Architecture and Engineering Services for Diggs House.pdf

REAL ESTATE DEVELOPMENT DEPARTMENT | DIGGS HOMES A/E SERVICES

DETROIT HOUSING COMMISSION

REAL ESTATE DEVELOPMENT DEPARTMENT

Request for Proposals for Architecture and Engineering Services

Diggs Homes Redevelopment

Detroit, Michigan

Solicitation Number 2026-100-025

Issue Date October 30th, 2026

Proposal Due Date December 4th, 2026, at 1 PM EST

Preproposal Meeting November 13th, 2026, at 1 PM EST

Submission Portal MITN BidNet Direct:

https://www.bidnetdirect.com/mitn/detroithousingcommission https://www.bidnetdirect.com/mitn/detroithousingcommission

Table of Contents

1. RFP Overview

2. Project Background

3 Procurement Schedule and Communications

4 Scope of Services

5 Project Management and Deliverable Standards

6 Proposal Requirements

7 Evaluation and Selection

8 Contract Requirements

9 Appendices

1. RFP Overview

1.1 Purpose

The Detroit Housing Commission (DHC) Real Estate Development Department (REDD) is requesting proposals from qualified Architecture and Engineering teams to provide professional design services for the redevelopment of Forest Park Apartments & Diggs Homes. DHC expects that the site will be redeveloped over multiple development phases and has released this Request for Proposals (RFP) considering the required services to support the delivery of Phase 1 only. DHC or a DHC development affiliate will act as the lead developer on Phase 1 and is seeking an A/E team that can operate as an integrated extension of the team from project feasibility through construction closeout.

Specific services under each part must be authorized in writing by DHC prior to commencement of work. The selected team’s work will support resident engagement, phased implementation, cost control, and compliance with applicable HUD, MSHDA, City of Detroit, and other funding requirements. Authorization of Part II will be subject to a separate written notice to proceed from DHC.

1.2 Development Approach

DHC intends to advance the redevelopment of the Forest Park and Diggs Homes site in multiple distinct development phases. This RFP only requests professional services in support of advancing the first development phase (Diggs Homes) while appropriately considering the adjacency to and impact on future development phases, inclusive of the existing Forest Park Apartments and the southeast portion of the site. The A/E team will be expected to fully apply a comprehensive site planning approach to fully evaluate how the multiple areas of the site may work together, including circulation, access, parking, pedestrian connections, infrastructure, open space, and overall neighborhood integration.

The current objective for Diggs is to rehabilitate the existing public housing units, improve the resident experience through façade and site improvements, and evaluate the potential for additional affordable or mixed-income units that can be supported by the site, financing, and approved development program. The final program, unit count, building typologies, and phasing will be confirmed through early design and underwriting.

The A/E design scope under this RFP is limited to an area encompassing 89 units of the Diggs Homes. The southeast corner of the site, which includes 15 units of the Diggs Homes as well as the Forest Park Apartments, should be considered as part of the broader site-planning and circulation analysis, but detailed building design or redevelopment planning for that area should not be included within the scope of services rendered unless separately authorized by DHC.

Figure 1. Forest Park and Diggs Homes Project Phasing Map

1.3 Contract Structure

DHC anticipates contracting the required architectural and engineering services under a single, negotiated Not-to-Exceed Contract structured by phase and discipline with individual services line itemized for individual authorization at DHC’s discretion. The final contract will be executed between the selected vendor and DHC or a DHC development affiliate. DHC expects that the professional services rendered will be classified into two phases.

• Phase I will focus on predevelopment site planning, project feasibility, conceptual design, preliminary engineering, cost estimating, and producing materials needed to support funding applications and early entitlements, including zoning and site plan approval.

• Phase II will include full A/E services through construction documents, permitting, bidding, construction administration, and project closeout.

The initial authorization will cover predevelopment due diligence, program validation, site planning, and concept design needed to support funding applications and early project approvals. DHC may authorize later design and construction-phase services through separate notices to proceed based on funding, approvals, and overall project readiness. The agreement may be assigned to a DHC-controlled affiliate, ownership entity, or project partnership established for the redevelopment and is expected to remain in effect through construction closeout and the applicable warranty period, subject to the final negotiated terms.

2. Project Background

2.1 Site Information

Item Current Information

Property Diggs Homes

Location 1331 East Canfield, Detroit, MI 48201 Near Forest Park Apartments and Eastern Market

Existing program Section 9 Low-Income Public Housing

Existing typology

Twenty-eight two-story townhome buildings with basements contained within seven courts.

Total Units: 104

• 3-BR: 22

• 4-BR: 53

• 5-BR: 18

• 6-BR: 11

Existing gross area Approximately 228,598 square feet based on prior project records

Year built 1974

Occupancy Occupied (75%)

Ownership 100% DHC-Controlled

Respondents must verify site information and may not rely on the summary above as a substitute for field investigation, surveys, record review, or code analysis. DHC will make available existing documents identified in the appendices. A combined topographic and Alta site survey is underway and will be made available to the selected firm upon completion.

2.2 Project Objectives

DHC expects the design efforts associated with the Diggs Homes project to meet the following objectives:

• Create a financially feasible project that can compete for LIHTC and other public or private financing.

• Maintain consistent and transparent engagement with residents throughout the project by providing recurring updates and soliciting and incorporating resident feedback.

• Create a design approach that preserves existing units while improving exterior building and site presentation.

• Advance Diggs on a schedule that supports DHC's target financing cycle and construction start.

• Deliver durable, energy-efficient housing with manageable long-term operating and maintenance costs.

• Provide unit types, accessibility, amenities, open space and site circulation that respond to resident needs.

• Develop a phasing and construction approach that addresses occupancy, relocation, safety and continued property operations.

• Maintain appropriate coordination with future development phases.

2.3 Development and Financing Assumptions

The project may use a combination of RAD, LIHTC equity (State & Federal), tax-exempt or conventional debt, Project-Based Vouchers, City or State funding, DHC funds, and other gap sources. The selected team must understand and design to the requirements of the final capital stack and assist DHC with design exhibits, narratives, certifications, and cost information required for applications and closing.

2.4 Available Information

DHC anticipates making the following information available to the selected firm and may include select documents in the final procurement package:

• Existing Site and Building plans, to the extent available

• Capital needs and property condition information

3 Procurement Schedule and Communications

3.1 Anticipated Procurement Schedule

Milestone Date

RFP Issuance October 30th, 2026

Pre-Proposal Meeting November 13th, 2026, at 1 - 2 PM EST

Guided Site Visit November 18th, 2026, at 1 - 2:30 PM EST

Deadline for Written Questions November 20th, 2026, at 1 PM EST

Proposals Due December 4th, 2026, at 1 PM EST

DHC may revise this schedule by addendum. Respondents are responsible for monitoring MITN BidNet Direct for any changes to the above schedule or other solicitation information.

3.2 Questions and Addenda

All procurement questions must be submitted through MITN BidNet Direct by the deadline above. DHC will post responses and addenda through the same portal. Oral statements do not modify this RFP, and respondents should not rely on information that is not issued in writing by DHC.

3.3 Pre-Proposal Meeting

DHC will host (1) 60-min virtual pre-proposal meeting as indicated in Section 3.1 anticipated Vendor Schedule.

The meeting will be hosted on Zoom, and participants should use the following information to attend.

Meeting Attendance Details

Time: Nov 13, 2026, 01:00 PM Eastern Time (US and Canada) https://dhcmi-org.zoom.us/j/87862558064?pwd=srk6tP6AgHpnsjIDqmLhHm8JtRtUiI.1

Meeting ID: 878 6255 8064

Passcode: 821406

3.4 Site Access and Site Visit

Respondents may view the property only through the guided site visit or other access approved in writing by DHC. Respondents may not enter dwelling units, contact residents, or direct questions to property management staff without DHC authorization. DHC may limit the number of attendees per team.

DHC is offering potential respondents the opportunity to visit Diggs Homes during the guided site tour.

The guided site visit will include access to building exteriors, mechanical and electrical rooms, common spaces, resident amenities, and vacant units. Visitors will be asked to sign in on a visitor log.

Respondents with the intention of attending the site walk should RSVP via email to DHC confirming attendance and number of personnel. DHC is limiting attendance to no more than (2) representatives per respondent team.

Late RSVP responses will not be accommodated.

RSVP notices are due Monday, November 16th, 2026, at 5 PM and must be sent to development@dhcmi.org.

Once an RSVP request has been validated, meeting calendar invites will be provided.

4 Scope of Services The selected A/E team shall provide all professional labor, coordination, tools, and deliverables required to complete the authorized services. The prime consultant will be responsible for the performance and coordination of every subconsultant. The scope below establishes DHC's current expectations and will be finalized during contract negotiations.

4.1 Project Initiation and Management

• Lead a kickoff meeting and confirm decision-makers, communication protocols, meeting cadence, and required approvals.

• Prepare a detailed work plan, design schedule, deliverable register, responsibility matrix, and data request log.

• Maintain an action log, decision log, risk register, and current design schedule throughout the assignment.

• Participate in weekly design and development meetings during active phases and prepare minutes within three business days.

• Coordinate the full consultant team and integrate all disciplines into one coordinated set of documents.

https://dhcmi-org.zoom.us/j/87862558064?pwd=srk6tP6AgHpnsjIDqmLhHm8JtRtUiI.1 mailto:development@dhcmi.org

4.2 Existing Conditions and Due Diligence

• Review available plans, surveys, titles, environmental information, utility records, prior studies, and planning materials.

• Conduct field reconnaissance and document existing buildings, site conditions, utilities, access, drainage, landscape, public rights-of-way, and adjacent uses.

• Identify gaps in available information and recommend additional surveys, testing, or investigation before those services are performed.

• Coordinate a boundary and topographic survey, utility investigation and ALTA survey if authorized.

• Coordinate geotechnical, environmental, hazardous materials, traffic and other specialty investigations if authorized.

• Prepare an existing conditions memorandum that identifies constraints, opportunities, unresolved issues, and recommended next steps.

4.3 Program Validation and Concept Design

• Confirm the proposed unit mix, accessibility distribution, resident amenities, management and maintenance spaces, parking, open space and site program with DHC.

• Evaluate the feasible number of additional units and appropriate mix of deeply affordable, affordable, and market-rate units, if any, based on DHC direction and the financing plan.

• Evaluate rehabilitation, selective demolition, and new construction assumptions already developed by DHC and recommend the design path that best supports cost, schedule, resident, and financing objectives.

• Prepare at least two concept alternatives that test building placement, typology, density, circulation, parking, open space, stormwater, utilities, and phasing.

• Prepare an option comparison that identifies unit yield, estimated cost, schedule, approvals, infrastructure needs, relocation implications, and key risks.

• Advance the DHC-approved concept into a basis of design and concept package suitable for early agency review, resident engagement, cost estimating and financing applications.

4.4 Site Planning and Urban Design

• Create a site plan that reconnects the development to the surrounding neighborhood and enhances curb appeal through landscaping and other exterior improvements.

• Evaluate existing and proposed streets, alleys, curb cuts, parking, lighting, landscaping, refuse collection, and site security.

• Coordinate the Diggs plan with Forest Park and nearby development where physical systems or approvals overlap. Limit work outside the Diggs site to coordination unless DHC authorizes an expanded scope.

• Identify public infrastructure or right-of-way improvements and distinguish project costs from improvements requiring City, utility, or third-party coordination.

• Prepare renderings, site sections, massing views, and diagrams needed to explain the plan to residents, DHC, funders, and reviewing agencies.

4.5 Architecture and Interior Design

• Provide architectural services through concept design, schematic design, design development, construction documents, bidding, permitting, construction administration, and closeout.

• Develop unit preservation plans and façade improvements that support the approved bedroom mix, accessible and adaptable units, family needs, storage, durable finishes, and efficient operations.

• Design common, management, maintenance, and resident amenity areas included in the approved program.

• Evaluate and prepare design options to support compliance with all applicable accessibility requirements, both statutory and those related to specific project funding sources.

• Prepare the appropriate materials that outline specifications, finish schedules, door and hardware schedules, equipment schedules, signage, and wayfinding requirements.

• Coordinate security, access control, technology, broadband, and low-voltage requirements with DHC standards.

• Incorporate MSHDA financing design requirements (LIHTC, MI-LIHTC, etc.) into design documents and material specifications, specifically working with the construction team to create a clear and defensible calculation of the cost percentage of Michigan-made building components included in a project as a ratio of the total cost of all building components

• Provide code analysis and coordinate accessibility requirements across all disciplines.

4.6 Engineering and Specialty Disciplines

The team shall include or coordinate, at a minimum, the following disciplines as required by the approved design:

Discipline Minimum Responsibility

Civil Grading, drainage, utilities, roadways, sidewalks, parking, site demolition, erosion control and permit coordination.

Structural Foundations, framing, lateral systems and structural evaluation of retained improvements, if any.

Mechanical Heating, cooling, ventilation, controls, domestic water coordination and energy performance.

Electrical Power, lighting, emergency systems, site lighting, metering, low-voltage systems, renewable-energy readiness, and utility coordination.

Plumbing and fire protection

Domestic water, sanitary, storm, natural gas, fire suppression and fire alarm coordination.

Landscape architecture Planting, open space, play and gathering areas, streetscape, screening and long-term maintenance considerations.

Energy and sustainability

Energy modeling, incentives, certifications and compliance with applicable funding and building performance standards.

Cost estimating Independent estimates and reconciliation at concept, schematic, design development, and construction document milestones.

Other specialties Geotechnical, environmental, traffic, acoustical, envelope, commissioning, technology, security or other services as authorized.

4.7 Sustainability and Long-Term Operations

• Establish energy, water, envelope, indoor air quality and resilience targets early enough to inform the financing plan and design.

• Evaluate applicable standards and incentives, including MSHDA requirements, utility programs, Enterprise Green Communities, or other criteria selected by DHC.

• Compare major building systems using first cost, life-cycle cost, maintenance capacity, replacement needs, and resident impact.

• Coordinate with DHC property management, maintenance, asset management, and capital staff at defined design milestones.

• Prepare operations and maintenance information and training materials required for turnover.

4.8 Regulatory Approvals and Financing Support

• Prepare and maintain a permitting and approvals matrix covering City of Detroit, utility, HUD, MSHDA, and other required reviews.

• Incorporation of MSHDA financing design requirements (LIHTC, MI-LIHTC, etc.) into design documents and material specifications, specifically working with the construction team to create a clear and defensible calculation of the cost percentage of Michigan-made building components included in a project as a ratio of the total cost of all building components

• Participate in pre-application and design review meetings and incorporate written agency comments.

• Prepare drawings, exhibits, narratives, certifications, energy documentation, and responses required for

LIHTC and other funding applications.

• Support HUD repositioning submissions and environmental review with design information as requested by DHC.

• Design to applicable building, zoning, fire, energy, and accessibility requirements, including Section 504, UFAS, ADA, and Fair Housing requirements as applicable.

• Track approvals and notify DHC promptly of decisions that may affect unit count, cost, schedule, funding, or resident commitments.

• Submit and manage permit applications through approval. Permit fees will be handled as negotiated in the final agreement.

4.9 Resident and Stakeholder Engagement

• Prepare clear presentation materials that show design options, changes since prior meetings, and the reason for recommended decisions.

• Attend and support up to three resident or stakeholder meetings during predevelopment and design, with additional meetings priced as an optional service.

• Document feedback, identify items incorporated into the design and explain significant items that cannot be incorporated.

• Do not make commitments to residents or stakeholders on behalf of DHC without prior written authorization.

4.10 Cost Estimating and Value Management

• Prepare detailed cost estimates at concept, 30 percent, 60 percent, 90 percent, and final construction document milestones, or reconcile estimates prepared by the construction manager or general contractor.

• State quantities, unit costs, escalation, contingencies, allowances, exclusions, and pricing date in each estimate.

• Maintain a current design-to-budget log and identify cost pressure before each milestone submission.

• Facilitate value management that protects core resident, durability, accessibility, energy and operational requirements.

• Revise the design within the approved program when a milestone estimate exceeds the approved construction budget due to design decisions or coordination issues, subject to the negotiated agreement.

4.11 Bidding and Contractor Selection

• Prepare coordinated bid and permit documents and support packaging decisions with DHC and the selected construction delivery team.

• Respond to bidder questions, issue addenda, attend pre-bid meetings, and assist with the technical review of bids.

• Prepare conformed construction documents that incorporate accepted addenda and negotiated scope decisions.

• Support DHC's applicable procurement, Section 3, MBE, WBE, Davis-Bacon, and funding compliance requirements.

4.12 Construction Administration

• Attend weekly owner, architect, and contractor (OAC) meetings and conduct biweekly site observations unless the final construction schedule supports a different cadence approved by DHC.

• Review shop drawings, product data, samples, substitutions, requests for information, change order proposals, payment applications, and contractor schedules within agreed review periods.

• Provide supplemental instructions, sketches, and clarifications required to interpret the contract documents.

• Maintain logs for submittals, RFIs, changes, field observations, and unresolved design issues.

• Review work for general conformance with the contract documents and quality of installation and notify

DHC of observed deficiencies.

• Support substantial completion, punch lists, final completion, record documents, training, warranties, and project closeout.

• Participate in an eleven-month warranty review and prepare a final warranty observation list.

4.13 Optional and Additional Services

Respondents shall identify services included in the base fee and price the following separately where applicable:

• Geotechnical investigation

• Traffic impact analysis

• Historic review or cultural resources services

• Commissioning, testing and special inspections

• Furniture, fixtures and equipment design or procurement support

• Branding, public art, signage beyond code-required signage and enhanced renderings

• Additional residents or public meetings

• Forest Park design or master planning beyond required Diggs coordination

• Post-occupancy evaluation

4.14 Anticipated Deliverables

Phase Minimum Deliverables

Initiation Work plan, schedule, data request, responsibility matrix, risk register and meeting protocols

Due Diligence Existing conditions plan, photo log, data gap log and due diligence memorandum

Concept At least two options, unit and area summaries, renderings, phasing diagrams, cost comparison and recommended concept

Phase Minimum Deliverables

Schematic Design Coordinated drawings, outline specifications, code summary, system narratives, energy strategy, approvals log and estimate

Design Development

Coordinated architecture and engineering package, updated specifications, schedules, design-to-budget log and estimate

Bidding Bid package, responses, addenda, technical bid review and conformed documents

Construction Documents

30, 60, 90 and 100 percent coordinated documents, specifications, permit submissions, and cost estimates

Financing and Approvals

Application exhibits, narratives, responses, certifications and approval tracking

Construction Administration

Meeting participation, field reports, review logs, change review, payment review and supplemental documents

Closeout Punch lists, record drawings, approved submittals, warranties, O and M manuals, training records and warranty review

5 Project Management and Deliverable Standards

5.1 Coordination and Quality Control

• The prime consultant shall designate one project manager with authority to coordinate the full team and respond to DHC.

• Each milestone submission must complete the consultant's internal quality control review before delivery to DHC.

• Drawings, specifications, and estimates must use consistent scope assumptions and identify unresolved decisions.

• The consultant shall perform interdisciplinary coordination, including clash detection or comparable review, before the 90 percent construction document submission.

• DHC review does not relieve the consultant of professional responsibility for complete and coordinated documents.

5.2 File and Model Standards

• Provide PDF and editable native files for all deliverables. Drawings shall also be provided in DWG and Revit formats when used to produce the work.

• Maintain a current shared project record in the platform designated by DHC, which may include SharePoint, Procore, or Autodesk Construction Cloud.

• Use clear file naming, revision dates, and version control. Do not overwrite issued milestone files.

• At closeout, provide record documents and models incorporating contractor markups to the extent required by the final agreement.

• Project-specific work products prepared under the agreement will be owned or licensed for DHC's project use as stated in the final contract.

5.3 Schedule Requirements

Respondents should propose a work plan and project schedule that identifies required DHC decisions, agency reviews, financing submissions, permit reviews, and estimating periods. The schedule must show how the team will protect or improve upon the following target financing and construction dates identified below. The respondent should understand that the project may incur planned or unplanned pauses in work that may shift the target project dates during funding and HUD application review periods. No fees should be associated with or incurred by DHC during periods of “no-work”.

Phase Completion Date

Initiation January 4th, 2027

Due Diligence January 22nd, 2027

Concept February 5th, 2027

Schematic Design February 19th, 2027

Bidding February 26th - April 16th, 2027

Design Development March 19th, 2027

Construction Documents March 19th - April 23rd, 2027

Financing and Approvals May 2027 - November 2027

Construction Administration December 2027 - December 2028

Closeout January 2029 - April 2029

6 Proposal Requirements

6.1 Submission Format

• Submit one searchable PDF through MITN BidNet Direct by the stated deadline.

• Limit the technical proposal to 30 single-sided pages.

• Use a minimum 10-point font for narrative text and clearly label every attachment.

• Submit the fee proposal as a separate, clearly identified section or file as directed in the final posting.

• Late proposals or proposals submitted outside the required portal may be rejected.

6.2 Required Proposal Content

No Section Required Information

1 Cover letter Identify the prime firm, authorized representative, and commitment to the proposal.

2 Project understanding Explain the team's understanding of Diggs, the development approach, key decisions, and major risks.

No Section Required Information

3 Technical approach Describe the approach to due diligence, concept validation, full design, approvals, cost control, resident engagement, and construction administration.

Work plan and schedule

Provide tasks, milestones, dependencies, DHC decisions, agency reviews, and the proposed duration of each phase.

Team and organization

Identify the prime, subconsultants, organization chart, key staff, office locations, licenses, roles, and estimated time commitments.

6 Relevant experience Provide up to five comparable projects, emphasizing public housing, LIHTC, HUD repositioning, occupied sites, similar building typologies, and Detroit or Michigan approvals.

Quality and coordination

Describe document coordination, BIM, cost estimating, schedule control, change control, and quality review.

8 Resident engagement Describe how the team will present options clearly, document feedback, and coordinate with relocation and resident services.

Diversity and compliance

Provide MBE, WBE, and other required plans or certifications included in the final solicitation package.

References and claims

Provide three client references and disclose material claims, litigation, terminations, or professional discipline during the period requested by

DHC.

11 Exceptions Identify every requested exception to the scope, contract or procurement requirements. Silence will be treated as acceptance, subject to negotiation.

12 Fee proposal Provide the information required in Section 6.3.

6.3 Fee Proposal

The fee proposal shall include:

• A lump-sum or not-to-exceed fee by phase, task, and discipline.

• Estimated hours and billing rates for each key person and discipline.

• A clear list of included services, exclusions, and assumptions.

• Reimbursable expenses, markups, and any escalation assumptions.

• Separate prices for each optional service in Section 4.13.

• Construction administration assumptions, including construction duration, meeting frequency and site visit frequency.

• Hourly rates are to be used for authorized additional services for the proposed contract term.

• Confirmation that redesign caused by consultant error, omission, or lack of coordination is not an additional service.

Phase Scope Basis (Example) Fee

Initiation Architecture and all applicable disciplines $ [INSERT]

Due Diligence Architecture, planning, engineering, engagement, and estimate

$ [INSERT]

Concept All disciplines and estimate $ [INSERT]

Schematic Design All disciplines and estimate $ [INSERT]

Design Development All disciplines, specifications and estimates $ [INSERT]

Bidding Bid support and conformed documents $ [INSERT]

Construction Documents State duration and staffing assumptions $ [INSERT]

Financing and Approvals Record documents and warranty review $ [INSERT]

Total Base Fee Excluding optional services and reimbursables $ [INSERT]

7 Evaluation and Selection

7.1 Evaluation Criteria

# Criterion Points Evaluation Focus

Project understanding and technical approach 20

Understanding of DHC's development goals, proposed design process, phasing, approvals, resident coordination, and risk management.

2 Relevant experience 15 Comparable public housing, LIHTC, HUD, occupied-site, family housing and Detroit or Michigan experience.

3 Team qualifications and capacity 15 Strength, availability, and coordination of the prime firm, project manager, and required disciplines.

4 Work plan schedule and quality control 20 Practical schedule, decision points, cost control, document coordination and quality review.

5 Fee and value 30 Reasonableness, completeness, transparency and value of the proposed fee.

Total possible points: 100

7.2 Selection Process

DHC may request clarifications, check references, conduct interviews, or request the best and final offer. DHC may negotiate scope, staffing, schedule, and fee with the highest-ranked respondent. If DHC cannot reach acceptable terms, it may end negotiations and proceed to the next-ranked respondent. Final award is subject to required DHC and funding approvals.

7.3 DHC Reservations

• Reject any or all proposals, waive informalities, and cancel or reissue the solicitation.

• Modify, reduce, phase or defer the scope based on funding, approvals or project needs.

• Verify proposal information and consider past performance, capacity, and conflicts of interest.

• Award all or part of the scope and negotiate optional services separately.

• Make no reimbursement for costs incurred in preparing a proposal or participating in interviews.

8 Contract Requirements

8.1 Professional Responsibility and Licensing

The selected firm and applicable subconsultants must remain properly licensed in Michigan and seal documents as required. The consultant will perform services consistent with the professional standard of care and will be responsible for the acts and omissions of its employees and subconsultants.

8.2 Insurance

The contracted vendor will be required to carry insurance for the duration of its engagement with DHC or DHC affiliate. The specific insurance requirements are specified in Appendix C.

8.3 Federal and Funding Requirements

The agreement may be funded or supported by federal, state, local, and private sources. The selected firm must comply with all applicable financial reporting requirements incorporated into the final contract, including record retention, audit access, nondiscrimination, debarment, lobbying restrictions, and applicable procurement requirements.

8.4 Conflicts of Interest

Respondents must disclose actual, potential, or perceived organizational and financial conflicts of interest. The selected firm must promptly disclose any conflict that arises during the contract and cooperate with DHC on an approved mitigation plan. DHC retains the right to determine whether a conflict can be mitigated.

8.5 Key Personnel and Subconsultants

Key personnel and subconsultants identified in the proposal may not be replaced without DHC's prior written approval. DHC may require replacement of personnel whose performance, availability, or conduct does not meet project needs.

8.6 Records and Audit

The selected firm must maintain complete project and financial records and provide access to DHC, HUD, funding agencies and authorized auditors as required by the final contract and applicable law.

8.7 Ownership and Use of Documents

The final agreement will define ownership and DHC's rights to use project-specific drawings, specifications, models, reports and other work products for the Diggs project, including completion, repair, renovation and future operation of the property. The consultant shall identify any pre-existing proprietary tools that require separate licensing.

8.8 Termination and Suspension

The final agreement will allow DHC to suspend or terminate services as provided in the contract. Compensation will be limited to authorized services satisfactorily performed through the effective date, subject to DHC's rights and remedies.

8.9 Contract Terms

DHC's final professional services agreement and required procurement forms will be checked. Respondents must identify requested exceptions in their proposals. DHC is not bound by oral representations or by an award until the agreement is fully authorized and executed.

Appendices

Appendix Contents

Appendix A Diggs Homes and Forest Park Apartments Full Site Plan

Appendix B Diggs Homes Unit Floor Plans

Appendix C DHC Insurance Requirements

Appendix D Fee Proposal Summary Form

Appendices