunications and NOV 2021 Video Surveillance Services or Equipment

52.204-25 Prohibition on Contracting for Certain Telecommunications NOV 2021 and Video Surveillance Services or Equipment

52.209-6 Protecting the Government's Interest When Subcontracting NOV 2021 With Contractors Debarred, Suspended, or Proposed for

Debarment

52.212-4 Contract Terms and Conditions--Commercial Products and NOV 2023 Commercial Services

52.219-6 Notice Of Total Small Business Set-Aside NOV 2020

52.222-3 Convict Labor JUN 2003

52.222-21 Prohibition Of Segregated Facilities APR 2015

52.222-50 Combating Trafficking in Persons NOV 2021

52.223-10 Waste Reduction Program MAY 2011

52.223-18 Encouraging Contractor Policies To Ban Text Messaging JUN 2020 While Driving

52.225-13 Restrictions on Certain Foreign Purchases FEB 2021

52.225-25 Prohibition on Contracting with Entities Engaging in Certain JUN 2020 Activities or Transactions Relating to Iran-- Representation and Certifications.

52.232-33 Payment by Electronic Funds Transfer--System for Award OCT 2018 Management

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business MAR 2023 Subcontractors

52.233-1 Disputes MAY 2014

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.237-2 Protection Of Government Buildings, Equipment, And APR 1984 Vegetation

52.237-3 Continuity Of Services JAN 1991

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD SEP 2011 Officials

252.203-7001 Prohibition On Persons Convicted of Fraud or Other Defense- JAN 2023 Contract-Related Felonies

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022

252.204-7000 Disclosure Of Information OCT 2016 252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Antiterrorism Awareness Training for Contractors JAN 2023

252.204-7016 Covered Defense Telecommunications Equipment or Services DEC 2019 -- Representation

252.204-7017 Prohibition on the Acquisition of Covered Defense MAY 2021 Telecommunications Equipment or Services -- Representation

252.204-7018 Prohibition on the Acquisition of Covered Defense JAN 2023 Telecommunications Equipment or Services

252.223-7004 Drug Free Work Force SEP 1988

252.225-7048 Export-Controlled Items JUN 2013

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services--

Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-

Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph

(d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or…