Argon Electronics LTD PWS DRAFT.pdf

PROCUREMENT SENSITIVE- FOR OFFICIAL USE ONLY

Argon Electronics, LTD Equipment Repair Statement of Work

Introduction The MSCoE Homeland Defense Civil Support Office is charged with providing training to Department of Army personnel going on the CBRNE Response Enterprise (CRE) mission in Hazardous Material (HazMat) mitigation techniques and procedures up to the Technician level.

A large part of the training scope is for all students to demonstrate competency using chemical detection devices to include Argon Electronics, LTD simulators which substitute for Line Numbered items on our TDA and provide real life results as the real item would in a hazardous environment. These systems are listed in course Programs of Instruction (POI’s), Lesson Plans and our TDA under JCAD Line Number J00697 for all HazMat training on Fort Leonard Wood and as such needs to be working to manufacturer specifications. Unfortunately, Argon Electronics, LTD does not provide service or maintenance training on their simulators and will not sell or provide parts to service or repair their systems to the end user without being properly trained. Regardless these systems are required to be maintained at OEM standards to ensure our students receive training on the like system they will have at home station and available to support actual incident response missions within the continental United States.

Objectives The contract goal is to acquire a contractor that will, on an as needed basis, receive; repair and calibrate to OEM standards and using OEM parts, Argon Electronics, LTD simulators. This will include but not be limited to the M4E1 JCAD Simulator. On completion of the repair the contractor will return the system(s) to the organization. The end result is that the MSCoE Homeland Defense Civil Support Office will have fully operational detection equipment to be used for training or actual response missions.

Scope The intent of this effort is to generate either a 5 year Basic Ordering Agreement (BOA) or a requirements contract with an initial base year plus 4 option years. The organization will provide payment for all repairs using Government Purchase Card (GPC) and will include diagnostics performed by the vendor and the repair of the equipment itself if within the best interest of the government as determined by the Ordering Officer/Requiring Activity.

Requirements The process for repair or determination if the item(s) should be repaired is:

1. Once a system is found to be malfunctioning (broken), the Ordering Officer or his/her representative will contact the vendor to troubleshoot the problem to determine if the device can be restored back to OEM standards.

2. If a solution cannot be found over the phone, the vendor will provide a return to manufacturer number (RMA) and the Ordering Officer or his/her representative will ship the malfunctioning device(s) to the vendor.

3. Once the vendor receives the device(s), a diagnostic will be performed to ascertain the problem and determine a solution to return it OEM standards and the cost to repair the item(s).

This should occur within the 5 days of receiving the malfunctioning item(s).

4. The vendor will provide a written cost estimate and forward to the Ordering Officer by e-mail or regular mail where the organization will determine if the repairs are economically sound.

5. If the Ordering Officer determines that the repairs are cost prohibitive, he/she will tell the vendor in writing not to repair the item(s) and submit payment for the diagnostics fee using the GPC card. After payment, the vendor will return the device(s) to the organization.

6. If the Ordering Officer decides to move forward with the repair(s), he/she will inform the vendor that payment will be made using the GPC card up to but not to exceed $10,000.00 per item for Argon Electronics, LTD simulators.

7. Once the okay to repair is given to the vendor, the vendor will complete all repairs within 30 days of receipt of the item(s) and return the system(s) back to the organization.

8. The organization will have five (5) business days after the return of the repaired item(s) to complete a functions check to ensure that the system is properly repaired and working to OEM standards.

9. Once steps 1 through 8 are complete the organization will pay the vendor via Government Purchase Card.

Delivery The vendor will repair each item to full OEM operational level. Fulfillment of the contract for each repair request must occur within 30 days from initial approval to perform the work.

Government-Furnished Property, Material, Equipment or Information The only Government-furnished property items involved in this Contract are the unserviceable items owned by the Requiring Activity (RA).

Security Contractor must ensure that any Government property under their control remains in a location not accessible by members of the general public or any unauthorized employees when not actively conducting repairs, calibrations or other functions directly related to the contract.

Travel There is no personnel travel requirement associated with this Contract.

Special Material Requirements

NA

Place of Performance Place of performance is determined by the vendor.

Period of Performance Contract completion will occur within either (5) years via a BOA or one (1) year from the initial award with the option to extend it for one year beyond the base year for a total of four (4) option years via a requirements contract.

Contractor Manpower Reporting Application (CMRA):

The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the POP for each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported NLT October 31 of each calendar year, beginning with 2013.

Contractors may direct questions to the help desk by clicking on “send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMRA website.