Arctic Lighting 2026 Audio SOW.pdf

STATEMENT OF WORK (SOW)

Audio/Public Address System/Sound Services for Air Show

EIELSON AIRSHOW 31 July - 2 August 2026

Overview/Scope of Work: Eielson Air Force Base (EAFB), is hosting an Air Show on July 31 through 2 August, 2026. The Contractor shall provide all personnel, tools, labor materials, equipment, management, supervision, coordination, transportation to/from location and other items and services necessary for an Air Show sound/public address system service required to accomplish this work unless otherwise stated herein. A contract will be awarded to one contractor; contract will not be for partial services. Contract is for full and complete services in accordance with SOW scope and awarded to a single contractor. The offeror shall provide sound/public address services for the execution of the 2026 Arctic Lightning Open House and adhere to the standards in this Statement of Work (SOW).

1. DESCRIPTION OF SERVICE Contractor to provide the following services, capabilities and general requirements:

1.1 Contractor shall provide audio services in support of the 2026 Eielson Air Show (Organizer).

The offeror shall perform/provide the following associated services.

1.2 Contractor Requirements: The contractor shall ensure all team members are certified to conduct audio services and meet all requirements. Contractor shall work with the Air Boss, Narrator, audio team, air acts, static display aircraft and Eielson air show staff to make the best possible airshow.

Contractor shall have all equipment set up and ready in front and back of the crowd line prior to Thursday 31 July aerial acts practice time and have equipment operational through 1600 on 2 August. Equipment/system to be set up, sound tests completed and passed, and fully operational before Airshow. A minimum of one successful performance test of all sound equipment on Thursday 30 July by the 354 CES, in order to verify all equipment works in accordance with all requirements identified in statement of work. Contractor will also be prepared to support sound system tests as required for performers during 30 July rehearsal session to verify system operation.

To the max extent possible, JBC will work aircraft arrivals and departures around the audio equipment, but contractor may have to move equipment to support aircraft movements. The Contractor shall provide a trailer platform or other stand, equivalent for the Air Boss, Announcer, and other team members to perform/operate from. Contractor will work with local communications squadron to support additional coverage if needed.

1.3 Air Show Sound and Associated Services: The offeror shall provide/perform the following services designed to entertain, inform, and manage guests:

a) Provide sound projection to an air show crowd of 10,000+ guest per day, rain or shine, carrying full-range sound into the general crowd areas using line array truss towers and appropriate rigging or equivalent.

b) Has the ability to cover airshow spectator area with high-fidelity sound and PA coverage. Full-range, high-fidelity, speaker arrays and subwoofers along a crowd line allowing for high-volume and high-quality sound with a relatively low profile for maximum spectator viewing and increased crowd safety. Utilize a speaker system that provides a minimum of 1000 watts of D- Class audio power.

c) Have the capacity to place speakers approximately every 100 feet, and approximately 10 feet high, to provide optimal coverage for the crowd fence line with no significant gaps.

d) Be able to broadcast sound a minimum of 500 feet into the crowd and can modulate the sound down in areas requiring less volume (VIP tent, DV tent, grandstands, etc).

e) Safe and fully functional equipment, cables and accessories.

f) Provisions for deep-crowd speaker clusters, or as required to cover the area depicted in Eielson Air Show dimensions attachment.

g) No breaks in sound, voice or music reproduction other than pauses in effect due to schedule of events or due to emergency notifications and/or actions.

h) Have redundant VHF radios to communicate with airshow participants and Air Traffic Control.

i) Multiple channel sound mixing system. Ability to mix multiple audio channels, balanced and unbalanced, simultaneously.

j) Provide a minimum of (3) three wired and (3) three wireless microphones with stands (tabletop and/or full sized), as well as an auxiliary input (1/8', 1/4', or BT). Production value enhancement programming.

k) Minimum of 5 XLR connections; other Demo teams, narrator mic, music, and 2 spares.

l) Multiple CD/tape/mini-CD/computer/i-pod capability. Provide audio console w/dual CD, and MP3 playback capabilities to allow music to be played over the system.

m) Shall provide equipment, material, labor, and transportation to and from the Air Show.

n) Shall provide miscellaneous appurtenant items and relative accommodations necessary to deliver quality sound, sound engineering, and sound performance for the Public Address Sound System and technical support.

o) Provide sound projection ideally suited for music and speech at loud but pleasing volumes. provide optimal coverage for the crowd fence line with no significant gaps.

p) Be able to broadcast sound into the crowd and can modulate the sound down in areas requiring less volume (DV Chalet, etc).

q) Have experience working with and the necessary equipment to accommodate the special needs of the air show.

r) Have the necessary equipment to connect to the Air Boss for cockpit and air traffic audio. Can “pipe” all cockpit radio traffic (as desired) directly into the sound system to be heard by the Air Show audience. Provide hook-up to broadcast VHF/UHF air-to-ground radio communication over the PA system. Unique “let’s go to the air” radio interconnect/mixer i.e. cockpit to ground narration.

s) Provide a minimum of (2) two audio output connections to allow recording directly from the sound system. Two stereo, balanced audio channels for the press to connect and record directly from the sound system.

t) Provide an announcer stage or elevated viewing platform for the air show announcer, air boss, and air show coordinator. 10’ x 10’, 8ft in height elevated stage, or comparable substitute (trailer). The stage will be free of any obstructions that would hinder line of sight visibility in a 360-degree radius. The stage will have guard rails around the parameter and steps with handrails for safety.

u) Provide necessary staff and sound technician to control the narration, music, and cockpit voice PA system interface and to set up, operate and tear down the equipment during the entire duration of the Air Show and all performances.

v) Provide no less than five generators with included fuel.

w) Line Array Cabinets: Contractor will provide 30 line array cabinets; these will be arrayed on five scissor lifts. There will need to be 1 lift with 10 cabinets behind the air boss trailer. The remaining four lifts will need five cabinets each.

x) All associated cables will be routed in a way that doesn’t interfere with pedestrian traffic or flightline operations.

1.4 Qualifications: In addition to the above services, the contractor/operations team must have the following experience:

1.4.1.1 Sound contractor with multiple years of experience.

1.4.1.2 Experience developing deep-crowd speaker clusters.

1.4.1.3 Sound system provider currency of previous airshows.

1.4.1.4 Custom production values enhancement programming experience. Have well-trained technicians experienced in Air Show sound and who will work with the Air

Show Director, Air Boss, logistics manager, announcer, and performers in coordination of equipment set-up and Air Show execution.

1.5 Period of Performance/Pre-Show Requirements: Contractor shall meet with all agencies on arrival and to the maximum extent possible each morning of the Eielson Airshow, including rehearsal day on 30 July 2026. The Contractor shall arrive no later than 30 July 2026. The Contractor shall not depart JBC prior to 1800 EST 2 August 2026 unless earlier departure is approved by the Air Boss to be coordinated.

2. GOVERNMENT FURNISHED PROPERTY/SERVICES

2.1 N/A

END STATEMENT OF WORK