ARFQ_EBA26-03_Addendums_01-03.PDF
PDF 851 KB Posted
- Attached to
- EBAr77382, Elevator Maintenance Services
- Solicitation number
- ARFQ 0439 EBA2600000003 3
- Issued by
- Kanawha County, West Virginia
About this file
This document comprises three addenda to an Agency Request for Quote (ARFQ) solicitation issued by the State of West Virginia, Educational Broadcasting, for elevator maintenance services (EBAr77382, Solicitation No. ARFQ EBA26*03). The solicitation seeks comprehensive elevator maintenance services including preventive maintenance, safety check services, and corrective maintenance for both hydraulic (passenger) and traction (freight) elevators. A mandatory pre-bid meeting was held on June 25, 2026, at 2:00 PM EST. Vendor questions are due by July 9, 2026, at 2:00 PM EST, and bid opening is scheduled for July 21, 2026, at 3:30 PM EST. Bids should be submitted to Educational Broadcasting, 600 Capitol Street, Charleston, WV 25301-1223. The contact for inquiries is Cecil Dale Malcomb at (304) 254-7858 or dmalcomb@wvpublic.org.
Addendum No. 01 attached the pre-bid meeting sign-in sheet. Addendum No. 02 modified the Exhibit C Pricing Page to restructure preventive maintenance charges into quarterly (items 6.01-6.20), semi-annual (items 6.01-6.04 and 6.21-6.22), and annual (items 6.01-6.04 and 6.23-6.27) frequencies, plus annual safety check services. Addendum No. 03 provided a second revision to Exhibit C, separating the 5-year full-load safety check for the traction elevator into a distinct pricing section with "once every five years" frequency rather than annual billing. Corrective maintenance pricing includes hourly labor rates for regular time (150 hours estimated annually), overtime (20 hours), and emergency call-outs (10 hours), plus fixed markups for parts ($10,000) and third-party subcontractors ($5,000). Vendors must acknowledge receipt of all addenda to avoid bid disqualification.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| EBAr77382_Exhibit_C_Pricing_Page_v2.xlsx | XLSX spreadsheet | |
| ARFQ_EBA26-03_Addendum_No.01.pdf | ||
| ARFQ_EBA26-03_EBAr77382_All-Solicitation_Docs.pdf | ||
| ARFQ_EBA26-03_Addendum_No.02.xlsx | XLSX spreadsheet | |
| Final_ARFQ_0439_EBA2600000003_1_WV_ARFQ_FORM.PDF | ||
| Final_ARFQ_0439_EBA2600000003_3_WV_ARFQ_FORM.PDF | ||
| ARFQ_EBA26-03_Addendum_No.02.pdf | ||
| ARFQ_EBA26-03_Addendum_No.03_Price_Pg.xlsx | XLSX spreadsheet | |
| Final_ARFQ_0439_EBA2600000003_2_WV_ARFQ_FORM.PDF |
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Text version
Date Printed: Jul 1, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Service - Misc
Proc Folder: 1992639 Reason for Modification:
Doc Description: EBAr77382, Elevator Maintenance Services Addendum No. 03
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-07-01 2026-07-21 15:30 ARFQ 0439 EBA2600000003 3
BID RECEIVING LOCATION
PURCHASING ADMINISTRATOR
EDUCATIONAL BROADCASTING
600 CAPITOL ST
CHARLESTON WV 25301-1223
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Cecil Dale Malcomb
(304) 254-7858 dmalcomb@wvpublic.org
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jul 1, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
Addendum No. 01 To attach sign-in sheet for the mandatory pre-bid meeting held on 6/25/2026 at 2:00PM EST
Addendum No. 02 To modify Exhibit C Pricing Page
Addendum No. 03 2nd modification of Exhibit C Pricing Page
Vendor question due date and time remains 07/09/2026 by 2:00PM EST
Bid opening date and time still remains 07/21/2026 at 3:30PM EST.
No other changes
INVOICE TO SHIP TO
EDUCATIONAL
BROADCASTING
EDUCATIONAL
BROADCASTING
124 INDUSTRIAL PARK RD 600 CAPITOL ST
BEAVER WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Elevator maintenance services
Comm Code Manufacturer Specification Model # 72101506
Extended Description:
Elevator maintenance services
SCHEDULE OF EVENTS
Line Event Event Date
SOLICITATION NUMBER: ARFQ EBA26*03
Addendum Number: 01 The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ ] Attachment of vendor questions and responses
[X] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
To attach sign-in sheet for the mandatory pre-bid meeting held on 6/25/2026 at 2:00PM EST
Vendor question due date and time still remains 07/09/2026 by 2:00PM EST
Bid opening date and time still remains 07/21/2026 at 3:30PM EST.
No other changes
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as
Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an
Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
Addendum Number: 02 The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s)
[ ] Attachment of pre-bid sign-in sheet
[X] Other: Modify Exhibit C, Pricing Page
To modify Exhibit C Pricing Page
Vendor question due date and time remains 07/09/2026 by 2:00PM EST
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to
Item Description Frequency Times per
Year Cost
Total Yearly
Cost
A Preventive Maintenance Charges (Exhibit A items
6.01 through 6.20) Quarterly 4 $ -
B Preventive Maintenance Charges (Exhibit A items
6.01 through 6.04 and 6.21 through 6.22) Semi-Annual 2 $ -
C Preventive Maintenance Charges (Exhibit A, items
6.01 through 6.04 and 6.23 through 6.27) Annual 1 $ -
D
Annual safety check services in conjunction with
Inspection Company for both the Hydraulic
(passenger) and Traction (freight) elevators
(Exhibit A,item 2a, sections i, ii, and iv)
Annual 1 $ -
E
5-year full-load safety check services addition for the Traction (freight) elevator Exhibit A,item 2a, sections i, iii, and iv)
Annual 1 $ -
Item Description Multiplier Estimated
Annual Amt Hourly Rate
Total Yearly
Cost
A Hourly Labor Rate - Regular Time n/a 150 $ -
B Hourly Labor Rate - Overtime n/a 20 $ -
C Hourly Labor Rate - Emergency Call Out n/a 10 $ -
D Parts Markup $ 10,000.00 n/a $ -
E Third-part Subcontractor Markup $ 5,000.00 n/a $ -
REVISED 07/01/2026
Total Yearly Corrective Maintenance Cost (A-D)
Total Bid Cost*
**If this pricing page is completed using the Excel spreadsheet all costs will be calculated automatically. If the spreadsheet is not used all totals must be calculated and entered manually.
*Total Bid Cost is calculated by adding the Total Yearly Preventive Maintenance Cost and the Total Corrective Maintenance Cost.
Preventive Maintenance
Corrective Maintenance
EBAr77382, Exhibit C, Pricing Page
Please complete the cells highlighted in orange.**
Total Yearly Preventive Maintenance Cost (A-C)
Addendum Number: 03 The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s)
[ ] Attachment of pre-bid sign-in sheet
[X] Other: Modify Exhibit C, Pricing Page
To modify Exhibit C Pricing Page
Vendor question due date and time remains 07/09/2026 by 2:00PM EST
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to
Item Description Frequency Times per
Year Cost
Total Yearly
Cost
A Preventive Maintenance Charges (Exhibit A items
6.01 through 6.20) Quarterly 4 $ -
B Preventive Maintenance Charges (Exhibit A items
6.01 through 6.04 and 6.21 through 6.22) Semi-Annual 2 $ -
C Preventive Maintenance Charges (Exhibit A, items 6.01 through 6.04 and 6.23 through 6.27) Annual 1 $ -
D
Annual safety check services in conjunction with
Inspection Company for both the Hydraulic
(passenger) and Traction (freight) elevators
(Exhibit A,item 2a, sections i, ii, and iv)
Annual 1 $ -
Item Description Multiplier Quantity Per Incident
Cost
Total Per
Incident Cost
A
5-year full-load safety check services addition for the Traction (freight) elevator Exhibit A,item 2a, sections i, iii, and iv)
Once every five-years 1 $ -
Item Description Multiplier Estimated
Annual Amt Hourly Rate
Total Yearly
Cost
A Hourly Labor Rate - Regular Time n/a 150 $ -
B Hourly Labor Rate - Overtime n/a 20 $ -
C Hourly Labor Rate - Emergency Call Out n/a 10 $ -
D Parts Markup $ 10,000.00 n/a $ -
E Third-part Subcontractor Markup $ 5,000.00 n/a $ -
**If this pricing page is completed using the Excel spreadsheet all costs will be calculated automatically. If the spreadsheet is not used all totals must be calculated and entered manually.
*Total Bid Cost is calculated by adding the Total Yearly Preventive Maintenance Cost and the Total Corrective Maintenance Cost.
Preventive Maintenance
Corrective Maintenance
EBAr77382, Exhibit C, Pricing Page
Please complete the cells highlighted in orange.**
Total Yearly Preventive Maintenance Cost (A-D)
2nd REVISION 07/01/2026
Total Yearly Corrective Maintenance Cost (A-E)
Total Bid Cost*
5-year Full Load Safety Check
Total 5-year Load Safety Check Cost (A)
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: ARFQ EBA26*03
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
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